VOLUNTEER DEPARTMENT
VOLUNTEER PERSONNEL BREAKDOWN BY POSITION
VOLUNTEER PERSONNEL BREAKDOWN BY POSITION
Type FY
Volunteer Cost Center Performance Measures
PERFORMANCE MEASURE GOAL 2018 2019 2020
V1. Number of volunteers, by type, at each ISO recognized sta on
Sta on 701 Performance Measure *V1 – Sta on 704. Sta on 704 recruitment has improved with as a result of the recrui ng efforts of the Volunteer Recruitment and Reten
on Coordinator. The age demographic of full-me residents in the region is one factor. The District has a candidate iden fied for the Sta on 704 officer role who is working towards the remaining qualifica ons for that posi on.
RESIDENT VOLUNTEER LIEUTENANT RACHEL ULM OVERSEES THE RESIDENT VOLUNTEER PROGRAM.
Performance Measure V2 – The Fire Corps and its members are cri cal to the District maintaining a high level of service and programs for District residents. The District has a goal of at least 20 Fire Corps members. This goal was exceeded for 2020.
Performance Measure *V3 – The shortage of volunteer firefighters con nues to be a na onal crisis. In addi on to the decline in numbers of volunteer firefighters, the average age of those serving has increased. Recruitment and reten on of volunteers is a public policy challenge. The District added ten firefighters in 2020, but had thirteen resign due to various reasons. The addi on of officers in outlying sta ons as well as transi oning the Recruitment and Reten on Coordinator to a full- me posi on is aimed at helping with the reten on aspect.
Addi onal Volunteer Accomplishments 2020/2021
Training and Cer fica ons. Volunteer personnel achieved 54 training cer fica ons in 2020 and logged 3,366 training hours. Seven firefighters completed Fire Officer 1 training. This training prepares firefighters to take ini al command of incidents such as structural and wildland fires and motor vehicle accidents.
Resident Volunteers. Two Resident Volunteers completed their Paramedicine or Fire Science programs in 2020. Two new Resident Volunteers were brought on mid-year, and three addi onal were offered a posi on in April 2020. One resigned during the year.
Items to note: Several of the volunteer Fire Corps and Preven on Division programs were impacted by COVID‐19 restric ons in 2020, however over 977 hours were logged by volunteers in these ac vi es:
Blood Pressure Screenings. Volunteers staff a Blood Pressure Clinic at Bi-Mart on the third Tuesday of each month. Blood pressure readings for the year totaled 51– a 92% decrease from the last year! Four of those checked were flagged for further follow-up.
CPR/First Aid Classes. Four volunteers conduct First Aid and CPR/AED classes for the community.
They taught 41 community members in Heartsaver First Aid and/or CPR for 2020.
Address Sign Installa on. Fire Corps volunteers install reflec ve address signs to help crews quickly locate addresses within the District. A total of 30 address signs were installed in 2020.
Car Seat Safety Checks. One volunteer is cer fied to check child car seat safety. Regularly scheduled regional safety clinics were canceled due to COVID, however 11 inspec ons were performed in 2020 in Sisters.
Smoke Alarms. The District received 30 requests for service of smoke alarms in the community.Volunteers and staff installed 8 ba ery-powered smoke alarms and provided 24 ba eries.
AED Grants. The District set aside grant funds to encourage more businesses in the community to purchase Automated External Defibrillators. An addi onal four AED’s were added to our community!
Senior Safety Program. The Senior Safety Commi ee includes representa ves from the Council on Aging of Central Oregon, Sisters Park and Recrea on, and staff and Fire Corps volunteers of the Fire District. One large focus of the commi ee is to reduce fire department responses to falls in the senior popula on. Many regularly scheduled events were canceled in 2020 due to COVID.
Youth Fire Interven on Program. The District has three trained interven onists that evaluate youth who misuse fire and establish a plan for them. No juveniles were iden fied in 2020 for this program.
Halloween Safety Fair. The District’s tradi onal event had to be modified this year due to COVID.
Volunteers prepared Halloween safety bags with preven on and safety materials and a few holiday treats for over 360 school-age children in the Sisters and Black Bu e School Districts.
