TENDER DOCUMENT
For
Providing Consultancy Services to Plan and
Execution of 100 % Power Redundancy on
DG Set Level and setting up of Data Centre
(at 2nd floor), at PNB HO BUILDING, 5
SANSAD MARG, NEW DELHI
PUNJAB NATIONAL BANK IT DIVISION HO
5, SANSAD MARG NEW DELHI-110001. Tel: 011-23716066.
I N D E X
S.No. Contents Page No
1 Matter of website 3-5 2 Articles of Agreement 6-7 3 Conditions of Agreement 8-13 4 Scale of charges 14 5 Stipulations 15 6 Time Schedule 16 7 Reimbursable expenses 17
8 Delinquencies / Defaults/ Misconduct & Penalty 18
9 Arbitration 19
10 Check List 20
Matter for Web Site
Punjab National Bank invites sealed tenders from the reputed electrical consultants for awarding the job of Providing Consultancy Services to Plan and Execution of 100 % Power Redundancy at DG Set Level and setting up of Data Centre at 2nd floor after study of the following Existing Electrical Setup at bank building at PNB HO building, 5 Sansad Marg, New Delhi from where Bank’s Data Centre and other divisions are functioning. Existing Electrical Setup
HT Supply of 11 KV level from NDMC with sanctioned load of 2500 KW is available in the building with DG set back up.
a) 2 nos. 2000 KVA dry type transformer (11 KV/ 433 V).
b) Installed DG Set Capacity with 2 nos. 1010KVA, 1 nos. 380KVA, 1nos.160 KVA DG Set.
Eligibility criteria:
Envelope-I (to contain the following :)
1. Constitution of the firms and name of the person authorized to sign on behalf of the company/firm.
2 (a). Consultants firms/company who have provided consultancy services for up-gradation of existing / erecting new sub-station (11 KVA)/DG Sets and LT distribution works for Data Centre of Govt./PSU/Banks/Autonomous body/reputed organization during the last 5 years ending up to Dec,2014 having stipulated capacity given here under can apply:
2000 KVA capacity
Transformer/DG Set - One Work Or
1500 KVA capacity
Transformer/DG Set - Two Works Or
1000 KVA capacity
2 (b). Having similar experience to providing consultancy services for interior work of any Govt./PSU/Banks/Autonomous body/reputed organization for Data Centre during the last 5 years ending up to Dec,2014.
3. Interested Consultants/firms/company should have two qualified/experienced engineers on their roll. The said engineers should be a degree holder (B. Tech-Elect.) and have minimum experience of five years in the field relevant to scope of work. 4. The applying firm will submit the list of technical and other staff with their qualification/designation/experience.
5. The applying firms will submit audited balance sheet and Income Tax Return for the last 3 years ending March12, March13 & March14.
6. List of the projects completed during the last 5 yrs ending Dec, 2014 be submitted supported with documentary proof.
7. Electrical Consultant should have an establishment at Delhi (NCR) (To submit the copy of address proof of his office at Delhi -NCR).
Consultants firm/company who fulfill the above criteria may only submit their application within 21 days from the date of publication of this notice (i.e. on or before 09/02/2015 upto 2 P.M to the Chief Manager (Facility Management-ITD) Punjab National Bank HO : 5-Sansad Marg , New Delhi-110001 with the following documents duly signed and sealed by their authorized representative. Technical bids will be opened on the same dated at 4 P.M.
Envelope 1 duly sealed consisting the bidder’s application along with supported documents stated under Eligibility Criteria from SL no 1 to 6 mentioned as above. The said Envelope No.1 should also contain Tender Cost (Non Refundable) and Earnest Money Deposit(Refundable)of Rs.1000/-(Rs. One thousands only) and Rs. 10,000.00 (Rs. Ten Thousand only) respectively in the form of DD favoring Punjab National Bank, New Delhi. All pages of tender document duly signed by the authorized signatory shall also form the part of Envelope No.I The envelope shall be super scribed as “Technical bid for Pre-qualification application for Providing Consultancy Services to Plan and Execution of 100 % Power Redundancy at DG Set Level and setting up of Data Centre (at 2nd floor), at PNB HO BUILDING, 5 SANSAD MARG, NEW DELHI.
