Reduced Time Compensation
for
Appointed Staff
Contents
Procedure Overview
Step 1: FTE% Change Process Steps
Step 2 – Update New FTE% and Salary Decrease due to Reduced Time Compensation
(FTE%)
HR Data Verification Report
Procedure Overview
Overview To gain an understanding on how to process a reduced employment percentage for an Appointed Staff by recording the following in HRIS:
Effective date of reduced time compensation
Reduced percentage
Reason (if applicable)
Level (if applicable)
Difference in salary
Organizational Assignment, Planned Working Time, and Basic Pay Infotypes must reflect the correct FTE% at the reduced compensation percentage. Benefits subsidy will be affected by this change of FTE% on Planned Working Time.
Contact the Human Resources Personnel Office with the information of this change. The appropriate adjustments need to be made to the employee’s benefits subsidy.
These instructions do not apply to FTE% changes due to Full-Time to Part-Time changes. For instructions on this process see Change FTE% for an Appointed
Step 1: FTE% Change Process Steps
Click on the following path: Human Resources Personnel Management Administration HR Master Data
Personnel Action
1. Enter effective date of the FTE% change 2. Click on Appointment Action Type 3. Click Execute
Copy Action Screen (0000) Populates (Automatically)
1. Choose from drop-down the Reason Code – Reduced Time
Compensation
2. Click or press ENTER 3. Click to SAVE
Copy Organizational Assignment (0001) Screen Populates (Automatically) 1. Enter Part Time in the contract from the drop down menu
2. Enter the reduced percentage % 3. Click or press ENTER 4. Click to SAVE
5. Click on
Change Organizational Assignment Pop-up Window appears
Note: This window allows you to view and maintain the various positions that an employee holds. The Future Assignment tab is used to maintain the positions, and the Current Assignment tab displays the current positions.
1. Verify the ‘main position’ line and ensure the field indicates 2. Click on
Note: A staffing percentage pop up window will be proposed
3. Click on 4. Click on Save
Copy Contract Elements (0016) Screen Populates Automatically 1. Verify the default information
Create Tax Assignment CA (0461) Screen Populates Automatically 1. Verify provincial (Ontario) default information
2. Click or press ENTER 3. Click to SAVE
Create Provincial Tax CA (0462) Screen Populates Automatically 1. Verify Total Credits default information change if necessary 2. Click or press ENTER
3. Click to SAVE
Create Federal Tax (0463) Screen Populates Automatically 1. Verify Total Credits default information change if necessary 2. Enter any additional tax information if applicable
3. Click or press ENTER 4. Click to SAVE
Copy Planned Working Time (0007) Screen Populates Automatically
This screen displays the hours, per policy and collective agreement,
1. Change the employment percentage to the reduced percentage 2. Click or press ENTER
3. Click to SAVE
Create Basic Pay Screen Populates Automatically
1. Verify the following fields being automatically populated from information entered on other screens
2. Enter the Level (If Applicable)
3. Click or press ENTER 4. Click to SAVE
Copy Cost Distribution (0027) Screen Populates Automatically
Verify the information prepopulated on this screen from the Appointment Detail screen. 1. If changes are not required, click Next Record arrow to proceed to the next
The percentage on this screen will remain at 100% due to the fact that 100% of the Staff member’s salary will be charged to this cost centre and fund centre. This has no relation to the Staff member’s FTE%.
Copy Date Specifications (0041) Screen Populates Automatically
1. No changes are required, click Next Record arrow to proceed to the next
Step 2 – Update New FTE% and Salary Decrease due
to Reduced Time Compensation (FTE%)
Click on the following path: Human Resources Personnel Management Administration HR Master Data Maintain
Maintain HR Master Data
1. Enter Infotype 9009 – Appointment Details in the Direct Selection or Choose from Financial Information Tab
2. Click on Overview
3. Select the segment to be updated 4. Click on COPY
Copy Appointment Details Screen Populates (Automatically)
1. Enter the effective date of the reduced time compensation in the field.
2. Enter the type from the drop down menu – 07 Percentage of Time
3. Enter the annual difference in salary in the field as a negative amount to bring the annual salary to the reduced time compensation amount.
The percentage will default to the percentage that was used in the Organizational Assignment based on the position number once entries are validated.
HR Data Verification Report
Run the Data Verification Report after each event is completed. This report identifies inaccurate, incomplete or missing employee data. This report provides HRIS users with a tool to verify the entire employee record by checking data on each infotype and by cross-checking data
consistency between infotypes
Personnel Actions Screen. HR Data Verification Report
1. Click on the HR Data Verification Repot Button at the top of the screen
2. To Print the report click on the PRINT icon
3. All errors and warnings should be corrected upon completion of the event. 4. Click on the back arrow to return to the Personnel Actions screen.
Organizational Assignment, Planned Working Time, and Basic Pay Infotypes must reflect the correct FTE% at the reduced compensation percentage. Benefits subsidy will be affected by this change of FTE% on Planned Working Time. Contact the Human
Resources Personnel Office with the information of this change. The appropriate adjustments need to be made to the employee’s benefits subsidy.
