Beyond the Border Action Plan Single Window Initiative. Canada/United States Data Alignment

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Beyond the Border Action Plan

Single Window Initiative

Canada/United States Data Alignment

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Single Window Initiative

Canada/United States Data Alignment Deliverable

BACKGROUND

:

The Beyond the Border Action Plan on Perimeter Security and Economic Competiveness sets

out a range of initiatives to promote security and support trade and economic growth in North

America. The Single Window Initiative (SWI) is one of the 32 initiatives announced under the

plan, which will facilitate trade by aligning regulatory approaches to protect health, safety and

the environment while supporting economic growth.

Action Plan Commitments

:

The Canada Border Services Agency (CBSA) and the United States Customs Border

Protection (US CBP) agreed to implement their respective single window programs to allow

traders to electronically submit all information required to comply with customs and other

government regulations. This information would then be assessed electronically by the

relevant government departments and agencies, resulting in border-related decision which

would be transmitted electronically.

In doing this:



Fully implement and, to the greatest extent possible, align their single-window

programs for imports entering our respective territories.



Convert the data requirements of all participating government departments and agencies

(PGAs) to electronic form by December 2013. In carrying out this conversion,

departments and agencies will review their existing regulatory requirements and

identify for conversion, only that information essential for regulatory purposes.



As an interim milestone for Canada, convert border-related decision processes, for at

least the top four priority PGA(s) to electronic form by December 2013. The Top 4

PGA(s) are Canadian Food Inspection Agency (CFIA), Department of Foreign Affairs

and International Trade (DFAIT), Health Canada (HC) and Transport Canada (TC).



As both countries integrate other government partners into their Single Window

systems, they intend to utilize a common design based on World Customs Organization

(WCO) principles.

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PURPOSE:

While the focus of the Single Window Initiative is to create the electronic environments for the

trade to report required data electronically, both Canada and the US are building separate

Single Windows.

It is understood that it is desirable to have a common language for trade,

both nationally and when possible, internationally. Traders who import into both Canada and

the US would benefit if the required data were harmonized between the two countries. Data

harmonization is the first step in the evaluation of a national Single Window for each country.

Since data is the heart of each country’s Single Window, data alignment was considered a

crucial first step and a major deliverable. Data harmonization under this initiative was

undertaken to accomplish the following:



Provide an understanding of the data required by the regulating agencies in the US and

Canada.



Establish common definitions of the data in each country through the use of the WCO

data model.



Provide data choices for those PGAs who have not completed their data requirements

for imports.



Provide the basis for subsequent harmonization of required data reporting by PGAs, on

both sides of the Canada/US border, who have the same responsibilities.



Provide insight into data requirement differences resulting from differing statutory and

legislative mandates on imports.



Provide mapping to the WCO data model as both CBSA and CBP have long supported

the WCO data model as the international standard.

METHODOLOGY

A team was established comprised of members from CBSA, Single Window Initiative, Projects

Division, and CBP, Import Safety and Interagency Requirements, International Trade Data

System Branch. This team met in Washington, D.C in December, 2011 and February, 2012

and held numerous conference calls to finalize the Customs Border Protection and Canada

Border Services Agency Participating Government Agency (PGA) Data Comparison (see

Appendix A).

The data mapping was accomplished through the following processes:



The CBP and CBSA PGA datasets were mapped to the WCO data model (version 3.2).



Align to WCO data model elements.



Identify the differences.



Determine reasons for unmapped data.



Review definitions to verify mapping.

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The results suggest that there are a few data elements collected by one country but not the

other. Of the 155 data elements supplied by the CBSA and CBP to represent the release/entry

and PGA requirements, the team was able to harmonize 143 (92%).

The differences are generally related to information required by each country for specific

system related purposes (e.g., Canada requiring a Priority Indicator for perishable goods for

system generated workload management) and information differences that arise in

country-specific regulations governing the regulated commodities; e.g., Surety Bond information for

US Department of Transport not required by Transport Canada

The following table (Table 1) lists the unmatched data elements and the reason for the

disparity.