Spirit of Christmas. The Sisters-Camp Sherman Fire & Ambulance Associa on and the Sisters Kiwanis Club sponsor the annual “Spirit of Christmas Giving Tree” providing Christmas gi s to families in need in Sisters Country over the holiday season. In 2020, 202 children received gi s.
In addi on, the Sisters-Camp Sherman Fire & Ambulance Associa on received approximately
$10,000 in donated funds for the program.
Community Christmas Dinner. The Associa on also hosts a community Christmas dinner on Christmas Day every year typically served in the Community Hall at Sta on 701. The event was modified in 2020 and the tradi onal meal was packaged and delivered to interested community members through a drive-through pick-up service at Sta on 701. Over 150 meals were handed out.
Community Assistance Fund. This fund has been set up to help members of the community who would endure a further hardship without financial assistance. Under this program, employees are allowed to spend up to $100 to provide assistance beyond basic fire suppression and EMS. The fund was created from non-public funds, including dona ons made to the District and employee/volunteer contribu ons. In 2020, a total of 61 individuals/families were helped with a total of $792 in gas/food vouchers and bus ckets.
CARS LINE UP OUTSIDE OF STATION 701 TO PICK UP THEIR CHRISTMAS DINNER PREPARED BY VOLUNTEERS AND STAFF ON CHRISTMAS DAY.
PICTURED RIGHT: FIRE CORPS MEMBERS ASSIST AT A BIG SATURDAY DRILL PROVIDING REHAB AND
LUNCH TO THE VOLUNTEER FIREFIGHTERS.
PICTURED LEFT: VOLUNTEERS AND STAFF JOINED LOCAL ELEMENTARY STUDENTS AT LUNCH (PRE-COVID) TO CELEBRATE WINNING THE FIREBUSTERS
PIZZA PARTY.
PICTURED LEFT: FIRE SAFETY MANAGER DOUG GREEN AND FIRE CORPS VOLUNTEERS LES SCHELL AND ROBIN
HOLM CONDUCTING A WILDFIRE HOME SAFETY ASSESSMENT ON A PROPERTY OUTSIDE OF SISTERS.
VOLUNTEER DEPARTMENT BUDGET DETAIL
2021/2022 Fiscal Year
Expenditures by Account General Opera ng FundPersonnel Services Proposed Approved Adopted
2018/19 2019/20 2020/21 2021/22 2021/22 2021/22
Account Description Actual Actual Budget Budget Budget Budget
1-14-1-50100 Board Members 3,000 2,700 3,000 3,000 1-14-1-50200 Volunteer Coordinator 800 800 1,200 1,200 1-14-1-52400 Other Benefits 5,916 7,068 7,297 9,385 1-14-1-53100 Payroll Taxes 292 268 300 300 1-14-1-54000 Volunteer R&R Coord-Grant 28,254 54,522 75,000 75,000
38,262
65,358 86,797 88,885 - -Total PERSONNEL SERVICES
Materials and Services Proposed Approved Adopted
2018/19 2019/20 2020/21 2021/22 2021/22 2021/22
Account Description Actual Actual Budget Budget Budget Budget
1-14-2-50100 Election 1,729 - 2,600 -1-14-2-50200 District Awards 9,539 4,780 8,000 8,000 1-14-2-50300 Volunteer Service Award 22,150 22,300 22,250 22,250 1-14-2-51100 Tuition/Books 43,088 64,330 46,106 66,901 1-14-2-52100 Reimbursements 31,279 35,590 28,800 33,060 1-14-2-52200 Immunizations/Tests 7,025 8,846 13,365 11,700 1-14-2-53100 Ass'n Activity Allocation 18,508 16,437 17,000 17,000 1-14-2-53200 Prevention/Special Events 2,563 1,485 5,600 2,750 1-14-2-53300 Fire Corps 9,482 7,867 13,800 13,800 1-14-2-53400 Supplies 690 604 750 750 1-14-2-54200 Chaplaincy 1,000 - 1,000 1,000 1-14-2-55100 Training/Conferences 4,599 4,321 6,000 6,000 1-14-2-55200 Travel/Lodging 3,503 1,720 4,000 4,000 1-14-2-55300 Per Diem 1,096 19 2,000 2,000 1-14-2-56200 Uniforms 4,396 10,830 2,700 8,025 1-14-2-59100 Recruitment/Retention Grant 14,812 11,962 130,875 130,875
