How To PPT

(1)

Making Your Points With Power

(2)

Design Tips for PowerPoint

• _{Backgrounds – Templates} • Best fonts

• _{Bullets –– 6 is max} • _{Content is king!}

(3)

Know Your Audience

• Present information

relevant to this audience

• Stay focused on the

main topic

(4)

•

_{Match the mood}

•

_{Look professional}

•

_{Don’t get the blues}

• medium blues • navy blue OK OK

Pick a

(5)

Bluesy

templates –

_{templates –}

yikes!

_yikes!

Blue

diagonal

Soaring

Lock & key

(6)

Choosing Colours

• Use colours with “pop”, meaning the

words stand out against your background colour

• Dark backgrounds require light colours like

(7)

Bright

on

dark

Dark

on

bright

GOOD GOOD GOOD

Use high contrast colours

(8)

See for yourself …

• _{Which line is easier to read?} • _{Which line is easier to read?}

Which line is easier to read?

(9)

Choosing Colours

• Red text on a blue background

(10)

Choosing Colours

• Green text on a red background looks

(11)

Choosing Colours

• Light backgrounds need dark colours like

red or blue

• This colour changing is so much fun but

Dark backgrounds need light colours

(12)

Which is easier to read?

Once upon a time there lived a yellow bear named Pooh. He had a cat named Tigger and a law degree from Texas Tech. He was

allergic to chocolate.

Once upon a time there lived a yellow bear

named Pooh. He had a cat named Tigger and a law degree from Texas Tech. He was

allergic to chocolate.

Less visual

complexity

(13)

Be font savvy

Serif

Serif bad

•

Times New Roman

•

New York

Sans serif

Sans serif good

•

_Arial

•

Arial Black

•

Futura

(14)

Choosing Font Style

• Arial, Verdana, or Tahoma

• This is Arial 28 pt and you can easily read it.

• This is Tahoma 28 pt.

• This is Verdana 28 pt and it is very easy

(15)

Choosing Font Style …

• Times New Roman or _Courier

• Times New Roman 28 pt is difficult to read.

(16)

Choosing Font Style …

• “Welcome …” is in Comic Sans 32 pt is a

good font for a PLAYFUL presentation

• “HAPPY HALLOWEEN!” is in SCRIPT

(17)

Choosing Font Size

• _{Make sure lettering is big enough that people in the back of a room can read it.}

• What is best …

• 10 point

• 12 point

• 16 point

• 18 point • 24 point

(18)

Content is King!

•

Single phrases

•

Short lists

•

Questions

•

Quotes

•

Photographs

(19)

Observe the limit

25

(20)

A picture is

worth a

thousand words

PowerPoint more

visual

(21)

Chunking Text

Reading many lines of text tires the

audience out and distracts their attention from you and the excellent points you are making. “Chunk” information. I think four lines of text is enough in a chunk. If you are listing bullets of information as you are suppose to be doing in a PowerPoint

(22)

Chunking Text

• Reading many lines of text tires the

audience

• It distracts their attention from the

excellent points you are making.

• So …“Chunk” information.

(23)

Chunking Text …

• If you are listing bullets of information as

you are suppose to be doing in a

(24)

Don’t waste bullets

• use

• _no

• _more

• _than

• 6₆

(25)

Using Bullets

• Type phrases not sentences

• Maintain parallel structure

• Use the 666 Rule

(26)

Using Bullets …

PowerPoint provides a variety of bullets

Some are basic

 Others may surprise you

(27)

Use Spell Check

(28)

A poem …

• Ode To My Spell Checker

I have a spelling checker it came with my PC

It plainly marks for my revue, Mistake I cannot sea.

(29)

Adding Graphics

(30)

Don’t clutter

0 10 20 30 40 50 60 70 80 90

1st Qtr 2nd Qtr 3rd Qtr 4th Qtr

East West North

These our are sales from the past year

Meeting in the Conference Room Friday at 4

Colour #

available

(31)

Clip-art Hall of Shame

(32)

Finding Graphics

• On the Web

• Microsoft - dgl.microsoft.com/ • Google – www.google.com

• Create it yourself

• Create in Photoshop • Digital camera

• Scanner

(33)

Adding Sound

• Get the reader’s attention with sound

• Make sure sound is appropriate

• Use mouse over sounds for showing a

(34)

Using Animation

• Flying

•Dissolve

(35)

Using Charts …

0 10 20 30 40 50 60 70 80 90

1st Qtr 2nd Qtr 3rd Qtr 4th Qtr

Regional Sales (in millions)

0 10 20 30 40 50 60 70 80 90

1st Qtr 2nd Qtr 3rd Qtr 4th Qtr

(36)

Avoid death by …

•

Weird sound effects

•

Most transitions

•

Flying text

•

Strange animations

(37)

Do remember to…

• Thank the audience for their attention

(38)

Remember ..

• Design for your audience

• Pick a template that is not busy

• Use fonts & colours that are easy to read

• Use point form or chunks (phrases)

• Use images / graphics to reinforce topic

(39)

And finally …

• Whatever your choices, be consistent.

• Using the same headline and body text

fonts throughout a publication unifies it.

• Occasional departures from your standard

(40)

And finally …

• Whatever your choices, be consistent. • Using the same headline and body text

fonts throughout a publication unifies it.

• Occasional departures from your standard

(41)

And finally …

• Be consistent.

• The same headline & body

fonts unifies it.

• Occasional departures have

more impact.