92% of data similar for US/CAN

8% of data did not

match

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Differences

Additional

statement, coded

Priority Indicator

Canadian specific data element for

workload management purposes for

Priority shipments (e.g., Perishable

goods)

Surety, coded

SE Bond Holder,

DOT Surety Code,

Surety Code

US specific data element

Additional

document amount

DOT Bond

Amount

US specific data element

Guarantee

reference

identifier

Surety Code

US specific data element

Commodity

physical state,

coded

Commodity State Canadian specific data element

Package

dimensions -

Length

Can Dimension #3

US specific data element

Package

dimensions -

Width

Can Dimensions #1

US specific data element

Package

Dimension -

height

Can Dimensions #2

US specific data element

Free Trade Zone,

coded

Foreign Trade

Zone Number

US specific data element

Limit Date

Immediate

Transportation (IT)

Date

US specific data element

Additional

statement, coded

Release

Certification Code

US specific data element

Additional

document issuing

place, coded

LPCO Issuer -

Government

Geographic Code

Qualifier

US specific data element

Transport

Document

Number,

Transport

Document Type,

coded

Sub-House Bill

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different trade chain partners (US collects Ultimate Consignee from carrier while Canada

collects End-User from Importer) and differences in Privacy legislation (Admissibility

document information for driver/crew shared with US PGAs while Canada collecting these

documents in the future under authority of Immigration Refugee Protection Act and cannot

share with PGAs). However, as the information itself is being collected by both countries,

these subtle differences have been noted but the data alignment is considered a “match” by

both countries. (See Annex A for Details)

CONCLUSION:

The data mapping shows a high level of data similarity between the US and Canada. While we

did expect some differences, they were fewer than anticipated. The data mapping team

believes the product of this effort will be useful in stimulating future discussion between PGAs

on both sides of the US/Canadian border.

The concurrence of data required for imports by both Canada and the US should lend assurance

to the trade community. Upon acceptance of this deliverable by the CBP/CBSA Senior

Management Working Group, each country intends to use the attached information in

discussions with PGAs on the development of Single Window. Results of the data alignment

will also become part of the Canada/US Joint Trade Consultation strategy that each country is

committed to undertaking.

The results of this effort will also influence the direction of the WCO data model through the

requested inclusion of additional data elements. We hope these additions will broaden the

application of the WCO data model to other PGAs internationally.

Finally, the mapping of the data elements required for imports will remain dynamic as it may

be influenced by process changes on both side of the border. For example, the Simplified

Entry is changing the set of data elements supplied by the importer for entry of goods into the

US while relying on the carrier manifest report to supply other key pieces of information that is

currently reported by both parties. The data mapping team is aware that there is another

Beyond the Borders initiative (8b) that has undertaken a harmonization of cross border data for

security purposes. An additional effort should be undertaken to ensure that harmonization

decisions made by that team do not adversely impact the down stream data filings for entry.

Attachment: Annex A - Customs Border Protection and Canada Border Services Agency

Participating Government Agency (PGA) Data Comparison

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Match Data Element Name Declaration reference number

Entry Number Transaction Number

 

Definition

The number assigned to the entry. If the entry number contains less than nine positions, it is right justified. For additional information on valid entry number formats, refer to Appendix E of this publication.

Originator assigned "unique" 14-digit number for clearance of goods destined to the same importer.

Data

Source Importer Importer

Match Data

Element Name

Declaration

name, coded Entry Type Service Option Identifier

 

Definition

A code representing the entry type. Valid entry type codes are listed in Appendix B of this publication.

A code supplied by the originator to identify how the transaction is to be processed by the CBSA.

Data

Match Data

Message

function, coded Message function, coded Processing Indicator

 

Definition

A code representing the update action.

