Use the Timesheets button to launch Timesheets in NetSuite OpenAir Mobile for Android. As in your OpenAir account, there are a number of tasks you can perform using NetSuite OpenAir Mobile for Android. Create Timesheets and exchange new and modified Timesheets between Android and OpenAir. Submit Timesheets for approval.
Refer to the following procedures:
• Create a Timesheet and Add Time Entries
• Copy a Timesheet
• Submit a Timesheet
• Edit a Timesheet
• Edit a Time Entry
• Delete a Time Entry from a Timesheet
• Delete a Timesheet
NetSuite OpenAir Mobile for Android exchanges Timesheets information with your OpenAir account continuously so that account information in both applications is current. NetSuite OpenAir Mobile for Android updates itself as soon as you start it as well as after you resume using it from the background. Record additions, modifications, and deletions are performed real time. However, ensure you are connected to the Internet if you want to modify, save, or delete data and exchange the information with your OpenAir account.
Create a Timesheet and Add Time Entries
Use NetSuite OpenAir Mobile for Android to keep your Timesheets current. You can create a Timesheet and add time entries to it. If circumstances change, you can easily modify the time entered before you submit the Timesheet for approval.
To create a Timesheet and add and modify time entries:
1. Tap to launch Timesheets.
A list of Timesheets displays.
2. Tap menu to list menu functions.
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3. Tap the Add Timesheet icon to create a new Timesheet.
A blank Edit Timesheet screen displays.
4. Tap the Date line to change default information in the New Timesheet. A Set date screen displays. Enter information and tap the Set button.
5. To copy a timesheet, tap the Copy line. See Copy a Timesheet.
6. Tap the Customer pane to add customer and project information. The Select Customer:
Project screen displays.
7. Tap each line and available values display. Find the desired value and tap it. The entry displays in the screen and you can select another line to enter its value. When each value has been selected, tap Set.
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Note: You can search for customers and projects available in your OpenAir account using dynamic search. Trigger this using the search/find button on your Android device or by selecting the search icon at the top of the available list of items.
8. Tap the Default Time type to display the Select Time type screen. Tap the time type.
9. Tap the Default Activity to display the Select Activity. Tap the Activity.
10. When complete, tap Save. You can then add time entries to the Timesheet.
A calendar displays the Timesheet interval as well as the Add Time Entry screen.
Note: You can choose the timesheet display: By Day displays an entry for a specific date and All displays a list of all time entries.
11. To add time to this timesheet, tap Add Time Entry.
The Edit Time Entry screen displays.
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12. Tap the Time line to display the Edit Time screen. Tap the plus and minus signs to add or subtract hours and minutes. Tap the Set button.
The New Time Entry screen displays and the hours and minutes are added to the timesheet.
Note: Tap the Off button to enable the ability to enter Negative time.
13. Tap any of the items on the New Time Entry screen to add or change information.
When finished, tap the Save button.
OR
Tap menu and the following menu options display. Save and Create allows you to save this time entry and create another time entry to include in this Timesheet.
Note: If displaying time by day, the a blue indicator displays in the lower right corner indicating that the date has a time entry.
14. Once you have created a Timesheet and added time entries, you can:
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• Submit a Timesheet
• Edit a Timesheet
• Edit a Time Entry
• Delete a Time Entry from a Timesheet
• Delete a Timesheet
Copy a Timesheet
Use NetSuite OpenAir Mobile for Android to copy a Timesheet you created previously and add time entries to the new Timesheet. If circumstances change, you can easily modify the time entered before you submit the Timesheet for approval.
To copy a Timesheet and add and modify time entries:
1. Tap to launch Timesheets.
A list of Timesheets displays.
2. Tap menu to list menu functions.
3. Tap the Add Timesheet icon to create a new Timesheet.
A blank Edit Timesheet screen displays.
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4. Tap the Date line to change default information in the New Timesheet. A Set date screen displays. Enter information and tap the Set button.
5. Tap the Copy From line.
The Copy Timesheet screen displays. Options include: Duplicate and Change hours.
6. Tap the Duplicate line. The Select Source Timesheet screen displays Timesheets.
7. Tap the Timesheet you want to copy. The Copy Timesheet screen displays.
8. To Leave hours the same or change hours, tap the change hours line. The Select time adjustment screen displays.
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9. Tap the option you want to select. Tap the Set button.
Timesheet information from the copied Timesheet displays on the Edit Timesheet screen.
10. Make any additional changes desired. Tap the Save button.
The Synching message displays as well as a message indicating the record is saved. The new Timesheet displays in the Add Time Entry screen with the specified hours from the Timesheet you copied.
