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Request for quotations:
Procurement and distribution of PPE – KZN Province
Reference: GLO02REQ2389
Closing Date: 16 May 2021
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Quantities of PPE Required
Table 1a: Items and quantity of PPE required, per district
ITEM DESCRIPTION PACK
SIZE
QUANTITIES PER DISTRICT King Cetshwayo Zululand UMkhany akude iLembe eThekwini North eThekwini South Surgical face mask
•Mask, face, aseptic: Fluid Resistant, Moulded, Blue (3 PLY), good breathability, internal and external faces should be clearly identified Type I, with ear loops or tie on
Box of 50 pieces
78 60 69 66 60 90
Mask Respirator
•N95 or FFP2 - Mask Respirator / Dust Mask, or higher. •Good breathability with design that does not collapse against the mouth (e.g., duckbill, cup-shaped)
•Must have approval from the National Institute for Occupational Health and Safety (NIOSH).
•Technical sheet must be provided
Box of 10 Pieces
26 20 23 22 20 30
Apron
•Straight apron with bib.
•Fabric: 100% polyester with PVC coating, or 100% PVC, or 100% rubber, or other fluid resistant coated material. •Waterproof, sewn strap for neck and back fastening. •Minimum basis weight: 300 g/m2
•Covering size: 70 - 90 cm (width) x 120 - 150 cm (height).
Box of 100 Pieces 26 20 23 22 20 30 Eye Protection • Goggles
• Good seal with the skin of the face, flexible PVC frame to easily fit with all face contours with even pressure, enclose eyes and the surrounding areas, accommodate wearers with prescription glasses, clear plastic lens with fog and scratch resistant treatments, adjustable band to secure firmly so as not to become loose during clinical activity, indirect venting to avoid fogging. • Must be re-usable. Pack of 10 260 200 230 220 200 300 Visor / Face Shield
• Made of clear plastic and providing good visibility to both the wearer.
• Adjustable band to attach firmly around the head and fit snuggly against the forehead, fog resistant.
• Completely cover the sides and length of the face.
Pack of
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Table 1b: Items and quantity of PPE required, per district
ITEM DESCRIPTION PACK
SIZE
QUANTITIES PER DISTRICT Harry
Gwala Ugu
Umgun-
gundlovu Amajuba uThukela uMzinyathi
Surgical face mask
•Mask, face, aseptic: Fluid Resistant, Moulded, Blue (3 PLY), good breathability, internal and external faces should be clearly identified Type I, with ear loops or tie on
Box of 50
pieces 45 45 60 30 30 30
Mask Respirator
•N95 or FFP2 - Mask Respirator / Dust Mask, or higher.
•Good breathability with design that does not collapse against the mouth (e.g., duckbill, cup-shaped)
•Must have approval from the National Institute for Occupational Health and Safety (NIOSH).
•Technical sheet must be provided
Box of 10
Pieces 15 15 20 10 10 10
Apron
•Straight apron with bib.
•Fabric: 100% polyester with PVC coating, or 100% PVC, or 100% rubber, or other fluid resistant coated material.
•Waterproof, sewn strap for neck and back fastening. •Minimum basis weight: 300 g/m2
•Covering size: 70 - 90 cm (width) x 120 - 150 cm (height).
Box of 100 Pieces 15 15 20 10 10 10 Eye Protection • Goggles
• Good seal with the skin of the face, flexible PVC frame to easily fit with all face contours with even pressure, enclose eyes and the surrounding areas, accommodate wearers with prescription
glasses, clear plastic lens with fog and scratch resistant treatments, adjustable band to secure firmly so as not to become loose during clinical activity, indirect venting to avoid fogging.
• Must be re-usable.
Pack of
10 150 150 200 100 100 100
Visor / Face Shield
• Made of clear plastic and providing good visibility to both the wearer and the patient.
• Adjustable band to attach firmly around the head and fit snuggly against the forehead, fog resistant.
• Completely cover the sides and length of the face.
Pack of
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Table 2a: Items and quantity of PPE required, per district
ITEM DESCRIPTION PACK
SIZE
QUANTITIES PER DISTRICT King Cetshwayo Zululand Umkhan-yakude iLembe eThekwini North eThekweni South Digital Thermometer
•Digital Body Thermometer •Infrared non-contact
•Measurement time: Less than 1 second •Large digital screen display
•Measuring distance 3-5cm •Handheld & easy to use
Each 26 20 23 22 20 30
Alkaline
batteries •AAA Alkaline Power plus battery
Pack of
2 26 20 23 22 20 30 Hand
Sanitisers
•Sanitiser containing 70% or more alcohol
•Must comply with WHO regulations for Hand-rub formulations. 25 litres 156 120 138 132 120 180
Examination Gloves, non-sterile
•Non-Sterile, powder-free, nitrile single-use examination gloves. •Should have long cuffs, reaching well above the wrist, ideally to mid-forearm. •Size: Large Box of 100 13 10 12 11 10 30 Examination Gloves, non-sterile
•Non-Sterile, powder-free, nitrile single-use examination gloves. •Should have long cuffs, reaching well above the wrist, ideally to mid-forearm.
