LEARNING ABOUT THE COMMONWEALTH S SMALL BUSINESS CONSTRUCTION & DESIGN PROGRAMS

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LEARNING ABOUT THE COMMONWEALTH’S SMALL BUSINESS CONSTRUCTION & DESIGN PROGRAMS

PA Department of General Services

Bureau of Small Business Opportunities (BSBO) 401 North Street, Room 611

Harrisburg, PA 17120

Oz Anderson, Jr., BSBO Construction Liaison

Phone: 717-214-6226

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CONSTRUCTION AND DESIGN TOPICS OF DISCUSSION

 _{Small & Small Diverse Business Certifications / Verifications}  Understand Small & Small Diverse Business Program

Guidelines

 Learn about Bidding & Proposal Protocol

 Know where to Locate Project Opportunities  _{Practical Marketing Strategies}

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SMALL BUSINESS

PROCUREMENT INITIATIVE

(SBPI)

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GOVERNOR’S INITIATIVE

 _{Executive Order – 2011-9}

Small Business Procurement Initiative (SBPI)

Effective Date, November 21, 2011

 _{Executive Order – 2011-10}

Veteran-Owned Small Business Procurement

Effective Date, December 7, 2011

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SBPI PROGRAM PURPOSE  _{Small Business Procurement Initiative (SBPI)}



Platform for Small Businesses to compete for state contracts without the competition of larger more established

companies



Eliminates many small business barriers

Reduces paperwork

_{Relaxes bonding requirements} Expedites payments

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SBPI SELF-CERTIFICATION PROGRAM ELIGIBILITY REQUIREMENTS

 _{For profit, United States Business}  Independently owned and operated  _{Not dominant in its field of operation}

 _{No more than 100 equivalent full-time employees}  _{Cannot be a subsidiary of any other businesses}

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5 SBPI SELF-CERTIFICATION BUSINESS TYPES  _{Procurement Goods - $20 Million}

 Procurement Services - $20 Million  _{Information Technology - $25 Million}  _{Construction - $20 Million}

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SBPI SELF-CERTIFICATION ACTION STEPS  _{Commonwealth Vendor Registration}



PA Supplier Portal – www.pasupplierportal.state.pa.us



Help Desk – 877-435-7363 (User Name & Password)

 _{Electronically Self-Certify Via DGS, SBPI Website}



www.smallbusiness.pa.gov



Before You Self-Certify Link – 5 Step Electronic Application



Renewal Every Year



Frequently Asked Questions, Program Guidelines

 _{Upon Successful Completion of SBPI – Self-Certification Electronic Application}



SBPI Certificate

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SBPI SDB VERIFICATION ACTION STEPS

 _{Electronic Small Diverse Business Verification (SDB)}

In Step 5 Proceed To Verify Small Diverse Business

Complete Steps 6, 7, and 8 – Electronic Application

 _{SBPI Self-Certification Pre-Requisite}

 _{Uploading of MBE,WBE,VBE, SDVBE Certificate with Third Party Certifying}

Entity

Pennsylvania Unified Certification Program (PA UCP)

National Minority Supplier Development Council (NMSDC)

Women’s Business Enterprise National Council (WBENC)

U.S. Small Business Administration – 8 (a) Certification Program

Vet Biz

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SMALL BUSINESS

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SB Construction Program Project Eligibility

 _{Eligible Projects}

$ 5,000 or greater, but less than $300,000 (Agency)

Applies to all Agencies within Governor’s Jurisdiction

 _{Non – Eligible Projects}

Equal to or greater than $300,000 (Capital)

Under $ 5,000

100% of labor force performed by Commonwealth Employees

 _{Projects between $5,000 or greater, but less than $300,000 (Capital)}

Emergency Work

Sole source procurements

Leasehold improvements

Historic Work

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SB Construction Program Participation Levels

 _{Tier 1 ITQ Small Business Program}  _{Small Business Construction Program}

Must meet the program certification requirement at the date of

self-certification

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Tier 1 Program

Structure; Operation; and Requirements

 _{3 Yr. Avg. GSI: $0 to $300,000}

 _{Project Range: $5,000 to $24,999.99}  _{Self-Performance: 100%}

 _{Bid Security:}

No Bid Security

No Payment Bond

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Tier 1 Program

Structure; Operation; and Requirements

 _{General Liability and Workers’ Compensation Insurance}  _{Applicable Acts:}

Davis Bacon - Greater than $2,000 Federally Funded

 _{Bid Submittal Demonstration of Standard SB Program Tier Participation:}

Meet required Bonding Capacity

 _{Number of Awards: Limited to One at a Time – Project Final Inspection}  _{Project Advertisements: Invitation Only}

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Tier 1 Program Reference Documents

I. Standard Form of Contract

II. General Conditions of the Contract & Work Order III. Administrative Procedures

IV. Instruction To Bidders V. Notice To Bidders

VI. Bid Proposal

VII. Tier 1 Work Order

To Locate Tier 1 Program Reference Documents

1. www.dgs.state.pa.us

2. Construction & Public Works

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Tier 1 Program

Invitation To Qualify (ITQ)

STEP - A

www.pasupplierportal.state.pa.us

Go to:

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Tier 1 Program

STEP - B

Enter PA Supplier

Portal

User Name &

Password

Log Into Portal

Note: If you do not know your PA Supplier Portal USER NAME and

PASSWORD please call the Customer Service Help Desk at (877) 435-7363 or (717) 346-2676 for assistance.

