Report from the Commission on the implementation of microprojects under the Lome Convention. COM (79) 315 final, 18 June 1979

COMMISSION

OF

THE

EUROPEAN

COMMUNITIES

cOM(79)3L5 final

Brussels, L8 June L979

Report from the Commission On the implementation of microprojects

Under the Lome Convention

I

-L

Report on

the

impLementation

of

microprojects

under the

Lom6 Convention

This

nepont

is

intended

to

form

a basis

for

the

decision

to

be

taken by

the

ACP-EEC CounciL

of

/linisters

under

ArticLe

14

(2)

of

Pro-co[

No

2

to

the

Lom6 Convention on

the

foLLow-up

to

the

two-year

micro-project

experiment

The Convention

stipulates

that the

Fund shaLL

partic'ipate

as

an experiment

in

the financing

of

microprojects,

for

which

the

sum

of

20

miILion

units

of

account

is

earmarked.

Microprojects

have met

with a

highLy

I

favoui"abLe

neaction

fr"om

both

LocaL communitie.s and

the

ACP

States,

most

of

which have incLuded such schemes

in their

indicative

prc,grammes. Sy

31 December 1978,

thirty

ACP

States

had proErammed

micropr,c;ects,

for

a

totaL

of

nearty

19

miL[ion

EUA. A number

of

ACP

States

have

a[ready

indica-ted

that

they

t^riLL

beaskingthe

Commission

for

amendments

in their

indjca*

tive

programmes

to

further

microprojects.

This

means

that

the

2C miLLion

units

of

account made avaiLabte under

the

Convention wiLL be inadequate

to

meet aLL

the

requests

for

financing.

ImpLementation

of

the

programmes

is

proceeding most

satis-factoriLy.

As

of

31 December 1978

the

Commission had approved

the

finan-cing

of

28 annuaL programmes,

for

a totaL

of

over

10 mil,Lion EUA.

In

the

first

hatf

of

1979,

it is

Like[y

that

financing

decisions

witl

be taken

on

thirteen

more programmes,

for

a totaL

of

about

4.4

nilLion

EUA, bringing

the

Leve[

of

commitments

to

nearLy 15

mitLion

EUA,

l-he Commi

ssion

therefore

proposes

that

the

Counci L

of

Ministers

vote

to

continue

with microprojects

and

to

that

end authorize

fthe

use

of

a

further

5

miLtion

units

of.,accgyn!

_f:r

financing

such

micro-project

programmes as

the

ACP

Statb! nti$ht:rllsh

to

carry

out

with

any

: _{notrgy r:cnoirring}

_over

_from

_th€lr

_fof-tin*biC

_{tnatcaltVc'dev-etopment}

-@-L^

IIICROPROJECTS UNDER THE LOME CONVENTION

ArtiCLe

46

(Jl)

of

the

LornA-C-qnvention and Chao-tef--Lej

Protocpl

No

2 to

the

Cgnysqljon, oJr

,t[e

apqli.ca.ti$r

of

fin,anciaL and technj-cqL-coooeration

1.

The

provisions

of

_lhe

Convention

The Convention has earmanked

a

sum

of

20

mittion

EUA

for

microprojects

for

grassroots deve[opment,

in

particu[ar

in

ruraL

areas.

To

quaIify

for

Community

financing

these

microprojects

must :

stem from an

initiative

taken

by

a

LocaL community whose

active

participation

must be ensured;

meet

a

real,

priority

need

at

LocaL

teve[;

be

financed from thnee sources

:

the

community

benefiting (contribution

in

money

or in

kind),

the

AcP

State (financiaL contribution

or

contri-bution

of

pubLic works

services)

and

the

Fund (whose

contribution

may

not

exceed 75 000 EUA

per

microproject).

The ACP States present annuaL programmes

within

the

Limits

of

the

appro-priations

earmarked

in their

indicative

programmes;

after

examination by

the

Commissionrs departments, these programmes

are

submitted

to

the

reIe-vant

bodies

of

the

Community

for

financing

decisions

t'Jithin

the

framework

of

these annuaI programmes,

the

ACP

State

concerned

takes

the

financing decisions

retating

to

each

microproject with

the agreement

of

the

Commission.

2.

Apptication

of

the

Convention

The impLementating

ru[es

were

finatized

at

the

fourth

meeting

of

the

ACP-EEC Subcommittee

on

Financiat

and Technicat Cooperation, heLd on

28 and 29 June 1977, and

are

set

out

in

Annex

I

(document ACP-EEC/1A6/f177).

3.

Proqramming

of

microprojects

ArticLe

14

of

Chapter

7

of

Protocot

No

2

to

the

Lom6 Convention stipuLates

that

the

Fund shaLL

participate:as

an experiment

in

the

financing

of

micro-projects,

an

appropriation

of

?O.miLLion

units

of

account,

to

be made

avaiLabLe as

grants,

being earmarked

for this

purpose.

At the

end

of

the second

year

after

the entry

into

force

of

the

Convention

the

ACP-EEC

CounciL

of

Ministers

is to

decide on

the foltow-up

to

the

experiment. The

majority

of

ACP

States

have wished

to

make use

of

the

new

type of

operation.

