Changing Cash Receipt Column Views
3. From the View menu, select Change View to display a list of possible column views
4. Select one of the following to display the corresponding columns in the Cash Receipts window:
• Invoice# / Stat / Open Amt / Discount Date&Amt
Column Description
Invoice #* A number that identifies an open invoice. To search the table for an invoice number, enter all or a portion of the number in this field and press Enter. The system displays the matches to your search in a drop-down, or jumps to the invoice if there is a single match.
You can also use this field to search for an open amount.
Status A code that identifies the status of the invoice, for example, on hold. Use the Valid Customer Invoice Status Codescontrol maintenance record to define these codes.
Open Amount*
The amount of the invoice that the customer has not yet paid.
Disc...* The date by which the customer must pay the invoice to receive a discount.
Disc Avail* The discount to which the customer is entitled if they send payment before the expiration date.
Discount The amount of the available discount applied to the invoice. You can override this amount, if needed.
Cash The amount of the cash applied to the invoice. You can override this amount, if needed. The system updates this amount for any discounts or adjustments.
Balance* The remaining open amount on the corresponding invoice after system has applied the discount, cash, and adjustment amounts.
Note Any additional information about the cash receipt or invoice.
*View-Only
• Customer PO# / Stat / Open Amt / Discount Date&Amt
Column Description Customer
PO#*
A number that identifies the invoice using the customer's purchase order. To search the table for customer PO number, enter all or a portion of the number in this field and press Enter. The system displays the matches to your search in a drop-down, or jumps to the invoice if there is a single match.
Column Description
Status A code that identifies the status of the invoice, for example, on hold. Use the Valid Customer Invoice Status Codescontrol maintenance record to define these codes.
Open Amount*
The amount of the invoice that the customer has not yet paid.
Disc...* The date by which the customer must pay the invoice to receive a discount.
Disc Avail* The discount to which the customer is entitled if they send payment before the expiration date.
Discount The amount of the available discount applied to the invoice. You can override this amount, if needed.
Cash The amount of the cash applied to the invoice. You can override this amount, if needed. The system updates this amount for any discounts or adjustments.
Balance* The remaining open amount on the corresponding invoice after system has applied the discount, cash, and adjustment amounts.
Note Any additional information about the cash receipt or invoice.
*View-Only
• Invoice# / Due Date / Open Amt / Discount Amt
Column Description
Invoice #* A number that identifies an open invoice. To search the table for an invoice number, enter all or a portion of the number in this field and press Enter. The system displays the matches to your search in a drop-down, or jumps to the invoice if there is a single match.
Due Date The date by which you must receive the invoice for the customer to avoid finance charges.
Open Amount*
The amount of the invoice that the customer has not yet paid.
Disc Avail* The discount to which the customer is entitled if they send payment before the expiration date.
Discount The amount of the available discount applied to the invoice. You can override this amount, if needed.
Cash The amount of the cash applied to the invoice. You can override this amount, if needed. The system updates this amount for any discounts or adjustments.
Balance* The remaining open amount on the corresponding invoice after system has applied the discount, cash, and adjustment amounts.
Note Any additional information about the cash receipt or invoice.
*View-Only
• Invoice# / Invoice Date / Open Amt / Discount Amt
Column Description
Invoice #* A number that identifies an open invoice. To search the table for an invoice number, enter all or a portion of the number in this field and press Enter. The system displays the matches to your search in a drop-down, or jumps to the invoice if there is a single match.
Invoice Date The date you sent the invoice to the customer.
Open Amount*
The amount of the invoice that the customer has not yet paid.
Disc Avail* The discount to which the customer is entitled if they send payment before the expiration date.
Discount The amount of the available discount applied to the invoice. You can override this amount, if needed.
Cash The amount of the cash applied to the invoice. You can override this amount, if needed. The system updates this amount for any discounts or adjustments.
Balance* The remaining open amount on the corresponding invoice after the system has applied the discount, cash, and adjustment amounts.
Note Any additional information about the cash receipt or invoice.
*View-Only
• Invoice# / Customer PO# / Open Amt
Column Description
Invoice #* A number that identifies an open invoice. To search the table for an invoice number, enter all or a portion of the number in this field and press Enter. The system displays the matches to your search in a drop-down, or jumps to the invoice if there is a single match.
Customer PO#
A number that identifies the invoice using the customer's purchase order.
Open Amount*
The amount of the invoice that the customer has not yet paid.
Discount The amount of the available discount applied to the invoice. You can override this amount, if needed.
Cash The amount of the cash applied to the invoice. You can override this amount, if needed. The system updates this amount for any discounts or adjustments.
Balance* The remaining open amount on the corresponding invoice after the system has applied the discount, cash, and adjustment amounts.
Note Any additional information about the cash receipt or invoice.
