Looking for the right software vendor for your practice?
Review this vital information IMMEDIATELY.
The RIGHT DECISION will:
SAVE
your
practice
time
and
money
Help
AVOID
unnecessary
hassles
Positively
affect
staff
PRODUCTIVITY
and
MORALE
The Complete Ophthalmology
Software Solution for
Your Practice
KeyMed® allows the user to accomplish
many tasks from the Appointment screen including scheduling, reschedul-ing, blockreschedul-ing, template building and first available search to name a few.
The patient’s entire account can be accessed from a single screen by viewing our Patient Tree. Insur-ance cards, scanned documents, family billing in-formation, insurance plans (active and inactive), and all printed statements are available for the staff to see by a single click of the mouse.
KeyScribe™ E-Prescribing
Complete prescribing record accessible from anywhere via
New-Crop™
NewCrop is a Surescripts
®Gold Solution Provider for
Key-Scribe
Electronic prescription delivery via Surescripts
Electronic renewal processing
Messenger
™services, electronic faxing, and mail-order
Allergy, drug and pregnancy interaction review from First Data
Bank
Health plan repository of precise, patient-specific formularies for
covered patients from Surescripts Benefit
All-doctor drug history from Surescripts Prescription History
KeyMedical Integrated Software Suite
KeyMed
®Practice Management
All Patient Account Information Conveniently Located on One Screen
Electronic Remittance Advice – Automatic Posting
Comprehensive Reporting Including Data Mining and Account Analysis
Managed Care Administration
Financial Billing Management
Automated Collections for Both Patient and Insurance Balances
KeyChart
®Electronic Health Records
KeyChart
®5.0 received ONC-ACB 2014 Certification for Meaningful Use
Designed by Ophthalmologists for Ophthalmologists
Comprehensive Ophthalmology Exam and Letter Templates Using Word
® Customizable for each Physician
Glaucoma Report with Graph
Patient Portal
Enhanced Drawing Tools
Equipment Interfaces (Visual Field, IOL Master, etc.)
ICD-10 with Crosswalk from ICD-9 Codes If Needed
KeyChart ® allows the user to easily draw
find-ings as well as import digital images as attach-ments to the exam.
Your Glaucoma
patient’s progress will become easier to track with our Glaucoma Analysis Report. Data that is captured through your documentation can include time of pressures, medications pre-scribed, tests performed, cup to disc ratio, etc.
KeyOptical® allows you to
finally have one system that will help you manage your optical inventory with all your locations as well as the point of sale for all glasses and contact orders.
This EHR Module is 2014 Edition compliant and has been certified by an ONC‐ACB in accordance with the applicable certification criteria adopted by the Secretary of the U.S. Department of Health and Human Services. This certification does not represent an endorsement by the U.S. Department of Health and Human Services or guarantee the receipt of incentive payments. KeyChart 5.0 from KeyMedical Software, Inc. was certified on July 10, 2014 with certificate No. 07102014‐2342‐1for the following: ModulesTested:170.314(a)(1‐15); 170.314(b)(1‐5, 7); 170.314(c)(1‐3); 170.314(d)(1‐8); 170.314(e) (1‐3); 170.314(g)(2‐4)ClinicalQualityMeasurestested:CMS068v3; CMS069v2; CMS117v2; CMS131v2; CMS132v2; CMS133v2; CMS138v2; CMS142v2; CMS143v2; CMS155v2; CMS165v2; CMS167v2
Additionalsoftwareused: NewCrop, Surescripts Network for Clinical Interoperability AdditionalCosts:This certified product‐version may require, additional costs for the following services: If the client chooses the Software as a Service option, there will be monthly hosting fees, Monthly software support fee, which includes routine updates to the software, Setup – one‐time fee, E‐Prescribing – monthly fee (§170.314(a)(1), §170.314(a)(2), §170.314(a)(6), §170.314(a)(7), §170.314(a)(10), §170.314(a)(15), §170.314(b)(3), §170.314(b)(4), §170.314(b)(5)(A)), Online portal service including secure messaging – monthly fee (§170.314(b)(1), §170.314(b)(2), §170.314(e)(1), §170.314(e)(2), §170.314(e)(3), §170.314(g)(2)),Registry reporting service – monthly fee, Process Clinical Quality Measures through popHealth – (§170.314(c)(1), §170.314(c)(2), §170.314(c)(3)) Contractual Obligations This certified product‐version will require the signing of a contract when purchasing the product. The term of the contract will vary by whether the Software as a Service option or the option for using an in‐house server is chosen. Technical or Practical Limitations: This certified product‐version is certified to Data Export criteria §170.314(b)(7)and can generate a set of export summaries in real time. However, we request that the mass export functionality for Data Export be used no more than once every 24 hours to ensure optimal system performance.