From

the outset

of

the

programming

twenty-five

of

them

inc[u-ded

microprojects

in their

indicative

programme, and

five

(Sudan, Sierra

Leone, Jamaica,

the

Centrat

African

Empire and Guyana) subsequentLy

re-quested

aLterations

to their

indicative

programmes

for this

purpose.

s

t

I

-2-The aniount programmed

_totaLs

_{18 776}

mlllion

EUA, Leaving a baLance

of

1

224

miLlion

EUA, wh'ich

is

LikeLy

to

prove inadequate

to

cover requests

f rom ACP States r"i'ishing,

in

the

.L'ight

of

the

success

of

thei

r

f i

rst

pro-gramme/

to

have additionaL programmes

_financed.

_In

_addi'tion,

it is

_L'ikeLy

at

the

end

of

the

life of

the

Lom6 Convention

a

number

of

ACP States wiLL

ask

that

any smalI sums

teft

over

from

their

indicative

programmes be

earmarked

for

mi

croprojects.

Annex

Itr

shows

detaits

of

the

sums programmed.

4.

Financing

decisions

taken by

the

Commission

4.1.

By 31 December 1978

the

Commission

annuat programmes _submitted

to it,

given

below :

approved

the

first

twenty-eight

the

amounts and on

the

dates

20.12.76

6.

5.77

25.

5.77

18"

7 .77

18.

7.77

28.

9.77

28.

9.77

28.

9.77

28.

9.77 23.11.77 23.11.77 23.11.77

1 .12 _"77

3.

2.78

3.

2.78

3.

2.78

11.

4"78

7.4.V8

7.4.78

7.

4.78

16.

6.78

16.

6.78

25.7.78

?5.

7.78

28.

7.78

18.8"78

24.10.78 14"11.78

EUA

EUA

EUA

by the

had

for

I

Cameroon

Senega L

Gambi a

Upper-VoLta

Sierra

Leone

Madagascar

7

Kenya

M a Lawi

Liberia

Samoa

Togo Jamaica Swazi Iand

Et h'iop i a Ghana

Grenada

MaIawi (Znd programme)

C had

Samoa

S udan

Le sot ho

Guyana

SoLomon IsLands

Bur und

i

Z ambi a

Upper-Volta (2nd progr. )

Sudan (Znd programme)

Sierra

Leone (2nd

pr.)

1.e.

oy year

: in

1976

in

1977

in

1978

18-015-A0Q-EUA,

i.e.

53 %

of

the

amount programmed

270 000 EUA

340 000 EUA

370 000 EUA

186 000 EUA

300 000 EUA

060 000 EUA

630 000 EUA

420 000 EUA

300 000 EUA

105 000 EUA

235 000 EUA

363 000 EUA

75 000 EUA

320 000 EUA

175 000 EUA

223 000 EUA 5BO OOO EUA

380 000 EUA

280 000 EUA

75 000 EUA

190 000 EUA

122 000 EUA

550 000 EUA

166 000 EUA

300 000 EUA

490 000 EUA

70 000 EUA

440.000 EUA

I

12 15

decision,

for

a totaL

of

270 000

decisions,

for

a

totaL of

5 384 000

decisions,

for

a

totaL

of

4361 000

annuat programrnes h,ere being appraised

1

370 000 EUA

200 000 EUA

170 000 EUA

t

4.2.

At the

end Commission

Kenya (Znd

Sao Tome Samoa (3rd

of

1978, 3

p rog r amme )

-3*

4,2.

Broken down

by country,

this

shows

th;rt

:

-

18

countries

have presented one annuaL programme

-

5

countries

have preserrted two annual programmes

-

1

country has presented

three

annuaL programmes

6

countries

have preserrted no programme; r:hey are

Cape Verde

Gu i nea

Sur i nam

Ug anda

Papua New Guinea

CentraL

African

Empire

onLy

the

Last two

of

which have announced

the

forthcoming presentation

of

a

programme,

5.

Content

of

annuaI proqrammes financed (Annex

_IlI)

As

required

by

the

Lome Convention

microprojects

covered

by

the

annuaL

programmes _{proposed must "normalLy} be

carried

out

'in

ruraL

areastt-The ACP States have

fuLty

urrderstood

the

purpose

of

microprojects,

concen-trating

on schemes designed

to

enabte

the

rural

poputation

to

Live

and

work

in

improved

conditions.

The

twenty-eight

annuaL programmes

for

which

the

Commission has already taken

financing

decisions

can be broken down

as fotLows :

(Annex

_II)

Soci a

L

inf

rastructure

'.

254 schemes

Rural water engineering and

we[Ls

:

311 schemes

Rural

tracks

and

bridges

z

163 schemes

Development

of

production

:

106 schemes

Storage

faciLities

and

markets z

114 schemes

Processing

of

crops;

smatt

irri-gated

areas;

soit

conservation;

fisheries;

afforestation;

stock-farming

:

135 schemes

or39Zof

or

23 7"

ot

or12%of

or

8%ot

or 87

ot

aLL schemes

ett

schemes

atI

schemes

att

schenes

at

t

schemes

t

or

10

'l of alt

schemes

1

353 schemes

The

tabte

in

Annex

IIl

gives the

breakdown

of

the

schemes

by

country. The ACP

Statesr

requests

for

financing

shon

that

in

the majority

of

cases

the

initiative

for

the

proposed schemes comes from

the tocat

communities which

are

to

benefit.

