Council is committed to achieving the three key outcomes identified by our local community:

Position Profile

Position Title:

Project Manager - Business Transformation Portfolio (BTP)

Fixed Term – 18 months

Reports to:

Information Services Manager

Department: Finance & Information Services

Section:

Business Solutions

Community Outcomes

Council is committed to achieving the three key outcomes identified by our local community:

 Tairāwhiti Tangata - Our people

 Tairāwhiti Taonga - Our environment, culture and economy

 Tairāwhiti Wawata - Our aspirations realized through the democratic process.

Department Chart

Chief Finance & Infromation Officer

Finance Manager Information Services _Manager

Records Team leader IT Team Leader

Business Solutions Team: Business Analysts

Project Manager - BTP

Land Information Team Leader Finance, Procurement &

Our Vision

Our vision has been set by Council through the Long Term Planning process.

Tairāwhiti First

First

to see the light

First

choice for people and lifestyle

First

choice for enterprise and innovation

First

place for the environment, culture and heritage

Our Mission

“To lead and support the social, cultural, economic and environmental development

of our communities – Mo te Tairāwhiti”

Our Values

Tairāwhiti Piritahi Together Tairāwhiti

kia

mārama

make it

smart

kia

ngāwari

make it

easy

kia

ū

make it

happen

Purpose of the Position

Business Transformation Portfolio

GDC is going through a period of significant change. To help manage this change the Business Transformation Portfolio (BTP) was instigated to ensure the right projects are being initiated in order to deliver our strategy, and to ensure that projects and programmes are being done in the right way.

Role of Project Manager – BTP

The principal purpose of this role is to deliver large projects within the BTP; in particular this role will be responsible for delivering the Asset Management and Water Information projects on time, within budget and to the quality required.

Primary Functions

 Effectively manage projects delivered through the BTP.

 Ensure that projects are delivered on time, within budget and to the quality required.

 Provide assistance to BTP Portfolio Manager and other managers within the area.

 Monitor, track and report progress of projects. 2. Teamwork/Corporate Responsibility

 Actively participate in team wide initiatives.

 Contribute to department and organisational planning.

 Work with other members of Business Solutions and relevant business teams. 3. Health & Safety

Contribute to maintaining a safe working environment, report incidents and accidents as they occur and assisting with hazard identification.

Competencies

Academic / Professional

Essential:

 Relevant project management qualifications

Desirable:

 An understanding of the local government sector.

Skills / Knowledge

Essential:

 Leadership and organisational skill.

 Project and budget management skills.

 Very good verbal and written communication skills.

 Sound interpretative, analytical and problem solving skills.

 Ability to work independently and be fully responsible for setting and meeting own project targets.

Desirable:

 High level of inter-personal skills in:

 People management and contract supervision  Communication, consultation and negotiation  Customer relations.

 A “how can we make it happen?” attitude.

 Capable of “driving” the project and providing clear leadership.

Work Experience

 At least 3 years project management experience.

 Contract management experience.

Expected behaviours for this position

 Analytical: Can objectively and accurately assess the needs for improvement.

 Teamwork: Has the ability to work independently and within a team environment.

 Commitment: Demonstrates commitment to contributing as part of a 24/7 team operation.

 Accuracy: Demonstrates thorough attitude and attention to detail in ensuring that recommendations and information supplied for other parties is well supported and logically reasoned and free from errors. Reports/activities or other agreed deliverables are carried out on time and within budget.

 Customer Service Ethic: Commitment to provision of high quality customer service to internal and external customers.

 Demonstrates and promotes GDC’s values with professionalism:

Tairāwhiti Piritahi Together Tairāwhiti

kia

mārama

make it

smart

kia

ngāwari

make it

easy

kia

ū

make it

happen

Additional Responsibilities

The job holder must participate in emergency management training initiatives upon request and assist with any civil defence emergencies as required.

Work will be on sites where exposure to hazards will be unavoidable. Safety procedures must be adhered to, protection being on the hierarchy safety principle of eliminate – isolate – minimise.

Relationships

External:

 Consultants and specialist suppliers.

 Other local authorities.

 Shared services companies (ie BOPLASS).

Internal:

 Chief Executive

 Leadership Team

 Project sponsors

 Business Solutions team

Approval / Sign-off

Position Holder:

Manager:

February 2015

Council’s Expected Behaviours

I am fully effective when I -

 Listen to, seek to understand and take ownership of customer issues

 Offer prompt, courteous and informative responses to the customer.

2. I always look for how I can make things happen I am fully effective when I -

 Am open minded

 Consider whether there are potential solutions

 Pursue alternate courses of action

 Facilitate the involvement of another part of Council when it is best placed to provide a whole of Council response

 Offer solutions that bring multiple benefits.

3. I look for better ways of doing things I am fully effective when I -

 Consider whether existing practices provide the best outcome

 Develop and implement ideas that provide improvements.

4. I set goals and achieve them I am fully effective when I -

 Set goals that are relevant to the team and the organisation

 Seek assistance / guidance

 Achieve these goals.

5. I will earn trust by doing what I say I will do I am fully effective when I -

 Meet agreed deliverables

 Involve others when necessary and trust them to get the job done

 Provide direction and support as appropriate to the role

 Manage conflicting priorities and keep everyone informed.

6. I show integrity and speak the truth with compassion and respect for others I am fully effective when I -

 Do what is right rather than what is convenient

 Raise issues in an appropriate context, in an appropriate manner, time and place

 Provide and receive feedback in an open, honest and respectful manner

 Behave is consistently with the practices, policies and values of the organisation.

7. I involve others in decisions affecting them I am fully effective when I -

 Ensure decisions are made at the right level

 Identify key stakeholders and involve them in decisions that may affect them

 Consider other views and communicate reasons for final decisions

 Involve others in a timely manner appropriate to the task.

8. I represent Council positively I am fully effective when I -

 Represent Council’s politicians and management in a positive and constructive manner when in public or with colleagues through what I do and say

 Support consensus decisions at a political and corporate level

 Contribute to the corporate life of the organisation.

9. I am active in making work enjoyable and celebrate success I am fully effective when I -

 Participate in workplace celebrations

 Notice when something should be celebrated