Two level IV violations within one year or any offense or series of offenses that poses a threat to the health, safety, and well-being of a student, to the University, or to the community. In addition, a violation or conviction of local, state, and/or federal law can also be considered a Level V violation.
Possible Sanctions of a Level V Violations, but not limited to:
1. Suspension 2. Dismissal
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Additional Policies for Students Living in Housing:
Additional policies exist for the residence halls, theme houses and Commons apartments. Please refer to the Residence Life and On-Campus Housing section for these policies.Expunging of Records
: Level I and II offenses are expunged from the student’s record at the time of graduation.Theft, assault, alcohol, drugs, disorderly conduct, etc. are major violation and the student’s student conduct file is kept for seven years. The Vice President for Student Affairs reviews the file before expunging. Student conduct files on students who have not completed their degree, and are of a more serious nature (felonies and/or expulsions) are kept indefinitely.
Parents/Guardians Notification
: Parents or guardians of dependent students receive written notification of anydecision that results in living unit probation, living unit dismissal, disciplinary probation, suspension or dismissal. Parents or guardians, faculty advisors, and/or coaches may also receive notice of student conduct action any time it is deemed to be in the best interest of the student and the University to do so. However, student conduct action is normally treated as confidential information.
Section 10 - Student Conduct Sanctions Defined
Alcohol/Drug/Anger Assessment: In some cases, the hearing officer or Student Conduct Hearing Board may require
an anger, alcohol and/or drug assessment in conjunction with other penalties. The assessment will be conducted by a treatment center identified by the Student Affairs Office and is at the expense of the student. Any student referred for an assessment must complete the assessment in a timely manner and will be required to follow through with the recommendations made by the treatment center and/or counselor at their own expense. Failure to have an assessment or complete the recommended treatment shall constitute a Level IV violation.
Disciplinary Counseling: Assures the opportunity for constructive counseling with qualified person(s) suggested by
the Vice President and Dean for Student Affairs or their designee.
Disciplinary Probation: Disciplinary Probation tests the willingness of the student or organization to abide by the
rules and regulations of the University for not less than one semester nor more than two semesters. Additional violations may result in disciplinary probation with restrictions, suspension or dismissal of student or organization. Parents or guardians of dependent students receive written notification.
Disciplinary Probation with Restrictions: Disciplinary Probation with Restrictions limits and/or revokes privileges
for not less than one semester nor more than two semesters. Restrictions may be placed if the violating behavior is directly related to participation in a particular organization and/or activity; and/or the participation of the student may directly negatively impact the experience of others participating in the organization and/or activity.
Parents or guardians of dependent students receive written notification. Restrictions: These restrictions may include any or all of the following:
1 – Student may not hold office or be a member in any campus club or organization unless an academic department requires membership.
2 – Student may not participate in intercollegiate sports and/or intramural activities. 3 – Student may not pledge a Greek social organization.
4 – Student may not participate in performing arts.
5 – Student may not represent the University in any activity.
6 – Student may be restricted in other University activities as deemed appropriate.
Dismissal: Dismissal permanently separates the student from the University. Parents or guardians of dependent
students receive written notification. Student may not be on campus except when they purchase a ticket to a public event held in Cowan Hall, Battelle Fine Arts Center, Rike Center or the stadium, or if they have an appointment with an official representative of the University. Advance arrangements to be on campus must be made through the Otterbein Police Department at 614.823.1222.
Letter of Warning: Provides official notification of a violation and informs student that continued misconduct will
result in further disciplinary action.
Living Unit Dismissal: Living Unit Dismissal requires that a student leave their residence hall, Theme House,
Commons Apartment, Greek House, or University-owned housing for a determined time. The student is further restricted from moving into any other University or Greek housing and is not entitled to any refund from room and board, nor permitted at any time to be on the premises of a residence hall, Theme House, Commons Apartment, Greek house, or other University-owned housing. If a student is placed on Living Unit Dismissal, the student must pay full room charge for the semester when the suspension begins and full room charge for the remaining terms of their contract (billed during the term). A student on living unit dismissal who withdraws from Otterbein will be billed for fees for future semesters when they re-enroll. Parents or guardians of dependent students receive written notification.
Living Unit Probation: A prescribed period during which another violation of policy may result in the student
forfeiting the privilege to live in a University residence hall, Theme House, Commons Apartment, Greek House, or University-owned housing. Parents or guardians of dependent students receive written notification.
Monetary Fine: Monetary sanction depends on the severity and the degree of the infraction. All payments are to be
made in the Student Affairs Office unless specific payment arrangements have been made with the Coordinator of the Student Conduct Hearing Board. Failure to pay fines shall constitute a Level IV violation.
Parents/Guardians Notification: Parents or guardians of dependent students receive written notification of any
decision that results in living unit probation, living unit dismissal, disciplinary probation, suspension or dismissal. Parents or guardians, faculty advisors, and/or coaches may also receive notice of student conduct action any time it is deemed to be in the best interest of the student and the University to do so. However, student conduct action is normally treated as confidential information.
Restitution: Restitution provides reimbursement for damage, theft or removal of property and/or assigns specific
services to be completed within a specified period of time; e.g., service to appropriate campus or community organization, workshop or other constructive project.
Restricted Access: Restricted Access prohibits student from entering certain designated areas and/or using special
equipment as instructed by the judicial body for a specific period of time.
Special Assignment: In some cases, the appropriate Student Conduct Officer or Hearing Board may assign a work
penalty or other special assignment as an alternative to a monetary fine or in conjunction with other penalties to be completed by a specific date. Failure to complete a special assignment shall constitute a Level IV violation.
Suspension: Suspension separates the student from the University for a specified period of time. Students may take classes at another school while suspended; however, only one course during each semester of the suspension period may transfer to Otterbein (the course and grade must meet existing transferability criteria
.)
If the suspension is less than one academic year, the student may reenroll when this penalty has expired. If the suspension is for a full academic year or longer, the student may apply to the Admission Office for readmission when this penalty has expired. This penalty does not require the approval for readmission by the board that assessed it unless it originated with the Academic Hearing Board. Parents or guardians of dependent students receive written notification. Students may not be on campus except when they purchase a ticket to a public event held in Cowan Hall, Battelle Fine Arts Center, Rike Center or the stadium, or if they have an appointment with an official representative of the University. Advance arrangements must be made through the Otterbein Police Department at 614.823.1222.
Section 11 - Proposal of Amendments
Proposals for changes in these regulations are made to the Student Life Committee and carried through the proper channels to the Board of Trustees. Such proposals should be thoughtfully advanced; their proponents should seriously consider their impact upon the attitudes of other students, professional University staff, church, alumni, townspeople, University donors and parents of present and future students, their potential conflict with existing civil laws and the student’s legal responsibilities, and their possible effect upon the financial stability of the University.