Table 3-12describes the settings on the Vault Cache tab. These settings control the availability of Vault Cache, its maximum size, and the available features. The settings include an option to make Virtual Vault available to users.
Note:In this release, the Vault Cache feature is not available to Microsoft Entourage users.
Table 3-12 Exchange desktop policy Vault Cache tab settings Default value Description
Setting
Vault Cache is not available. No new Vault Caches are created.
Users have access to existing Vault Caches, but no new items are added.
If you make Vault Cache available, the default is to set up Vault Cache automatically on users'
computers.
Select this setting to make the Vault Cache feature available in this Enterprise Vault site. If this setting is cleared, no new Vault Caches are created. Users have access to existing Vault Caches, but no new items are added.
If you make Vault Cache available, additional settings enable you to choose one of the following:
■ To set up the local Vault Cache automatically for users.
■ To allow users to decide when to set up the local Vault Cache, by providing the option Enable Vault Cache on the Outlook Tools > Enterprise Vault menu.
Make Vault Cache available for users
41 Setting up archiving from mailboxes
Defining desktop policies
Table 3-12 Exchange desktop policy Vault Cache tab settings (continued) Default value
Description Setting
The default size limit is 10% of the unused disk space when the Vault Cache is created.
The default content strategy is Store all items.
Use the settings to limit the size of the Vault Cache.
Maximum use of initial free space specifies a percentage of unused disk space. The percentage is calculated at the time the Vault Cache is created.
Maximum size specifies a size in gigabytes.
If a Vault Cache reaches the specified size, the oldest items are automatically deleted to make room for new items.
Content strategyspecifies the strategy for storage of the content of archived items in Vault Cache.
The options are as follows:
■ Do not store any items in cache. Item headers are synchronized to Vault Cache, but the content of archived items is not stored in Vault Cache.
■ Store all items. Item headers are synchronized to Vault Cache and the content of archived items is stored in Vault Cache.
■ Store only items that user opens. Item headers are synchronized to Vault Cache, but the content of archived items is not automatically stored in Vault Cache. With this option, the content of each item that a user opens in Virtual Vault is stored in Vault Cache.
Limit size of Vault Cache
Setting up archiving from mailboxes Defining desktop policies 42
Table 3-12 Exchange desktop policy Vault Cache tab settings (continued) Default value
Description Setting
If you make Vault Cache available, all these features are enabled.
■ The Synchronize Vault Cache option controls whether users can update Vault Cache manually:
■ Select Enabled to show the Synchronize Vault Cache menu option.
■ Select On Toolbar to show the Synchronize Vault Cache toolbar button.
■ Vault Cache properties controls whether users can access the Vault Cache properties dialog on the Outlook menu Tools >
Enterprise Vault.
■ Vault Cache options enable the user to configure the size of the local Vault Cache and the grace period after Outlook starts before checking for the files that need to be synchronized to the Vault Cache. Select Enabled to display the Options tab in the Vault Cache properties dialog.
■ Vault Cache details enable the user to see detailed information about the Vault Cache. Select Enabled to display the Details tab in the Vault Cache properties dialog.
■ Make Virtual Vault available to users. Select Enabled to make Virtual Vault available to Outlook users.
Features
See“Vault Cache advanced settings”on page 76.
See“Virtual Vault advanced settings”on page 84.
43 Setting up archiving from mailboxes
Defining desktop policies
Advanced tab
The Advanced tab provides various advanced settings for Outlook, OWA, Vault Cache, and Virtual Vault. As with the other settings in the policy, you can create another policy if you require more than one version of these settings.
Table 3-13briefly describes the available settings. Information about each advanced setting is given in the Administrator's Guide.
Table 3-13 Exchange desktop policy Advanced tab settings Description
Setting
Controls the type of settings that are displayed in the list. Select from the following categories:
■ Outlook
■ OWA
■ Vault Cache
■ Virtual Vault
Information about each advanced setting is given in the Administrator’s Guide.
List settings from
This returns all the settings in the list to their default values. There is a confirmation prompt that asks if you are sure you want to reset all the values.
Reset All
Enables you to change the value for the selected setting. You can also double-click the setting to modify it.
Modify
A brief description of what each setting controls.
Description
Changing the default method for deploying Exchange forms
One of the advanced settings in the Outlook category is Deploy Forms Locally.
The default value of this setting is Always, which causes the Enterprise Vault forms to be deployed automatically to the user's Personal Forms Library. If you do not intend to use this method, you must change the value of this setting.
The possible values for the Deploy Forms Locally setting are as follows:
■ Never: Never deploy forms locally.
■ When no Org Forms: Deploy forms only when there is no Organizational Forms Library available.
■ Always: Always deploy forms locally. This is the default value.
■ Delete: Always delete Enterprise Vault forms from the user's Personal Forms Library.
Setting up archiving from mailboxes Defining desktop policies 44
See“About distributing the Microsoft Exchange forms”on page 19.
Targets tab
Later, when you create provisioning groups to add mailboxes as archiving targets, you will assign the required Exchange desktop policy to each provisioning group.
The associated provisioning groups will then be displayed in the Targets page of the desktop policy.