FIRE ALARM SYSTEM AT LARRABEE ELEMENTARY Quote #0506-0442
1. INTRODUCTION: The Bellingham School District is requesting sealed quotes for a new Fire Alarm System at Larrabee Elementary. In order to be considered quotes must be received no later than 10:30 am, pdt, Tuesday, July 25, 2006. Sealed quotes may be mailed or hand delivered in person to Stewart Mhyre, Business & Finance Manager, 1306 Dupont Street, Bellingham, WA 98225. Quotes received after the above stated closing date and time cannot be considered and will be returned unopened.
2. EXAMINATION OF SPECIFICATIONS: Quoters shall thoroughly examine and be familiar with these specifications. The failure or omission of a quoter to receive or examine any form, instruments, addendum, or other document or to visit the site when required to acquaint him or herself with existing conditions, shall in no way relieve any quoter from obligations with respect to this quote or any other resulting contract. Contractors must take all existing conditions into consideration prior to submitting a quote. No change orders will be accepted for existing conditions. The submission of a quote shall be taken as prima facie evidence of compliance with this section.
3. SCOPE OF WORK: It is the intent of the Bellingham School District, hereafter referred to as the District, to enter into a contract with the successful quoter, hereafter referred to as the Contractor, to install a new fire detection and alarm system at Larrabee Elementary School
4. MANDATORY WALK-THROUGH: There will be a mandatory walk-through for this project. Companies must send at least one (1) representative to this meeting to confirm site conditions and the associated work requirements. The walk-through will be
conducted on Friday, July 21, 2006, 8:00 am, pdt at Larrabee Elementary School, 1409 18Th Street, Bellingham, WA 98225 meeting at the main entrance of the school.
5. START DATE: Will be from notice to proceed, which will be Friday, July 31, 2006. 6. COMPLETION DATE: Will be prior to Friday, September 29, 2006.
7. LOCAL REQUIREMENTS: As per Ref, UFC 1007.3.1 Contractor shall contact the Bellingham Fire Department for any additional local requirements prior to
implementation of the project.
8. PROJECT CONTACT PERSON: Contractor will designate a project contact person
with a cell phone number available to the District for ease of contact for the duration of the project.
9. SUBCONTRACTORS: The contractor shall have sole responsibility for performing the contract. The contract may not be assigned or subcontracted in whole or in part.
Exception: Some functions may be performed by a subsidiary of the Contractor or a subcontractor, but Contractor must get prior written approval from the District. 10. INSTALLERS: Only trained and qualified fire alarm installers and hold a valid low
voltage installation license pursuant to RCW 19.28 shall install the Fire Alarm Systems. 11. SITE ACCESS AND SECURITY:
11.1 The Fire Alarm System Installers shall communicate with the head custodian on site prior to starting the work and on a daily basis until the work is completed. 11.2 The hours of work shall be arranged with the Building & Grounds Supervisor and
the site-building administrator, but to reduce nose and any interruptions to the school operations, the work will likely have to start after school is out.
11.3 If additional hours are needed and are outside the normal Monday through Friday work schedule, prior approval from the Building & Grounds Supervisor or designee will be required.
11.4 Security of each site must be maintained at all times. Unlocking of the site
mechanical rooms and offices shall be arranged between the on-site custodian and installation contractor employees.
12. PERMITS AND PLANS: Permits and plans will be the responsibility of the installer and must meet all the requirements as per REF, UFC 1001.3 sections: 8.02-1 and 8.02-2. 13. EQUIPMENT:
13.1 All equipment, devices and wiring shall be listed or approved by Underwriters Laboratories (UL) and/or Factory Mutual without any modification that would void the approval listing.
13.2 All fire alarm system devices shall be UL approved and be installed to the manufacturer’s instructions and appropriate NFPA standards. The standard is Bosch D7024 addressable Fire Alarm Control Panel or equivalent. 13.3 The fire alarm system shall be completely addressable.
13.4 An addressable remote full function annunicator fire alarm detection panel shall be installed in the main building entrance foyer; the final location of the
annunicator fire detection panel will be as per the Bellingham Fire Department and District’s approval.
13.5 Fire alarm annunicator panel shall be lockable and installed in a way to protect the panel as much as possible from vandalism and/or other damage.
13.6 Contractor shall supply at least four (4) spare keys for each fire alarm panel. 13.7 Audible alarm signaling devices shall be at least 45 dbA above ambient noise
level (ref: UFC 1007.3.3), not less than 75dbA or more than 120dbA, all readings taken at the minimum hearing distance of ten (10) feet from the audible device per the National Fire Alarm Code Handbook sections 6-3.2.1 and 6-3.2.2* and
include building exterior alarm signaling device as per the Uniform Fire Code 1007.2.4.3. The Building and Grounds Supervisor shall be the final determiner of the acceptable audible device dbA level.