•Size: Medium
Box of
100 13 10 11 11 10 30
Disinfectant
Hand Soap •Liquid Hand washing soap. 10 litres 26 20 23 22 20 30 Disinfectant
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Table 2b: Quantity of PPE (b) required per district
ITEM DESCRIPTION PACK
SIZE
QUANTITIES PER DISTRICT Harry Gwala Ugu Umgun- gundlovu Amajub a uThuke la uMziny athi Digital Thermometer
•Digital Body Thermometer •Infrared non-contact
•Measurement time: Less than 1 second •Large digital screen display
•Measuring distance 3-5cm •Handheld & easy to use
Each 15 15 20 10 10 10
Alkaline batteries •AAA Alkaline Power plus battery Pack of
2 15 15 20 10 10 10 Hand Sanitisers •Sanitiser containing 70% or more alcohol •Must comply with WHO regulations for Hand-rub formulations. 25 litres 90 90 120 60 60 60
Examination Gloves, non-sterile
•Non-Sterile, powder-free, nitrile single-use examination gloves. •Should have long cuffs, reaching well above the wrist, ideally to mid-forearm. •Size: Large Box of 100 8 8 10 5 5 5 Examination Gloves, non-sterile
•Non-Sterile, powder-free, nitrile single-use examination gloves. •Should have long cuffs, reaching well above the wrist, ideally to mid-forearm.
•Size: Medium
Box of
100 7 7 10 5 5 5
Disinfectant
Hand Soap •Liquid Hand washing soap.
10
Litres 15 15 20 10 10 10 Disinfectant
Liquid Bleach •Liquid bleach containing Sodium hypochlorite
10
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Table 3a: Quantity of PPE (c) required per district
ITEM DESCRIPTION PACK
SIZE
QUANTITIES PER DISTRICT King Cetshwayo Zululand Umkhan-yakude iLembe eThekwini North eThekwini South Disinfectant
Antiseptic liquid • Liquid antiseptic
10
Litres 26 20 23 22 20 30
Disinfectant Wet
wipes •Surface wet wipes containing 70% alcohol
100 wipes per pack 26 20 23 22 20 30 Refill Containers for Disinfectants
•Empty plastic spray top bottles
•Must be durable. 1 Litre 234 180 207 198 180 180 Refill Containers
for Sanitisers
•Empty plastic pump top bottles
•Must be durable. 500ml 234 180 207 198 180 180
Table 3b: Quantity of PPE (c) required per district
ITEM DESCRIPTION PACK
SIZE
QUANTITIES PER DISTRICT
Harry Gwala Ugu Umgun-
gundlovu
Amajuba uThukela uMzinyathi
Disinfectant
Antiseptic liquid • Liquid antiseptic
10
Litres 15 15 20 10 10 10
Disinfectant Wet
wipes •Surface wet wipes containing 70% alcohol
100 Wipes per pack 15 15 20 10 10 10 Refill Containers for Disinfectants
•Empty plastic spray top bottles
•Must be durable. 1 Litre 135 135 180 90 90 90 Refill Containers
for Sanitisers
•Empty plastic pump top bottles
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Table 4a: Number of cloth/ fabric face masks required per district
ITEM
SIZE
PACK SIZE
QUANTITIES PER DISTRICT
Mask Ties King
Cetshwayo Zululand uMkhanyakude iLembe
eThekwini North
eThekwini South Medium Cloth/
Fabric face mask
16cm x
13cm 40cm 10 260 200 230 220 200 300 Large Cloth/
Fabric face mask
19cm x
16cm 45cm 10 260 200 230 220 200 300
Table 4b: Number of cloth/ fabric face masks required per district
ITEM SIZE PACK
SIZE
QUANTITIES PER DISTRICT
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Table-5: Delivery Instructions
KwaZulu Natal Province
Completed order must be delivered to the following districts:
eThekwini North, eThekwini South, iLembe, Umgungundlovu, uMkhanyakude, King
Cetshwayo, Zululand, uMzinyathi, Amajuba, Ugu, Harry Gwala and uThukela.
