System and User Administration Modules

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Continued

System and User Administration Modules

System Manager

The Sage Accpac System Manager module controls access to all Sage Accpac ERP accounting modules and information. It is the hub from which all other modules operate and affects nearly everything you do in your Sage Accpac system—from establishing security to searching for a record within a file. System Manager includes effective tools that ensure data integrity and complete processing and security management, enabling users to work more productively. System Manager also allows Sage Accpac to run through a standard Web browser— without client software—centralizing IT management and lowering overall ownership costs. Additionally, System Manager provides employees, customers, and partners with secure anytime, anywhere access to Sage Accpac.

Features

n Take advantage of optional fields for extended visibility in lookups and reports throughout the application. n_{Store credit card transactions in selected modules.}

n_{Specify a tax reporting currency and automatically calculate taxes in source currency, functional currency, and} the tax reporting currency. This feature is accessible from multiple modules.

n_{Comply with international tax requirements with full control over taxing of retainage.}

n_{Use bank reconciliation tools for reconciling individual receipts, accessing reports, generating enhanced bank} statements, specifying actions for individual OFX entries, adding comments to statements, and indicating tax information for transactions entered.

n_{Print checks for multiple banks and languages.}

n Utilize numerous options for full control over the identifying details that get transferred to the General Ledger. Process Server

The Sage Accpac Process Server module enables you to off-load transaction processing and reporting from an individual workstation onto other Microsoft Windows systems (process servers). Running on these systems, Process Server lets you send processor-intensive tasks to a computer (or a cluster of computers in high-volume environments) dedicated solely to providing processing services to client computers. In addition to providing The hub for all your Sage Accpac modules, System

Manager enables you to reconcile your bank statements, establish global security preferences, manage taxes, and more.

About Sage Software

Sage Software offers leading business management software and services that support the needs, challenges and dreams of more than 2.6 million customers in North America. Its parent company, The Sage Group plc (London: SGE.L), supports over 5 million customers worldwide. For more than 25 years, Sage Software has delivered easy-to-use, scalable, and customizable software for accounting, customer relationship management, human resources, time tracking, and the specialized needs of accounting practices and the construction, distribution, manufacturing, nonprofit, and real estate industries.

About Sage Accpac ERP

Sage Accpac ERP is an award-winning accounting system built on world-class architecture. Designed for companies of all sizes, Sage Accpac runs on your choice of database—providing the foundation for an integrated suite of end-to-end business management applications. Sage Accpac delivers high performance, advanced functionality, and unmatched freedom of choice. Visit us at www.sageaccpac.com or call 800-873-7282 today for more information about Sage Accpac ERP.

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System and User Administration Modules

the efficiencies of centralized processing, Process Server immediately frees client workstations, reduces network traffic, and lets you schedule exactly when the process server will begin its task, maximizing computing resources. iConnect

The Sage Accpac iConnect modules provide employees with anytime, anywhere access to functions of your Sage Accpac accounting system that you choose to remotely deploy. With access to a complete virtual office environment, employees can operate at peak efficiency.

iConnect delivers robust functionality to the entire organization, providing access to the most widely used elements of Sage Accpac over a Web browser. The following iConnect components are available to add on to your Sage Accpac system. iConnect Server

At the core of iConnect is the iConnect Server, a robust, secure bridge between your internal Sage Accpac business systems and your employees. It serves as the foundation for Sage Accpac’s family of iConnect modules and also provides a secure platform to implement flexible Web-based Java and ActiveX applications. iConnect Self Service – Order Entry

iConnect Self Service – Order Entry enables salespeople to now have the convenience of placing orders through the Internet at any time of the day or night. Since these orders go directly to the Sage Accpac system’s Order Entry module, there’s no redundant data entry and orders can be processed immediately. Features

n Gives your employees remote capabilities to enter orders, change pricing, and enter new shipments and ship-to locations.

n_{Allows employees to view and print order information, including customer} unique pricing, order quantity, quantity shipped, and quantity outstanding. n_{Supports individual customer pricing.}

n_{Automatically assigns order numbers.} n Automatically calculates tax. n_{Allows salespeople to change pricing.} iConnect Self Service – Order Inquiry

iConnect Self Service – Order Inquiry enables salespeople to view their customers’ order information, price lists, and order status 24 hours a day, seven days a week. Remote salespeople will now have the information they need at their fingertips. Features

n_{Allows salespeople to view order and invoice information.} n Allows remote entry of alternative ship-to locations.

n_{Allows remote printing of order acknowledgments, order confirmations,} and invoices.

n Provides the date an order is to be filled.

n_{Provides the date of the last shipment and courier.}

n Provides the order quantity, quantity shipped, and outstanding quantity for each item.

iConnect Self Service – Customer Account Inquiry

iConnect Self Service – Customer Account Inquiry allows salespeople and other remote employees to quickly and easily answer simple questions about account balances and payment information, request credit limit changes, and update vital account information, such as client address, phone number, and contact information.

Features

n Allows employees to view customer balances, statistics, and transaction history over the Web. This remote connection also lets your employees request credit limit changes and reprint invoices.

n_{Allows employees to view customer account information.}

n_{Optionally allows employees to update customer account information.} n_{Displays account statistics and outstanding transactions.}

n Lets employees request a credit limit change by e-mail.

iConnect Self Service – Purchase Orders Requisitions

iConnect Self Service – Purchase Orders Requisitions makes it possible for remote employees to enter purchase requisitions directly into your Sage Accpac system. Features

n_{Empowers your employees to remotely enter, view, track, and print purchase} order and requisition details. Managers can remotely view and approve purchase requisitions.

n_{Allows remote employees to enter purchase requisitions into Sage Accpac} Purchase Orders.

n_{Enables employees to enter drop-ship locations specifying a specific address,} inventory location, or customer address.

n Lets employees print requisition details as confirmation. n_{Automatically assigns requisition numbers.}

iConnect Self Service – Employee Inquiry

iConnect Self Service – Employee Inquiry empowers employees to view their confidential information, personal benefits, vacation days, and sick days, over the Web. It also optionally allows employees to update their personal information.