KeyOptical
®Inventory/Dispensing
KeyMed
®
Practice Management
Complete View of Patient Account from a Single Screen Patient Tree of Folders (see image)
Lists Last 10 Patients Accessed for Easy Reuse Active and Inactive Insurance and Vision Plan Storage Financial Management
Family Billing
Patient Recalls and Reminders Extensive User Defined Security Unlimited User Defined Fields Appointment History
Electronic Claims Submission Patient Statement History
MedMats – Your Important Information on Your Dashboard at a Glance
Automated Eligibility Checking
Can Open Multiple Windows for Viewing Multiple Sec-tions at One Time
Online Patient Portal for Registration and Appointments
Within KeyMed you have easy access to all portions of the patients account information all from one place.
Complete Patient Information from a Single Screen
Increase your Productivity. Your staff manages countless responsibilities each day. To help further increase their productivity, KeyMed® Account Information Manager streamlines necessary tasks into one efficient, user-friendly and adaptable format to
manage all aspects of the patient account on one screen.
Streamline access to the patient information. With the Account Information Manager patient information is housed according to provider, location, insurers, managed care visits, appointments, statements and multiple other criteria. All information is seam-lessly integrated with the KeyMed scheduler document management system, advanced reporting toolset and financial management in order to view modify and analyze patient information from a single screen.
KeyMedical’s Appointment Scheduler
Schedule Appointments by Physician, Location, Appointment Type and/or Equipment in your office
Color Coding and Visuals allow at-a-glance views
Appointment Finder, Over-Book and First Available Search Capabilities
Schedule Templates Customized for your Physician’s Unique Schedule
Automated Patient Appointment Reminder Capability with Various Re-minder Systems
Physician’s Day or Week at a Glance
Custom Appointment Reasons
Temporary Patient Registration
Override or Lockdown Template
Get a quick overview of your month—on what days you are scheduled and how busy each day is with our monthly overview calendar.
Customizable Schedules for Your
Physicians
The KeyMed® Scheduler is the most flexible,
user-friendly and efficient scheduling system available today. Schedule by multiple selection criteria. The scheduler, which is color-coded by resource and location allows your staff to quickly identify where and when each physician is working on any given day. KeyMed allows the user to view multiple resources on one screen to compare calendars and reschedule appointments quickly and efficiently, minimiz-ing any inconvenience to patient and staff. The KeyMed Managed Care Interface prompts the user whenever a referral is required for a patient. Information is entered prior to the patient’s arrival — time and frustration for your patient and staff are significantly reduced. The First Available search feature allows your staff member to provide a patient with an ap-pointment that most accommodates his or her schedule. It allows searches by physician, loca-tion, appointment type, day of the week, date or even a specific time.
You can quickly view multiple schedules side-by-side for your practice. Then by simply double or right clicking the appointment slot, KeyMed® will allow the user to easily
schedule an appointment. By using the hover text feature, the scheduler will allow the user to view the details of the appointment (i.e., appointment reason, co-pay, appoint-ment notes).