EMD of unsuccessful bidders shall be refunded with 30 days after the award of job. The EMD amount of Rs.10,000/-(Rs Ten thousand only) of successful bidder being L-I shall be adjusted/appropriated towards the credit of Security Deposit to be deposited by L-I bidder before the commencement of job. The Schedule of Payment/Commercial Bid shall not be the part of Envelope No. 1.
Envelope No. 2:-
Envelope No 2 duly sealed consisting Schedule of payment strictly as per the format enclosed with the tender document shall be submitted super subscribing as “Commercial bid for Providing Consultancy Services to Plan and Execution of 100% Power Redundancy at DG Set Level and setting up of Data Centre (at 2nd floor), at PNB HO BUILDING, 5 SANSAD MARG, NEW DELHI”
Envelope No.3:-
Envelope No.3 duly sealed shall consist of envelope No. 1 & 2 and also shall be super subscribed as “Pre-qualification & Appointment of Electrical Consultant for Providing Consultancy Services to Plan and Execution of 100 % Power Redundancy at DG Set Level and setting up of Data Centre (at 2nd floor), at PNB HO BUILDING, 5 SANSAD MARG, NEW DELHI
For any clarifications bidders may contact at following email IDs. 1. sanjaysinha@pnb.co.in
2. rajeev.ranjan@pnb.co.in
Important Note:- Envelope no 2 shall be opened only for those who qualifies the criteria. Prior intimation shall also be given before opening envelope no 2.
(TO BE STAMPED AS AGREEMENT)
Articles of Agreement
This agreement made at New Delhi on ___ Day of ________ between Punjab National Bank, Facility Management-ITD, 5 Sansad Marg a body corporate (constituted under Banking Companies Acquisition and Transfer of undertakings Act, 1970) having its Head Office at 7, Bhikhaiji Cama Place, New Delhi-110066 (here in after called the Employer which expression shall include his heir's, executors, administrators and assigns) of the first part and M/s --- (hereinafter called the ELECTRICAL CONSULTANT which expression shall include his heirs, executors, administrators and assigns) of the other part.
Whereas the Employer is desirous of getting executed certain works viz. Providing Consultancy Services to Plan and Execution of 100 % Power Redundancy at DG Set Level and setting up of Data Centre (at 2nd floor), at PNB HO BUILDING, 5 SANSAD MARG, NEW DELHI for which the Electrical Consultant have submitted their offer for the professional services to be rendered by the Electrical Consultant described in the conditions set forth (here in after referred to “as the said conditions”)
Now it is hereby agreed as under: -
1. In Consideration of payments being made by employer, the Electrical Consultant shall subject to the said condition render professional services.
2. The Employer shall pay to the Electrical Consultant such sums as shall become payable hereunder at the times and manner specified in the said conditions forming part of this agreement.
3. Following documents shall be read and constitute as part of this agreement; a) Copy of the advertisement given in press/uploaded on bank’s web site
b) The said conditions of agreement. c) Time schedule.
d) Schedule of payment e) Letter of acceptance
f) Acceptance letter and negotiations between employers and Electrical Consultant forming part of this agreement along with this form of agreement.
4. All disputes arising out of or in connection with this agreement shall deem to have arisen in Delhi and only the courts of Delhi shall have the jurisdiction to determine the same.
5. The aforesaid documents shall be taken as complementary and mutually explanatory of one another but in the case of ambiguity or discrepancies, (The documents shall take precedence in the order set out above).
6. The several parts of this agreement have been read to us and fully understood by us. As witness hands the day, month and year mentioned above.
Employer/Bank Signed by the said in the presence of
1.
2.
Electrical Consultant Signed by the said in the presence of
1.
CONDITIONS OF AGREEMENT 1. INTERPRETATIONS
In construing these conditions and agreement, the following words shall have the meaning hereunder as assigned to them except where the subject or context otherwise requires.
i. EMPLOYER –PNB Facility Management-ITD, 5, Sansad Marg, New Delhi. The term employer shall denote Punjab National Bank with their HO at New Delhi and any of its employees or representative authorized on their behalf. ii. ELECTRICAL CONSULTANT
The term Consultant Architect shall mean M/s. ____________________ iii. SITE
The Site shall mean and includes PNB, HO: 5, Sansad Marg Building, New Delhi where the work is to be executed as shown within the boundary including any area of building and erection thereon allotted by the employer and the work shall mean the work or works to be executed or done under the conditions of agreement.