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Continued

Financial Modules

General Ledger

The Sage Accpac General Ledger module is the foundation of your Sage Accpac ERP system, with flexibility that meets the current and future financial management requirements of organizations of all types and sizes. It provides a robust feature set designed to handle your most demanding budgeting and processing needs. General Ledger fully integrates with all modules and is the key to maximizing the efficiency and accuracy of your financial data.

Features

Processing

n_{Assign different retained earnings accounts to different account segments.}

n Automatically create budgets using prior-year information or choose from seven other computation methods.

n_{Auto-reverse entries to eliminate manual accrual tracking and specify the period for the reversal.} n Integrate powerful financial diagnostic and strategic analysis tools through ACCPAC CFO. n_{Lock budgets to prevent unauthorized changes.}

n Maintain separate periods for adjusting and closing entries. n_{Reverse a posted transaction.}

n Set up and schedule recurring journal entries for transactions that are processed on a regular basis.

Take advantage of Sage Accpac’s built-in flexibility to define your own account groups and assign them to your General Ledger accounts.

About Sage Software

About Sage Accpac ERP

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n_{Create alphanumeric account numbers as long as 45 characters.}

n_{Define your own account groups and assign them to your General Ledger accounts for quick} financial statement and report design.

Performing Inquiries

n_{Drill down from an unposted journal entry to the originating transaction.}

n_{Drill down to the originating journal entry and transaction from transaction history.} n_{Limit the batches shown in the Batch List window to only those from a single subledger.} Reporting

n_{Create analytical reports, spreadsheets, graphs, and charts, and update budgets automatically} through full integration with Microsoft Excel.

n_{Print consolidated statements or divisional statements based on account number segments.} n_{Produce fast, flexible, customized financial statements through full integration with Microsoft Excel.} n_{Reduce wasted paper with detailed selection criteria for reports.}

n_{Drill down to transactions from financial statements using the Financial Reporter.}

Key Reports

n_{Comparative Balance Sheets} n_{General Ledger Options}

n_{General Ledger Transactions Listing} n_{Income Statements}

n_{Posting Journals} n_{Trial Balance} n_{Batch Listing} n_{Batch Status} n_{Chart of Accounts}

G/L Security

The Sage Accpac G/L Security module enables organizations to control which users can view or use certain general ledger accounts based on segment validation in G/L Security settings.

Features

n_{Control access to any account in your general ledger by segment. This allows you to limit user} activity to a prescribed set of accounts, blocking sensitive or confidential accounts from being seen or changed.

n Add or remove user restrictions at any time in response to staffing changes, changes to your account structure, or as security concerns arise.

n_{Restrict financial reporting to select accounts.} n Restrict user’s ability to add accounts by segment.

n_{Set access rights for single or multi-segment validation or for single or multiple account validation.}

G/L Consolidations

The Sage Accpac G/L Consolidations module lets you transfer and merge General Ledger account and transaction information between separate company and branch office locations. It is also designed to enable subsidiaries and holding companies to run across different networks and

“Sage Accpac has fulfilled all

of our objectives in terms of

financial reporting and our

ever-expanding chart of accounts.

With Sage Accpac business

analysis tools, we are more

confident than ever in our

ability to make the best possible

decisions for our company. With

such a seamless conversion of

our data and significant gains in

productivity and efficiency, it is

clear that Sage Accpac was the

right choice for NAA.”

Steve Harfst, COO North America Airlines

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accounting databases. G/L Consolidations allows your company to define the level of detail to consolidate and provides a comprehensive audit trail. The system is available in two versions: a full version for the head office and a remote-sites version for branch offices.

Features

n_{Automatically perform currency translations and account for any resulting gains or losses*.} n Consolidate all accounts or a partial set of accounts using the automatic balancing account. n_{Use mapping tables to combine general ledger amounts for companies with different fiscal years,}

fiscal periods, and even different account structures.

n Consolidate multicurrency and single currency accounts, and general ledgers with different functional currencies*.

n_{Consolidate multiple general ledgers by transaction, net period change, or account balance.} n Include budgets for a range of years in the consolidated company.

n_{Maintain a detailed audit trail of all consolidation activities.}

n Maintain a separate consolidated general ledger or combine with existing head office or central general ledgers.

n_{Merge multiple subsidiary accounts into a single holding company account.} n Specify a description for account balances or net change transactions. n_{Allocate transactions originating in a holding company back to subsidiaries.}

n Translate amounts from the functional or source currency in the originating ledger, and specify the translation rate type*.

Key Reports

n Export Audit n_{Export Setup} n Import Audit

n_{Import Unit Maintenance} n Mapping Table

Multicurrency

The Sage Accpac Multicurrency module delivers powerful and comprehensive multicurrency accounting functions that give your business the competitive edge required to succeed in today’s global business world.

Features

n_{Enter and process transactions in unlimited currencies and rate types.}

n _{Print reports in functional, source, and reporting currencies as required by certain tax authorities.} n_{Use currency revaluation tools to restate outstanding source currency balances and transactions}

as exchange rates fluctuate.

Intercompany Transactions

The Sage Accpac Intercompany Transactions module simplifies and significantly reduces the amount of work required to record General Ledger and Accounts Payable transactions across multiple companies. Using this module, you can automatically distribute your transactions to the appropriate companies and corresponding intercompany loan accounts based on relationships you define.

Features

n_{Automatically make loan account entries for intercompany transactions and distribute invoices} to as many General Ledger accounts as required.

*Only available with the add-on Multicurrency module.

“Sage Accpac is an exciting

product that combines

high-quality software engineering

with ease of use. It is built on

an open design foundation

that provides maximum

flexibility, both in installation

and use.”