Billing and Claims Processing
ICD-9 to ICD-10 Crosswalk
Post Charges, Payments and Adjustments at the Individual Charge Level
Post Charges from Superbills Easily Electronic Remittance Advice (ERA) Electronic Claims Filing
Easily Refile Claims by a Simple Checkbox Track Claims Filing History
Customize Charge Entry Screen by User Automatically Bill Patient after Insurance
Payments
Automatically Bill Secondary Insurance Automatically Distribute Payments for Line
Item Posting
Tracking of Promise to Pay Agreements. Online Insurance Collections with Drill
Down Capabilities
Simplify Accounts Receivable
Billing can be as unique as the individual who manages it. KeyMed® posting allows your
staff to post charges, payments and adjustments multiple ways — visit/transaction, bulk or line item. From the EHR the charges will appear in the Inbound Queue.
Visit/Transaction posting allows the user to post charges, payments and adjustments from the same screen with a patient tree view (see figure above). This screen allows for easy access to patient information (i.e., insurance information/copays, etc.). Bulk Posting provides the ability to use only the keyboard to post charges from a stack
of superbills.
Line Posting allows you to quickly enter insurance payments from your EOBs. Inbound Queue brings in charges from KeyChart EHR electronically but still allows
your billers to verify the CPT, diagnosis codes and insurance information.. The KeyMed posting section also offers automated features that you define. These fea-tures include timely insurance filing, re-filing, automated posting of co-pays and auto-distributing payments across visits.
www.keymedicalsoftware.com 888-953-9633
Don’t want to do the billing? Ask us about Revenue Cycle Management (RCM)? We can do your billing and collecting more efficiently and with less cost than doing it in-house.
Many Reporting Options to Provide You with the Information You Want
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The balance between patient healthcare and successful management of your practice’s business are two priorities you strive for eve-ryday. Understanding trends in your practice from procedure counts to insurance payment analysis can help complete a broader view of your business to allow for necessary decisions on scheduling and staffing.
Account Analysis allows user to combine data from patient account information, appointments and visits to create re-ports, letters, labels and envelopes. Users can save jobs to run them again in the future. Users can produce letters, patient reminders, envelopes, labels, reports or export the file to Excel. With KeyMed’s® advanced reporting tools, you have the ability
to quickly analyze information specific to your practice. There are 70+ standard reports available with KeyMed that allow you to enter multiple selections and save the defaults you want for easy reuse. Reports can be selected to be sent to the archive, file, printer or screen. They can be run immediately or queued to run on a certain date and time.
Our Online Analytic Processing, OLAP, is a software application for in -depth reporting and data mining. By pulling in specific pieces of data from your practice’s database you can visual-ize trends over days, months and years. Each report can be quickly exported to Microsoft’s Excel program for easy graphing. This allows your physicians to have the visuals they appreciate.
If these reporting options aren’t enough, we can have custom queries written just for you.
KeyChart
®
Electronic Health Records
Exclusively for Ophthalmology
Complete Exam Entry
Equipment Interfaces that include but are not limited to:
OCT HRT Autorefractors Autolensometer IOL Master Visual Field
Ophthalmology Exam Templates Pro-vided for Your Physicians
Drawings Specific to Ophthalmology Intraocular Pressure Trends to Easily
Track Your Glaucoma Patients Electronic Consent Forms Referral Letters
E-Prescribing
Patient Education Material Document Imaging Lab Results Entry Patient Tracking
Interfaces with Microsoft Word® so that
Your Documents Look Elegant and Professional
Auto-coding Option for Eye Codes and E&M Codes Using EyeCOR Coding Patient Portal for Medical Record
Infor-mation You Want Your Patients to See—Meaningful Use Compatible ICD-9 to ICD-10 Crosswalk
Interfaces with the IRIS Registry Use KeyChart on your iPad®, Surface™,
laptop or desktop computer, whatever suits your needs
Complete Exam Entry
KeyChart® is a state-of-the-art Electronic Health Records (EHR) software
package designed exclusively for ophthalmologists. KeyChart has been written in the latest Microsoft development tools and utilizes Microsoft's SQL data-base. With these technologies behind our software you can be assured that the system will function well within your practice no matter the size.