Code indicating the function of the document 1 = Cancel 4 = Change 5 = Amend 9 = Original Data

Match Data Element Name Additional statement, coded Priority Indicator Definition

Indicates the type of processing priority for a particular transaction

1 = Extended Release Privileges (ERP) > Identifies a transaction which pertains to a special release program. (e.g. Aerospace, Human Blood/Organs, or time sensitive goods)

2 = Driver Waiting/RUSH > Used to expedite post-arrival releases. DW at highway border ports, or approved client rushes at in-land ports or airports.

3 = DW/RUSH/ERP > Used to identify a post-arrival Driver Waiting, or RUSH, which is also associated with an ERP.

Data

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Match Data

Invoice Number Invoice Number Invoice Number

 

Definition

The invoice number as issued by the supplier.

The assigned invoice. Invoice number MUST be unique.

Data

Match Data Element Name Office of declaration, coded

District/Port of Entry Office of Entry

coded

 

Definition

A code representing the district/port of entry. Generally, the district code is the same as the District Code (except in the case of authorized cross district processing) contained in the block control header record (Record Identifier B); however, the port code may be any valid port within the given district. Record the district/port code where the

merchandise was entered under an entry or immediate delivery permit. Valid district/port codes can be queried through the Extract Reference File chapter of the publication

CBSA office Number where the goods are to be released

Data

Match

Data Element

Name

Date and time of arrival at first port of arrival in

Customs territory

Estimated Date of Arrival Port Of Entry Estimated

Date/Time of Arrival

 

Definition

A numeric date in MMDDYY (month, day, year) format representing the estimated date of arrival. Be sure to keep the estimated date of arrival current in the

Automated Commercial System (ACS). If the date needs to be changed, transmit a replace transaction and then a new

certification transaction for the entry.

ETA at CBSA Office of Entry for Release

Data

Source Importer Both

Match Data Element Name Government Agency Name, coded

Government Agency Code Government Agency Name,

coded

 

Definition

Three Character Code that identifies the PGA. Refer to Appendix Q for valid code

Government Agency Name, coded

Data

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Parties

Note 1: ** indicates that the US maps the Party information (text and coded) to R005 Role Code within the WCO DM Note 2: US and Canada collect Party, coded information for systems related purposes (e.g. Importer/Agent/Consignee/ Broker) and when available. Both countries have included textual Party and corresponding coded Party information in their maps to enable the Importer/Broker to transmit if available (e.g., Consignor/Vendor/Manufacturer)

Match Data

Agent - name ** Customs Broker Agent/Broker

 

Definition

Agent, representative, or a

professional Customs clearing agent who deals directly with Customs on behalf of the importer or exporter.

The name of the broker or agent or importer responsible for the CBSA clearance of the shipment at the Port of Clearance.

Data

Match Data

Agent, coded SE - Entry Filer Code Agent/Coded

 

Definition

A unique code assigned by CBP to all active entry document preparers. The Entry Filer Code occupies the first three positions of an entry number regardless of where the entry is filed. This code must be the same as the Entry Filer Code in the block control header record (Record Identifier B).

The name and address of the broker or agent or importer responsible for the CBSA clearance of the shipment at the Port of Clearance.

Data

Match Data

Importer - name ** Importer Importer, coded

 

Definition

Party on whose behalf a Customs clearing agent or other authorized person makes an entry.

Name and address of the entity that causes the goods to be imported and is liable for accounting for the goods and paying applicable duties and taxes, coded,

Data

Match Data

Importer, coded SE - Importer of Record Number Importer

 

Definition

A code representing the importer of record.

The Name and address of the entity that causes the goods to be imported and is liable for accounting for the goods and paying applicable duties and taxes, coded

Data

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Match Data

Buyer - name ** SE - Entity Name Purchaser/Buyer

 

Definition

Party to which merchandise or services are sold

Party to whom the goods are sold by the vendor. Must be

transmitted, if different from Importer/Consignee.