It is

atso

ctear

that

the

schemes

cater

for

basic

needs;

the

two most popuLar

types

of

scheme,

with

62%

of

the

tota[,

covering

social

needs and water

suppty. The

provision

of

social infrastructure

accounts

for

48%

of

aIL

the

schemes. This mainLy means schooLs,

but aIso

covers

maternity cLinics

and

ruraL dispensaries,

crechesn and

socia[

centres

for

women and young peopLe' and so on,

WeLLs, boreho[es and water suppLy account

for

23

)I

of

the

schemes

6.

Pa rt i c ipat

r-o

( Annex i V )

t

The impLementating

rutes

of

the

Lom6 Convention

for

microprojects

state

that

"the

share borne by

the

ACP

State

and

the

community concerned shoutd be

at

teast

equaI

to

the

grant

requested from

the

European Devetopment

t

4-For

the

annuaL programmes on which

financing

decisions

have been taken,

the

average Leve[

of

contribution

to

the

totat

sum

is:

-

EDF

z

41 %,

rlith

a

maximum

ol

65

Z

(Burundi)

and

a

minimum

of

19 %

( _{Ghana )}

-

ACP

States

z

34 %n r'r'ith

a

maximum

of

54 % (Garnbia and Jamai

ca)

and a

minimum

of

8

% (So[omon IsLands);

-

Locaf communities

:

25 %,

with a

maximum

of

50 % (Ghana) and

a

mjnimum

'of

_{11 % (Sudan).}

The three-way breakdown

of

contributions

is

therefore

in

Line

the

spirit of

the

Convention and

the

imptementing ruLes.

The

total for

the

programmes

is

24 336 000 EUA, which breaks 10 015 000 EUA from

the

EDF

8

149 000 EUA from

the

ACP States

6

17? 000 EUA from

the beneficiary

communities.

urith both

down as fotLows

t

In

most cases

the

ACP

Statesr contributions consist

of

supp[ying equipment,

means

of

transport

and extension

staff.

The communities supp[y voLuntary

labour,

and

contribute

some construction

materiaLs

and,

exceptionaLLy, money

The Lom6 Convention

(ArticLe

15

(1) of

Protoco[

No

2)

aLso

stipulates

that

"The Fundrs

contribution

to

each

microproject

may

not

exceed 75 000

units

of

account""

For

the

programmes

financed,

the

averagecontribution 'is

7

4AA EUA

per

microproject.

7.

Egecut-ion

of

the

ptggle4[gs

(Annex V)

fhe

poss'ibi

Iity of

carrying

out

microprojects

which meef:

the

needs

of

LocaL

communities met

with a

favourabLe, and

in

some cases highLy enthus'iastic,

weLcome from

the

ACP States and

the potentiat

beneficjaries"

For

that

reason/ and aLso because

the

schemes have on

the

whole been welt-cho:sen"

there

are

few

if

any probtems

inherent

in

the

execution

proper/ apart

from those

involved

in

the introduction

of

any neul

type

of

operation.

As mi

croprojects

are

_{smal.l-scal-e}

grassroots

_deveIopment schemes, based to

a

great extent

on

labour and

the provision

of

services,

it

might be thought

that

they

could be

rapidLy

impLemenLed"

The experience gained from carny'ing

out the

first

proErammes showed that

in

most instances

there are certain

minimum tim'ings and

other

constraints

which mean

that

work cannot

start

immediateLy

the

financing decision is

t ake n.

At

Commission LeveL

the introduction

in

October 1977

of

an expedited

proce-dure

for

the

approvaL

of

annual programmes means

that

a

financing

decision

can be taken

very shortly

after

the

Commission Delegate submits

a

financing

proF,osaL drawn up

in

agreement

with the

ACP

State

concerned.

It

then takes

a

further

month on average

for

the financing

agreement

to

be s'igned.

Work

in

the

fietd

can

genera[ty take

pLace onLy

outside

the winter

or

raining

season, and depends on

the

avai[abitity

of

locaL

Labour, which

must be

freed

from

traditionaL

agricuLturaL

tasks,

-5*

-

-"

,/""'

ALthough where micnoprojects

are

concerned

the

normaL competition ru[es

may be

free[y

waived, some considerable

time

may

stilt

be needed

for

price

consuLtations,

the

ar,lard

of

contracts,

arrd

in

particuLar

deLivery.

It

also

takes

a certain

arnount

of

time

to

set

up

the

organizationa[

frame-work

for

the

programrne,

setecting

the

necessary

sryervisor(s)

and the

manager

of

the

imprest funrd and opening

of

bank accounts and retated

formaL'ities,

particutarLy

since

in

some ACP

States

such operations need

to

be given

publication

inr

the

officiaL

gazette.

This

means

that

some cons'iderabLe

time

may eLapse between

the

signing

of

the

financing

agreement and

the

start

of

the actual

work.

One must

also

bear

in

mjnol

that

as

microprojects llere

an

innovation

intro-duced by

the

Lom6 Convention

initiaLLy

for

a

two-year experimentaI

period,

it

ras

necessary

to

work

out

a

method

of

imptementation

best suited to

their

purpose. That

is

why'the imptementing ruLes urere adopted

jointLy

by

the

Commission and

the

ACP

States,

and why

the

Commission, before

authorizing

the

expedited approvaL procedure, foLLowed

the

normaL

pro-cedure

for

the

first

few programmes,

to

gafn a

better

idea

of their

content.