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Tier 1 Program

STEP - C

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Tier 1 Program

STEP - D

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Tier 1 Program

STEP - E

If a Security Box Pops Up please click “Yes” if it looks like this……….

Or, “No” if it looks like the below box……….

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Tier 1 Program

STEP - F

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Tier 1 Program

STEP - G

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Tier 1 Program

STEP - H

Click on ICON; Scroll Down To Create New

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Tier 1 Program

STEP - I

Click On:

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Tier 1 Program

STEP - J

Review all 4 Parts of ITQ

Documents Prior to Proceeding. You will need to print Part II – Bid Requirements. Within this document is a copy of the Tier 1 ITQ Signature Page. The Tier 1 ITQ Signature Page will need to be manually completed. You will then need to convert it to an electronic file. Later within this instructional guide as noted in

STEP – P you will need to BROWSE for and locate the electronic file. Therefore, please NOTE what you name this file so that it is easily located when necessary in STEP - P.

The Tier 1 ITQ Signature Page is within the Part II – Bid Requirements

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Tier 1 Program

STEP – J (cont’d)

1 – Acknowledge

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Tier 1 Program

STEP - K

Complete Steps 2 through 8

(excluding 6). You will need to click on each of the Steps required for

completion in order to input the requested data.

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Tier 1 Program

STEP - L

Step 2 – Proposal Contact Information

After Clicking on Step 2 to enter this section, input all requested information and

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Tier 1 Program

STEP - M

Step 3 – Supplier Profile

After Clicking on Step 3 to enter this section, input all requested information and click on SAVE tab.

It should be noted that you may be required to click on an ADD tab

to populate some inputted data:

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Tier 1 Program

STEP – M (cont’d)

CRITIAL DATA POINT # 1

Please take the time to describe all work that your company performs. The information entered within this section will be

used by purchasing agencies to determine whether or not your company is advised of various project opportunities. Therefore, please state the specific scopes of work that your

company provides within the general construction, HVAC construction, Electrical construction, and/or Plumbing

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Tier 1 Program

Ensure that you complete the contact data for each of the contact types identified in the column entitled: TYPE

_{ITQ Solicitation Contact} _{Emergency Contact}

Commonwealth Sales Representative

ITQ Technical Contact

Executive Contact

_{Billing/Invoicing Contact} _{Legal Contact}

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Tier 1 Program

CRITIAL DATA POINT # 2

Please take the time to enter up to as many as 15 different Key Words describing the construction services that your company provides. It should be noted that these Key

Words should describe the scopes of work that you indicated your company provides in

the previously completed section entitled:

Company Description

Please be sure to click on Add TAB next to

green arrow once you’ve entered your Key Words

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Tier 1 Program

STEP - N

Step 4 – Service Categories

After Clicking on Step 4 to enter this section, input all requested

information and click on SAVE tab.

Ensure that you select the service categories applicable to

your company; Add them by clicking the ADD tab; and click

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Tier 1 Program

STEP - O

Step 5 – Counties

After Clicking on Step 5 to enter this section; Check the counties that you are

interested in working in; Click Add to SC tab. After

clicking on the Add to SC tab the upcoming screen

presented in this instructional guide will

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Tier 1 Program

STEP – O (cont’d)

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Tier 1 Program

STEP - P

After Clicking on Step 7 to enter this section there are numerous actions required to complete the section as

noted on this and the following instructional guide pages

step-by-step.

Step 7 – Additional Required Documentation

First - Click on symbol; Scroll down and select ITQ Signature

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Tier 1 Program

STEP - P

_Second_{- Click on Browse tab as}

noted by the red arrow. Once

selected the POP UP screen to the

left will appear.

Third - Locate your electronically

saved ITQ Signature Page

Document. Click on the file and then click on the Open tab as noted by the blue arrow. After clicking on the Open tab the file name will appear in the browse box.

Fourth – Click on the UPLOAD tab

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Tier 1 Program

STEP - P

After clicking on the UPLOAD tab you will note that the uploaded document will appear under the Document Name Column.

_Fifth_{– Click on SAVE tab as}

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Tier 1 Program

STEP - P

After clicking on the UPLOAD tab you will note that the uploaded document will appear under the Document Name Column.

_Sixth_{– Click on symbol as noted}

by the red arrow; Scroll down

and select Small Business Self-Certification Form; Browse, Upload, and Save an electronic copy of your SBPI Certificate as done for the ITQ Signature Page. Uploaded ITQ

Signature Page Document

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Tier 1 Program

STEP - Q

Step 8 – Pre-Submission

After Clicking on Step 8. Review the your inputted data then SCROLL to bottom of the page and

click on the check box

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Tier 1 Program

STEP – Q (Cont’d)

After Clicking on the check box click the Submit Proposal TAB.