Delivery times:
09:00am to 14:00pm
AFSA rights include cancellation of this notice, without providing reasons.
AFSA also reserves the right to cancel this agreement to supply and deliver PPE, should the
service provider fail to deliver the order within the stipulated times below, after receiving
purchase order. Half of the order must be delivered within 15 days of the order being
confirmed and the entire order must be delivered within 45 days of receiving purchase order.
Should the supplier fail to deliver the items listed above within the allocated time periods, the
order will be cancelled.
AFSA is not liable for any costs incurred by the service provider, or its intermediaries, for any
work done, but not delivered to AFSA or its partners as directed in the delivery instructions,
within specified timelines.
AFSA reserves the right to reject supplied items should the quality of the final product differ
from industry quality norms or samples provided.
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Requirements for Service Providers/Suppliers
•Supplying company/ organisation must be based at the relevant district that is being
supplied.
•Preference will be given to women or youth-led suppliers/ organisations.
•Preference will be given to suppliers with experience in supplying and distributing
PPE or related services.
Assessment of Quotation
Table-6: The submission will be considered as complete when the following
documents have been submitted:
Doc No.
Document
DOC-1
Detailed quotation (Indicate delivery schedule: dates & quantities)
DOC-2
Company Profile
DOC-3
Company Registration (reflecting company directors and attach certified ID
copies) / Sole proprietors (attach certified ID copy)
DOC-4
Tax Clearance Certificate /Income Tax Clearance Certificate
DOC-5
BBB-EE Certification (or affidavit which includes your physical address).
DOC-6
Accreditation certificates for products /items to be supplied (recommended,
but not required).
DOC-7
Declaration of lack of conflict of interest (See Annexure 2, below).
DOC-8
3 pictures: If the quotation is for a cloth face mask, then submit 3 clear
pictures of the exact mask to be supplied: design, fabric type and colour.
Picture 1: front; Picture 2: back; Picture 3: side.
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Instructions for Submission
1. Due to COVID-19 restrictions, all quotations must be submitted via email.
2. Each document submitted must be clearly marked as shown in the annexure table
above.
3. Email your completed application to
[email protected]
. Ensure the following;
-All 7 required documents are submitted
-The subject of your email is:
GLO02REQ2389
- Emailed submission must be sent before or on
16 May 2021, 23H00
. No late
submissions will be accepted.
4. If you have any queries, please contact
[email protected]
IMPORTANT NOTE
1. Submit one sample face cloth mask, medium or large size. This must match
exactly the design, fabric and colour of mask you propose to supply. If supplied
mask differs from this sample, it will not be accepted.
2. We will require samples before a purchase order is issued. Samples must only be
submitted when requested.
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Annexure One
Specifications for items required.
1. Cloth/ Fabric Face Masks
1.1. Overview and Basic Performance Requirements of Cloth/ Fabric Face
Masks
-The mask should act as a barrier to extremely small droplets, which are generally
sized 5 microns or more, and are secreted when a person sneezes or coughs.
-Masks must be designed to fit properly.
-They must be comfortable to wear.
-All components must be durable and should maintain their integrity during the
full-expected life span of the product or components.
- Disinfection of all the cloth/fabric facemask should be easy to carry out at home and
must not deteriorate with use/cleaning.
- The face mask must be designed with three layers of fabric, as these layers provide
more protection. These designs can comprise of 2 layers of fabric with a barrier
between the layers or 3 layers of suitable fabric sewn together.
- Cloth/ Fabric face masks need to be designed and manufactured so that it covers
the bridge of the nose and must at least 3cm under the wearers chin (See Image 1).
Masks must have different sizes from small to large which will cater to children and
adults (See table 1 for size guide).
Table 7: Face mask size guide
DESCRIPTION
FABRIC SIZE
MASK TIES (4 STRIPS)
Medium
16cm x 13cm
40cm
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Image 1: Sample of appropriate face mask (front view)
The mask must be worn with ease, and do not require the user to touch the front of
the mask during wearing or removal. Fabric/ material bands, which go around the
head and are tied by the wearer, must be used to secure the mask.
Image 2: Sample of appropriate face mask and ties
2. Mask Respirator
N95 or FFP2 - Mask Respirator / Dust Mask, or higher.
Good breathability with design that does not collapse against the mouth (e.g., duckbill,
cup-shaped).
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3. Surgical Mask
Mask, face, aseptic: Fluid Resistant, Moulded, Blue (3 PLY), good breathability,
internal and external faces should be clearly identified Type I, with ear loops or tie
on.