KeyChart comes preloaded with ophthalmology specific exam templates that can quickly and easily be customized to fit each physician in the practice. Just as there are no two people alike, we know and understand that there are no two Ophthalmologists who practice medicine in the same way. This is why Key-Medical has designed our software to fit each physician uniquely.
KeyMedical Software’s KeyChart® 5.0 receives
ONC-ACB 2014 Certification 07102014-2342-1
Give yourself the flexibility to have access to all your patient charts remotely.
This EHR Module is 2014 Edition compliant and has been certified by an ONC‐ACB in accordance with the applicable certification criteria adopted by the Secretary of the U.S. Department of Health and Human Services. This certification does not represent an endorsement by the U.S. Department of Health and Human Services or guarantee the receipt of incentive payments. KeyChart 5.0 from KeyMedi‐ cal Software, Inc. was certified on July 10, 2014 with certificate No. 07102014‐2342‐1for the following: ModulesTested:170.314(a)(1‐15); 170.314(b)(1‐5, 7); 170.314(c)(1‐3); 170.314(d)(1‐8); 170.314(e)(1‐3); 170.314(g)(2‐4)ClinicalQualityMeasurestested:CMS068v3; CMS069v2; CMS117v2; CMS131v2; CMS132v2; CMS133v2; CMS138v2; CMS142v2; CMS143v2; CMS155v2; CMS165v2; CMS167v2 Additionalsoftwareused: NewCrop, Surescripts Network for Clinical Interoperability AdditionalCosts:This certified product‐version may require, additional costs for the following ser‐ vices: If the client chooses the Software as a Service option, there will be monthly hosting fees, Monthly software support fee, which includes routine updates to the software, Setup – one‐time fee, E‐ Prescribing – monthly fee (§170.314(a)(1), §170.314(a)(2), §170.314(a)(6), §170.314(a)(7), §170.314(a)(10), §170.314(a)(15), §170.314(b)(3), §170.314(b)(4), §170.314(b)(5)(A)), Online portal service including secure messaging – monthly fee (§170.314(b)(1), §170.314(b)(2), §170.314(e)(1), §170.314(e)(2), §170.314(e)(3), §170.314(g)(2)),Registry reporting service – monthly fee, Process Clinical Quality Measures through popHealth – (§170.314(c)(1), §170.314(c)(2), §170.314(c)(3)) Contractual Obligations This certified product‐version will require the signing of a contract when purchasing the product. The term of the contract will vary by whether the Software as a Service option or the option for using an in‐house server is chosen. Technical or Practical Limitations: This certified product‐version is certified to Data Export criteria §170.314(b)(7)and can generate a set of export summaries in real time. However, we request that the mass export functionality for Data Export be used no more than once every 24 hours to ensure optimal system performance.
Now is Finally the Time to
Implement an Ophthalmic EHR in Your Practice
KeyChart® provides comparable efficiency gains for the clinical side of your practice that your Practice Management System has
proven to provide for the administrative side. Today your staff would find it difficult to function without your Practice Manage-ment System. We have found that offices quickly feel the same way about their Electronic Health Records System once it has been implemented. Comments that we often hear are:
“What took us so long to do this!”
“We would never go back to documenting on paper.”
“We are definitely a more efficient practice.”
KeyChart® allows you to quickly
document findings by a single mouse click or the touch of a stylus pen. Physicians can also create drawings by dragging in pathology stamps that will be saved within the exam summary for complete documentation of the physician’s findings.