The new

type

of

operation

aLso gave

rise

to

certain

probtems

in

connection

with

their

imp[ementation, t,rhich

the

experience gained from

the

first

programmes shoutd make

it

possible

to

avoid

in

future,

ArticLe

17

(1)

of

Protocot No 2

to

the

Lom6 Convention

states

that

the

ACP

State

concerned

should prepare an annual programme

_{setting out the}

broad outLines

of

the

projects

pLanned and submit

it

to

the

Commission.

This

presents no prob[ems

as

regards

the

decision

by

the

Commission. For

the

purpose

of

implementa-

I

tion,

houever,

it is

necessary

to

draw up

a

detaited

estimate

for

each

scheme coming

within

the

programme. A number

of

the

ACP States have had

difficutty

in

preparing

the

estimates

as

some schemes uere based on

otd,

out-of-date

evaLuations,

or

had been

insufficientLy

studied,

or

posed

technicaL probterns;

th'is

meant

cancetting

or

postponing some schemes.

Certain

factors obtaining

in

specific

countries

may

affect

the

Length

of

time required

for

execution

:

-

In

certain

countries

funds from

externat

sources

of

finance

rnust

appear

in

the

budget, which nequires partiamentary

assept.

The same

applies

to

the

ACP

Statest contribution

to

the

_cost

of

the

prograrnrne.

-

In

some cases

the transfer

or

disappearance

of

a technician

has

put

paid

to

a

scheme.

-

Temporary shortages,

particutarty

of

building materiat,

can hotd up

work.

-

In

one instance

a

LocaL community reLuctant

to

make

its

contribution

because

in

an

identical project aLt

costs

had been borne by externaL

aid.

a

t

3

-6-In

the

ACP States where

a

second'annuaL pnogramme has aLready been

financedrthe

experienee

of

the

first

has been found

of

vaLue, and

the

schemes

are

got

under way w'ithout probLems, Tlre schemes presented have been studied more thoroughLy, and

the

costs more accurateLy

esti-mat ed.

The informat'ion ca'mpa'igris mounted

by

the

ACP

Stales

to

pubLicize the

advantages

offered

by

microprojects

gives

communit'ies

a

chance i:o pass

on suggestions

for

projects

to their

governments.

hlith

regard

to

impLementation

it is

found

that

schemes

are

more eas'iLy

carried out

if

they

are

Linked

or

compLementary

to

pnojects

being

execu-ted, or

are

coordinated by bodies such as

the

rural

exparlsion centres

'in

_Senegal

_olthe

Rura[ Development Fund

in

Upper Volta"

8.

ConcLusiorrs

Despite

a ratlrer

slow

star"t

and

a

numher

of

probLems due

to

the

noveLty

of th'is

type

of

operation,

nr"icroprojects

are

undor"ibtedly jdeaL Ly suited

to

the

ends assigned them under

the

Lomd Convent'ion.

fhe

enthusiasm shown by

the

benef'lciary

communities ancl

the

{eP States

has been sud"h

that

the

appropr"iations earmarked under

the

Lomd Conveiition

ulil L be inadequate trJ meet

the

demand f ronr ACP States wi sLring

to

jt"rci"ude

microorojects

in their

indicative

programmes

for

financ'ing be'l'ore the

exp'iry

of

the

Lcrm6 Convention"

The Commi ssion

therefore

recommends

that

t he Counc'i L

of

ltiirii

sters

:

-

decjde

jn

favour

of

continuing

with

microprojects;

-

accordjngLy,

authorize

a

further

5

milLjon

uni'ts

of

ar:count

tr:

i:e

used

for

financ'in.r; such programmes

of

nricrr:prr:jects as

the

ACP 5'lales may

wish

to

carry

out with

f aci

Lities

rernaining unused under

tfrtir

EDF*

f j nanced jndi cati ve deve Lopment pr'o-cJrammss

"

I

,*'l

-

_AC3-EEC

_{fnRl\f:tlrfiT,/\I\t}

L' at s u 2' v *'

SF

?n!ttr! V ,1,.J .c.

SIJROPEA}I C CI,XJUI{ITISS

flre

Couecil

AcP-cEE/t

6/ll

ASRrCAN, CART3BEAN

_l{l

P.ACIFTC GROUP CE ST.O.I.05

o

*' "t

."..*'-li

ACP-N/5

4t/ll

Br.rssels

'

19

t"tI-9.1311

NOTE

subiect: Application

of

the

lond

Oonventlon

as

regard.s

micro

-Projects

1.

Oe

the basis

of

the

proposals

put

_forrrard.

_by

the

_Cormunity

l'tC<Wl?9/76J

and.

the

corrnter-proposa-1s

mad.e

by

the

AC?

States

_li/851/77

_J,

the

ACp-EEC

subcolmittee

on

Iechrrical Co-operation,

at its

4th

neetin,g

on

28

finalized

th,e

a;nrruge&ents

to

be

adopted.

for

tbe

financirg ald

i.tr'lemeatation

_of

_{mieroprojecte.}

'

'.,.