Image 4: Sample of appropriate Surgical Mask
4. Visor / Face Shield
Made of clear plastic and providing good visibility to both the wearer and the patient.
Adjustable band to attach firmly around the head or with glasses frame. Must fit
snuggly against the forehead and be fog resistant, completely cover the sides and
length of the face. It must be reusable (made of robust material which can be
cleaned and disinfected).
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5. Mop Caps
Mop Caps Pro, single use, spun bond non-woven polypore allowing airflow and
breathability, and elasticated accommodating a variety of hairstyles.
Image 6: Sample of appropriate Mop Caps
6. Buckets with taps
20 Litre buckets with lid. Must have an open/close tap.
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Annexure Two
DECLARATION OF INTEREST FORM
Please respond to the following four questions.
If you require additional space to complete a response, please continue your response on a separate page and sign and date that page.
1) Do you or any of your immediate family members have any financial interest in the work of the AIDS Foundation of South Africa?
Yes: _____No: _____
If you have responded “yes”, please give details in the box below sufficient for AFSA to evaluate the situation, including, but not limited to, the following:
• If the financial interest relates to a role held at an organization, please list the name of the organization, the role held at the organization (such as employee, consultant, or board member), the work performed in the role, and the dates during which the role was held. • If the financial interest relates to an ownership interest, please describe the nature and
amount of the interest owned, the duration for which the interest has been held, and any other relevant information.
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2) Have you or an immediate family member had a professional relationship with an organization subject to a diagnostic review, audit, investigation, or similar activity by AFSA, or been personally subject to an investigation by the AFSA? Has there ever been an investigation by any other authority against you, your immediate family members, or an organization to which you have a professional relationship?
Yes: _____No: ______
If you have responded “yes”, please describe relevant information in the box below, including, as applicable:
• The organization involved.
• The role and tile held (such as employee, consultant, or Board member), whether the role was held by you or by an immediate family member, and the dates when the role was held. • The work performed, and whether the role involved working on, managing, or overseeing
matters involving AFSA. • The investigating authority
• The focus of the investigation or other action
• The outcome or resolution of the investigation or other action (such as findings of fraud or misuse of funds).
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3) Have you or any of your immediate family members been involved in a legal dispute with AFSA or its grant recipients, or are you currently involved in any other legal dispute that could have a real or perceived effect on your duties at AFSA?
Yes: ____No: _____
If you have responded “yes”, please give details in the box below on the nature of the dispute, the parties involved, and, as applicable, the status of the dispute or how and when the dispute was resolved.
Note: This question is intended to only address legal disputes that could have a real or perceived effect on your ability to work with the best interests of AFSA in mind. Therefore, any legal issues you may have experienced relating to your gender, sexual orientation, political beliefs, disease status, activities as a sex worker or drug user, or activities associated with advocacy for social, political or human rights issues do not need to be disclosed here. For the legal disputes disclosed here, you may provide any background you deem relevant.
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4) Do you or any of your immediate family members or business associates have any relations with AFSA Sub-recipients, Donors, Partners, Suppliers or Contractors?
Yes: _____No: _____
If you have responded “yes”, please give details in the box below sufficient for AFSA to evaluate the situation:
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5) Do you or any of your immediate family members or business associates have any relations with AFSA?
Yes: _____No: _____
If you have responded “yes”, please give details in the box below sufficient for AFSA to evaluate the situation:
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6) Is there anything else not captured in the questions above that could affect your objectivity or independence in the performance of your duties for AFSA, or in your opinion, the perception by others of your objectivity and independence?
Yes: ____No: ____
If you have responded “yes”, please give details in the box below sufficient for AFSA to evaluate the situation.
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In signing this Form, I, the undersigned, __________________________________ hereby confirm:
i. That the information which I disclose in this Declaration of Interest Form is correct and complete.
ii. That in the event of a material change to the information provided, I shall advise the AFSA Chairperson and/or CEO immediately of the situation consisting of a conflict of interest or that which could give rise to a conflict of interest and undertake to update the information in this Declaration Form in the event of these circumstances and, in any event, at least annually.
iii. That I have not made, and will not make, any offer of any type whatsoever from which a personal advantage can be derived from my involvement or employment with AFSA.
iv. That I understand that AFSA reserves the right to verify this information and that I am aware of the consequences which may derive from any false declaration in respect of the information required by AFSA
Signature: Date:
_________________________________________________ __________________
Name (please print): Title (please print):
__________________________________________________ __________________