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Tier 1 Program

NOTE:

Upon the Commonwealth’s electronic receipt and

approval of your Tier 1 Invitation to Qualify (ITQ) a Zero $ Value Contract will be sent to your attention for review and signing. Once signed you are to return the Zero $ Value Contract to the provided address. Once this contract is received by the Commonwealth your company will be considered a Tier 1

Contractor and will be informed via email of Tier 1

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Tier 1 Program

• Tier 1: ITQ Contract Term

1 Yr. Contract

Effective December 1, 2012 through January 31, 2014 Open Enrollment Through: November 30, 2013

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Bidding Tier 1 ITQ Construction Projects Receipt of ZERO $ Value Contract Agency Issues Notice To Bidder Invitation Only Tier 1 Submits Tier 1 Bid Submittal Form Agency Conducts Public Bid Opening Agency Issues Tier

1 Work Order For Signature Low Bid ZERO $ CONTRACT Benefits Commonwealth & Tier 1 Contractor

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Bidding Tier 1 Construction Projects Notice To Bidders

DATE OF ISSUE: MONTH XX, 20XX

TIER 1 SMALL BUSINESS PROJECT NOTICE TO BIDDERS

It is the responsibility of each bidder to ensure that its bid is received at the delivery location listed below prior to the date and time set for the opening of bids (“Bid Opening Time”), regardless of method of delivery used. No bid shall be considered if it arrives after the Bid Opening Time, regardless of the reason for the late arrival. All envelopes containing bids must be clearly marked “BID” and must include the address of the Bid Opening location, the assigned contract, project number and the Bid Opening Date and Time.

Project ... Pole Barn Building

Project Location ... Department of General Services – Maintenance Management Harrisburg, Dauphin County, Pennsylvania

Agency ... Department of General Services

Brief Description………..Construct a new wood framed, metal roof and sided pole building with electric lighting and outlets for parking dump and spreader trucks loaded with gravel, cinders, salt and other anti-skid materials and other weather sensitive equipment and materials, to await bad weather.

Deliver Bids To……… ______________________________________________ _____________________________________________ Bid Opening Location……… ______________________________________________

Bid Opening Date and Time ... Wednesday, August 22, 2012 at 2:00 PM

Contract Number ……… _____________________________________________ W ork Order Duration ... 120 Calendar Days from date of Initial Job Conference

Vendor Registration: All Bidders must have a Current and Active Vendor Number. Bid Documents require bidders to provide this number. Register at www.pasupplierportal.state.pa.us

Small Business: All Bidders on this project must be self-certified with the Department of General Services as a Tier 1 Small Business and have a fully executed Tier 1 Small Business contract with DGS prior to the Bid Date.

Contact Office………. (Address and phone number to call with questions)

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Bidding Tier 1 Construction Projects Bid Proposal Form

SMALL BUSINESS TIER 1 BID PROPOAL Contract No. SB -_____________ Bid Index Responsiveness Checklist General Information

Certification and Bid Signature

Note: Please read all pages of this Bid Proposal. The Responsiveness Checklist is provided for your convenience and should not be returned as part of the bid. All other pages shall be completed and properly signed and sealed by Bidder in the appropriate place before being returned on or before the bid due date and time established in the Notice to Bidders. If the Bidder wishes to have a copy of their Package, make the copy before submitting the bid. The Commonwealth will not provide Bidder with a copy.

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Bidding Tier 1 Construction Projects

Bid Proposal Form (Cont’d)

Tier 1 Small Business Bid Proposal for the

[Discipline] Construction on

[Funding Agency] Project Number SB-_____________

Collective Number:_______________

oject Title: ____________________________________________________________ ____________________________________________________________ ____________________________________________________________ rk Order Duration: ________________ days

all Business Construction Bidder:

Name: ____________________________________________________________ Address: ____________________________________________________________ ____________________________________________________________ Email : __________________________ Phone ( ) ________________ Federal ID: __________________________ Vendor ID:______________________ DGS Small Business Certification: ________________________

BULLETINS ACKNOWLEDGED: Bidder acknowledges receipt of the following Bulletins and agrees the bid price incorporates these bulletins.

Bulletin # _____ Issue Date: __________ Bulletin # _____ Issue Date: ________

OPEN WORK ORDERS: Bidder acknowledges that bidder only has administrative work remaining on any current open Tier 1 Work Order.

YES _____ NO: _____ (if NO checked, Bidder will be rejected as non-responsive)

Do Not Write In This Space

Date: ____________________

Bid Opening Witness: _____________ Legal Review By: ________________

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Bidding Tier 1 Construction Projects

Bid Proposal Form (Cont’d)

Tier 1 Small Business Bid Proposal Page 1 of 1 04/05/13

BID

_________________________________________ Dollars and________ Cents (Written words)

($__________________________. _________) (Numbers)

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Bidding Tier 1 Construction Projects Tier 1 Work Order

Department Letterhead

DATE

Small Tier 1 Business Name

Small Tier 1 Business Certification # Small Tier 1 Business Address

RE: SMALL TIER 1 BUSINESS WORK ORDER

Project No. SB–948-22________

Work Order No. SB-948-22.(1/.2/.3/.4) Re-Roof North Office Building

Harrisburg, Dauphin County

Dear SB Contact Person:

Your Small Business Tier 1 bid submitted on November 35, 2089 to perform scope of work on the above referenced project was determined to be the lowest responsive and responsible bid. In accordance with terms of your Small Business Tier 1 contract, your firm will be compensated $00,000.00 to perform the Work.

Please sign this Work Order in the the space provided and either fax or scan this letter to the attention of

Agency contact person of my staff, at [email protected] or (123) 456-7890 as soon as possible. Your prompt response is requested.

In accordance with the terms of the Small Business Tier 1 Administrative Procedures, my agency will schedule the Initial Job Conference for this project within 10 calendars of our receipt of your signed Work Order. Pursuant to the Notice to Bidders, work on the project shall be complete within 999 days from the date of the Initial Job Conference.