13.8. Wiring shall be UL listed for fire, and wiring methods shall be done in compliance with the National Electrical Code, Article 760, pertaining to fire alarm signaling circuits, and any other applicable articles of the code.
13.9 Open wiring methods will be acceptable, but shall meet the National Fire Code Ref, UFC 1007.3.1 sections 8.03-1 and 8.03-2, Uniform Fire Code (NFPA-1) and all local building codes.
13.10 Building walls and ceilings that have been penetrated must be sealed in a neat, professional manner with approved fire stop material and otherwise returned to pre-construction condition.
13.11 Use of existing wiring and conduits is only permitted if allowed by the
manufacturers specifications and meets the above requirements. All open/surface wiring shall be concealed and protected where possible allowed by code and be installed in a neat, professional manner.
13.12 The District will supply an approved building security lockbox, (for the Fire Department’s maser key) installed at the main building outside entrance.
13.13 Each site shall have six (6) spare/replacement smoke detectors, including the head and bases etc., ten (10) spare pull station glass rods and ten (10) appropriate locking devices for pull stations
13.14 Smoke and heat detectors, and pull stations shall be installed as per Uniform Fire Code 1007.2.4.1 and 1007.2.4.2.2, and installed only in hallways, entrances and egress areas, installation of these devices must be done in an way to accommodate future expanding of the fire protection system devices in other areas of the site. 13.15 Current fire detection systems must remain active and monitored at all times
during the installation and activation of the new fire alarm system, unless the Fire Department and Owner states it is not necessary.
13.16 As soon as the new system is activated all obsolete low voltage fire alarm equipment must be removed and cover plates installed as necessary.
14. OPTIONAL VOICE SYSTEM: Supply a voice system instead of the normal horn system.
Recommended: Wheelock Model SP40/2: Multi-function supervised paging, messaging, background music & emergency voice evacuation system with 24 VDC battery backup circuitry. Single channel system with 40 watts of supervised audio power and 2 amps of supervised 24VDC synchronized strobe power and 3 standard messages
15. SIGNS: Contractor must supply fire alarm signs, as per REF, UFC 1007.3.4.3 sections: 8.09-1, 8.09-3 and 8.09-4.
15.1 A pictograph to be located by the remote enunciator panel or as specified by the Fire Department, the pictograph will be clearly marked showing the building layout including the fire alarm zone configuration and locations of the following areas: Mechanical room, electrical panel, fire alarm enunciator panel, fire control panel and “You are Here”, also fire sprinkler valve room (if applicable).
15.2 Approved door sign with one (1) inch letters that reads “Fire Alarm Control Panel” to the door of the room where the main fire alarm panel is located as indicated in section 8.09-3.
15.3 All fire alarm panels shall be outfitted with a permanent sign or adjacent to the front panel door stating the notice as indicated in section 8.09-4.
16. TRAINING: On site training/orientation of authorized District employees will be required prior to the activation of the system.
17. MANUALS, CODES & INFORMATION: All fire alarm system operational manuals, security programming codes and/or equipment information shall be given to the Building & Grounds Supervisor or designee.
18. SYSTEM MONITORING:
18.1 The fire alarm system shall be monitored/supervised by an approved listed central monitoring station service and be tied to the existing burglar alarm panel for transmitting the fire alarm signals. If any of the existing burglar alarm panels are not UL listed or capable for sending fire alarm signals, the burglar alarm panel may have to be changed or upgraded at additional cost. This need and cost will be reviewed and addressed at that time; the District maintains the right to separately contract the installation or upgrade of any existing burglar panel as needed. The fire alarm system shall be a dedicated to fire detection and shall not have a combination burglar/fire alarm panels.
18.2 There shall only be one account/charge for monitoring both the fire alarm system and burglar alarm system at the site.
18.3 Fire and burglar alarm “monitoring service” dedicated phone line numbers shall be clearly labeled on the equipment (phone jack), presented to the District
Building and Grounds Supervisor on completion of the work and recorded by the Contractor for future reference.
19. SPARE PARTS: The Contractor is required to have on hand adequate supply of spare parts and/or the capability of procuring spare parts within twenty-four (24) hours.
20. PUBLIC WORKS: Pursuant to RCW 39.12.020, prevailing wages must be paid on this public works job & 5% retainage will be withheld pending receipt of L & I approved affidavit of wages paid form. The following L & I approved documents must be on file
with the Bellingham School District prior to any payments being released on this public works project.
20.1 Statement of Intent to Pay Prevailing Wages, Form #F700-020-000. 20.2 Affidavit of Wages Paid, Form #F700-007-000. 20.3 Certificate of Insurance.