Based on the exam documentation created by the technician and physician, KeyChart® will recommend the appropriate eye code and E&M code for the visit. This will keep the practice from under coding exams. "A review of 60,000 audits of physi-cian billing records conducted by the American Academy of Professional Coders (AAPC) client services division in 2012 found that 37% of the records either were undercoded or underdocumented, equating to an average of $64,000 in foregone or at-risk revenue per physician." 1
___________________________________________________________
Bendix, MA J Cracking the code: Top strategies for selecting appropriate E/M levels and documenting patient care, May 25, 2013. http:// medicaleconomics.modernmedicine.com/medical-economics/news/cracking-code
View Test Results from within KeyChart
®KeyChart® can connect with your
diag-nostic equipment and laboratories to bring in test results automatically.
View multiple images simultaneously
A red box around the pa-tient’s photograph indi-cates that not all patient demographic information has been entered for
Meaningful Use. A green
box indicates all data has been entered.
The patient at a glance screen provides doctors with a quick overview of history for problems, chief complaints, medical history, medications, allergies, CPT codes, new medications, insur-ance, images and other documents.
The red color shows this document needs the
physi-cian’s attention A list of documents within the patient’s
chart
A System Designed for Ophthalmology by Ophthalmologists
Each physician can continue to do exams as he/she has always done. KeyChart® has enough flexibility to improve the way physicians’
document, but not too much that they feel as though they have to program the system before it is ever used.
KeyChart will not only completely eliminate the chance of losing paper charts, but also automates the day in and day out duties such as prescription refills, referral letters, coding, transcription, etc. As a result of these time savings, we have seen practices actually add-ing patients to the schedule and makadd-ing decisions on what to do with the extra space that has been created by not havadd-ing paper charts to store. These are real benefits from real ophthalmology practices!
www.keymedicalsoftware.com 888-953-9633
The Benefits You Can Have By Using an
EHR In Your Practice
Increased Profit Margins
Increased Revenue
Increase in Staff Productivity
Consistency Throughout Practice
Better Patient Care
Reduced Space Taken By Paper
Charts
Remote Access to Charts
Improved Documentation
E-Prescribing
Meet Meaningful Use
Avoid Penalties
Use the IRIS Registry
NO MORE LOST CHARTS!
KeyChart
®interfaces with your autorefractor as well as
your lensometer. This allows for quick, easy and
error-free documentation.
The IOP Report will give the Physician a quick reference
to the history of the patient’s pressures, cup to disc ratio,
visual acuity and medications.
KeyOptical
®
Inventory/Dispensing
KeyMedical software has rounded out its software offering for our clients. Along with providing our clients a state of the art electronic medical re-cords and practice management system, KeyMedical also offers KeyOpti-cal®, our optical inventory package.
As you can see below, KeyOptical is a very easy system to read and under-stand. With the help of our clients we have developed a system that will work the way your optical shop works.
KeyMedical has capitalized on Microsoft’s .NET framework. This will help ensure that your practice is always at the leading edge of technology.
Order Entry
Order Tracking
Wireless Bar Code Inventory Scanning
Point of Sale Scanning
Inventory Management
Fully Integrated Billing
Integrated with FRAMES database
Bar Code Labels
Comprehensive Reporting
Rx Comes from KeyChart® EMR
Eyefinity Integration VisionWeb Integration Frames Lens Blanks Contact Lenses IOLs Miscellaneous
KeyOptical® allows your optical shop to order,
charge and dispense from a single software applica-tion.
The system can calculate your discounts and sales tax.
Quickly
add tints,
coatings
and
up-grades to
any lens
order.
KeyOptical® gives your practice the benefit of using the FRAMES database. This allows for quick and easy inventory tracking
using manufacturer UPCs with our wireless bar code scanner.
Obtain membership information, get authorizations, send claims and order through Eyefinity by entering the data only once in KeyOptical.
Place orders to VisionWeb labs without data reentry. Most spectacle lens laboratories are connected suppliers with VisionWeb. Also send orders to Eyefinity for VSP.
Calculate both costs and retail prices using your for-mulae at the press of a button.
Users can quickly and easily find if a frame is in stock from any location. KeyOptical®
util-izes bar coding functionality to help the practice ensure that the inventory count is up-to-date.