Ihe

tert

of

tbe

arra$gements

appears

in

the

Annex

to

tlr-is

aote-2-

It

should,

be

aoted.

that

the

conmrglrf,s

of

th6

ACP

States

e:rd.

the

replies

give,u

tbem

by

tbe

Consuniff

otr

certaj-a sBecific

arrerngemerrts

aad.

the

'i:rterpretation

to

be

gi.ven

ln

_Artlete

4 ( 1 ₎

.

of

Protocol

No

2

to

tlre

Iond

Conveation

wiJL be

iaclud,ed

in

tbe

sumaqf

record

of

th.e

4th neeti'rg

of

tJre

ACP-EEC

SubcomitteE

oa

Fina:ecial

aad.

_9echiulcal

Co-operatioa.

I'inancial

and

and

29

June

1977,

appralsal,

_I

I

a.

l:

---.:3.-,-'fu"r:3x

-x

-.luplieation

of

r"ith

rega.rd,

the

lc,n€ Ccnrention

io

f,uLcroprojects

I,

fntrqdggt-rqn

In

ord.er

to

respond"

concre*ely

to

the"needs

of

Locr:-l

corn:nunities

trith

regard

to

d"evelopnent,

the

Inni

Conveyrtior:

Lays

d{)'.'J:l

thai

the

Oi:ropea::

Developnent Fmd.

mey

part:-cipate

as

an

experine:rt

in

the

financing

of

nierooro;*cts,

mai.i:J"y

ln

rr.rral

arses

atld

to

a

l.esser exten't

in

urben

fr.feagr

A

sun

of

20

millio:r

irni.is

of

aecqiint

in

th.e

forn

of

,-,rants

n).a,lr"he

used

tc'

cCIver

eorc.rit:rents

'relatinq

to this

*ype

of

schemqlo

Al:ter a

two-year

period.

the

ACP-E;O

Councj"l

of

M:"nisteys

vxill

d.**iri*

rl}:rether

the

experiment

should

be

eanttnr*edo

,lrticle

45

of

thc

Convention

lays

dor'.n

the

principle

of

Comrunity hel"p

for

mieroprojects,

{Fhe

nrxls

goirits

ec::lorjx*yLin3

the

fields

of

application

a:nd.

the

eo'ndi.tions

for

_frran:,tin'l

th*s

forn

of

erid

are

set

out

in

Arti.eles

14

to

17

of

Chapter

_?

of

Pnotocol I{o

2

on

the

appl"ieation

_of

fi.nancial"

and

tech}deal.

co-operation"

{f}re

above-mentioned.

terts

stiputate

that

_{raleroprojects}

ellgible

for

finarrciaL'assistenoe from

the

D;ropeen

nevelopnent

Fwrd

rnrst

meet

v6ry

precise regtltrenents:

any uuicroproJ'ect

may

qualify,

provided.

thatl

.../ ...

t

4'

ftls iiiiiaiivo

fg

f,d:irn

_W

tbe

}oce].

eoEcruntty

rib,:.cn

wUI

bc:e:l: frca

'ctro

nict\)]rl'o

ject'

arid.

-

the

fl.:r::rgi11-,

in

edditiolr

to

the

contributj.on

fron

the

D.:,roprr-'

I;c:"clopreat

ilxtir

t'lrich

c^ay

ne*

e=ceed,

'l5tOOO

u'rii;s

of

acc-ornetr

i-s

a-Lso

r:nCer*aken

by

the

recipieet eom:sity

erd,

the

ACP

9tate

concerned

ln

the

for:l of

money

or i:r

lii:rd

br

by tbe

provlsion

of

ser'lrlceso

fbe

fotlow:i:rg

particglar

proceduree

_are

applicable

to

tb'e

apprieisal,

financing

and

in$emeotatlon

of

pr.opoeled,

nicr,olro

jectsr

'

Ir.@

1. tnre

of

sche=cs

l5.uitaf,ive

l.ist

of'

the

prj.ncipaL

types

of

scbeneE

of

en

.

econcmic eld.

social' aature

rvbicb

nay

be

considered,

to

'"ie

_{niciobrtjje'ctso'}

gri.s

_list

_sbovs

_that

_most

_{rniemproJects}

i-urrolve

'

_water

_{eng:ineeri-:rg end}

_mi:ror

_{i-afrashrrctr:re}

pro

jeets

of

I

a socia-l

or

sooio-ecougxtric naturee

as

far

a.s Dosalb].e

,

EeroproJects

sbould,

be

related

as

far

as

pos

to

projects

alpeady

casied.

out

or

i.n,

progeeE;

at

the

very

least,

thpy

eb.ou3.d.

be

conpleneutartrr

to

eoee

exteat

to

otlrer

operqflo$.

.../...

\r.

I

i",;iT

a3-

-10-a

2.

_{grgEsiillgn

Accor'.Ling

to

tba

texts,

the nain

beneficiaries

should.

be

nral

eo;srr.rrities, although

cerbai.:a

projects

i:r

r.rrban

areas

are

not

nrled"

out'

Horrever,

_the

latter

shou-ld.

only

be

e:tceptions

a;d, shou-ld concern o&1y

tbe

nost

need,y

. districts sf

urban

centreso

3.