Sincerely,

Authorized Agency Employee Signature Title

Accepted by:

________ Small Tier 1 Business Date cc: Director, DGS Bur. of Small Bus. Opp.

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Small Business Construction Program Structure; Operation; and Requirements

 _{3 Yr. Avg. GSI: $300,001 to $20,000,000}  _{Project Range: $25,000 to $299,999.99}  _{Self-Performance: 51%}

(49% with SBPI Tier 1 & Standard SB Tier Contractors/Suppliers)

 _{Bid Security:}

Bid Security – 10% of Bid Amount

Payment Bond – 100%

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Small Business Construction Program

Structure; Operation; and Requirements (cont’d)

 _{General Liability and Workers' Compensation Insurance}  _{Applicable Acts:}

Davis Bacon – $2,000 or Greater & Federally Funded

PA Prevailing Wage Rates - $25,000 or Greater

Public Works Employment Verification - $25,000

Contractors must E-Verify PRIOR TO award

Subcontractors must E-Verify PRIOR TO commencing any project work

 _{Number of Awards: Multiple Contracts}

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Small Business Construction Program Reference Documents

I. Standard Form of Contract

II. General Conditions of the Contract III. Administrative Procedures

IV. Instruction To Bidders V. Notice To Bidders

VI. Bid Proposal

To Locate Small Business Construction Program Reference Documents

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Bidding Small Business Construction Program Projects Agency Issues Notice To Bidder Project Advertised Electronically Via DGS Website Small Construction Company Submits Standard Program Bid Proposal Form Agency Conducts

Public Bid Opening Agency Issues Notice of Award to Standard SB Construction Company Low Bid

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Identifying Small Business Construction Program Projects Bid Opportunities

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Identifying Small Business Construction Program Projects Bid Opportunities

1

2

3

Note: Non-Small Business Construction Advertisements

are also found here.

Projects equal to or greater than

$300,000 (SDB Program Applies)

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Identifying Standard Business Construction Program Projects Bid Opportunities

Number

Title

_Agency

Cost Estimate

_{Contact for Plans & Specs} Pre-Bid Meeting Date

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Identifying Plan Holders & Bid Results For Small Business Construction Program Projects

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Leave the Project Number & Construction Type Fields Blank

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SMALL BUSINESS DESIGN

PROGRAM

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SB DESIGN PROGRAM • Two Principal Participation Requirements

SBPI Certification

SB Design Invitation To Qualify (ITQ)

Secures Information on Qualifications and Credentials Electronic Submission

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SB DESIGN PROGRAM

• SB Design: ITQ Contract Term

3 Yr. Contract

Effective December 7, 2012 through November 1, 2015 Open Enrollment Through: May 31, 2015

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SB DESIGN CONFIRMATIONS DURING CERTIFICATION • Design Business Type Revenue Threshold

3 Yr. Average GSI of 7 Million or Less

• Self-Perform at least 51% of the Total Project Design Fee

• Available Professional Design Certification Disciplines

Architecture Professional Engineering Landscape Architecture Land Surveying Elevator Design Geology (DEP)

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Two Types of SB Design Services  _{Survey Cost Estimate (SCE) Services}



Agency

Issuance of Agency Work Order (AWR)

AWR Indentifies Project Description



SCE Firm

Interviews Issuing Agency

Further Defining Project

Identifies Issues

Establishes Scope

Initial Cost Estimate

 _{Professional Design Services}

Plans (Drawings) & Specifications

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Factors Impacting Commonwealth’s Selection of SB Design Firm

 _{SB Design Firm’s Form 150 – ASP}  _{SB Design Firm’s ITQ}

 _{Commonwealth Procurement Code – Chapter 9 – Section 905 E}

1)

Equitable Distribution

2)

Capability to Perform

3)

Geographic Proximity

4)

Necessary Personnel

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SB Design Survey Cost Estimate Services Procurement Protocol

Commonwealth Advertises For Services

(INVITATION ONLY)

Issues Dated SCE Project Request

Notice (PRN)

(VIA EMAIL)

Form 150 ASP Due to Commonwealth

7Days From Date of PRN 1) W/O Must Be Issued Within 4 Weeks of PRN Date Commonwealth Issues SB Design W/O (VIA EMAIL) Form 150 ASP, SB Design ITQ, and Procurement Code

Commonwealth Selects Firm

(E&A Staff)

2) Selected Firm Must Sign and

Return W/O Within 3Days of

W/O Receipt

Firm Must Perform A Site Visit Within 10Calendar Days from Commonwealth Receipt of Returned W/O Complete Work Within 30 Days from

Commonwealth’s Receipt of Dated

W/O

Firm Submits

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SB Professional Design Architectural & Engineering

Services Procurement Protocol Commonwealth

Advertises For Services

(INVITATION ONLY)

Issues Dated SCE Project Request

Notice (PRN)

(VIA EMAIL)

Form 150 ASP Due to Commonwealth

10 Days From Date

of PRN ₁_{) W/O Must Be} Issued Within 4 Weeks of PRN Date Commonwealth Issues SB Design W/O (VIA EMAIL)

E & A Selects Firm

Commonwealth Selects Firm

(CSPT - $16,700)

2) Selected Firm Must Sign and

Return W/O Within 3 Days of W/O Receipt Selected Firm Attends Project Orientation Meeting Within 10Calendar Days from Commonwealth Receipt of Returned W/O Complete Work Within 90Days from

Commonwealth’s Receipt of Dated W/O (or) As Agreed

Firm Submits

(SB DESIGN FORM 150-ASP)

Independent PSC Short List Firms for

Submission To Deputy for Selection

1. SB ITQ 2. Form 150 ASP

3.Procurement Code

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SB SCE Proposal Request Notice

EMAIL LANGUAGE FOR SCE PROFESSIONAL SERVICES PROPOSAL REQUEST

Your firm/and other firms with Small Business Design Contracts are being invited via this notice to propose services for survey cost estimate (SCE) for the following project:

The project scope shall be to evaluate and prepare a Survey Cost Estimate.