2. SCOPE OF WORK
The Electrical Consultant shall provide the services in respect of the following works: 2.1 Study the existing electrical systems installed in the building, load details of all
equipment installed at 3rd floor & other floors of buildings and assess available load
on primary and secondary source of power. Segregate the load on the basis of Critical and non critical load. Submit the detail report including study of existing system and proposed action for segregating the electrical load to reduce the DG load on emergency operation. Suggest corrective measures for saving electrical energy for stability of the system.
2.2 To suggest power redundancy system as per the power load assessed for the entire premises vis-a-vis future requirement of the Bank including electrical load for 2nd
floor proposed data centre.
2.3 To suggest up gradation electrical set up like LT panels and associated accessories at the level of power distribution in the substation area and up gradation of secondary source of electrical power (DG sets).
2.4 To submit plan for segregation power existing cables for critical, non critical and new installation equipments (Normal and emergency load).
2.5 To Design & prepare estimate in each and every aspect for 2nd floor data centre to be
set up including electrical, AC and furnishing work for installation of servers.
2.6 The proposal should be inclusive of utilizing existing electrical installation, dual electrical source of power supply from local authority as well as banks own electricity generation system i.e. DG sets.
2.7 Submit the proposed expansion system drawing with earmark of space along with the single line drawing of existing and proposed system with all merits and demerits. 2.8 Study of existing system and suggest active harmonic filter / digital power
conditioners for reducing harmonic current contend below recommended level. 2.9 Study the existing grounding system and suggest for improvement of erthing system
for substation and UPS neutral/body.
2.10 To submit various options till approved by the Bank with technical evaluation, brief descriptions of the work, estimate & time frame considered for up gradation/modernization of existing electrical system to meet 100% power redundancy for ( transformer and DG set level) specialized application with the due consideration of total server, AC and other electrical load of proposed 2nd floor data
centre.
2.11 The planning for the proposed new systems and its equipments must be accommodated in the space earmarked for existing equipments in such a way that normal function of sensitive equipments /Existing Electrical supply is not disturbed with interruption to works at PNB, HO Building, New Delhi.
2.12 Any other work specially entrusted to the Consultant by employer. 3. SERVICES
The Electrical Consultant shall render the following services in connection with and with regards to the said works (which shall be included in his quoted fees).
3.01. Visiting the site/ offices of the employer discussing details with the employer and attending necessary meetings for finalizing the requirements for Preparation of Designs/ Drawings/Connected documents etc.
3.02. Preparation of preliminary drawings and designs, i.e. Preliminary sketches. Plans, Single Line Diagram (S.L.D) which shall includes superimposing within the existing layout plan of the equipments on the various floors / with complete dimensions. (including carrying out necessary revisions till sketch design is finally approved by the employer. 3.03. Outlining/technical specifications of the work and taking approval from the employer. Modifying sketch design and specifications as per the satisfaction of employer.
3.04. Preparing the list of basic materials proposed and obtaining the approval of employer for the same before making estimates.
3.05. Preparation of Budget estimates based on prevalent market rates supported with necessary documents for justification. Preparing reports on the merits of the scheme so as to enable the employer to take a decision on the sketch designs and scheme as a whole.
3.06. Preparing proper PERT CHART/BAR chart incorporating all the activities required for the completion of the project.
3.07. Preparation of working drawings and details for all aspects related to the work and obtaining approval of the employer for the same.
3.08 Coordinating the overall designing, drawing and detailing work as per the site conditions.
3.09 Preparing the prequalification documents, scrutiny of the applications of the contractors for short listing through pre- qualification received by the bank and making statement on standard pro-forma
with clear cut recommendations for short listing after verifying their credentials as per IBA guidelines.
3.10 Formation of detailed specifications, preparation of detailed estimates supported by detailed measurement sheets calculations and abstracts of the quantities ,market rate analysis as applicable to the locality and approved by the employer and obtaining the approval of estimates and specifications from the employer. The items, which are not covered in the standard schedule of rate, shall be analyzed on the basis of the standard hand book/ analysis of rates including preparation of detailed analysis and specifications. The detailed estimate shall be supported with the copies of latest cost indexes relevant to the schedule of rates, latest price list, quotations etc.
