Test Event Information

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Test Event Information

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Rio 2016 team is pleased to announce that the Triathlon Test Event is

scheduled for August 1

st –

₂

nd

_{, 2015. This event organised by Rio 2016 is part}

of the Rio 2016 Test Events Program and is a great opportunity for Nations

to test the Field of Play and get the atmosphere of the Games.

1 | COMPETITION INFORMATION

1.1 EVENT INFORMATION

Name of the Event Aquece Rio Triathlon Olympic Qualifier & _{Paratriathlon Event}

Sport Events Women & Men

Venue Fort Copacabana

Location Copacabana

Competition Dates 01 - 02 August 2015

Familiarization Dates 31 July (P) e 01 August 2015 (O)

Entry Fees No

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1.2 PROVISIONAL SCHEDULE

Please note that the schedule of each day is subject to change.

FRIDAY 31TH JULY

Activity Times Location

Paratriathletes' bike course familiarization 09:00 - 10:00 Fort Copacabana Paratriathletes' swim course familiarization 10:00 - 11:00 Fort Copacabana Paratriathlon Coaches & Team Managers' meeting 11:00 - 12:00 TBD

Paratriathletes and Personal handlers' briefing 12:00 - 13:30 TBD Paratriathlon PT1 Race w/c & handcycle check (store at

the venue) 13:30 - 14:00 Fort Copacabana

Elite athletes' swim course familiarization 16:15 - 17:15 Fort Copacabana Elite Coaches & Team Managers' meeting 17:00 - 18:00 TBD

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SATURDAY 1ST AUGUST

PT4/PT2 M &W Athletes' lounge check in 06:45 - 08:00 Fort Copacabana PT4/PT2 M &W Transition zone check in 07:30 - 08:15 Fort Copacabana PT4/PT2 M &W Swim warm up 07:30 - 08:15 Fort Copacabana PT4/PT2 M &W Athletes' presentation 08:15 Fort Copacabana

PT4/PT2 M &W TZ to pier 08:25 Fort Copacabana

PT4/PT2 M &W Pier to start area 08:40 Fort Copacabana

PT4/ PT2 M &W 09:00 Fort Copacabana

PT1/PT3/PT5 M &W Athletes' lounge check in 10:00 - 11:15 Fort Copacabana PT4/PT2 M &W bikes check out (by the officials) 10:15 Fort Copacabana PT1/PT3/PT5 M &W Transition zone check in 10:45 - 11:30 Fort Copacabana PT1/PT3/PT5 M &W Swim warm up 10:45 - 11:30 Fort Copacabana PT1/PT3/PT5 M &W Athletes' presentation 11:30 Fort Copacabana

PT1 M &W TZ to pier 11:40 Fort Copacabana

PT1 M &W Pier to start area 11:55 Fort Copacabana

PT1 M & W 12:15 Fort Copacabana

PT3/5 M &W Athletes' lounge to pier 12:55 Fort Copacabana PT3/5 M &W Pier to start area 13:15 Fort Copacabana

PT3 M & W / PT5 B1 M & W 13:45 Fort Copacabana PT5 B2/3 M 13:48:18 Fort Copacabana PT5 B2/3 W 13:48:48 Fort Copacabana

Medal Ceremonies 16:00 Fort Copacabana

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SUNDAY 2ND AUGUST

Elite Women Lounge Check In 07:00 - 08:30 _{Fort Copacabana} Elite Women Transition Check In 08:00 - 08:45 _{Fort Copacabana} Elite Women Swim Course Warm Up 08:00 - 08:45 _{Fort Copacabana} Elite Women Bike/run warm up (only on Av. Atlântica) 08:00 - 08:45 _{Fort Copacabana}

Elite Women Presentation 08:50 _{Fort Copacabana}

Elite Women Race Start 09:00 _{Fort Copacabana}

Elite Women's bike check out (by officials) 10:30 - 11:15 _{Fort Copacabana}

Elite Women Medal Ceremony 11:15 _{Fort Copacabana}

Elite Men Athletes Lounge Check In 10:00 - 11:30 _{Fort Copacabana} Elite Men Transition Check In 11:15 - 12:00 _{Fort Copacabana} Elite Men Swim Course Warm Up 11:15 - 12:00 _{Fort Copacabana} Elite Men Bike/run warm up (only on Av. Atlântica) 11:15 - 12:00 _{Fort Copacabana}

Elite Men Presentation 12:05 _{Fort Copacabana}

Elite Men Race Start 12:15 _{Fort Copacabana}

Elite Men Ceremony 14:30 _{Fort Copacabana}

1.3 ENTRIES & ACCREDITATION

The Aquece Rio Triathlon Olympic Qualifier & Paratriathlon Event is an invitational competition. All entries process will be managed by the International Triathlon Union (ITU).

1.4 MEDICAL SERVICES

Medical services will be provided at the venue from the start of official training to the end of competition.

DESIGNATED HOSPITAL

There will be a designated hospital for this event which will be prepared to receive any patient necessary and with which Rio 2016 has an agreement.

