Now that you have confirmed the existence of a Public Folder database, you now need to validate the existence of or create an Organizational Forms Library on the Exchange Server. An Organizational Forms Library is a special type of public folder that is listed only under the
NON_IPM_SUBTREE systems folder of your Public Folder database. You can have only one Organizational Forms Library for each language in an organization. Netmail Archive makes use of this library to store the Netmail Archive organizational forms.
In Exchange 2007 and 2010, an Organizational Forms Library may or may not exist, depending on the system. The first step is to validate if it does exist. If this library already exists, proceed with deploying MA forms in the library. Otherwise, follow the steps below to create an Organizational Forms Library in Exchange 2007, or see “To create an Organizational Forms Library in Exchange 2010” for the Exchange 2010 procedure.
To check if an Organizational Forms Library exists for Exchange 2007 or 2010, navigate to the Toolbox in the Exchange Management Console and start the Public Folder Management Console.
Navigate to System Public Folders\EFORMS REGISTRY. If no entry exists below this, then you have no Organizational Forms Library and must create one. If an entry exists under EFORMS REGISTRY, then this is your library, and you should now install the Netmail Archive Organizational Forms.
First, you need to create a new public folder using the Exchange Management Shell or Console. Using the Exchange Management Shell:
1. Click Start, point to All Programs, click Microsoft Exchange Server 2007, and then click Exchange Management Shell.
2. Run the following command at the Exchange Management Shell prompt: New-PublicFolder -Path "\NON_IPM_SUBTREE\EFORMS REGISTRY" -Name "Organizational Forms Library"
You can use the Exchange Management Shell on any version of Exchange 2007 to create a folder. However, in Exchange 2007 SP1, you can also create the library using the Exchange Management Console.
Using the Exchange Management Console: 1. Go to Toolbox in Exchange Management Console. 2. Double-click Public Folder Management Console. 3. In the left pane, click System Public Folders.
4. If no EFORMS REGISTRY folder exists already, in the Action pane, click New Public Folder. Type EFORMS REGISTRY as the folder name, and then click NEW. After the folder is created, click Finish to exit the wizard.
5. In the left pane, expand System Public Folders, and select the EFORMS REGISTRY entry. In the Action pane, click New Public Folder. Type “Organizational Forms Library” as the folder name, and then click NEW. After the folder is created, click Finish to exit the wizard.
Next, you need to add the PR_EFORMS_LOCALE_ID.
Use an account that belongs to the Exchange Administrators Group to log on to a client computer that is running Microsoft Office Outlook 2003 or a later version of Microsoft Outlook.
1. Start the Microsoft Exchange Server MAPI Editor (Mfcmapi.exe) from the MFCMAPI folder. To obtain the MAPI Editor, visit the following Microsoft web site: http://go.microsoft.com/?linkid=5684182.
2. Create a MAPI profile if it is necessary.
3. On the Session menu, click Logon and Display Store Table.
4. On the MDB menu, click Open Public Folder Store, and then click OK.
5. Expand Public Root, expand NON_IPM_SUBTREE, and then expand EFORMS REGISTRY. 6. Click the public folder that you created previously. For example, click Organizational FormsLibrary. 7. On the Property Pane menu, click Modify Extra Properties.
8. Click Add, and then click Select Property Tag.
9. Click PR_EFORMS_LOCALE_ID in the list, and then click OK.
10. Click OK two times. A red mark is displayed next to the newly created PR_EFORMS_LOCALE_ID property. 11. Double-click PR_EFORMS_LOCALE_ID.
12. In the Unsigned Decimal box, type the desired locale ID, and then click OK. For example, type 1033 for English, type 1040 for Italian, or type a different ID for a different locale. To determine the locale ID for other locales, visit the following Microsoft web site: msdn2.microsoft.com/en-us/li
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13. Exit MAPI Editor.
Your Exchange 2007 system is now ready for installation of Netmail Archive Organizational Forms.
To create an Organizational Forms Library in Exchange 2010:
First, you need to create a new public folder using the Exchange Management Shell or Console. Using the Exchange Management Shell:
New-PublicFolder -Path "\NON_IPM_SUBTREE\EFORMS REGISTRY" -Name "Organizational Forms Library" Using the Exchange Management Console:
1. Click Toolbox in the tree of the Exchange Management Console. 2. Double-click Public Folder Management Console.
3. In the action pane, click Open Tool.
4. In the public folder tree of the Public Folder Management Console, expand System PublicFolders, and then click EFORMS REGISTRY. 5. In the actions pane, click New Public Folder.