3.11 Preparation of tender documents as per the guidelines given in the IBA manual, making adequate number of sets of tender documents and drawings for issue of tenders and providing necessary assistance to the bank for invitation of tenders.
3.12 Detailed scrutiny and checking of tenders received and commenting on them including preparation of comparative statement indicating rates and terms & conditions and detailed scrutinizing of tenders as per IBA Manual, including arithmetical checks, evaluations of conditional offers, analysis of lowest tenders based on current market rate analysis for major items, identification of freak and inconsistent rates, reasonableness of the tenders and preparation of assessment report.
All commercial conditions shall be evaluated in financial terms instead of merely saying whether a condition may be accepted or not.
When conditions are not susceptible of evaluation, the alternative procedure of calling all the tenderers for negotiation by asking them to submit a final bid based on the terms & conditions acceptable or not.
Assisting the bank in negotiating with the contractors if necessary and preparation of final assessment report for taking decision by the employer to award the job.
3.13 Site supervision of works to ensure adherence on the part of contractors to detailed drawings and specification carrying out required tests to ensure proper quality control and assuming full responsibilities for timely execution of the said works by all the contractors. Electrical consultant shall depute qualified Site Engineer who is having minimum qualification of Diploma in Electrical Engineering at site from date of commencement of work till completion of the project.
3.14 Supplying 4 sets of drawings (including modification as necessary for proper execution) for the use of employer, contractor and site staff.
3.15 Checking measurements of works at site, checking contractor’s bills issuing periodical certificate for payment, part rate statements, checking of calculations of measurements books / contractor’s bills etc. and submitting to employer. It shall be mandatory on the part of the Electrical Consultant to check the measurements of various items to the extent of at least 75% of each item of the work claimed in each running bill and certificate in this regard will be entered in the MB /Bill on the following format.
Certified that various items of work claimed in this ……..Running bill by the contractors ………. have been completed to the extent claimed and at appropriate rates and that the items care in accordance with and fully conforming to the standard / prescribed specifications and drawings. We further certify that we have checked the measurements to the extent of ….. Percent but not less than 75% of each item claimed in this bill. Hence the bill is recommended for payment of Rs…
The measurements in the final bill shall be checked by electrical consultant to the extent of 100% of each item of the work claimed and certificate in this regard will be entered in the MB /Bill.
3.16 To co-ordinate with employer, site engineer for checking of measurements bills of Contractors and quality control etc. Measurements and quantities shall be checked & recorded in Measurement Book (MB) in the presence of bank’s officials.
3.17 The Electrical Consultant shall be wholly and solely responsible for the successful completion of project in all respects consistent with safety from the inception up to the handing over for occupations to the employer.
3.18 Any other service connected with the said works usually and normally rendered and not referred to above.
3.19 Assisting the employer in arbitration and litigation cases between the Bank and Contractor that may arise out of the contract entered into in respect of any works. 3.20 All drawings shall be in MKS System.
4. GENERAL CONDITIONS
4.01 The Electrical Consultant shall exercise all responsible skill, case and diligence in the discharge of duties hereby covenanted to be performed by them and shall exercise such general superintendence and inspection in regard to the said works as may be necessary to ensure the work is being executed in accordance with the working drawing and specifications aforesaid and the work is free from defects and deficiencies. The responsibility shall continue during the defect liability period for getting defects, if any removed by the contractor and he shall give a No Objection Certificate at the end of defect liability period for refund of balance retention money to contractors.
4.02 Whenever the work is examined by Chief Technical Examiner of Central Vigilance Commission or any other vigilance authorities and if he brings to the notice any defective or substandard work or any irregular /overpayments, the Electrical Consultant shall take necessary action to get the defects rectified and/ or recover the irregular payments and also shall assist the employer for framing replies to the Chief Technical Examiner's queries. In case of disputes with the Contractor(s) or disputes arising out of the said project execution as well as in matter of arbitration pertaining to project, the Electrical Consultant shall assist the employer from time to time by drafting replies in consultation with legal advisers and protect interest of the employer.