Data

Match Data

Buyer, Coded ** SE - Entity Name Purchaser/Buyer

 

Definition

Party to which merchandise or services are sold

Party to whom the goods are sold by the vendor, coded. Transmit, if different from

Importer/Consignee.

Data

Match Data

Carrier

Identification Carrier Code Carrier Identification

 

Definition

A code identifying the carrier. This code is required for air and sea shipments only at the current time. This code may be required in the future for other modes of transportation. If the mode of transportation code is 10 or 11 (vessel shipments), enter the appropriate 4-position Standard Carrier Alpha Code (SCAC) as issued by the National Motor Traffic Association Inc. This code is usually located on the bill of lading. If it is not, the carrier should be able to provide it. If the mode of transportation code is 40 (air shipments), enter the appropriate 2-position carrier abbreviation, left justified. For a description of the mode of transportation codes, refer to Appendix B of this publication. Air carrier codes may be obtained by querying the Extract Reference File. For additional information, refer to the Extract Reference File chapter of this publication. For entry type 06 (Foreign Trade Zone), do not input a Carrier code.

CBSA issued 4-digit carrier code. (Currently derived from 1st 4 digits of Cargo Control Number)

Data

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Match Data

Consignee -

name ** SE - Entity Name Consignee

 

Definition

Party on whose account the merchandise is shipped

The name and address of the ultimate party to which the goods are being "shipped to" as shown on the BOL/shipping document. Must be transmitted if different than Purchaser/Buyer

Data

Source Both Both

Match Data

Consignee, coded SE - Entity Code Consignee, coded

 

Definition

Party on whose account the merchandise is shipped

The ultimate party to which the goods are being "shipped to" as shown on the BOL/shipping document, coded. Must be transmitted if different than Purchaser/Buyer

Data

Match Data

Consignor -

name ** Consignor Consignor

 

Definition

Party which, by contract with a carrier, consigns or sends goods with the carrier, or has them conveyed.

Name and address of the party shipping the goods as stipulated on the BOL/shipping document.

Data

Source Importer Carrier

Match Data

Deliver to party ** SE - Entity Name Deliver to party

 

Definition

The name of the entity identified by the Entity Code

The name and address to which goods are physically delivered, if different than the consignee.

Data

Source Importer Carrier

Match Data

Deliver to party,

coded SE- Entity Code Deliver to party, coded

 

Definition

Code identifying the type of commercial entity being reported.

The name and address to which goods are physically delivered, if different than the consignee, coded.

Data

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Match Data

Exporter - name ** Exporter Exporter

 

Definition

Party who makes, or on whose behalf the export declaration is made, and who is the owner of the goods

Name [and address] of party who makes - or on whose behalf - the export declaration - is made - and who is the owner of the goods or has similar right of disposal over them at the time when the declaration is accepted.

Data

Match Data

Exporter, coded ** Exporter Exporter, coded

 

Definition

Party who makes, or on whose behalf the export declaration is made, and who is the owner of the goods

To identify the party who makes - or on whose behalf - the export declaration - is made - and who is the owner of the goods or has similar right of disposal over them at the time when the declaration is accepted, coded.

Data

Match Data

Manufacturer ** Manufacturer of goods, SE -

Entity Name Manufacturer

 

Definition

Party who manufactures the goods. Complete name (including company name if applicable) and address (street, city, location) of entity that manufactures, fabricates, labels, produces and/or packages products.

Data

Match Data

Manufacturer,

coded SE- Entity Code Manufacturer, coded

 

Definition

A code representing the invoicing party. Refer to CBP Directive 3500-13, dated November 24, 1986, for the formula to derive the code.

To identify the entity that manufactures, fabricates, labels, produces and/or packages products.