*View-Only
• Customer PO# / Due Date / Open Amt
Column Description Customer
PO#*
A number that identifies the invoice using the customer's purchase order. To search the table for customer PO number, enter all or a portion of the number in this field and press Enter. The system displays the matches to your search in a drop-down, or jumps to the invoice if there is a single match.
Due Date The date by which you must receive the invoice in order for the customer to avoid paying finance charges.
Open Amount*
The amount of the invoice that the customer has not yet paid.
Discount The amount of the available discount applied to the invoice. You can override this amount, if needed.
Cash The amount of the cash applied to the invoice. You can override this amount, if needed. The system updates this amount for any discounts or adjustments.
Balance* The remaining open amount on the corresponding invoice after the system has applied the discount, cash, and adjustment amounts.
Note Any additional information about the cash receipt or invoice.
*View-Only
• Customer PO# / Invoice Date / Open Amt
Column Description Customer
PO#*
A number that identifies the invoice using the customer's purchase order. To search the table for customer PO number, enter all or a portion of the number in this field and press Enter. The system displays the matches to your search in a drop-down, or jumps to the invoice if there is a single match.
Invoice Date The date you sent the invoice to the customer.
Open Amount*
The amount of the invoice that the customer has not yet paid.
Discount The amount of the available discount applied to the invoice. You can override this amount, if needed.
Cash The amount of the cash applied to the invoice. You can override this amount, if needed. The system updates this amount for any discounts or adjustments.
Balance* The remaining open amount on the corresponding invoice after the system has applied the discount, cash, and adjustment amounts.
Note Any additional information about the cash receipt or invoice.
*View-Only
• Release # / Due Date / Open Amt
Column Description
Release#* A supplementary number on the customer's purchase order. To search the table for a supplementary number on a customer's PO, enter all or a portion of the number in this field and press Enter. The system displays the matches to your search in a drop-down, or jumps to the invoice if there is a single match.
You can also use this field to search for an open amount.
Due Date The date by which you must receive the invoice in order for the customer to avoid paying finance charges.
Open Amount*
The amount of the invoice that the customer has not yet paid.
Discount The amount of the available discount applied to the invoice. You can override this amount, if needed.
Cash The amount of the cash applied to the invoice. You can override this amount, if needed. The system updates this amount for any discounts or adjustments.
Balance* The remaining open amount on the corresponding invoice after the system has applied the discount, cash, and adjustments.
Note Any additional information about the cash receipt or invoice.
*View-Only
• Release # / Invoice Date / Open Amt
Column Description
Release#* A supplementary number on the customer's purchase order. To search the table for a supplementary number on a customer's PO, enter all or a portion of the number in this field and press Enter. The system displays the matches to your search in a drop-down, or jumps to the invoice if there is a single match.
Invoice Date The date you sent the invoice to the customer.
Open Amount*
The amount of the invoice that the customer has not yet paid.
Discount The amount of the available discount applied to the invoice. You can override this amount, if needed.
Cash The amount of the cash applied to the invoice. You can override this amount, if needed. The system updates this amount for any discounts or adjustments.
Balance* The remaining open amount on the corresponding invoice after the system has applied the discount, cash, and adjustment amounts.
Note Any additional information about the cash receipt or invoice.
*View-Only
• Old Invoice# / Stat / Open Amt / Discount Date&Amt
Column Description
Old Invoice #* A number that identified this open invoice on your previous system.
Column Description
Status A code that identifies the status of the invoice, for example, on hold. Use the Valid Customer Invoice Status Codescontrol maintenance record to define these codes.
Open Amount*
The amount of the invoice that the customer has not yet paid.
Disc...* The date by which the customer must pay the invoice to receive a discount.
Disc Avail* The discount to which the customer is entitled if they send payment before the expiration date.
Discount The amount of the available discount applied to the invoice. You can override this amount, if needed.
Cash The amount of the cash applied to the invoice. You can override this amount, if needed. The system updates this amount for any discounts or adjustments.
Balance* The remaining open amount on the corresponding invoice after the system has applied the discount, cash, and adjustment amounts.
Note Any additional information about the cash receipt or invoice.
*View-Only
• Invoice# / Invoice Date / Open Amt / Branch
Column Description
Invoice# A number that identifies an open invoice. To search the table for an invoice number, enter all or a portion of the number in this field and press Enter. The system displays the matches to your search in a drop-down, or jumps to the invoice if there is a single match.
Invoice Date The date you sent the invoice to the customer.
Open Amount*
The amount of the invoice that the customer has not yet paid.
Branch The branch number from which the order originated.
• Release# / Branch / Invoice Date / Open Amt
Column Description
Release# A supplementary number on the customer's purchase order. To search the table for a supplementary number on a customer's PO, enter all or a portion of the number in this field and press Enter. The system displays the matches to your search in a drop-down, or jumps to the invoice if there is a single match.
Branch The branch number from which the order originated.
Invoice Date The date you sent the invoice to the customer.
Open Amount The amount of the invoice that the customer has not yet paid.