175,459
191,092 304,846 328,111 - -Total Materials and Services
EXPENDITURE DETAIL BY ACCOUNT
Account Descrip on Account Total Account Detail
PERSONNEL SERVICES
1-14-1-50100 Board Members $ 3,000
Per Diem wages @ $50/month x 5 board members
1-14-1-50200 Volunteer Coordinator $ 1,200
Annual s pend for Volunteer Coordinator
1-14-1-52400 Other Benefits $ 9,385
24/7 Death/Disability Insurance 1,200
FireMed Subscrip ons for all volunteers @$59 4,720
FireMed Subscrip on for all Board Members @$50 295
AD&D Insurance 2,000
Employee Assistance Program @ $14.63 1,170
1-14-1-53100 Payroll Taxes $ 300
Board Members 7.65% FICA taxes for per diem + WBF 230
Volunteer Coordinator 7.65% FICA taxes + WBF 70
1-14-1-54000 Volunteer Recruit & Reten on Coord - Grant $ 75,000
Salary, PERS (32.46% + 6%)
Payroll Taxes (7.65% + WBF)
TOTAL PERSONNEL SERVICES $ 88,885
MATERIALS AND SERVICES
1-14-2-50100 Elec on $ 0
Costs associated with having an elec on for board members.
1-14-2-50200 District Awards $ 8,000
Annual District awards event – caterer, venue, awards.
1-14-2-50300 Volunteer Service Award (LOSAP) $ 22,250
Length of Service Award contribu on for qualified volunteers (max 3,000/yr. per volunteer)
22,000
Service fees for annuity program (LOSAP) 250
1-14-2-51100 Tui on/Books $ 66,901
Tui on for 7 RV’s x 3 terms x 17 credits @ $169.75/cred 60,601
Textbooks and other class fees 6,300
Account Descrip on Account Total Account Detail
1-14-2-52100 Reimbursements (mileage/food/supplies) $ 33,060
Resident Volunteers (7) at Sta on 701 @ $350/mo. 29,400
Volunteer Meal Vouchers for 24hr shi s ($10@) 360
Volunteer Public Educa on Coordinator Reimb. 300
Addi onal allowance @ $250/mo. for RV Lieutenant 3,000
1-14-2-52200 Immuniza ons/Tests $ 11,700
Physicals for six exis ng volunteers @ $650 3,900
Physicals, drug screens, backgrounds ten new vols 7,800
1-14-2-53100 Associa on Ac vity Alloca on $ 17,000
Easter Egg Hunt 1,200
Halloween Event 1,000
Christmas Dinner and lights 1,000
Fi h Tuesday events 2,000
Flowers, coffee, misc. 1,800
Dona ons 10,000
1-14-2-53200 Preven on/Special Events $ 2,750
Fire Busters, Fire-Free weekends, fire-preven on week, safety fair, bike helmets, smoke alarms, etc.
1-14-2-53300 Fire Corps $ 13,800
AED Grant Program for community 2,000
Car Seat Grant expenses 2,000
CPR/First Aid class supplies 6,000
Other expenses associated with Fire Corps 3,800
1-14-2-53400 Supplies $ 750
Volunteer supplies 750
1-14-2-54200 Chaplaincy $ 1,000
Dona on to Central Oregon Police Chaplaincy
1-14-2-55100 Training/Conferences $ 6,000
Training/conferences for volunteers 5,000
Training/conferences for Board Members 1,000
1-14-2-55200 Travel/Lodging (for out-of-town mee ngs/training) $ 4,000
Board Members 1,500
Volunteers 2,500
1-14-2-55300 Per Diem (meals for out-of-town conferences/mee ngs) $ 2,000
Board Members 500
Volunteers 1,500
1-14-2-56200 Uniforms $ 8,025
3 new Resident Volunteers 5,325
Volunteer Uniform replacement 2,700
Account Descrip on Account Total Account Detail 1-14-2-59100 Recruitment/Reten on Grant $ 130,875
Personal Protec ve Equipment 35,000
Physicals/Immuniza ons 5,000
Uniforms 3,000
Training 34,000
Marke ng 2,500
Tui on 5,000
Other 46,375