Rated ´´´´´ out of ´´´´´

CPA Software News January / March 2003

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Financial Modules

n Define relationships and record transactions between originating companies, intermediate companies, and destination companies having different functional currencies*.

n_{Enter transaction references and descriptions to provide a detailed} audit trail for reconciliation purposes.

n Handle tax computations for expensed, allocated, or recoverable taxes.

n_{Print an intercompany loan account reconciliation report to identify} errors between companies.

n Process intercompany General Ledger journal entries and intercompany Accounts Payable invoices, debit notes, and credit notes.

n_{Process multicurrency transactions for multicurrency or} single-currency intermediate and destination companies*.

Key Reports

n_{Loan Account Reconciliation} n_{Route Listing Report}

Transaction Analysis and Optional Field Creator

The Sage Accpac Transaction Analysis and Optional Field Creator module provides complete support for unlimited optional fields throughout all Sage Accpac applications. Optional fields allow you to customize Sage Accpac to provide comprehensive reporting and analysis capabilities that meet your unique business needs. You can manage information more effectively and easily obtain necessary data that applies to your business operations and practices.

Transaction Analysis and Optional Field Creator allows you to define all the information you require for each General Ledger account, customer, vendor, employee, project, and item. You can even add fields to any transaction, at any level of detail, in any Sage Accpac module. You determine the type of information that you want to store for each of the fields you create.

Once you define the information you want tracked, you can access it all the way from from the source transaction to the general ledger. Imagine being able to trace the special information you define for a given item from orders, through to shipments, on to invoices, and finally to your journal entries and account details.

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Continued

Accounts Receivable and National Accounts Management

Accounts Receivable

With the Sage Accpac Accounts Receivable module, you can manage your customers and fine-tune customer relations by keeping track of important sales information and outstanding balances. Accounts Receivable allows you to easily apply cash to outstanding invoices and create recurring charges for quick invoicing of monthly charges. Accounts Receivable is also fully integrated with Bank Services, for complete bank reconciliation.

Features

Maintaining Customers

n_{Organize customer records quickly and easily, and create an unlimited number of ship-to locations for each customer.} n_{Create a new customer and ship-to location on the fly when entering an invoice.}

n_{Flag customer records as inactive when you wish to discontinue regular use but want to retain the record in the system} for historical and reporting purposes.

n_{Make a customer inactive even when there are active recurring charges.}

n_{Assign the ability to change a customer’s credit information to specific users with the security selection.}

n_{Prohibit customers and ship-to-locations from being deleted or set to inactive when documents exist that have not} been posted.

n_{Use expanded features to set options by Customer Group that you can use as defaults for your customers.}

n _{Specify a default inventory location for each customer so that goods are shipped from the nearest warehouse location.} n_{Automatically fill in appropriate salesperson information when setting up a new ship-to location}for the customer. n_{Change accounts within an account set even when the account set is in use by a customer.}

n_{Assign a member of a national account a different account set than the national account.*}

Creating Invoices

n _{Create summary or detailed invoices using the item price list and calculate taxes on a summary or line-by-line basis.} n_{Create adjustment batches automatically to write off small account or transaction balances, and choose whether to}

charge interest on overdue balances or individual invoices. n_{Import transactions from other applications.}

Conveniently process refunds for credits or returns directly from the Accounts Receivable module.

About Sage Software

About Sage Accpac ERP

(8)

Accounts Receivable and

National Accounts Management

n_{Schedule any number of recurring charge invoices for fast invoicing of monthly charges,} and update recurring charges automatically by amount or percentage.

n_{Clear inactive recurring charges using the Delete Inactive Records form.} n_{Enter recurring charges with details that total to a zero amount.}

n_{Check a customer’s credit based on the pending transactions in both Accounts} Receivable and Order Entry, the customer’s current posted balanced in Accounts Receivable, and transactions contained in other integrated applications.

n_{Automatically carry forward descriptions and comments from one detail line to the} next using quick entry mode in Invoice Entry.

n_{Designate a multi-currency rounding account.**}

n_{Perform data integrity checks on specific functions within the Accounts} Receivable module.

n_{Bill Project and Job Costing Fixed Price projects using a summary or item invoice.}

Entering Receipts

n_{Update Bank Services with deposit and receipt information.} n_{Enter multiple receipt batches on a single deposit slip.}

n_{Automatically calculate taxes on miscellaneous receipts and update the Tax} Tracking report.

n_{Mix currencies in a single batch.**}

n_{Track credit card payments received from your customers.}

n_{Easily write off small overpayments by adjusting the receipt in Adjustments.} n_{Choose to automatically apply a receipt to the transactions of open item customers.} n_{Enter and post a prepayment without specifying the document number to which the}

prepayment will be applied.

n_{Handle Advance Credit Claims in Receipt Entry.}

Generating Disbursements

n _{Record a refund by check, cash, or credit card from the Accounts Receivable module.} Issue both credit refunds (for credit notes, pre-payments, unapplied cash, and receipts) and return refunds (refund issued automatically for returned goods).

n_{Decide if you want your system to issue a warning or an error when duplicate check} numbers are processed.

n_{Void a check from Refund Entry.}

Tracking Retainage

n_{Track, calculate, and automatically retain a portion of an invoice to handle common} billing practices in the construction industry.

Posting

n_{Specify the posting accounts for transactions entered in Adjustment Entry and for} miscellaneous adjustments in Receipt Entry.

n_{Automatically post General Ledger journal entry batches created from Accounts} Receivable and specify which transaction details flow to the General Ledger. n_{Post multiple invoice, adjustment, receipt, and refund batches simultaneously.} n_{Allow multiple users to add entries to the same batch at the same time.}

Performing Inquiries

n_{View your customer receipts by bank range, customer range, receipt status, transaction} type, date range, year and period range, and receipt number range.

n_{Drill down from General Ledger transaction history to Accounts Receivable transactions} and then to originating Order Entry transactions.

n _{Drill down from the customer’s transactions and receipts in Customer Activity to the} originating transactions and receipts.

n_{Perform on-screen aging and preview customer transactions.}

n_{Review up-to-the-minute information including current balance, last activities and} complete transaction details, and detailed statistics for each customer account. n_{Save the selections you make to view transactions within Customer Activity}