4.03 The Electrical Consultant shall not make any deviation, alteration or omission from the approved design without the written consent of the employer. All variations and extra items authorized by the employer shall be analyzed on current market rate analysis. The labour Coefficients, material coefficients shall be as per standard hand book, analysis of rates DAR/NBO analysis of rate as the case may be incorporating the quantity, rate, amount and reasons for variations in a statement form. The Electrical Consultant shall not be entitled to claim professional fee for variation in which they had failed to get the work done without prior approval of the employer.
4.04 During the progress of work, whenever excess over sanctioned cost is anticipated and/ or has already occurred the Electrical Consultant shall immediately report the same to employer with adequate justification for the same and obtain employers approval thereto.
4.05 In case it is established that due to fault of Electrical Consultant, the bank has to pay any extra amount due to overrun of the project, over measurements, faulty description of the tender items or any other lapses on the part of the Electrical consultant, necessary recovery may be effected from the fees of the Electrical Consultant or any other amount payable to them of such amount of damages as are considered reasonable without prejudice to the rights of the bank
4.06 The Electrical Consultant shall not assign, sublet or transfer their interests in this agreement without the written consent of the employer to other party.
The Drawings, specifications and documents as instruments of the service are the property of bank. They are not to be used for any other project except with the written consent of the bank.
5. TERMINATION OF AGREEMENT
5.01 The agreement herein may be terminated at any time by either party by giving a written notice of one month to the other party.
5.02. If the Electrical Consultant fails to adhere to the time schedule stipulated elsewhere in the agreement or extended time which may be granted by employer in its sole discretion or default in performing duties assigned under this agreement, the employer may terminate this agreement after one months notice.
5.03 Without prejudice to the generality of power of termination as aforesaid and without prejudice to any other right open to the employer; the employer shall be entitled to terminate this agreement without notice in any of the following circumstances:
a) If the Electrical Consultant close his / their business or one or more of them die, become insolvent from acting as such Electrical Consultant.
b) In case there is change in the constitution of the firm of the Electrical Consultant for any reason whatsoever.
5.04. Even after the termination of their employment (in case other than covered under 5.03), the Electrical Consultant shall remain liable and shall be responsible for due certification / approval of any bills submitted by the contractors at any time of work executed before the termination of Electrical Consultant appointment.
5.05. It is further expressly agreed that after termination as aforesaid for whatever reason it may be, the employer can entrust the work to some other Electrical Consultant.
5.06. In case the agreement is terminated the employer shall make use of all or any drawings estimates or other documents prepared by the Electrical Consultant.
5.07. The Electrical Consultant shall not be entitled to fees or compensation except the fee payable to him/her/them for the work actually done and in such cases the decision of the employer as to what is the amount of fees due to the Electrical Consultant shall be final and binding on the Electrical Consultant.
6. SCALE OF CHARGES
6.01 The employer shall pay to the Electrical Consultant remuneration for the services to be rendered by the Consultant in relation to the said works and services mentioned in this agreement the professional fees shall be calculated at the rates quoted by the Electrical Consultant and subsequent negotiation he / they had forming part of this agreement.
6.02 Electrical Consultant shall be paid in the following stages (Annexed) consistent with the work done. Payments made to the Electrical Consultant are on account and shall be adjusted against the final amount payable.
7. Stipulations
i)Up to stage (iii) the payment of Electrical Consultant fee shall be calculated on the basis of preliminary estimate approved by employer. However, it shall be adjusted on the basis of total fee payable stated thereafter.
ii) Up to stage (iv) the payment shall be made on the basis of detailed estimates on individual works. However, it shall be adjusted on the basis of total fee payable stated thereafter.
i) On submit the basic design report on the satisfactory of bank (existing and proposed plan and design including drawings).
ii) On furnishing and obtaining the approval of the employer on preliminary plans, elevations, sections, outline specifications and preliminary estimate.
iii) On modifying designs, preparation of Design, drawings including preparation of detail working drawings, detailed documents and other details (sufficient for preparation of detailed estimate) and obtaining approval from the employer.
iv) Furnishing and obtaining approval of employer on detailed estimate based on detailed working drawings / detailed specifications / other details as required pertaining to all discipline.
v) Preparing necessary set of tender documents required for NIT after scrutiny of tenders received with specific recommendation to award the job as per IBA guidelines including issue of necessary drawings to start the work.
vi) For making periodical visits for inspection and quality control, giving clarifications as required at site and issue of drawings that maybe required during execution.
a) After Completion of 50% of job awarded to contractor.
b) After Virtual Completion of Job awarded to contractor.
vi) Submitting of completion report with 100% success of project.
vii) After finalization of all the contractor’s bills by employer and after defect liability period is over including settlement of disputes in case of arbitration / litigation (if any) or CTE replied, if any.