Prevailing wage rates can be found online at:
http://www.bham.wednet.edu/departments/purchasing/Prevailing Wage Rates/03-03-06/3-6-06PrevailingWageRates.htm
Instructions, required forms and publications can be found online at: http://www.lni.wa.gov/TradesLicensing/PrevWage/default.asp
21. INSURANCE: Liability insurance shall be for the full duration of contract and shall protect the Contractor and the Owner, their agents, representatives and employees from claims that may arise out of, or result from, the Contractor's operations on this project. The limits of liability for comprehensive general liability and automobile liability shall be not less than $1,000,000.00 combined single limit. Required insurance shall be primary and non-contributing to any insurance possessed or procured by the Owner. Any deductible provision in liability policy shall be the responsibility of the Contractor. Requirements for the Contractor's insurance shall apply to the work of the prime contractor and all subcontractors. The Contractor shall have Workers' Compensation Insurance and be current on their payments. Proof of insurance, license & bonding shall be submitted in writing to the District purchasing office at 1306 Dupont Street,
Bellingham, WA 98225.
22. BONDS: Performance Bond: The awarded Bidder must submit a 100 percent
performance bond, or cashiers check for 100% of the bid amount, one (1) week prior to beginning work.
For contracts under $25,000, the Bidder may elect to have 50% retained under RCW 39.08.010 in lieu of the 100 percent performance bond.
23. PROTECTION OF MATERIALS AND EQUIPMENT: The Contractor shall be held responsible for any and all materials and equipment to be installed under this contract and will be required to make good at his own cost any injury or damage which said materials or equipment may sustain from any source or cause whatsoever before final acceptance thereof.
24. PROTECTION AND CLEAN-UP:
24.1 The Contractor shall have a person-in-charge at all times when work is being performed.
24.2 The Contractor shall be responsible to protect buildings, persons and grounds from damage.
24.3 The Contractor shall at all times keep the premises free of waste materials, rubbish, tools, and equipment on a day-to-day basis.
24.4 Remove all rubbish, debris, waste materials, tools, construction equipment, machinery and surplus materials on completion.
24.5 If the Contractor fails to clean up satisfactorily during and at completion of the work, Owner will do so at Contractor's expense.
25. QUESTIONS: Any questions regarding specific specifications should be directed to Mike Anderson, Building & Grounds Manager, and (360) 676-6548 ext. 5060. Questions regarding quotes, public works requirements, contract and bonds should be directed to Stewart Mhyre, Business & Finance Manager (360) 676-6544.
26. SUPPLEMENTARY CONDITIONS:
26.1 CONTRACTOR RESPONSIBILITY:
A. Contractor shall supervise and direct the work.
B. Coordinate work of all subcontractors.
C. Be responsible for acts, errors, and omission of his/her employees, subcontractors and other persons performing work.
D. Provide all labor, materials, equipment, tools, utilities and facilities as necessary for execution and completion of the work.
E. Enforce good order among all workers on the project, particularly when the building, adjacent buildings, or other areas are in use by the Owner.
F. Be responsible for and so conduct him/herself as to prevent and
reasonably avoid stoppage of work by action of organized labor due to an act or omission of the Contractor or of his/her employees or agents.
G. The Owner shall, at all times, have access to the work whenever it is in preparation or progress.
H. The Owner shall not be responsible for safety precautions and programs in connection with the work and shall not be responsible for the Contractor's failure to carry out the work in accordance with contract documents.
I. If it is necessary to dig, locate all utilities or other underground hazards prior to digging by using a "One Call" or other similar utility locating service that is licensed and bonded for such work. Provide proof to the Owner's satisfaction of using a licensed and bonded service upon request of the Owner.
A. If any part of the Contractor's work depends upon the work of the Owner or any separate contractor, the Contractor shall, prior to proceeding with the work, promptly report to the Owner any apparent discrepancies of defects in such other work.
B. Failure of the Contractor to report shall constitute an acceptance of the Owner's or separate contractor's work as fit and proper to receive his/her work, except as to defects that may subsequently become apparent in such work by others.
C. Should a contractor wrongfully cause damage to the work or property of the Owner, or to work of other parties on the site, the offending Contractor shall promptly remedy such damage.
D. Any costs caused by defective or ill-timed work shall be borne by the party responsible therefore.
26.3 USE OF OWNER'S PROPERTY:
A. Coordinate all operations with Owner.
1. Schedule work to cause minimum inconvenience to use of an access to buildings and grounds
B. Use of utilities, water, sewer, power, telephone and toilets shall be only with approval of the Owner.
C. Access to areas beyond actual work area is denied, except where absolutely necessary and with specific approval only.
D. Protect existing buildings, grounds, contents and occupants, including adjacent public or private property, from damage or harm.
1. Contractor shall promptly remedy such damage at his/her expense. E. Storage space on site shall be negotiated by the Owner.