(e.g. Order By) so that they can be used as defaults. n_{Easily view and enter customer comments in date order.} n_{View year-to-date statistics for each customer and customer group.} n_{Track sales statistics for each salesperson.}

Reporting

n_{Create custom invoices, statements, and deposit slips.}

n_{Print Aged Trial Balance, Overdue Receivables, Customer Transactions, Customer List and} Statistics, and General Ledger transaction reports using sorting and selection options to focus on desired transactions.

n_{Print and review complete transaction details, including the details of receipts and} adjustments applied to transactions, and transaction history.

n_{Send statements and invoices to your customer’s billing address, customer’s e-mail} address, or contact’s e-mail address.

n_{Set up standard e-mail messages you can automatically send to your customers with their} documents.

n_{Print labels for the customer’s ship-to location.}

n_{Print a receipt document for receipt, prepayment, unapplied cash, and miscellaneous} receipt transactions.

n_{Choose between a number of different statement formats based on the amount of detail} you wish to have displayed.

n_{Print ANSI compliant checks for the U.S. and Canada for customer refunds.}

Key Reports

n _{Aged Trial Balance} n _{Batch Listing} n_{Batch Status} n_{Customer Transactions} n_{Deposit Slips}

n_{General Ledger Transactions} n_Invoices

n_{Item Sales History} n_{Posting Journals}

National Accounts Management

National Accounts Management lets you use Accounts Receivable to process a single payment from a customer’s head office and apply it to multiple subsidiary accounts. The module also lets you limit the amount of credit you extend to a company in one step. During receipt entry, Accounts Receivable displays the transactions for all members of the national account at once, so you can quickly assign the payment to applicable customer accounts.

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Continued

Accounts Payable

The Sage Accpac Accounts Payable module provides robust accounting features to streamline your entire cash flow process and help you save money. Accounts Payable has a powerful library of accounting and reporting features that facilitate rapid entry of vendor invoices, flexible cash disbursement, and full check reconciliation using Bank Services. With this comprehensive financial management tool, you can prioritize payments, negotiate terms, and keep 1099 and Contract Payment Reporting System (CPRS) information for vendors that are subject to 1099/CPRS reporting—all in a timely manner. With its powerful accounting and reporting features, Accounts Payable makes it easy to manage the detailed information your company requires.

Features

Maintaining Vendors

n Create a new vendor and remit-to location on the fly.

n Organize vendor records quickly and easily, and flag inactive records that are retained for historical reporting.

n Automatically prohibit the vendor and remit-to-location from being deleted or set to inactive if documents exist that have not been posted.

n Prohibit the changing of remit-to information when a remit-to location is specified in Payment Entry. n_{Change the accounts within an account set even when the account set is in use by a vendor.}

Entering and Managing Invoices

n Automatically distribute invoices to as many general ledger expense or asset accounts as you require by defining distribution sets.

n Calculate tax for vendor invoices or manually distribute tax.

n Change discount percentages or amounts as required and establish standard payment selection criteria for creating check batches.

Quickly enter an Accounts Payable transaction and pay it by check—without having to create a vendor.

About Sage Software

About Sage Accpac ERP

Sage Accpac ERP is an award-winning accounting system built on world-class architecture. Designed for companies of all sizes, Sage Accpac runs on your choice of database—providing the foundation for an integrated suite of end-to-end business management applications. Sage Accpac delivers high performance, advanced functionality, and unmatched freedom of choice.

Visit us at www.sageaccpac.com or call 800-873-7282 today for more information about Sage Accpac ERP.

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Accounts Payable

n_{Reinstate invoices by reversing posted checks.}

n Set up and schedule recurring payables for invoices paid on a regular basis and create reminders.

n_{For fixed price projects, capture cost details needed to support summary} or item billing in Accounts Receivable.

n Enter summary and item invoices for Project and Job Costing fixed- price projects.

n Automatically carry forward descriptions and comments from one detail line to the next using quick entry mode in Invoice Entry.

n_{Clear inactive recurring payables using the Delete Inactive Records form.} n Designate a multi-currency rounding account.*

Creating and Voiding Disbursements

n_{Force or withhold payment of individual transactions, subject to} maximum payment limits.

n Use a vendor optional field or default payment code to select invoices for payment.

n Generate and print system checks for current payables and last-minute transactions with or without payment advices.

n_{Keep details of all fully paid transactions and print them} when needed.

n Prepay invoices that you have not yet received.

n_{Determine how you wish to handle duplicate checks—provide a warning} or an error when duplicate check numbers are encountered.

n Specify the method of payment for documents within Payment Entry. n_{Set up payment codes to define the type of payment such as credit card,}

cash, or check.

n Automatically calculate taxes on miscellaneous payments and update the Tax Tracking report.

n Limit the maximum payment amount for documents.

n Receive a warning when entering a payment in Payment Entry for a document that is currently on hold.

n Void checks during entry of payments or pre-payments. n Print ANSI compliant checks for the U.S. and Canada. n_{Print checks in English, French, and Spanish.**}

n Automatically generate separate checks for each invoice or create summary checks.

Tracking Retainages

n Track, calculate, and automatically retain a portion of an invoice to handle common billing practices in the construction industry.

Importing

n Import transactions from other applications and create re-usable templates.

n_{Use advanced import options to update or replace recurring payables} and terms codes.

Posting

n_{Print a journal of the entries posted in each posting run, listing key} pieces of information for tracking each detail.

n Automatically post General Ledger journal entry batches created from Accounts Payable, and choose which transaction details to capture with each entry.

n Allow multiple users to add entries to the same batch at the same time.

n Drill down from General Ledger transaction history to Accounts Payable transactions and then to originating Purchase Orders transactions. n_{Drill down from the vendor’s transactions and payments in Vendor}

Activity to the originating transactions and payments.

n View payments in date order or check number order in Vendor Activity. n_{Save the selections you make to view transactions within Vendor Activity}

(e.g. Order By) so that they can be used as defaults. n Easily view and enter vendor comments by date.

n_{View year-to-date statistics for the vendor and the vendor group.} n View your vendor payments by bank range, vendor range, check

status, transaction type, date range, year and period range, and check number range.

