Preview image
If you have a flatbed MFP or All-in-One, you may preview an image by clicking the Preview button. The preview will be displayed in a small window on the Web Scan page.
For a flatbed with a multi-page document feeder (ADF):
You cannot preview an image from the feeder. Put the document on the glass flatbed instead.
Scan (download) the image
Follow these easy steps to scan the document placed in the scanner:
Note: Do not press the scan button on the MFP; use buttons on the screen as
follows.
Select the type of image you are scanning using the Image Type buttons. Available document settings.
1.
Select the file format you want using the Image Format buttons.
Available formats. 2.
Select your paper size in the Document Size list box. Available document sizes.
3.
Click the Scan button to scan the document and download it to your computer. Depending on the image format, you may view the scanned image (in an appropriate plug-in or application, inside or outside of your browser) or save it to your hard disk.
For a multi-page document feeder (ADF):
Click Scan only once. (The same is true for Email To…; see Email
below.) For a PDF image, one file will be created from all the pages in the feeder. For a TIFF or JPEG image, a separate file will be created for 4.
(and a separate window will be used to display) each page in the feeder. Scan the image to e-mail
Instead of downloading the image to your computer or viewing it on your computer, you can e-mail the file containing the image as an attachment.
The network administrator must configure an outgoing e-mail server for the print server that connects the scanner, before any users can succeed at this procedure. You'll find out if this was done as soon as you do step 5 below.
How to configure the e-mail server.
1.
Select the type of image you are scanning using the Image Type buttons. Available document settings.
2.
Select the file format you want using the Image Format buttons.
Available formats. 3.
Select your paper size in the Document Size list box. Available document sizes.
4.
Click the Email To… button. The Email page will appear.
Problems:
If the Email To… button does not appear...
If the Email To… button works, but then an error message appears...
For a multi-page document feeder (ADF):
Click Email To… only once. For a PDF image, one file will be created from all the pages in the feeder. For a TIFF or JPEG image, separate files will be created for each page in the feeder. Each file will be contained in a separate attachment to the message.
5.
Complete the form with the From, To, and Subject information. You also may enter a short message introducing the scanned image. 6.
Click the Send button on the Email page. 7.
Back to start of Web Scan information
Scanner status
You may see a status message appear on the Scan or Email window while the embedded web server is executing your operation (usually in a window
overlaying the original Scan or Email window). The following table shows the status messages for the scanner and what they mean.
Scanner Ready The scanner is ready for use.
Connecting Connecting to the email server
Scanning page You are currently scanning.
Scanner in use Someone else is using the scanner.
Try again later.
Image Type document settings
The document settings available depend on the specific peripheral pointed to by the embedded web server. They include:
Color Picture for low-resolution color: 150 DPI, 24-bit color. [DPI=dots per inch]
●
Color Drawing for high-resolution color: 300 DPI, 24-bit color.
●
B/W Picture for monochrome graphics: 150 DPI, gray-scale.
●
Text: 300 DPI, black and white.
●
Document Size settings
The following document sizes are available (in inches). The document size you select will contain only a portion of the entire scanned image if the document size is smaller than the image.
Letter (8.5 by 11) ● Legal (8.5 by 14) ● A4 (8.3 by 11.7) ● Executive (7.25 by 10.5) ● 4X6 (4 by 6) ● 5X7 (5 by 7) ● 3X5 (3 by 5) ● 3X3 (3 by 3) ●
Image Format settings
The image format settings available depend on the capabilities of the scanner in the specific peripheral pointed to by the embedded web server. They include:
PDF files for easy interchange with other people. When downloading, the browser typically will start the Adobe Acrobat Reader plug-in to view the file in a browser window.
●
JPEG for compact, compressed files suitable for display in web
browsers. When downloading, the image typically will be displayed in a
browser window. The availability of JPEG format depends on the capabilities of the scanner.
TIFF for files to be printed or to be manipulated as high-resolution images. When downloading, the browser will use a plug-in or external application for TIFF files, if one is loaded, or will prompt the user to view or save the image.
●
Back to start of Web Scan information