Survey Cost Estimate Professional Services Proposal Request Project No. DGS _________________

Description______________________ Location________________________ City, County, PA (Zip Code)_______

Agency/Institution Representative at Site:

Name __________________________ Telephone No. ___________________

If you elect to propose services to perform the survey cost estimate, complete the 150 Form. If you are selected, we will send you a work order for Professional Services under your Small Business Design Contract via email within four (4) weeks from the date of this notice. You will need to visit the site within ten (10) days from the date that the work order is signed and returned by your firm and the SCE must be completed and delivered to DGS within thirty (30) days from the work order signed acceptance date. Professional fees for this work order are set at $5,500.00, billable as a lump sum upon acceptance of the survey cost estimate.

If you are interested in proposing services for a survey cost estimate for this project, please email pdf of the completed 150 Form to Laura Jarmuzek [email protected] and copy Sharon Price at [email protected]

within seven (7) calendar days from the date of this notice. No need to reply if you are not interested.

Attachments

Blank SB 150 Form

Blank Survey Cost Estimate Sample Survey Cost Estimate

Sample Survey Cost Estimate Work Order Template Frequently Asked Questions

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SB Professional Design Project Request Notice

EMAIL LANGUAGE FOR PROFESSIONAL DESIGN SERVICES PROPOSAL REQUEST

Your firm/and other firms with Small Business Design Contracts are being invited via this notice to propose Professional Design services for the following project:

Professional Design Services Proposal Request Project No. DGS _________________

Description______________________ Location________________________ City, County, PA (Zip Code)_______

If you elect to propose to perform Professional Design services, complete the 150 form. If you are selected, we will send you a work order for Professional Services under your Small Business Design Contract via email within 4 weeks from the date of this notice. In accordance with terms of your Small Business Design Contract (“the Contract”) with the Department, your firm will be compensated $26,533.19 for this Work based upon a fixed fee percentage of 15% of the Total Base Construction Amount. Payment will be made on the basis of actual work performed in accordance with the terms of the General Conditions of the Contract with the Department. Basic Services bidding and construction phase site visits shall not exceed 3. Additional

Construction Phase site visits shall be authorized by a separate work order at a daily rate of $750 per visit/meeting.

In accordance with the terms of the Contract, the Department will schedule the Orientation

Meeting for this project within 10 calendar days of our receipt of your signed Work Order. Your firm will have 90 calendar days from the date the Department receives your signed acceptance of this Work Order to complete the design. As set forth in the contract, your construction cost

estimate must be within the Base Construction Amount of $176,887.94.

If you are interested in proposing Professional Design services for this project, please email pdf of the completed 150 form to Laura Jarmuzek at [email protected] and copy Sharon Price at

[email protected] within 10 calendar days from the date of this notice. No need to reply if you

are not interested. Attachments: 150 Form

Survey Cost Estimate

Frequently Asked Questions for Design

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SB – Form 150 ASP

COMMONWEALTH OF PENNSYLVANIA SMALL BUSINESS 150 FORM

(Complete in INK or TYPE only - DO NOT use pencil) D.G.S. PROJECT NO.:________________________

LOCATION:__________________________________________________________ FIRM MUST COMPLETE ALL APPLICABLE AREAS

Pa. Vendor ID Number:

All Small Design Business must register with the Commonwealth at:

https://www.pasupplierportal.state.pa.us/irj/portal/anonymous/: SMALL BUSINESS CERTIFICATION NO.

EXPIRATION DATE CONTRACT NO. FEDERAL ID NO. VENDOR NO.

SMALL DESIGN BUSINESS NAME CONTACT PERSON:

PHONE NUMBER: ( )

FAX NUMBER: ( )

E-MAIL ADDRESS:

1. Type of Firm: □ Architect □ Engineer □ Other: _______________________

2. List the number of full time personnel currently employed with the Small Design Business. Each person should be counted only once. Do not include Consultants. Discuss use of Consultants in Item No. 6.

REGISTERED PROF. DEGREE OTHER TOTAL

Architect Civil Engineer Structural Engineer Mechanical Engineer Electrical Engineer Landscape Architect Spec. Writer Surveyors Geo-Tech Other (Version 7-2013) (Version 7-8-2013) (Version 7-17-2013)

1

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1. Identify no more than three (3) projects that best illustrate the Small Design Business’ current qualifications to perform the SCE/Design services for this project. DO NOT list projects by consultants or by staff that will not be assigned to this project.

a. Project Name: ______________________________________________ Location: __________________________________________________ General Description of work performed by SDB on this project: ___________________________________________________________ ___________________________________________________________

Gross Const. Cost: $__________________ Firm Resp. for: $ _____________________ (Const. Cost) $ _____________________ (Fee)

Comments:

Client Contact (Reference): __________________________________

Email: ____________________________ Telephone No. ________________________

b. Project Name: ______________________________________________ Location: __________________________________________________ General Description of work performed by SDB on this project: ___________________________________________________________ ___________________________________________________________

Comments:

Email: ____________________________ Telephone No. ________________________ c. Project Name: ______________________________________________

Location: __________________________________________________ General Description of work performed by SDB on this project: ___________________________________________________________ ___________________________________________________________

Comments:

Email: ____________________________ Telephone No. ________________________

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 List the KEY CONSULTANTS (which can only be another DGS self-certified Small Design Business) who will be retained to assist in the design process. Consultant’s Basic Service work in sum total must be less than 50% of Total Basic Service Fees.