Reporting

n Print the Batch Listing report from the transaction entry forms. n_{Indicate vendors subject to 1099/CPRS reporting.}

Key Reports

n 1099/CPRS Amounts n Aged Cash Requirements n Aged Payables

n Batch Listing n_{Batch Status} n Check Register

n General Ledger Transactions n_{Posting Journals}

n Vendor Transactions

*Only available with add-on Multicurrency module. **Only available with add-on foreign language overlay.

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Continued

Order Entry

The Sage Accpac Order Entry module allows you to enter orders and sales returns and print invoices, credit notes, order confirmations, picking slips, and shipping labels. You can track transaction details and sales information on-screen and in printed reports. Order Entry integrates fully with Inventory Control and Accounts Receivable, so you always know your inventory levels and the status of your customer accounts.

Features

Maintaining Customers n Add new customers on the fly

n_{Default the inventory location from the customer’s ship-to location so that goods} are shipped from the nearest warehouse location.

Entering and Managing Invoices

n_{Assign sales proportionally to as many as five salespeople.}

n_{Automatically determine available item quantities while entering orders.} n Copy orders or line item details from one customer to another.

n_{Easily customize order templates with standard information to speed data entry.} n_{Edit and invoice partially shipped orders.}

n Enter active orders, future orders, standing orders, and quotes. n_{Enter order quantities using any unit of measure.}

n_{Separate orders, shipments, and invoices to individually control the duties of your personnel.} n Include multiple orders on a single shipment and multiple shipments on a single invoice. Clear, easy-to-navigate data entry and

personalized task windows make generating orders, shipments, and invoices a snap.

About Sage Software

About Sage Accpac ERP

(12)

Order Entry

n_{Include serial numbers or lot numbers with order details using} optional Serialized Inventory or Lot Tracking functionality. n_{Look up customer pricing based on customer contract price, item}

base price, or discounted or marked-up sales prices.

n_{Recall complete invoice information when issuing credit notes.} n Review sales history by customer or inventory item during order

and invoice entry.

n_{Send partial shipments to those customers that allow them.} n_{Set up any number of miscellaneous charges to speed invoicing.} n Set up standard e-mail messages you can automatically send to your

customers with their documents.

n_{Ship items with or without first entering an order for those items.} n_{Specify whole or fractional quantities on orders, if fractional}

quantities are used in your inventory.

n Track sales commissions from each invoice using as many as five commission rates, based on increasing sales amounts for each salesperson.

n_{Use customer types on orders that correspond to as many as five} markup or discount price levels.

n_{Use multiple payment schedules and other payment terms defined} in Accounts Receivable.

n Use password-controlled override of credit advisories.

n_{Use prices with as many as six decimal places and include taxes} in the selling price.

n Check a customer’s credit based on the pending transactions in both Accounts Receivable and Order Entry, the customer’s current posted balance in Accounts Receivable, and any pertinent information contained in other integrated products.

n_{Receive a warning if a credit note has been previously posted for} an invoice.

n_{Take advantage of the Inventory Control pricing features by} weight, multiple units of measure, and current cost plus a specified percentage or amount.

n Check the price of an item to ensure the price is not below a specified cost or below a specified margin.

n_{Use only physical inventory locations when shipping items.}

n_{If a contract price has been set up for a customer, specify if you wish} to use the lowest price regardless of the contract price.

n Specify a discount for the entire order as well as for each order detail.

n_{Specify item weight and weight unit of measure during order,} shipment, and invoice Entry.

n_{Prohibit non-sellable inventory items from being sold.}

n_{Determine the appropriate inventory item from customer-specific} item numbers that are entered at the time of the order.

n Automatically post Accounts Receivable batches created from Order Entry.

n_{Take advantage of expanded credit card fields to store encrypted} credit card data.

n_{Calculate commissions based on sales amount or margin.}

n Increase sales force efficiency and strategic customer management through integration with Sage Accpac CRM.

Posting

n_{Automatically post General Ledger journal entries batches created} from Order Entry and determine which details are associated with each entry.

n_{View shipments and invoice number for orders and drill back to} the appropriate document.

n_{Drill down to each level of the order, shipment, and invoice process.} n Inquire on sales orders by customer based on order status. n_{Inquire on invoices posted for a specified item number.} n View item costs during order entry with appropriate rights. n_{Use pop-up inquiry windows during order, shipment, and invoice}

entry to view details on multiple-level bills of material. Reporting

n Print packing slips, order confirmation, and invoices for selected orders.

n_{Review and reprint customer invoice and credit note transactions,} orders, invoices, and credit notes by primary salesperson. n_{Send packing slips, order confirmations, and invoices by e-mail.}

Key Reports

n Aged Orders n_{Order Action} n_{Posting Journals} n Sales History n_{Sales Statistics}

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Continued

Purchase Orders

When combined with Accounts Payable, Inventory Control, and Order Entry, the Sage Accpac ERP Purchase Orders module provides a comprehensive, fully integrated purchasing system. You can combine multiple purchase orders on a single receipt and multiple receipts on a single invoice. The Shippable Backorder report helps identify orders that can be completed based on recent inventory receipts.

Features

Creating Documents

n_{Automatically produce purchase orders from Inventory Control reorder information or from} Order Entry backorders.

n Create one purchase order from multiple requisitions and select the requisition details by vendor number and Inventory Control vendor type.

n_{Enter active purchase orders, standing purchase orders, future purchase orders, and blanket} purchase orders.

n_{Create purchase orders from requisitions, either by selecting details and vendors from} requisitions when adding a singe purchase order, or by automatically creating a series of purchase orders from existing requisitions.

n Quickly create templates of standard information to speed data entry. n_{Automatically drop ship items directly from the vendor to the customer.}

n Create messages you can use when sending purchase orders and returns to your vendors by e-mail.