1. Owner's use of walks, drives, roads and entrances shall be unencumbered unless prior approval is given.
2. Unauthorized storage shall be moved at Contractors expense.
26.4 SAFETY PRECAUTIONS:
A. Comply with all applicable laws, ordinances, rules and regulations of any public authority for the safety of persons and property, including
requirements of the Washington Industrial Safety and Health
1. Erect and maintain all reasonable safeguards for safety and protection.
2. Post danger signs and warnings against hazards.
3. Post, at each work site, notice concerning asbestos containing building materials. Such notice is to be provided by the Owner, and shall be posted at the work site before the work begins.
B. In any emergency affecting safety of persons or property Contractor shall act, at his/her discretion, to prevent threatened injury, damage or loss.
26.5 QUALITY OF MATERIALS AND WORKMANSHIP:
A. All materials and equipment shall be new, undamaged and of quality specified, unless otherwise shown.
1. Unacceptable materials shall be removed from site at Contractor's expense.
B. All work shall be of good quality, free from faults and defects, and performed by skilled and qualified workers.
26.6 DEFECTIVE AND NONCONFORMING WORK:
A. Owner reserves authority to condemn or reject work not conforming with contract documents.
B. Contractor shall promptly correct all defective work or work not conforming with contract documents.
1. Correction shall be made within time set by Owner in written notice of rejection
C. Failure to correct within time set my result in:
1. Correction by separate contract or Owner's personnel.
2. Termination of this contract.
3. Costs of corrections withheld from final payment.
26.7 CHANGES IN WORK:
A. Owner reserves the right to make changes in work within the general scope of this contract.
1. Specifications and drawings.
2. Equipment, materials and performance of work.
3. Owner furnished facilities, equipment, materials, services or site.
B. Changes shall be made only by written agreement setting forth the change and price.
1. Increase or decrease in price or time of completion by Change Order shall be come part of the contract documents.
2. Cost or credit to the Owner for a Change Order shall be:
a. By agreed upon itemized amount;
b. By unit prices stated in contract documents;
c. By accurate records of actual Contractor costs, expense and profit (time and material).
C. Owner shall have authority to order minor changes in work not involving adjustment of contract sum or extension of time.
D. Amount payable to Contractor and contact time may be changed only by modification (Change Order) to the contract.
E. No claim by the contractor for adjustment hereunder shall be allowed if claimed after final payment of the contract.
26.8 OWNER'S RIGHT TO TERMINATE CONTRACT:
A. Owner may, by written order, require the Contractor to stop work because of, but no limited to:
1. Failure to correct defective work in reasonable time.
2. Failure to continue work in conformance with his/her schedule.
3. Failure to otherwise conform with requirements or the contract documents.
4. Failure to make timely payments to subcontractors or for labor and materials.
5. Failure to conform with laws, ordinances, regulations or orders of public authorities having jurisdiction.
6. Actions resulting in bankruptcy, receivership or assignments to creditors.
intention to terminate Contract.
1. Shall state reasons for intent to terminate.
2. Shall allow ten (10) days after receipt of notice for satisfactory arrangements of correction to be made.
3. Shall terminate contract if agreement is not reached by end of ten (10) day period from Contractors receipt of notice.
C. Owner shall serve notice upon the Contractor and the Surety that contract is terminated.
1. Surety shall have the right to execute completion of the contract within reasonable time following ten (10) day period to commence.
2 If Surety does not commence work in ten (10) days, Owner may complete work.
D. The Contractor and his Surety shall be liable to the Owner for any excess costs involved in completing the work.
26.9 WARRANTY:
A. Contractor warrants to Owner that all materials and equipment furnished is new, unless otherwise specified, and all work is of good quality, free of faults and defects, and in conformance with Contract documents.
B. Contractor shall repair or replace to Owner's satisfaction any defective material, equipment, or workmanship.
26.10 FINAL INSPECTION:
A. When Contractor considers the work complete, Owner shall be notified in writing.
B. Owner shall make inspection and compile a punch list of items not satisfactory or incomplete.
C. When punch list items are completed, Contractor shall notify Owner and request final inspection.
D. Owner shall determine acceptability of the work and compliance with contract documents and notify Contractor of approval.
E. Owner may, at any time during work, submit to the Contractor checklists of items to be corrected.
27. USE OF OWNER'S FACILITIES:
27.1 GENERAL:
A. Smoking is not allowed on any District property.
B. Water and power shall be provided by Owner at existing connection points.
C. Contractor shall make connections to the systems and extend services to the points of work, as required.
27.2 TRASH REMOVAL:
A. Contractor shall collect and legally dispose of all trash resulting from his/her work.
B. Contractor shall not use Owner's receptacles of dumpsters.
C. Trash and debris shall not be allowed to accumulate at any site.
27.3 PARKING:
A. Contractor's personnel shall use on-site parking lots or street parking for personal vehicles.
B. Contractor vehicles used for delivery and removal operations shall be driven or parked only where approved by Owner.