Stnrctures

It

couLd

be he3.pful

if

the

worlcs

supe:nrisor

of

the

operations

rere

a publ$cr Staie

or

even

private

organrj"zatisn

which

rsould

act

e$

tecbnieal

ad.viser,

supeffissr

and

rnanager

of

the

ad.vance

fund,

Ln

the

event

of

ther

LocaL conrnunity

c

concerIled

not

bolng

srrffl"clently

orgen*red.

te ful.ft}

euch

fi"rnctions.

tlre

contractS.ng

authori.ty

wor.r-1d.

stillr ef

coursen

be

f

the

ACP

State,

w'irich

couLd.

set

up es

_Farb

sf

L*s

cexc,;:"5"*

" "

.bu"tioa

.eertain.uniti

_w.hi.eli

_{,would pxuv*d.o tech:ru!,cal}

_sex.'*-icese

. for

exanpLer

a

nob*Je

ffeIl*sinki:rg

tea;n,

a

rr:ral

engx:*ering

or

zgad.

works

tea.m,

and.

so

ono

'..

4o

Contributlons

by the

r:artfes

.

[ha

she:re

bqfne

hy

the

AC?

State

snd.

the

ecn;;uriity

eonceraed

should

be

sf

least

equa-l.

to

the

grant

r"liuested,

fron

the

E\:roperyt

_Developreat

Fun{3n

Tl'rls share

's*'ald.

horvevero

be

likery

to

very

aceodfurg

to

parbicrrtar

loc,eL

conditions

trhlch

n*gbt

jr:stlfy

an

lncrease

t:e

_{th,* *rroportlon}

of

the

!\r:rd. I

e

contributJ.oa

or,

oa

the

other'lnnd

,

e

_red,uctloa

ln

ea.ses

rvhere

tire

comuelty

concetned

arct

tbe

Ac.l}

state

had more

adple

trea.ns

et tbelr

d,LsposaLo

t

In

or3cr

to

alfolz

the

recip-ients

to

derive berrefit

fnon

tbe projccis

as

o-uiclrly as

possibie

and.

to

prevent

their

trork

eapecii;y becc;:i::g

bltlr';e'j,

ihe

tru:'ailcn

of

the actual

v"o:l:s

sbouli

b:

es

short

as

pcssible enl

shouLd,

in pri:'lc1rle,-n6i"

.

ertend bslond one

ycsr. In

eddit:cn, as

in

the

cese

or' other

project

fina:eced.

by the

DF, a

clause

in the

fi-na.ucing agree6ent could

stip4l-ate

that

the

rionmission nay rerriew

its filgnclng if after

.

consulti'g

the beneiiciary

AsP

state

wlthitx

a

period

fixed,

by

ioi-u a€feenent

the

ACP

State

has been

drrly

notified that

a

starl

has no

been nade on th.e proposed

project.. |t A}):.

therefore

be

inportaat

-

_wba

_a

_linalcirg

_d,ecisi6n

_i"

_{nade on each i^odivid.ual} pro

ject

_{I tbat}

the

vari,oue

contrj-bution3

in

money, goodsr equi,pnent agd aerrricea

avallable

as _{quiei'r'*i .ag}

possible.

fII.

Reouest

fcr fir*lci.rq

Ihe

ennual ProgSsrne

s:trbitted

' 'io*iisf6n';/tU

_set

_fi:'th

_the

_broad

Pla:rnecl.

rt

The

request

fgl

i:.nanci:rg

which,

sbou:d.

the

ACP

States

so

rrish, rey

be.crarai up,'rv|th

belp

frol

the comission

Delegetion ..ancl

with techaical

asSistance

frcu

the

EDF

should,

for

eicfr

t't3ae

of, nlcropro

ject,

prcvlcle

the

folLovrirlg

iaforrnation:

.;

-

the posltlon

to

!e

occupied

by

the nicroproject

in

the

context

of

tbe

erlsting

sihration

in

the

area

in guestioa'

'

-

tbe

sociel

end, vhere

Bppropfiste,

socio-€Cononla

_{iustl:'ication}

for

tbe irvestrent,

.t

1'

.../ ..'.

afrE-N/641n1

-l['

ri

':. _'

O;i ;l

1t

,t il

I

rl il

.

;lr

I I

ii

:t tt . il il

rl

il it rl il il

,l

tl ii

ll

i:

it 'I

t

5.

t(

by

tira

{C?

State

to

the

outliaes

of,

_{tbd Projects}

o

t

-l,L-o

I t.

f.f

/

t-

a

br!ef

tecl:nical

be

carrieri

cul

,

'

-5-d.escnptlon

vith

C,etallg

of

i'

the voiks

to

the

neans r...hich

are

to

b'e e:rployed

(naterials,

equipnent'

perso:rncl,

a:t'.i,

so

on),

--

a

breal:do"'.n'of costsi

the

_3rroportiors

of

the various

contributj.ons

and

details

_of

hort

they are

tc

be

nobillged.

IV.

Antrarsal

.

fhe

annual prsgrasnes

vi}}

be appraised, on

tire spot

by

the

Comj.ssion

delegation,

v*orki.:tg

_closely

_vriththe

_natic'nal

_{a,lm'inj-stratlon,}

The prrrpose

of

the appreisel

wiLl

be

to

checle

not

on"ly

that

.".tFq

operatia:r

gqrse:

_.yit$q

_.flr9

. {ra11york. f eriaSa .,ub"-o-*

but

a}so

that

the

proposed schene

neets

real,

pr{"ori"ty

need..r

and

has

the

support

of

ths

loca-l

comr.ur3ty

coneer:led.