Review vendor contract cost information while entering a purchase order document.

About Sage Software

Sage Software offers leading business management software and services that support the needs, challenges

and dreams of more than 2.6 million customers in North America. Its parent company, The Sage Group plc (London: SGE.L), supports over 5 million customers worldwide. For more than 25 years, Sage Software has delivered easy-to-use, scalable, and customizable software for accounting, customer relationship management, human resources, time tracking, and the specialized needs of accounting practices and the construction, distribution, manufacturing, nonprofit, and real estate industries.

About Sage Accpac ERP

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n_{Designate non-inventory item numbers for one-time purchases,} office supplies, and any non-inventory item.

n_{Enter quantities using any unit of measure defined in Inventory} Control.

n_{Include all items on sales orders or only those items that have a} back-ordered quantity, or items that have an insufficient inventory quantity.

n Leave purchase orders open indefinitely until all items are received or cancel any remaining ordered items at any time.

n_{Restrict access to Purchase Orders windows, costs, and quantities} on invoices and credit note adjustments.

n_{Use Purchase Orders as a stand-alone module or integrated with} Inventory Control.

Costing

n Allocate additional charges by quantity, weight, or cost, or manually specify the cost.

n_{Automatically update the amount spent and remaining on each} blanket purchase order as additional items are ordered. n_{Choose the type of Inventory Control item cost to display as the}

default cost.

n Enter additional costs such as freight or duty on a single receipt for received inventory items from multiple vendors, and easily create a separate invoice for each vendor.

n_{Set up any number of additional cost codes for efficient entry of} standard costs.

n_{Use seven costing methods for the default item cost, Most Recent} Cost, Standard Cost, Average Cost, Vendor Cost, Last Unit Cost, and two alternate amounts for added flexibility.

Entering Adjustments

n Process adjustments to quantities, item costs, and additional costs directly on the receipt or return, rather than as separate inventory adjustments.

Posting

n_{Automatically post Accounts Payable batches created from Purchase} Orders.

Pricing

n_{Set up contract pricing for each vendor.} Receiving

n_{Automatically receive all items on a purchase order at once or} receive partial purchase orders, entering quantities only for received items.

n_{Process multiple invoices for a single receipt.}

n Quickly consolidate items from multiple purchase orders on a single receipt.

n_{Receive items with or without first entering a purchase order for} those items.

n_{Assign security rights to allow specific users to view costing} information in Receipt Entry.

Reporting

n Print requisitions, purchase orders, receiving slips, returns, and mailing labels using standard Purchase Orders formats, or design custom forms and reports using the built-in report writers.

n_{Print the invoice posting journal showing both the audit information} for the invoices that are created in Accounts Payable and any General Ledger entries created from posting the invoice. Reports

n_{Aged Purchase Orders} n_{Payables Clearing Audit List} n_{Posting Journals}

n_{Purchase History} n_{Purchase Order Action} n_{Purchase Statistics} n_{Shippable Backorders} n_{Transaction List}

n_{Committed Cost Audit List}

Purchase Orders

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Continued

Inventory Control

The Sage Accpac Inventory Control module is a complete multi-location inventory management system that keeps track of stock levels and processes inventory receipts, shipments, returns, and adjustments. Inventory Control includes extensive on-screen inquiry and reporting functions to give you the detailed, current information crucial for effective inventory management.

Features

Maintaining Items

n Streamline the process for setting up items and prices by entering all item set-up information within a single item wizard.

n_{Assign as many as nine vendors per item with automatic update of the last purchase.} n Handle fractional quantities to four decimal places and maintain different units of measure

for purchasing, selling, and stock-keeping.

n_{Maintain multi-period reorder information and sales projections by location for better} stock management.

n_{Specify different item bin numbers for each inventory location.}

n Use categories to classify stock and to allocate costs to departments or cost centers. n_{Specify whether inventory locations are physical or logical.}

n_{Set up weight units of measure and assign to each item.} n Specify a physical inventory adjustment account. Maintain items and generate bills of material,

then quickly toggle to inquiries, reports, and other inventory tasks without leaving your main entry screen.

About Sage Software

About Sage Accpac ERP

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Inventory Control

n_{Indicate whether an item is sellable or not.}

n_{Create customer-specific item numbers for each inventory item.} Costing

n Maintain and report on as many as six different costs per location, including standard, most recent, average, last unit, and two optional user-defined costs.

n_{Cost items to six decimal places using moving average, FIFO, LIFO,} standard, most recent, or user-specified costing methods. n_{Decide when to record transaction costs—as soon as they are}

posted or during day-end processing.

n Allocate additional costs to transferred inventory items by quantity, cost, and weight, or manually specify the cost per item.

Pricing

n_{Maintain separate price lists for different customer types, payment} methods, regions, or currencies.

n Set up pricing based on cost plus a percentage or amount, by weight, quantity, or unit of measure and by customer type. n_{Specify whether to always use the lowest of contract price,} discounted base price, or sale price for specific customers.

n_{Assign as many as five markup or five discount price levels per item} and price list.

Entering Transactions

n_{Combine any number of items into a single kit and then sell the kit} through Order Entry using one combined price.

n Set up multiple-level bills of material.

n_{Include 250-character comments with each transaction detail.} n_{Integrate advanced radio-frequency and barcoding technology}

through Sage Accpac WMS.

n Record serial numbers using optional Serialized Inventory functionality.

n_{Receive both stock and non-stock items.} Posting

n Choose to automatically post General Ledger journal entry batches created from Inventory Control and specify which details you want to associate with each transaction.

n_{Assess outstanding purchase orders and sales order transactions,} and drill down to the originating transactions in Purchase Orders and Order Entry.

n_{View sales and return statistics for each item.}

n Find Master Items that contain a given Bill of Materials Component and drill from the inquiry screen to the Master Item.