11. Once you have copied a Timesheet to create a new Timesheet, you can:
• Submit a Timesheet
• Edit a Timesheet
• Edit a Time Entry
• Delete a Time Entry from a Timesheet
• Delete a Timesheet
Submit a Timesheet
Once you have created a Timesheet, use NetSuite OpenAir Mobile for Android to submit the Timesheet. You can transfer it to your OpenAir account for approval. When in OpenAir, it follows the normal approval process.
To submit a Timesheet:
1. Tap on the Timesheet you would like to submit.
The Add Time Entry screen displays.
2. Tap Submit. It displays on the bottom left of the Add Time Entry screen.
The Submit screen displays allowing you to add additional information.
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3. If desired, enter information for Additional emails and Notes to approver. Tap the Off button to change whether Submit on warning is On or Off. As with OpenAir, Timesheets can be submitted with a warning.
4. Tap Submit. The Syncing message displays as NetSuite OpenAir Mobile for Android syncs with your OpenAir account. The timesheet follows the normal OpenAir approval process.
Edit a Timesheet
Use NetSuite OpenAir Mobile for Android to edit Timesheet information.
To edit a Timesheet:
1. Tap on the Timesheet you would like to edit.
The Add Time Entry screen displays.
2. Tap menu to see menu options. They include the following.
3. Tap the Edit Timesheet icon.
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The Edit Timesheet screen displays.
4. Tap a line you would like to change. For example, Default Time type.
The Edit screen for the line displays. For Default Time type, the Select Time type screen displays. Tap the item you want to make the change.
5. When finished, tap the Save button. The Synching message displays as well as a message indicating the record is saved.
6. Once you have edited a Timesheet, you can:
• Submit a Timesheet
• Delete a Time Entry from a Timesheet
• Delete a Timesheet
Edit a Time Entry
Use NetSuite OpenAir Mobile for Android to edit time entries in a Timesheet.
To edit a time entry:
1. Tap the Timesheet with a time entry you would like to edit.
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The Add Time Entry screen displays.
2. Tap the date with the time entry you would like to edit. The time entry for that date displays. Remember, you can display all timesheet entries or each entry by day.
3. Tap the time entry you would like to edit.
The Edit time entry screen displays.
4. Tap the line you would like to change. For example, Time.
The Edit screen for that line displays. For Time, the Edit Time screen displays.
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5. Make the changes. Tap the Set button.
The Edit Time Entry screen displays the changes.
6. Make additional changes as needed. When finished, tap the Save button. The Synching message displays as well as a message indicating the record is saved. The Add Time Entry screen displays.
7. Once you have edited a time entry in a Timesheet, you can:
• Submit a Timesheet
• Delete a Time Entry from a Timesheet
• Delete a Timesheet
Delete a Time Entry from a Timesheet
Use NetSuite OpenAir Mobile for Android to delete a time entry from a Timesheet that has not been submitted. When deleted, it is deleted from your Android app and is no longer available to transfer to your OpenAir account.
To delete a time entry from a Timesheet:
1. Tap the Timesheet with a time entry you would like to delete.
2. Tap menu to see menu options. They include the following.
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3. Tap the Delete Time entries icon.
The Add Time Entry screen displays either all time entries in the Timesheet or if By day is selected, the time entry for the date selected. A check box displays to the left of each time entry. A Delete button displays on the bottom of the screen, but is not active.
4. Tap the check box next to the time entry you want to delete and a green check displays.
The Delete button is now active.
5. Tap the Delete button. The system prompts you to verify the delete action.
6. Tap the Yes button to delete each time entry with a check box selected. NetSuite OpenAir Mobile for Android displays a synching message as it deletes the time entries and updates your OpenAir account. The timesheet no longer displays the time entries.
Note: A quick way to delete a time entry is to long-press the time entry you want to delete. You can also delete a time entry using the menu button to display menu options since delete is a function on many menus.
Delete a Timesheet
Use NetSuite OpenAir Mobile for Android to delete a Timesheet that has not been submitted.
When deleted, it is deleted from your Android app and is no longer available to transfer to your OpenAir account.
To delete a Timesheet:
1. Tap to launch Timesheets and display a list of open Timesheets.
A list of Timesheets displays.
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2. Tap menu to list menu functions.
3. Tap the Delete Timesheets icon.
The list of Timesheets displays with a check box to the left of each Timesheet. A Delete button displays on the bottom of the screen, but it is not active.
4. Tap the check box next to the Timesheet you want to delete and a green check displays.
The Delete button is now active.
5. Tap the Delete button. The system prompts for you to verify the delete action.
6. Tap the Yes button to delete each Timesheet with a check box selected. NetSuite OpenAir Mobile for Android displays a syncing message as it deletes the Timesheets and updates your OpenAir account. The Timesheets no longer display in the list of Timesheets.
Note: A quick way to delete a Timesheet is to long-press the Timesheet you want to delete. You can also delete a Timesheet using the menu button to display menu options since delete is a function on many menus.
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