She

outeo:e

of

tire appralsal

should be

the

preparatior.',

by

cornnon a.greenent wi'th.

the

relenrant na*lorraL

adnj,nistrative

dcpartnents,

of

the

arrRual progrexlne

ln

tl:e

forna

of

a

fiqenci.ng

proposal

to

be

subaitfod

to

the

Cornmuni.ty decision-maklng

authori.ties.

l

Tlhere

the

progre$ne does

the

Consuni.ty d.ecision"-naking nake

it

possible

to

reduce to

fonaalities

grdr

consequentlyt gcbenes.

.

../...

LAz4r/64.1n7

I

I

au:d

e

not

cal.l

for

any

eorsnent fz"on

authoritj.es'

this

for':rul.a shoul.cl.

e

niniar,ta

the aCninistrati're

the

tine

need.ed

to

inpler:ent

-\1',

Vrl

-6*

f\r:rctiomn6

end

naintenance

of

the

cou-ld

take

the

form'j

fof

exaslPle r

AC?-CEEI106

enT

($UsE4l

ea

fn

practice'this'

'

of

discussions

.AC3-r/6

41ht

r'ina*,cir:e

decisicn

i,f

rer

rire

a:ui;al

urci.:l'iiuie

hac

been

approved,

by

ihe

Co:sntrnity

ard

the financing

ageement has

been

signedr

tlte

.

_fin::icing

_{Cecisio:rs on}

_each

_scherne

in

_the

prog::arrne

_shalL

be

'tsken

_by

_eaelr

_ACF

_State

_in

agreenent

rrith

the Conrrission.

fhe

aE3eement

of

the

Corr.'ni-ssion

shaLl

be

d.eened,

to

be

g:iven

t:rithin

one

nonth

of notificaticn, cf

Such

decision

except i-n

speciaL

ceses.

to

erpedite rcatters,

the

agreerDent

of

the

Connission

rray

be given

by

its

Del,egete.

The

latter wiII

have

to

vepify

irhether

the

cot:tributicns

fren

thie

ACF

State

end.

the recipient

cormwtity

have been

ncbilized.

a.nd,

in

aCdition, obiain

further details

of

tbe

proposed.

project:

exarct

l-ocationr

raethod

of

execution,

unit

costs,

tinetable,

ntrme

oll

the

mariager

of

the

adrrance

firnd

aad

of

the

tzorlcs

.supenri.sorr

technical

rneans,

etc.

The

DeLegate

rriLl

al-so bave

to verify

the

undertaking

.

evgl

.b-r

the

y.:rtlua

te

beneficiaries

to

ensute

tbe

proper

proj6ctb.

of

a

record

held,

'

_Horvever'.

_in

_ord,er

_.better

_to

_assese

_the

_{beneflciaries}

t

ability

to

satisfy

tbese

requirements,

lt

sorrltt be

preferable

for

tlr-is

urd.ertel<ing

to

be

g:iven

by

a

body

representing

the

beneficiarj-es: a

loceJ"

aduinistrative

bodyr

a' g:rouping

of

conrnuriiies,

6,

co-op€rqtiive

or

_€roup

of

eo-ope:ativesr

a

regional

clevelopment

grge-rulzation,

a religiousl coluturity

cif

sharitable

or6ani.

zatioltr

.../...

,{

o

7

-Vf.

Financing

fire

grani

fron

the

Eropean

Development Rrnd

ancl

the

contributions

fron the

i.CP

State

and,

the l"ocal

community

t'r111

be

mobilizeC

at

the

sane

tine,

except

in

cases ivhere

there

are

reasons

for

not

so

cloing. this

process

vri11

invol-ve

a

special

fom of

co-financing,

eonbining

as snoothly as possible

noney

'contributior:s

_and

_{contributlons}

_{trhich nore}

_often

_than

not

will

be

in

kind.

olni}I

take

the

form

of

eenrices

and.

labour.

Given

the

nature

of

the microprojects,

whose

inplenrentation

ivill nainly

require ]abour

arrd.

senrices

to

be

provid,ed.,

aLL

exceptions

to

the

u.sual

nrLes

of

conpetition

rrill

be al-lovred..

Invitations to

tender

wil.l

be

the

exception

and'

can

scarcely

be

con.sidered,

except

in

cases

vrhere

it

would

be

"possible

_to

group

a

sui.table

nuober

of

microprojects

of

a,

similar

l<ind..

1lhe h.l.ropean

Development

F\rnd.

witrl

place

at

tli"*

a:"eposal

of

the

ad"uence

fund

a

surt equival"ent

to

80/'

of

the

anor'rnt

of

the

project

estimate, ti.i'baLance being

irayable dn

*eo*!:t'anib"

of

the

".vorksn

In:ord,er

to

red.uce

to

a

ninicn'rrt the

ad:uinistrative

fosaalities

end supporbing

dccunent*,

the

bulk

of

the

lh:nd,'s

_{Bfl,b'Trtante}

will

be

made

in

the

l*Cht

of

the

quaatiti'es

aetu*i:lf

ca:rLed

out

on

the

hasLs

of,

estf,nateE

fixed,

beforeha{,r$.e : r

'.n./...

ACP-rv6

41ht

t

.i-.:.:.:;'+i-,

-l

I"/

('

lrrT

-&*

H-s_fe:ort..

Upon

conpletion

of

cac']r

lnicroprcJect,

the beneficiary

AC?