1. Not choosing a vendor that offers ophthalmic- specific software
If the software isn’t tailored for ophthalmology, you may not have the option to choose OD or OS in your EHR. You likely wouldn’t be able to easily enter refractions and visual acuities. You likely wouldn’t have a graph of your intraocu-lar pressures. You may not even have the ability to draw.
2. Not choosing software that is ONC Certified to the 2014 Edition of Health Information
Technology
If your EHR software is not ONC Certified HIT 2014 Edition, you will not be able to meet Meaningful Use for 2016 and 2017. This means you will automatically be taking the Medicare penalty. You would not be able to file your PQRS from your EHR.
3. Not choosing a vendor with US-based support and training employees
If your software vendor is trying to save money by employing overseas contractors to answer your telephone questions, they may not understand your questions and may not be able to provide answers in a timely manner. If the vendor chooses to use outside contractors for training, your training experience may be a waste of time and money if the contrac-tor isn’t knowledgeable in the software or if your pre-installation information isn’t passed to that person. Even if the con-tractor knows the software and receives your pre-installation information, you will likely never get to speak with him again after your training. You want trainers who will be available post training to answer questions.
4. Not seeing a full demonstration of the software
The best way to know what the software will do for you is to see a demonstration of the software you are interested in performed by a knowledgeable employee. Ask all of your questions. If there are functions your present software does, ask to see how this software performs like tasks. Don’t assume that just because your present software offers this feature that the new one automatically will. A good vendor will welcome your questions and will want you to feel comfortable with the software before you buy.
5. Not obtaining a complete quote before purchasing
A reputable vendor will provide a proposal showing you what software, hardware (if applicable), training, and support you will receive for your money. They will be able to answer your questions about what kind of hardware you need and what hardware you can use that you already have. They will be able to answer your questions about what kind of Internet connection you will need.
CRITICAL
Mistakes to avoid when
selecting the right software
www.keymedicalsoftware.com 888-953-9633
Even if you decide not to choose KeyMedical Software, please don’t make the
same mistakes these practices made...
www.keymedicalsoftware.com 888-953-9633
Don’t
gamble
with your practice!
These problems are all too common...
Problem:
The vendor you chose didn’t create a good conversion andimple-mentation plan for your practice’s specific needs.
Cause:
The vendor’s implementation staff did not spend time talking with youto determine your needs. They didn’t prepare to obtain data from your previous vendor in a timely manner. They didn’t prepare interfaces and connectivity prior to your training. Your practice wasn’t signed up with the clearinghouse so you could send your claims in a timely manner.
Result:
Your data isn’t converted on time to be put into your new system. Internet and hardware aren’t in place when you need them. Claims aren’t being paid because you aren’t signed up with the clearinghouse. Money isn’t coming in. Disaster!How to prevent this:
Question your vendor of choice on theirimplemen-tation process. Talk to references on how their implemenimplemen-tation was handled. If you have chosen a vendor and this process doesn’t seem to be going right, and if you can’t get answers that satisfy you that the process can get on track, check into cancelling this purchase.
Problem:
Unrealistic expectations from the salespersonCause:
The salesperson didn’t spend the time to show you what the softwaredoes and doesn’t do. Instead, the salesperson answered your questions with answers like, “Now you would expect good software to do that, wouldn’t you?” He didn’t tell you or show you how the software performed the feature you asked about, but he led you to believe that his software did what you wanted.
Result:
You didn’t receive the important features and services you expected.How to prevent this:
Ask to be shown how a feature works. Mostfea-tures can be demonstrated, but some feafea-tures such as sending claims to a clearing-house or posting ERAs probably can’t be demonstrated. Ask references about these features.
Our trainers will work with you to tailor the system setup and training to your needs.
Our EHR software is certified so you can qualify for the EHR Incentive Program (Meaningful Use).
We will provide you with an itemized proposal so you know exactly what is included and won’t have unpleasant surprises.
Our trainers have years of experience teaching clients how to successfully implement our software to insure your success.