Data

Match Data

Grower NAD ** Crop Grower Grower

 

Definition

The party who grows crops The name and address of the

person or organization that grows commercial crops

Data

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Match Data

Grower , coded ** Crop Grower Grower, coded

 

Definition

The party who grows crops, coded To identify the name and address of the person or organization that grows commercial crops, coded

Data

Match Data

Notify party ** Notify Party, CAMIR - Notify

Party Name Notify party

 

Definition The person or organization to be _{notified concerning the transaction.} The party to be notified

Data

Match Data Element Name Notify party, coded

** Notify Party, CAMIR - Notify

Party Notify party

 

Definition

The person or organization to be notified concerning the transaction, coded.

The party to be notified

Data

Match Data

Seller - name SE - Entity Name Seller/Vendor

 

Definition

The name of the entity identified by the Entity Code

Party selling the goods to the purchaser or the person

consigning the goods to Canada. Must be transmitted in all cases.

Data

Match Data

Seller, coded SE- Entity Code Seller/Vendor, coded

 

Definition

Code identifying the type of commercial entity being reported

Party selling the goods to the purchaser or the person

consigning the goods to Canada, coded

Data

Match Data

Ultimate

consignee Line Item Ultimate Consignee Commodity End-User

 

Definition

A code identifying the line item ultimate consignee. If the ultimate consignee is reported in Record Identifier H2, there is no line item ultimate consignee.

The party who is actually importing/using the product in Canada (e.g., a physician in a specific hospital). Provide if different than Delivery Party

Data

Source Carrier Importer

Note: Canada does not collect Ultimate Consignee information from the carrier as this is considered a separate movement

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Match Data

Ultimate

consignee, coded Ultimate Consignee Number Commodity End-User

 

Definition

A code identifying the ultimate

consignee. If there are multiple ultimate consignee numbers to be reported leave this field blank and report them in the H5 record. If a 1 is reported in the consignee name and address field, leave blank.

The party who is actually importing/using the product in Canada (e.g., a physician in a specific hospital). Provide if different than Delivery Party

Data

Source Carrier Importer

Note: Canada does not collect Ultimate Consignee information from the carrier as this is considered a separate movement

as per regulations. However for PGA purposes, End-User will be required from the Importer.

Match Data Element Name Representative

person name Individual Name *See Note

 

Definition

Name of the Individual. If the name will not fit, complete PG 24 and fill out the remarks code (Individual name) and then enter the name in the remarks text field.

Note: Canada collects

representative/contact

information in Contact fields as part of Party Name and Address information, therefore this is considered a match with the US

Data

Match Data Element Name LPCO Authorized Party

** LPCO Authorized Party LPCO Authorized Party

 

Definition Party authorized by the LCPO

The Name and Address of the Party to whom the LPCO is issued

Data

Match Data Element Name LPCO Authorized Party, coded

** LPCO Authorized Party LPCO Authorized Party,

coded

 

Definition Party authorized by the LCPO

The Name and Address of the Party to whom the LPCO is issued, issued

Data

Match Data

Surety, coded SE Bond Holder, DOT Surety Code,

Surety Code

Definition

1. The three-digit surety code assigned to the surety company that underwrites the DOT conformance bond. 2. The surety code related to the bond. This code is required for single entry bonds

Data

Source Importer

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Match? Data Element Name Additional document amount

DOT Bond Amount

Definition The value of the DOT bond in whole

US dollars. Data Source Importer Match Data Element Name Guarantee reference identifier Surety Code Definition

The surety code related to the bond. This code is required for single entry bonds Data Source Importer

Locations

Match Data Element Name Place of

Acceptance e-manifest – place of receipt Goods Receipt Place

 

Definition

e-manifest – place of receipt Name of the place (City,

State/Province/Country) in which the goods are first taken over by the carrier, coded

Data

Source Carrier Carrier

Match Data Element Name Place of loading, coded

e-manifest – foreign port (Code –

schedule K) Foreign Port of Loading

 

Definition e-manifest – foreign port (Code –

schedule K)

Name of the freight terminal, rail station or other place at which the goods (cargo) are loaded onto the means of transportation being used for their carriage to Canada

Data

Source Carrier Carrier

Match Data Element Name Location of

goods, coded Location of Goods Location of goods, coded

 

Definition

A Facilities Information and Resources Management System (FIRMS) code. This code is a 4-position serial number. For additional information on FIRMS codes, refer to the Extract Reference File chapter of this publication.