State

lzi}I

fonv*rd

a

progress

repor-b

to

the

Corurission

Delegate,

At the

end

of

the

f,1ys-f,ear

pe:n.oti

refe:red

to in

ArticLe

14

of Itotoeol

No

2

to

the

Conventiont

th.e

CommiseiOn

wil}

forv.rard.

to

the

AC,?-EEC

Cor.::ecil

of

Lti:aisters

a

report

eaabl.ing

tt to

decide

oa

the

follow-up

to

tbe

e:qlerlEent'

I

a

.*c*ucnvto5

enT

(lsl{sr)

oa

AqP-N/6

4.1n1

Annex 1I

-/ (''

Prosrammiru. and f i nan

cjngjigglgign:

Amount

programmed

Amount

financed Commi Date ssi ofon

deci sion

Date

of

sig-nature of

ag reement

Burund i Came roon

Cape Verde

CentraL

Afri

can

Emp i re Ethiopia

Gambi a Ghana

Grenada

Gu i nea

Guyana

Upper-VoLta

Jamaica

Kenya

Lesot ho

Liberia

Madagascan

Ma lawi

Papua New Guinea

Ug and a

Samoa

SoLomon Islands Sao Tome

Senega I

Sierra

Leone

Sudan

Surinam

Swazi Iand

C had

Togo

Zambi a

? I 166 385 150 142 858 500 376 223 000 12? 154 363 000 s00 300 000 000 800 400 000 454 200 387 744 145 500 75 100 380 300 1 1 166 270 320 37A 175

,:=

122 186 490 363 630 190 300 460 420

r:o

ros

I

1EQ )

))u

:lo

440 )

300 )

75)

]0,

75 380 235 300 )

25.

7.78 24"12.76

3.

Z"V8

25.

5.77

3"

2"78

3.

?"78

16^ 6.78

18"

7 _"77

18.8.78

7-3.11 .77

28" 9.77

16.6,78

28.

9.77

28,9.77

28.

9.7V

11

.

4.78

23 _"11 .77

7

.

4.78

25.

7.78

6.5.77

18.

7 .77

10.1 1 .78

7

.

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Annex IV

f,lICROPR0-JECTS

:

Cost of pr0gramrnes and bre-akdown of

--..-.

contributions (000 EUAI

Cameroon

Garnb'i a

Uppe r-Vo It a

Senegat

Sierra Leone

Kenya

Matawi

Li beri a

Itladagascar

Samoa

Togo

.Jamaica

Swaz i tand

Ethiopia

Ghana Grenada Chad Sudan

Lesot ho Zambia Burundi Guyana

Sotomon Is.

TOTALS

Aver age

contributions

o

I

Loca I communi t i es

Government Total

EDF

27A

(34 7.>

370

<?7 7.)

186

(43',l'

I.90

(13'A)

340

(53 /,)

300

(50 z)

440

(50 Z)

630

(48'l)

420

(36'l)

580

(34 7.'

300

(40 't)

060

(4? 7.)

105

(50 't)

280

(53 U )

235

all

r'

363

(29 'r'

75

(80 Z)

320

(53 Z) 175

'

(9't)

223

148 7,)

380

(62

t)

75

.

(55 X'

70

(z? 7.)

190

(38 Z)

300

(15 't)

166

(65 Z)

12?

(50 Z)

550

(62 Z)

144

(18

_'t'

930

<54 1)

154

(36 ',l)

308

(27

_l)

213

(33 7,)

142

(?1 v.)

238

(27 Z)

240

(18',l)

357

(30 _/,'

555

t3? 7.)

301

(40 z) 2

050

(42 x)

53

(?6 ',t)

115

t22 7)

225

(39 Z)

672

(54 X)

I

(19 Z)

1?5

<20 't)

293

(31 Z'

127

(27 ',A)

113

(18 Z)

43

(32 7.'

218

(67 X)

i 146

(2e 7,)

I

I 175

(26 ₇₎

t

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(21 '/.)

I

I 82

(3t, 7.)

I oa

(8x)

379 (48 7,)

410 (?4 7.)

92

(?1

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349 (30 X)

90

(14 7.)

160 (?6 7,)

201 (?3 7,)

455 (34 '.l)

402 (31 't) 575 (34 7.>

154 (?O 'l)

750 (15 ',l)

19

(24 7,)

135 (?5 7,)

119 (?O

_r)

218

(7

7.)

9

(10 _Z)

159 (?7

_l)

467 (50 X)

11? (25

_t)

125 (20',l>

1E (13 7.)

36

(11 ',l)

162 (33 ',/.)

196 C?9 /,')

37

(4

/,)

40

(6

il) 773 (30 X)

793

(00't)

1 710 (100 z) 132 (100 7.)

1 147 (100 z) 643 (140 7.)

602 (100

_r)

879 (100 Z)

1 3?5 (100 z)

1 179 (100 z)

1 708 (100 z) 755 (100 Z)

4 860 (100 z)

zgf

(100 z)

530 (100 _z)

579 (100 z) 1 253 (100 z)

93

(OO _7'

604 (100 z)

935 (100 Z) 16?- (100 z)

618 (100't) 136 (100 z) 324 ('.100 z )

498 (100 z)

671 (',100 z)

258 (100 _z)

244 (100 z)

891 (100

_r)

10 015 8 149 6 17? 24 336

41 Z 342 252 108 z

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