Reporting

n_{Print inventory analysis reports for efficient management of your} product lines.

n Generate a stock aging report for each costing method. n_{Print a stock transfer form to document inventory movements.}

Key Reports

n_{Item Status} n Item Valuation n_{Markup Analysis} n_{Overstocked Items}

n Physical Inventory Worksheet n_{Posting Journals}

n Reorder Report n_{Sales Statistics}

n_{Selling Price / Margin Analysis} n Slow-Moving Items

n_{Stock Movement} n_{Transaction History} n Transaction Statistics n_{General Ledger Transactions}

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Continued

Sage Accpac Project and Job Costing

About Sage Software

Sage Software offers leading business management software and services that support the needs, challenges, and dreams of more than 2.6 million customers in North America. Its parent company, The Sage Group plc (London: SGE.L), supports over 5 million customers worldwide. For more than 25 years, Sage Software has delivered easy-to-use, scalable, and customizable software for accounting, customer relationship management, human resources, time tracking, and the specialized needs of accounting practices and the construction, distribution, manufacturing, nonprofit, and real estate industries.

About Sage Accpac ERP

Sage Accpac ERP Project and Job Costing works in concert with General Ledger, U.S. or Canadian Payroll, Purchase Orders, and Accounts Receivable, to provide the accounting backbone of every single project you manage. This module makes the estimating, tracking, costing, and billing of projects easy and

manageable—simplifying cost control and planning.

Project and Job Costing is most suitable for project managers in construction, job service, and other professional industries that require a time-and-material system.

Features

Contract Maintenance

n _{Assign staff, material, subcontractors, equipment, miscellaneous items, and overhead}

to each project within the contract.

n _{Add a new project category or resource at any time.} n _{Capture contact information for each contract.}

n _{Manage contracts or jobs to three levels—contract (job), project (phase), and category.} n _{Change contract, project, and category names to match industry-specific terminology.}

n _{Use as many as five segments in your contract numbers to represent types of contracts and divisions.} n _{Specify a default style for projects in a contract.}

n _{Capture unique contract information using optional fields.}

Project Maintenance

n _{Maintain multiple projects or phases within each contract and track multiple categories}

within each project.

n _{Maintain multiple contracts or jobs per customer.}

n _{Choose from three different project types—time and materials, cost plus, and fixed price.}

n _{Specify whether to generate item or summary invoices for fixed price projects that use a billings and}

costs or accrual-basis accounting method.

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to make sure every job is profitable and efficient.

n _{Mix and match the project types and accounting methods for very complex}

or simple projects.

n _{Define your own fields to store additional project-related data.}

Estimates

n _{Set up complex estimates by specifying the quantity (e.g., hours), unit cost,}

and billing rate (for time-and-materials projects) for each staff member, material (inventory item), subcontractor, equipment, miscellaneous item, and overhead expense allocated to the project.

n _{Assign cost categories and automatically calculate cost and revenue}

estimates per cost category, or simply define the cost and revenue estimates for each project category.

n _{Update revenue and cost estimates at any time with a full audit of the}

changes.

n Clear revised estimates in Clear History.

Costs

n _{Specify the cost account to be used in cost transactions for each category.} n _{Assign each category to one of six cost types (labor, material, equipment,}

miscellaneous, overhead, and subcontractor) to track costs at a level necessary for your company.

n _{Allocate overhead and labor burden to each category.}

n _{Enter miscellaneous costs for any category or resource category}

in a contract.

n _{Take control of labor costs using Payroll and Project and Job Costing}

integration.

n _{Use optional fields to create unique cost tracking for your projects.} n _{Select the default cost and billing rate (if applicable) to use for Timecard}

transactions.

n _{Track committed and actual quantities and costs through integration with}

the Purchase Order module.

n _{Automatically override General Ledger revenue account segments for each}

project and cost account segments for each category.

n _{Transfer inventory items to a contract, project, and category and bill the}

customer for the inventory used.

n _{Return inventory items not used in the project to inventory for availability}

on other projects.

n _{As equipment is used within a project, record the cost and billing rate (for}

time-and-material projects) of the equipment so you can bill the customer for usage.

n _{Record miscellaneous charges such as service fees.}

Revenue

n _{Select the accounting method (revenue recognition method) for each}

project within the contract. Choose from total cost percentage complete, category cost percentage complete, labor hours percentage complete, billings and costs, project percentage complete, completed project, or accrual-basis.

n _{Track unprofitable cost plus projects either by entering a negative cost plus}

percentage or by setting up a project where estimated revenue is less than estimated cost.

n _{Choose when to recognize revenue, based on GAAP requirements and your}

business needs.

n _{Specify whether each transaction is billable, non-billable, or no charge.}

n _{Track, calculate, and automatically retain a portion of an invoice to handle}

common billing practices in the construction industry.

n _{Automatically create customer invoices from project information.}

Inquiries

n _{Review the current state of each of the projects through the centralized}

inquiry capabilities. Review the project status, profitability, and estimate-to-actual comparisons.

n _{Easily navigate through the projects and categories within the contract using}

the optional tree view.

n _{Drill down to the originating transactions.}

Status

n _{Assign as many as seven progress status categories to each contract and}

project. Choose from estimate, approved, open, on hold, inactive, complete, and closed.

n _{Close a project to billings and /or costs at any time.}

Taxes

n _{Specify a default tax group for a contract.}

n _{Change the tax group and customer tax classes for individual projects.} n _{View taxes calculated on retainage payables from within the project.}

Billing

n _{Specify the invoice type for each project.}

n _{Create billing invoices by customer, contract, or project.}

n _{Define details to be used when creating billing invoices in Accounts}

Receivable.

n _{Enable employees to manage their time and billing records from any}

location (on-site or at the office) by entering timecards, using an Internet browser.

n _{Approve employee timecards and expenses before updating U.S. or}

Canadian Payroll.

n _{Update customer receipt balances when a refund is issued to the customer.}

Utilities/Other

n _{Automatically post General Ledger journal entry batches created from}

Project and Job Costing.

n _{Automatically post Accounts Receivable invoice batches created from Project}

and Job Costing for billings.

n _{Check all or part of your data with data integrity routines.}

Key Reports

n _{AIA Report}

n Committed Costs Audit Report n Stored Material Audit Report

n Aged Work in Progress n Over/Under Billings

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The Sage Accpac Insight application helps you dramatically improve reporting performance, make more informed decisions, and respond rapidly to ever-changing business conditions. With the Sage Accpac Insight software, you can:

• Produce sophisticated reports across

multiple cost centers or business entities.