The sub-location/warehouse code where the shipment is warehoused.

Data

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Match Data

Place of physical

examination Inspection or Arrival Location Place of physical examination

 

Definition Code or free form text indicating site of

inspection.

Identification of a place where goods are to be examined if this place is different from the location identified as part of the CBSA Location of Goods field or in the Facilities/Registered Facilities fields

Data

Match Data Element Name Place of physical examination, coded

Inspection or Arrival Location Code Place of physical examination,

coded

 

Definition

For example, FIRMS or Facility Codes, DUNS, etc. See Appendix T in this publication for valid code.

Identification of a place where goods are to be examined if this place is different from the location identified as part of the CBSA Location of Goods field or in the Facilities/Registered Facilities fields

Data

Match Data Element Name Registered

facility name Entity Name Registered facility name

 

Definition

Name of the Entity involved in this transaction if no DUNS, FIRMS or Facility identifications are supplied.

Registered Facility where the commodity been further processed, captured or cultured prior to arriving in Canada or will be processed, captured or cultured upon importation into Canada.

Data

Match Data Element Name Registered facility name, coded

Entity Number Registered facility name,

coded

 

Definition Identifier for the Entity.

Registered Facility where the commodity been further processed, captured or cultured prior to arriving in Canada or will be processed, captured or cultured upon importation into Canada.

Data

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Match Data

Source country,

coded Country Code Source country, coded

 

Definition

This data element is mandatory for the Lacey Act. A two-letter code that identifies where the harvest, growth, production, processing sale, or catch took place or raw material came from. Valid codes are in Appendix B of this document (IG PGA Message Set)

Identifies the country where the harvest, growth, production, processing sale, or catch took place or raw material came from.

Data

Match Data Element Name Source geographic region

Geographic Location Source geographic region

 

Definition

The state, province, or geographical location (example, North Atlantic Sea) where the harvest, growth, production, sale, or catch took place, or the source.

For ocean geographic location, use codes in Note 2. For State or Province location, enter the appropriate code from appendix B. Otherwise, enter the location

Region

(State/Province/Geographical location) where the goods have been harvested, grown, produced, processed, caught or raw material came from.

Data

Match Data Element Name Country of

origin, coded Country of Origin Country of Origin/State

 

Definition

The International Organization for Standardization (ISO) country code representing the country of origin. Valid ISO codes are listed in Appendix B of this publication.

To identify the country in which the goods have been grown, produced or manufactured. If country of origin is U.S., provide US State Code.

Data

Commodity Detail

Match Data Element Name Description of

goods Hazardous Material Description Description of Goods

 

Definition

Free form text describing the hazardous material.

Plain language description of the nature of a goods

sufficient to identify it for HS Code purposes

Data

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Match Data

Commercial

description Commercial Description Commercial description

 

Definition

A clear description of the commercial invoice line item in English. Broad, generalized language is unacceptable, as are tariff descriptions. Commercial description is not the same as the Harmonized Tariff description. Provide the description according to other agency instructions.