Consolidated payment of Rs. 15,000/-
10% of the total fee
payable (After adjusting consolidated payment made earlier (i)).
20% of total the fee
payable less payment already made.
35% of the total fee
payable less payment already made.
50% of the total fee
payable less payment already made.
65% of the total fee
payable less payment already made.
80% of the total fee
payable less payment already made.
90% of total fee payable
less payment already made.
100% of the total fee
payable less payment already made.
iii)From stage (V) onwards the payment shall be made on the basis of tender amount after adjusting the previous payments made.
iv) In computing the cost of work, liquidated damages and deductions from contractor’s bill on account of defective work or other reasons will not be accounted for calculating Electrical Consultant fee.
v) For incomplete stage, payment will be made on quantum merit basis in which case assessment of fee will be made with due regard to all relevant factors at the discretion of the employer. The decision of employer shall be final and binding without assigning any reason.
vi) No professional fee shall be payable on the cost for the re-use of existing bank material, sale of old unusable existing material and materials which shall be purchased/ supplied by the bank such as DG Set, Transformer, Panels, Distribution Boards, Cables , light fittings, fans, fixture etc.
8. TIME SCHEDULE
The Electrical Consultant shall submit to the employer the sketch plans, detailed plans, preliminary estimates, detailed estimates, tender documents etc. scope, services and General conditions within the period stipulated is as under.
1. Visiting the site / Office of the employer, preparing the existing layout, existing and proposed electrical load study, discuss the detailed utilization of the area to be furnished with the employer and submit the sketch plan or alternatives if required. Submission of basic design report on the basis of scope of work.
Within 4 weeks from the date of receipt of instructions from the employer.
2. Submission of preliminary drawings / preliminary estimates including brief specifications and design concept etc. (proper report in book let form) for approval of the bank.
Within 2 weeks from the date of receipt of approval on sketch plan by the employer (as per s.no.1)
3. Submission of detailed working drawings, specifications rate analysis and other details as required including detailed estimates for approval from employer.
Within 2 weeks from the date of approval plans / instructions received from the employer. 4. Preperation of complete e-tender documents as per existing
CVC & IBA Guidelines.
Within 1 week from the date of approval of detailed estimate / instructions received from the employer.
5.Scrutiny & submitting report / recommendation on pre-
qualification of contractors. Within one week from the date of letter along with documents from bank.
6. Scrutiny of tenders received and forwarding their recommendation for awarding the jobs for all disciplines.
Within 3 days from the date of receipt of the individual tender from the employer (discipline wise)
7. Scrutiny, checking and verification of contractor running bills with specific recommendation for payment
Within 1 week from the date of receipt by the contractor/ site engineer.
8. Submission of analysis of rates including justifications and specific recommendation for the various items. i.e. Extra items , Deviated items, Substituted items, Deduction items etc & PVA.
Within 1 weeks from the date of receipt by the contractor / site engineer.
9. Scrutiny checking/ Verification of final bill with specific recommendation for the payment to the contractor
Within 2 weeks from date of receipt by contractor / Site Engineer
9. REIMBURSABLE EXPENSES
In addition to the fee payable under proceeding clauses, the employer shall reimburse the Electrical Consultant towards actual expenses as following on account of TA/DA. PRIOR APPROVAL FROM THE EMPLOYER FOR THE ABOVE REFERRED VISIT IS ESSENTIAL FOR CLAIMING TA/DA.
9.01 (i) For partners, associates, senior consultants, AIR fare by economy class/first class AC Coach fare both ways or actual expenditure (on production of receipt) whichever is less plus Rs.1,000/- per day as diem allowance.
(ii) For other staff, First Class/2nd AC train fare both ways (on production of receipt) plus
incidental charges at Rs.500/- per day.