Consultant #1

Name: ________________________________________________________ Address: ________________________________________________________

________________________________________________________ Small Design Business Cert. #: ____________________________

Specialty/Discipline: _______________________________________________ # of Projects Worked Together: ___________________________

$ of Projects Worked Together: ___________________________ Consultant #2

Name: ________________________________________________________ Address: _________________________________________________________

_________________________________________________________ Small Design Business Cert. #: ____________________________

Specialty/Discipline: ________________________________________________ # of Projects Worked Together: ___________________________

$ of Projects Worked Together: ___________________________ Consultant #3

Name: ________________________________________________________ Address: _________________________________________________________

_________________________________________________________ Small Design Business Cert. #: ____________________________

Specialty/Discipline: ________________________________________________ # of Projects Worked Together: ___________________________

$ of Projects Worked Together: ___________________________

 Driving distance (in miles) from the office where the majority of the survey cost estimate or design work will be performed to the project site:

__________________________________ miles.

(Use actual street addresses and MapQuest to determine driving distance)

 3 .Use this space to provide any additional comments or description of relevant information supporting your selection for Professional Services on this Project. Information specifically related to this project is preferred over boiler-plate or general marketing material. Why should your firm be selected for this

assignment? DO NOT EXCEED this space or page limit.

3

(77)

SB SCE Work Order

Date Small Design Business Contact Name

Small Design Business Name Small Design Business Address

Small Business Design Contract No. 46000

RE: SMALL BUSINESS WORK ORDER SURVEY COST ESTIMATE

Project No. Work Order No. Project Title Project Location Dear SB Contact Person:

Your Small Design Business has been selected to perform the Survey Cost Estimate (“Work”) on the above referenced project. In accordance with terms of your Small Business Design Contract (“the Contract”) with the Department, your firm will be compensated a lump sum of $5,500.00 for this Work. Payment will be made on the basis of actual work performed in accordance with the terms of the General Conditions of the Contract with the Department.

In accordance with the terms of the Contract, you need to schedule a site visit with the Agency Institution Representative, Name, at xxx-xxx-xxxx, for this project within 10 calendar days of our receipt of your signed Small Business Work Order. Your firm will have 30 calendar days from the date the Department receives your signed acceptance of this Small Business Design Work Order to complete the Survey Cost Estimate and submit it to the Agency Contact, Name, at email address with a copy to Laura Jarmuzek and the Project Coordinator.

Please sign this Small Business Design Work Order in the space provided below and either fax or scan this letter to the attention of Laura Jarmuzek of my staff at [email protected] or 717-772-2036 as soon as possible. If you have any questions, please contact Name, the Project Coordinator at project coordinator email address, xxx-xxx-xxxx. Your prompt response is requested.

Sincerely,

Gary R. Taylor, P.E. Director

Bureau of Engineering & Architecture Accepted by:

_____________________________ _______

Small Design Business Date cc: Director, Bur. of Small Bus. Opp. E/A Agreement File

Agency Contact/Institution Contact Central File Coordinator- SB Design File Portfolio Manager-

(78)

SB Professional Design Work Order

Date Small Design Business Contact Name

Small Design Business Name Small Design Business Address

Small Business Design Contract No. 46000

RE: SMALL BUSINESS DESIGN WORK ORDER

Project No. Work Order No. Project Title Project Location Dear SB Contact Person:

Your Small Design Business has been selected to perform the scope of work on the above referenced project. In accordance with terms of your Small Business Design Contract (“the Contract”) with the Department, your firm will be compensated $00,000.00 for this Work based upon a fixed fee percentage of _____% of the Total Base Construction Amount. Payment will be made on the basis of actual work performed in accordance with the terms of the General Conditions of the Contract with the Department.

Basic Services bidding and construction phase site visits shall not exceed _(enter days)_. Additional Construction Phase site visits shall be authorized by a separate work order at a daily rate of $_________ per visit/meeting.

In accordance with the terms of the Contract, the Department will schedule the Orientation Meeting for this project within 10 calendar days of our receipt of your signed Work Order. Your firm will have _(enter days)___ calendar days from the date the Department receives your signed acceptance of this Work Order to complete the design. As set forth in the contract, your construction cost estimate must be within the Base Construction Amount of $00,000.00.

Please sign this Small Business Design Work Order in the space provided below and either fax or scan this letter to the attention of Laura Jarmuzek of my staff at [email protected] or (717) 772-2036 as soon as possible. Any further questions, please contact Name, the Project Coordinator at xxx-xxx-xxxx. Your prompt response is requested.

Sincerely,

Gary R. Taylor, P.E. Director

Bureau of Engineering & Architecture Accepted by:

___________________________ __________ Small Design Business Date

cc: Director, Bur. of Small Bus. Opp. Portfolio Manager- Director, Bur. of Construction-D. Weinzierl EA Agreement File Agency Contact/Institution Contact- SB Design File Coordinator- Central File

(79)

Small Business Design Reference Documents

I. Small Business Design Contract and General Conditions

II. Small Business Design Project Procedure Manual and Exhibits

a.

Division 1 Documents

b.

Sample Specifications

c.

Sample Drawings

d.

Frequently asked questions

III. Survey Cost Estimate

a.