The hospital for this event will be:

Hospital Samaritano

Rua Bambina, 98, Botafogo, Rio de Janeiro – RJ.

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2 | Logistical Aspects

2.1 ACCOMMODATION

The accommodation costs are under the NF’s financial responsibility. Rio 2016 has appointed the below official hotel for NF delegations:

OFFICIAL HOTEL

Rio Othon

Av. Atlântica, 3.264 – Copacabana

http://www.othon.com.br/en/hoteis/hotel-em-copacabana/rio-othon-palace#o-hotel

Distance Hotel-Venue:

15 minutes’ walk to Forte de Copacabana

Prices:

Superior Room – R$ 450 + 15% - accessible rooms Superior premium room partial view – R$ 495 + 15% Deluxe room partial view – R$ 537 + 15%

Includes breakfast and Internet access.

Athletes allowed to take the bikes to the room.

All accommodation costs will be invoiced in Brazilian Reais.

Bookings

Rooms must be booked directly and paid to the hotel (see contacts below). Please inform when contacting the hotel that you are Test Event Participants.

Room availability and prices subject to change. Tel: + 55 21 2106 0200

E-mail: [email protected]

ADDITIONAL OPTIONS

Hotel South American

Rua Francisco Sá, 90 – Copacabana

http://www.southamericanhotel.com.br

10 minutes walk to Forte de Copacabana

Prices:

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Bookings

Rooms must be booked directly and paid to the hotel (see contacts below), before the

29th_{of June. Please inform when contacting the hotel that you are Test Event Participants}

and inform of the code 3207.

After this date, room availability and prices cannot be guaranteed. Fátima Maidano: Tel.: + 55 21 2227 9161

[email protected]

Hotel Copa Sul

Av. NS de Copacabana, 1.284 (Posto 6) - Copacabana

http://www.copasul.com.br/en/

5 minutes walk to Forte de Copacabana

Prices:

Standard – Single R$ 360 / Twins R$ 370 + 5% Superior – Single R$ 415 / Twins R$ 425 + 5% Includes breakfast and Internet access.

Athletes allowed to take the bikes into the room.

Bookings

Room availability and prices subject to change. Tel.: + 55 21 3202 9450

E-mail: [email protected]

Windsor Leme

Av. Atlântica, 656 – Copacabana

http://windsorhoteis.com/hotel/windsor-leme-hotel/apresentacao/

Distance hotel-Venue

3.9 km - Not a Walking distance, transport required.

Prices:

Single or Twins Friendly accessible room - R$ 450 + 15% Includes breakfast and Internet access.

Athletes allowed to take the bikes into the room.

Bookings

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Room availability and prices subject to change. Nathália Pires Tel: +55 21 2195 7800 E-mail: [email protected]

2.2 CATERING

TEAMS

Teams are responsible for their own catering. Refreshments (water, cereal bars, fruit) will be offered by Rio 2016 in the venue.

2.3 TRANSPORT

AIRPORT AND LOCAL TRANSFERS

To assist the participating NFs in the transport arrangements, Rio 2016 has appointed Alatur as the official Rio 2016 Test Events Agency.

ALATUR Agency

Tel: +55 11 3217 9041 or +55 11 3217 4329 E-mail: [email protected]

All National Federations taking part in this event can book their transportation (airport transfers and local transportation) through this agency.

Please note that the costs of transport are the financial responsibility of the National Federations. Location of the hotel(s) proposed by the agency will be decided upon transport operations optimization and preferably, at walking distance from the venue.

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2.4 VISA PROCESS

Rio 2016 has developed a thorough Visa Programme that will also cover those participating in all Test Events.

For all the participants that are nationals from countries who need a visa to enter Brazil (please check the page 27 of the guide on AqueceRio Website), Rio 2016 will provide introduction letters that must be submitted with the visa application at the chosen Brazilian Consulate/Embassy abroad. To request a visa Invitation Letter, please send an email to [email protected] with a list of the applicants, including their full names (as in their passports), passport numbers, date of birth, country and city where the visa will be made.

Prior to making arrangements for your travel, we recommend you check the Rio 2016 Visa and Work Permit Guide attached. In this document you will find information on which type of Visa you will need to bear. You will also be able to find instructions on how to apply for your visa.

It is also important to remind that the time frame for issuing a Visa to Brazil will depend on the country where the participant is applying. Please check the website of the chosen Brazilian Consulate or Embassy for further information on turnaround times.

3 | GENERAL INFORMATION

3.1 WEBSITE

The Test Events website is www.aquecerio.com.

The specific page for the Aquece Rio Triathlon Olympic Qualifier & Paratriathlon Event is

www.aquecerio.com/triathlon2015

4 | CONTACT

For any questions, please contact:

Rychard Hryniewicz – Rio 2016 Triathlon Manager

[email protected]

Phone: +55 21 2016 6197

This contact should be used solely by NFs in matters relating to the Test Event. In this respect, please do not hesitate to use it. Any other subject relating to the Rio 2016 Olympic or Paralympic Games must be directed through the relevant NOC/NPC contact.

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