9.02 No TA/DA shall be paid by the employer for visiting the site and any office at New Delhi.
9.03 While quoting Electrical Consultant will give the list of bonafide partners, associates, senior Consultant, Site Engineer along with their designation who will be associated with the work.
10. Delinquencies / Defaults/ Misconduct & Penalty
10.01 The under noted delinquencies / defaults/ misconduct on the part of the Electrical Consultant shall attract disciplinary action / monetary deductions along with reporting the matter to the Council of Architecture / appropriate authority where Electrical Consultant is registered and Indian Banks Association.
a) Incorrect information about credentials, about his performance, resources and technical staff.
b) Violating any of the important condition of the agreement.
c) Tendency towards recommending false and untenable claims outside terms of contract with contractors.
d) Electrical Consultant becoming bankrupt or insolvent. e) Electrical Consultant convicted by court of law.
10.02 The award of under noted action shall be considered by the employer.
a) Placing embargo on issue of further works and removal from employer's approved list.
b) Permanent removal from employer's list.
c) Circulation of their name to other public undertaking or Govt. department for non-entertainment of their appointment.
d) Circulation to council of Consultant Architect / appropriate authority where Electrical Consultant is registered for removing from membership.
e) Termination of agreement.
f) Financial recoveries as stated elsewhere in the agreement.
g) Penalty: In case consultant architect fails to complete the work within the contract period or extended period mentioned in the contact agreement owing to reasons attributable to consultant architect, liquidated damages @1% per week of the total fee subject to a maximum of 10% of the total fee payable shall be levied on the consultant architect.
11. Arbitration.
Arbitration: - In case of any dispute between Bank and Consultant, the decision taken by the Arbitrator who will be appointed by the Bank, will be final. Any dispute will be subject to jurisdiction of Delhi Court only.
CHECK LIST
S.No Description Enclosed with Bid
Yes/No Envelop No.1
1 Bid Fee in the form of Demand Draft 2 EMD Amount in the form of Demand Draft
3 Documents supporting Constitution of the firms
4 Documents supporting name of the person authorized to sign on behalf of the company/firm 5 Documents supporting work experience as
described in the eligibility criteria
6 Documents supporting two qualified /experienced engineers on the roll of company/firm.
7 Documents supporting list of technical and other staff with their qualification /designation /experience
9 Copy of Audited balance sheet and Income Tax Return for the last 3 years ending March,2012, March,2013 & March2014.
9 Documents supporting list of the projects completed during the last 5 yrs ending Dec 2014 be submitted supported with documentary proof. 10 Tender Document duly signed & stamped
Envelop No.2
11 Schedule of Payment /Commercial Bid filled & duly
signed and sealed Envelop No.3
SCHEDULE OF PAYMENT
1. Rendering professional services such as preparation of drawings, preliminary estimates, detailed estimates, detailed working drawings, preparing draft tender, (in accordance with IBA guidelines and the Bank norms), assisting the bank for empanelment of contractors, scrutiny of tenders, supervision of the works. Scrutiny/ checking and certification of contractor's all bills, etc. complete services as per scope of work and conditions mentioned in "conditions of agreement" forming part of this quotation and as per time schedule attached.
______ % age of the actual cost or tendered cost whichever is less. + Service Tax as applicable
Electrical Consultant:
Name of the firm:
Seal:
Note:- The employer agrees to pay the remuneration for the professional services to be rendered by the Electrical Consultant in relation to the said project particularly for the services hereinafter mentioned, a fee calculated at the % as quoted above of the actual cost of work/accepted tender cost whichever is less. The said fee being hereinafter called as “Basic cost”, the payment to the Electrical Consultant shall be worked out as below:
a) 100% of the Basic Fee on the accepted tender cost plus
a) 50% of the Basic Fee on the escalated cost over & above the accepted tender cost.
Subject to a ceiling of 110% of the Basic Fee worked out on the accepted tender cost and stipulated given in Para given below.
“In case, the actual cost of work is more than the tendered cost as a result of authorized changes in the specification and/or quantities of the scheduled items or the operation of duly approved additional or substitute items, if any, such actual cost and not the accepted tender cost (without taking into account any escalation), will be considered as the cost on the basis of which basic fees will be worked out and the ceiling will also pertain to basic fees thus worked out.”