Frequently asked questions

IV. Cost Estimate Summary

V. Small Business Design Work Orders

To Locate SB Design Reference Documents

(80)

SMALL DIVERSE BUSINESS

CONSTRUCTION PROGRAM

(81)

Program Expansion

 _{Contractor Commitments To}

Veteran Business Enterprises (VBEs); and

Service Disabled Veteran Business Enterprises (SDVBEs)

 _{Previous Program – Anti-Discrimination}

Minority Business Enterprises (MBEs); and Women Business Enterprises (WBEs)

(82)

Program Application – Construction Projects

 _{$50,000 or Greater}

(83)

BSBO Establishment of Project MPLs

 _{SDB MPLs No longer Project by Project; Nor Separate MBE vs. WBE}

Set Overall

Set Annually 7.5% (Current Fiscal Year)

(84)

SDB MPL Achievement/Maintenance

 _{Achieved via Any Combination of Commitments to SDBs}

MBEs WBEs

VBEs; and/or SDVBEs

 _{Level Must be Maintained Throughout Project Duration}

(85)

Program Bid Day Requirements

 _{Previous Anti-Discrimination Program}

 Required Response By All Bidders At Bid Submittal

 _{SDB Program}

No Requirement to Respond to:

MPLs; or GFE

(86)

Notice of Award & Receipt of Contract

 _Options

Opt In

Provided Good Faith Efforts Under $50,000

Form (Article 9 of Contract) Must Initial Option

(87)

Contractor’s Opting In

 _{Meet or Exceed MPLs by Project Close Out Inspection Date}  _{Submit SDBUR With Each Application for Payment}

 _{Submit the First SDBUR Report}

Within the 1st_{Full Month After(Initial Job Conference); OR}

(88)

Contractor’s Opting In (cont’d)

 _{MPL Progress Within First 3 Months of Contract Award}

Unsatisfactory Explanation – Future Payments Held

 _{Failure to Submit SDBUR With Each Application for Payment}

Incomplete Payment Application

Application for Payment Returned to Contractor No Payment to Contractor Until Resolved

(89)

Contractor’s Selecting Provide Good Faith Efforts

 _{Reasonable Efforts to Identify, Solicit, and Secure SDB Commitments}  _{GFE - Subcontracts and Purchase Orders Greater than $10,000}

 _{Minimum Documentary Evidence}

2 Certification Forms

SDB Database Access

Fair Negotiations with SDBs

Record of All Companies Solicited and Quotations Received

(90)

Contractor’s Selecting Provide Good Faith Efforts

 _{Minimum Documentary Evidence – Due 10 Calendar Days from Date of}

DGS’s Request

As with Opt-In Option the SDBUR Must Be Submitted With Each Application For Payment

MDE Not Submitted with each SDBUR

 _{Failure to Comply With 10 Day Request - Sanctions}

Placement in Contractor Responsibility Program (CRP); to

(91)

Small Diverse Business Utilization Report

 _{SDBUR Captures Cumulative and Subcontract/PO Specific Data}

Cumulative Data

$ Value of All Subcontracts & POs for Both SDBs & Non-SDBs To Date $ Value of SDB Commitments To Date

% Value of SDB Commitments To Date

Subcontract/PO Specific Data

SDB Name

Designations (MBE, WBE, VBE, SDVBE) Service Category / Classification

Scope of Work

Amount Paid to Date

(92)

Small Diverse Business Utilization Report (Cont’d)

 _{Must Be Retained on SDBUR Project Duration}  _{Must Be Substantiated}

Subcontracts/POs Must be Provided to DGS, BSBO

 _{SDB @ Time of Subcontract/PO Execution}

(93)

Calculation of Contractor SDB MPLs

 _{Add Appropriate $ Value of SDB Commitments and Divide (Product) By (Total}

Contract) Award Amount

 _{Tiering - SDB Commitments Now Count at All Tiers of Design & Construction}

Counted @ 1st_{Occurrence within the Tiering Hierarchy}

Cannot Be Double Counted

 _{4 SDB Service Categories/Classifications – Yield Different % of Credit Towards}

MPLs

Subcontractors Manufactures

Stocking Suppliers; and Non-Stocking Suppliers

(94)

Calculation of Contractor SDB MPLs (Cont’d)

 _{Commitments to Subcontractors & Manufacturers}

Credited at 100% of Subcontract/PO $ Value

 _{Commitments to Stocking Suppliers}

Credited at 60% of Stocking Supplier Subcontract/PO $ Value

 _{Commitments to Non-Stocking Suppliers}

Credited at the $ Value of the Fee or Commission on the Non-Stocking Supplier Subcontract/PO Not To Exceed 10%

(95)

SDB Service Category Definitions

 _{SDB Subcontractors}

Provide labor and may provide materials associated with that labor on the subcontract

 _{SDB Manufacturers}

Operate or maintain a factory or establishment that produces, on the premises, the materials, supplies, articles, or equipment.

 _{SDB Stocking Suppliers}

Regular dealer own, operate, or maintain a store, warehouse, or other establishment, in which the materials or supplies of the general character described by the specs and required under the contract are bought, kept in stock, and regularly sold or leased to the public in the usual course of

business.