• Implement a complete budgeting

solution that offers comprehensive bottom-up budgeting, drill-down, and write-back capabilities.

• Integrate and consolidate information

from disparate, enterprise-wide business management applications and distribute it securely to key staff anytime, anywhere.

• Improve operational efficiency with reduced

consolidating and reporting cycles.

• Consolidate reports, budgets, forecasts,

and plans and automatically modify them as assumptions change.

• Create high-volume, customized reports

to satisfy every business requirement, both internal and external.

• Simplify data access by automating

distribution to key personnel enterprise-wide.

• Access key business information over

the Internet.

• Provide secure access to reports to

key staff, maintaining the integrity of information across the enterprise.

• Provide an out-of-the-box reporting

experience that can be extended into

an enterprise-wide customizable and

comprehensive business analytics solution.

• And much more...

Analyze Enterprise Data and Gain Control of Your Business

A high-performance business analytics tool, Sage Accpac Insight helps you create

and customize reports that withstand the toughest scrutiny. Insight extends far

beyond your general ledger, providing a powerful solution complete with bottom-up budgeting, write-back, drill-down, and other advanced capabilities.

Insight provides access to your critical operational and sales data, as well as to customer, product, vendor, employee, project, and geographic data—and more.

You can quickly integrate information into meaningful reports and distribute them enterprise-wide while applying user-level security, ensuring that confidential information remains confidential.

From basic reporting capabilities to full-feature enterprise consolidations, the Insight

application makes managing critical data easy. With powerful Universal Database Access (UDA) functionality, you can integrate information not only from the Sage Accpac ERP solution, but also from other ODBC-compliant databases—and can

build your own queries.

Sage Accpac Insight facilitates rapid report creation by converting information already set up in your transaction-oriented Sage Accpac accounting system or any other related application into a single data warehousing system. It helps employees in

remote offices and disparate departments manage, distribute, and collaborate on data from a single, unified source. Deploy your reports over the Web to key personnel throughout your company, or send a Microsoft Excel file that they can review on

demand.

Interact with enterprise-wide business information from within Microsoft Excel®_.

Sage Accpac Insight

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13888 Wireless Way, Suite 120 • Richmond, BC V6V 0A3 • 800-873-7282 • www.sageaccpac.com

mentioned herein are registered trademarks or trademarks of Sage Software, Inc., or its affiliated entities. Microsoft and Excel are registered trademarks or trademarks of Microsoft Corporation in the United States and other countries.

Improved Operational Efficiency

The Sage Accpac Insight system helps you cut your consolidating and reporting cycles and close your books faster than ever. For even quicker reporting, it includes powerful data warehousing

capabilities optimized to help you efficiently manage your data. Data

warehousing is also an ideal solution for companies with remote employees or multiple locations that need on-demand access to company data, as well as those who have very large

data sets and want to optimize their reporting systems for

high-performance analysis.

Advanced Data Management

The Data Warehouse acts as a warehouse for your vital information, allowing you to extract only the key data you want

to report on. By capturing only the data you need, you eliminate

the time-consuming task of sifting through irrelevant information and can focus on the business at hand. It also contains budgeting capabilities, scheduling functionalities, and special security features

to ensure that only authorized personnel have access to key data. It also includes replication capabilities that let you synchronize your

data warehouse across multiple locations—making key information even more accessible to employees across the enterprise.

Managerial Reporting and Analysis at

Your Fingertips

• Author – Author helps you create new templates quickly and

easily in Microsoft Excel for repeated use. The wizard-driven

template design allows you to easily produce pixel-perfect reports in

minutes. Once your reports have been generated, you have the full capabilities of Excel at your disposal to further format and generate

additional charts and graphics.

• Viewer – Viewer allows you to run reports against the reporting database within Insight and present reports in Excel, extending the

value of the data available through your Sage Accpac system.

Featuring powerful cross-module drill-down capabilities, Viewer

lets you drill down to supporting transaction detail and even “drill around” from module to module, making it simple to view underlying transactions and subtotals.

• Enterprise Budgeting – Enterprise Budgeting can be used to

create very complex budget models containing multiple worksheets.

You can deliver templates for end-user data entry and manipulation, and consolidate input into a single Data Mart to prepare an

end-user budget in a true bottom-up fashion.*

• Consolidations – Consolidations helps you deliver financial statements that illustrate financial and non-financial critical performance indicators. Consolidations allow you to produce

merged accounts for statutory or management reporting purposes that are ready for analysis. Multiple unrelated databases can

be consolidated into a single set of financial reports, so that employees, branch offices, and partners can operate with a single, unified view of key financial data at any time.*

• Universal Database Access (UDA) – UDA extends the reach of

Sage Accpac Insight to external applications and additional modules within the Sage Accpac application. It provides an intuitive

interface to most ODBC-compliant databases and brings that

information into one single enterprise-wide data warehouse for consolidated reporting and analysis.*

• Alerts – Alerts delivers the information needed to create highly

responsive, proactive, customer-facing organizations. You can

automate the reporting process in the enterprise by scheduling data

warehouse updates, report generation, and report refreshes. You

can even schedule reports to run after business hours to take

advantage of underutilized computing resources that typically sit idle

during this time.*

For more information about the Sage Accpac Insight software, please contact your local business partner, call us toll-free directly at

800-873-7282, or visit our Web site at www.sageaccpac.com/products

Craig Perkins

HYPERLINK

MKT-2008-10982 *Requires the Data Warehouse module.