Our developers have a great deal of experience in bringing in data from other systems so that you have it on time and correct.
We have support staff available to answer any questions that come up once the onsite training concludes.
We stand behind our software, installation, training and support.
Please don’t hesitate to call our references to verify this.
www.keymedicalsoftware.com 888-953-9633
The Choices You Make Today May Have
Unwanted Consequences
Tomorrow.
Software for ophthalmologists is a competitive business, and of course we would love to add you to our list of happy clients. We have been in business since 2002 and have heard numerous testimonials from our clients. We’ve also heard good reviews from peo-ple who went with other companies.
Unfortunately, what is all too common are the horror stories of practices that made the costly decision to move forward with other vendors only to find themselves with a mess on their hands. This is why it’s important to really look into the vendor you intend to use.
To protect yourself from doing business with vendors that give our industry a bad name, please review the facts outlined below:
FACT
KeyChart EHR is ONC-ACB certified for 2014—what you need to meet Meaningful Use in 2016 and 2017. You can verify this for us and any other software vendors by going to the http://oncchpl.force.com/ ehrcert website.
FACT
All KeyMedical trainers are US-based. They aren’t fly-by-night, outside sub-contractors who don’t know the software and aren’t prepared for your installation like some vendors use.
FACT
Your phone calls and emails are answered by responsive support staff members from our offices near Indianapolis, Indiana. Our staff speak your language and understand your ophthalmology practice’s needs unlike some vendors with call centers outside the US.
FACT
Our software is designed for ophthalmologists with direction from ophthalmologists. Our EHR handles ophthalmic drawing templates, interfaces with your ophthalmic equipment, handles OD, OU,OS with ease, and provides IOP graphs. Our software correctly handles claims, eligibility, patient portal and referrals in and out of your practice. Our point-of-sale optical shop software can handle your glasses, contact lenses and other items sold in your optical shop.
Software not designed for ophthalmology may not properly handle left and right eyes. It is unlikely that it can deal with refractions and intraocular pressures. Interfacing with your ophthal-mic diagnostic equipment is unusual. Forget about graphing your IOPs, and optical shop software is non-existent.
At Raleigh Ophthalmology, we use KeyMed for our practice management software. It has served us well since 2007—scheduling is quite simple and billing works well with payments received timely. It has customizable reports that capture data in different formats. We added KeyChart (EMR) in 2008. One feature we like a lot is the ability to customize templates based on the sub specialty aspects of our practice. We can also make changes on the fly which reduces the need to call support. We have had technicians join us from other prac-tices with EMR who have remarked how much they like our EMR due to the design and ease of use. It is a certified EMR and we have been able to attest each year for Meaningful Use.”
-Liz Parrott
Elizabeth (Liz) Parrott Administrator Raleigh Ophthalmology
ASOA President 2013—2014
www.keymedicalsoftware.com 888-953-9633
20 Point Quality Control Checklist
Protect yourself! Here are vital questions to ask.
Selecting the right ophthalmic‐specific software for your practice can be time‐consuming and confus‐ ing. To help you make the right choice for your practice, we provide you with the following checklist.