 _{SDB Non-Stocking Suppliers}

Do not carry inventory, but orders materials from a manufacturer,

manufacturers representative or a stocking supplier. Non-Stocking suppliers must perform a useful business function by engaging in meaningful work. Negotiate Price - Determine Quantity/Quality - Pay For Items

(96)

CONTRACTOR $12,000,000 1st_{TIER SDB}_{Subcontract–} $1,500,000 COUNT IN SDB % 2nd_Tier SDB Subcontract - $500,000 NOT COUNTED IN SDB% 3rd_Tier SDB Subcontract - $75,000 NOT COUNTED IN SDB % 2nd_Tier Subcontract – 100,000 Majority Owned NOT COUNTED IN SDB% 3rd Tier SDB Subcontract - $25,000 NOT COUNTED IN SDB% 1st_Tier Subcontract – $1,000,000 Majority Owned NOT COUNTED IN SDB% 2nd_{TIER SDB} Subcontract - $300,000 COUNT IN SDB % 3rd Tier Subcontract - $80,000 Disadvantaged Business NOT COUNTED IN DB% 1st_Tier Subcontract - $2,500,000 Majority Owned NOT COUNTED IN SDB% 2nd_Tier Subcontract - $1,000,000 Majority Owned NOT COUNTED IN SDB % 3rd_{Tier SDB} Subcontract - $200,000 COUNT IN SDB % Small Diverse Business Tier

(Only the Green Boxes Count Toward SDB %)

(97)

BSBO Contract Compliance Division Kate Orris Contract Compliance Supervisor Paula Murphy Western Region

Contract Compliance Officer

Vince Adigwu Central Region

Contact Compliance Officer

Rose Richardson Eastern Region

Contract Compliance Officer

(98)

SMALL DIVERSE BUSINESS

DESIGN PROGRAM

(99)

Professional Design Small Diverse Business Participation

 _{Projects: Estimated Construction Cost}_{($300,000 or Greater)}



Commonwealth Policy

DGS Encourages SDB Participation on Professional Design Projects as defined under Title 4 of The Pennsylvania Code, Chapter 58



DGS considers SDB Participation as a factor in the Final Selection

of Professional Design Firms

Prime Professional Design Sub / Key Consultant

(100)

DGS Advertisement of Professional Design Projects

(101)

(102)

Essential Professional Design Procurement Information

(103)

Currently Advertised Professional Design Projects

_{Project #}

_{Estimated Construction Cost} _Scope

CURRENTLY ADVERTISED

(104)

Accessing Professional Design Form 150 - ASP

(105)

Notice of Professional Selections Committee Meeting

MARKETING !!! PUBLIC MEETING – 18th_{& Herr Streets,}

Harrisburg, PA 17125 Corporate Board

Room

(106)

Previously Appointed & Recommended Professional Design Firms

RECOMMENDED FIRMS

(107)

Previously Appointed Firms

(108)

Firms Recommended For Appointment

MARKETING !!!

(109)

Identifying SDB Construction & Design Companies

www.dgs.state.pa.us

Small Diverse Business Data

(110)

(111)

(112)

(113)

Select Either Service Codes

(or)

Goods Codes

After selecting one of the two the next page will appear

(114)

1 2

Click on Commodity Code

Next page will appear

Type scope of work

(115)

Commodity Code Appears In Box

(116)

(117)

5 Keys To Securing Commonwealth Construction & Design Work

1) Knowledge of Procurement Guidelines

2) Knowledge of Procurement Protocol/Processes 3) Relationships

1)

Bureau of Small Business Opportunities

2)

Agencies interested in working with

3)

Prime Contractors and other Small and Small Diverse Businesses 4) Cost Effective Pricing

(118)

Commonwealth Small Business Construction and Design

LEARNING ABOUT THE COMMONWEALTH S SMALL BUSINESS CONSTRUCTION & DESIGN PROGRAMS

SMALL BUSINESS

PROCUREMENT INITIATIVE

(SBPI)

Small Business Procurement Initiative (SBPI)

Effective Date, November 21, 2011

Veteran-Owned Small Business Procurement

Effective Date, December 7, 2011



















In Step 5 Proceed To Verify Small Diverse Business

Complete Steps 6, 7, and 8 – Electronic Application

Pennsylvania Unified Certification Program (PA UCP)

National Minority Supplier Development Council (NMSDC)

Women’s Business Enterprise National Council (WBENC)

U.S. Small Business Administration – 8 (a) Certification Program

Vet Biz

SMALL BUSINESS

$ 5,000 or greater, but less than $300,000 (Agency)

Applies to all Agencies within Governor’s Jurisdiction

Equal to or greater than $300,000 (Capital)

Under $ 5,000

100% of labor force performed by Commonwealth Employees

Emergency Work

Sole source procurements

Leasehold improvements

Historic Work

Must meet the program certification requirement at the date of

No Bid Security

No Payment Bond

Davis Bacon - Greater than $2,000 Federally Funded

Meet required Bonding Capacity

www.pasupplierportal.state.pa.us

Enter PA Supplier

Portal

User Name &

Password

Log Into Portal

NOTE:

(49% with SBPI Tier 1 & Standard SB Tier Contractors/Suppliers)

Bid Security – 10% of Bid Amount

Payment Bond – 100%

Davis Bacon – $2,000 or Greater & Federally Funded

PA Prevailing Wage Rates - $25,000 or Greater

Public Works Employment Verification - $25,000

1

2

3

SMALL BUSINESS DESIGN

PROGRAM





1)

2)

3)

4)

1

3

a.

b.

c.

d.

a.

SMALL DIVERSE BUSINESS

CONSTRUCTION PROGRAM

SMALL DIVERSE BUSINESS

DESIGN PROGRAM





1)

2)

3)

QUESTIONS