6. On the Introduction page, complete the following fields:
Name: Use this box to type the name of the new public folder, for example, Organizational Forms Library.
Path: Use this read-only box to verify the path to the public folder. The path should read: \Non_IPM_SUBTREE\EFORMS REGISTRY. 7. On the Completion page, review the following, and then click Finish to close the wizard:
A status of Completed indicates that the wizard completed the task successfully.
A status of Failed indicates that the task wasn't completed. If the task fails, review the summary for an explanation, and then click Back t o make any configuration changes.
Next, you need to add the PR_URL_NAME property to the library.
To perform this procedure, the ExFolders tool (ExFolders.exe) must exist in the <Exchange Installation Path>\V14\Bin directory. You can download the tool from one of the following locations:
If you are running Exchange 2010 Service Pack 1 (SP1), download the tool here: http://gallery.technet.microsoft.com/Exchange-2010-SP
.
1-ExFolders-e6bfd405
If you are running the release to manufacturing (RTM) version of Exchange 2010, download the tool here: http://gallery.technet.microsoft.
.
com/Exchange-2010-RTM-ExFolders-c76c3649
After the download, be sure to copy the ExFolders.exe file to the <Exchange Installation Path>\V14\Bin directory. 1. Navigate to the <Exchange Installation Path>\V14\Bin directory, and then double-click ExFolders.exe.
You must run the ExFolders tool from an Exchange 2010 server.
Note:
2. In the ExFolders management console, navigate to File > Connect. 3. In Connect, click Public Folders.
4. Next to the Global Catalog box, click Select, and then select a global catalog server you want to use.
5. Next to the Database(s) box, click Select, select the public folder database you want to use, and then click OK. A public folder hierarchy will appear in the ExFolders console tree.
6. Expand System Folders, expand EFORMS REGISTRY, right-click the public folder you created for the organizational forms library, and then click Property Editor.
7. On the Property menu, click Add Property To View.
8. In Add Property To View, type 0x6707001E, and then click OK.
9. Sort the Name column to find the PR_URL_NAME property you just added. 10. Right-click PR_URL_NAME, and then click Edit Value.
11. In the Value box, type /NON_IPM_SUBTREE/EFORMS REGISTRY, and then click OK. 12. Close the ExFolders tool.
Note: To perform this procedure, you must use the Microsoft Exchange Server MAPI Editor (MFCMAPI) tool on a computer that is running the 64-bit version of Microsoft Outlook 2010. To download MFCMAPI, visit the following Microsoft web site:http://www. microsoft.com/download/en/details.aspx?displaylang=en&id=2953.
2. Create a MAPI profile if it is necessary.
3. On the MDB menu, click Open Public Folder Store, and then click OK. The Public Folder Management Console appears.
4. In the console tree, expand Public Root, expand NON_IPM_SUBTREE, expand EFORMSREGISTRY, and then click the public folder that you created previously. For example, click Organizational Forms Library.
5. In the result pane, in the Property Name(s) column, click the PR_URL_NAME property. 6. On the Property Pane menu, click Modify ‘Extra’ Properties.
7. In Extra Properties, click Add.
8. In Property Tag Editor, click Select Property Tag.
9. In Property Selector, click PR_EFORMS_LOCALE_ID, and then click OK.
10. Click OK to close Property Tag Editor, and then click OK to close Extra Properties.
11. To verify that the property was added, in the Public Folder Management Console, locate the newly created PR_EFORMS_LOCALE_ID prope rty in the Property Name(s) column. A red exclamation point (!) is displayed as its icon.
12. Double-click PR_EFORMS_LOCALE_ID to open Property Editor.
13. In the Unsigned Decimal box, type the desired locale ID, and then click OK. For example, type 1033 for English, 1040 for Italian, and so on. To determine the locale ID for other locales, visit the following Microsoft web site: http://msdn.microsoft.com/en-us/library/aa579489.aspx. 14. Exit MAPI Editor.