Feature KeyMedi‐ cal Soft‐ ware, Inc. Vendor 2 Vendor 3 Is the software ophthalmic‐specific? Yes Does the vendor offer onsite training? Yes Does the vendor offer free webinar training after implementation? Yes Does the vendor offer toll‐free support? Yes Does the vendor offer prompt responses? Yes Are the vendor's support staff US‐based employees and not outside con‐ tractors? Yes Does the software run in the Cloud if you prefer? Yes Does the software run on your own in‐house server if you prefer? Yes Can you view and enter data through the software on an iPad, tablet or computer of your choice? Yes Are appointment templates customizable? Yes Can you schedule appointments as far into the future as you want? Yes In addition to electronic claims does the vendor offer automatic posting of Electronic Remittance Advice? Yes Does the vendor offer automated eligibility checking? Yes Does the vendor offer integrated optical shop software? Yes Is the Electronic Health Records software ONC‐ACB 2014 Certified? Yes Does the EHR interface with the IRIS Registry? Yes Does the vendor offer Meaningful Use monitoring? Yes Are exams easily customizable by you or your staff members so calling the vendor and possibly paying for customization isn’t required? Yes Does the vendor offer twice annual users’ groups so you can meet and talk with other ophthalmologists and their staff members to get the most out of your system? Yes Does the vendor offer Revenue Cycle Management (RCM)? Yes Certainly on one page we cannot list every feature you might want, but this checklist will help you narrow your
choices. For a free, comprehensive checklist go to www.keymedicalsoftware.com/free‐ebook. You’ll receive not
only checklists but also a complete “how to” manual called, What Most Software Vendors Don’t Want You to
Know—Selecting and Implementing the Right EMR, Practice Management of Optical System for Your Ophthalmol‐
ogy Practice: A Step by Step Guide.
Do
you
want
some
help
figuring
out
which
software
is
right
for
you?
Call
Key
‐
Medical
Software
at
1
‐
888
‐
953
‐
9633
for
a
free
consultation.
Contact Us Today for a
Free Demonstration for
You and Your Staff.
1700 North Lebanon Street — 1-888-9KeyMed Lebanon, Indiana 46052 — (1-888-953-9633) [email protected] — www.keymedicalsoftware.com
This EHR Module is 2014 Edition compliant and has been certified by an ONC‐ACB in accordance with the applicable certification criteria adopted by the Secretary of the U.S. Department of Health and Human Services. This certification does not represent an endorsement by the U.S. Department of Health and Human Services or guarantee the receipt of incentive payments. KeyChart 5.0 from KeyMedical Software, Inc. was certified on July 10, 2014 with certificate No. 07102014‐2342‐1for the following: ModulesTested:170.314(a)(1‐15); 170.314(b)(1‐5, 7); 170.314(c)(1‐3); 170.314(d)(1‐8); 170.314(e) (1‐3); 170.314(g)(2‐4)ClinicalQualityMeasurestested:CMS068v3; CMS069v2; CMS117v2; CMS131v2; CMS132v2; CMS133v2; CMS138v2; CMS142v2; CMS143v2; CMS155v2; CMS165v2; CMS167v2
Additionalsoftwareused: NewCrop, Surescripts Network for Clinical Interoperability AdditionalCosts:This certified product‐version may require, additional costs for the following services: If the client chooses the Software as a Service option, there will be monthly hosting fees, Monthly software support fee, which includes routine updates to the software, Setup – one‐time fee, E‐Prescribing – monthly fee (§170.314(a)(1), §170.314(a)(2), §170.314(a)(6), §170.314(a)(7), §170.314(a)(10), §170.314(a)(15), §170.314(b)(3), §170.314(b)(4), §170.314(b)(5)(A)), Online portal service including secure messaging – monthly fee (§170.314(b)(1), §170.314(b)(2), §170.314(e)(1), §170.314(e)(2), §170.314(e)(3), §170.314(g)(2)),Registry reporting service – monthly fee, Process Clinical Quality Measures through popHealth – (§170.314(c)(1), §170.314(c)(2), §170.314(c)(3)) Contractual Obligations This certified product‐version will require the signing of a contract when purchasing the product. The term of the contract will vary by whether the Software as a Service option or the option for using an in‐house server is chosen. Technical or Practical Limitations: This certified product‐version is certified to Data Export criteria §170.314(b)(7)and can generate a set of export summaries in real time. However, we request that the mass export functionality for Data Export be used no more than once every 24 hours to ensure optimal system performance.
Competitive Price Match
GUARANTEE
KeyMedical Software is committed to delivering the highest quality software, training and support to you. As a part of this commitment, we understand that price is often an important factor when choosing a vendor. This is why we offer a Competitive Price Match Guarantee! If you have a quote for a comparable system, we will meet or beat that price. (May not be combined with any other discounts or offers.)