A clear description of the commercial invoice line item in English. Broad, generalized language is unacceptable, as are tariff descriptions. Commercial description is not the same as the Harmonized Tariff description. Provide the description according to PGA instructions

Data

Match Data Element Name Commodity name

1. Common Name (Specific) 2. Common Name (General) 3. Trade

Name/Brand Name

1. Common Name (Specific) 2. Common Name (General) 3.

Trade Name/Brand Name

 

Definition

1. The specific portion of the common name of the merchandise being imported if the scientific name is unknown 2. The general portion of the common name of the merchandise being imported if the scientific name is unknown 3. The make of the product by manufacturer or distributor from the label or invoice

1. The specific portion of the common name of the

merchandise being imported if the scientific name is unknown

2. The general portion of the common name of the

merchandise being imported if the scientific name is unknown

3. The make of the product by manufacturer or distributor from the label or invoice

Data

Match Data Element Name Commodity

name qualifier Model Commodity name qualifier

 

Definition Code or name of the product

A name or a term that identifies the goods that are assigned by a seller as distinct from those of other sellers, also known in legal terms as trademark. A brand helps to identify one item, a family of items, or all items of that seller

Brand Name Commodity

Common/Commercial Name Make/Model of Vehicle Common Chemical Name Pathogen Name

Scientific Biological Name

Dangerous Goods Shipping Name

Data

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Match Data

Commodity

category Category Code Commodity Category

 

Definition

Code that further describes the reported commodity.

See Appendix T (Category Code

Specific category of commodity necessary to distinguish it from another commodity

Classification of Device (MD) Type of Tires (VIT)

Vehicle Class (VIT) Crop Kind (PNvT)

Data

Match Data Element Name Commodity category qualifier

1. Scientific Species Code 2. Category

Type code 3. FWS Description Code Commodity category qualifier

 

Definition

1. This includes Fish and Wildlife Service (FWS) Wildlife Category codes

2. Code to describe the reported commodity category -- See Appendix T (Category Type Code) 3. FWS

Description Codes assigned by FWS. See Appendix T (FWS Description Codes)

Qualifier to indicate specific category of commodity necessary to distinguish it from another commodity

Data

Match Data Element Name Commodity identifier

Globally Unique Product

Identification Code Commodity identifier

 

Definition

The number used to uniquely identify the commercial product or commodity in the global supply chain, e.g., the GTIN or UPC Code number.

Unique identity number used to uniquely identify the

commodity in the global supply chain, e.g., the GTIN, UPC Code, DIN, TSN.

Data

Match Data Element Name Commodity identifier type

Globally Unique Product

Identification Code Qualifier Commodity identifier type

 

Definition

Code indicating the type of globally unique number used to identify the commercial product or commodity, e.g., Global Trade Item Number (GTIN) or Universal Product Code (UPC).

Code indicating the type of unique number used to uniquely identify the commodity in the global supply chain.

Data

Match Data Element Name Commodity

Identity number Item Identity Number Commodity Identity

 

Definition

Number that is used for the commodity, for example, VIN number, serial number, tag number, engine number.

Unique identifier of the commodity as affixed by the Manufacturer/Producer; e.g., SN, VIN, Tag Number, Engine Number

Data

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Match Data Element Name Commodity identity number qualifier

Item Identity Number Qualifier Commodity identity number

qualifier

 

Definition

The qualifier identifies the type of number that is used for the commodity, for example, VIN number, serial number, tag number, engine number.

Code to indicate the type of unique identifier as affixed by the Manufacturer/Producer.

Data

Match Data Element Name Commodity value

1. PGA Line Value

2. PGA Unit Value Commodity value

 

Definition

1. The value associated with the PGA line number in whole dollars

2. The value of the lowest unit of measure reported in PG26. Two decimal places are implied

Value of commodity as determined by the Invoice

Data

Match Data

Customs value Line Item Value

Total Entry Value Value for Duty

 

Definition

The line item value in whole dollars. The total entered value of the entry in whole dollars

Provide the total value of all

goods on the shipment in Canadian funds.

Data

Match Data Element Name Commodity lot

number Lot Number Commodity lot number

 

Definition

The lot number that the

manufacturer/producer/grower assigned to the product.

The lot number that the manufacturer/producer/grower assigned to the product.

Data

Match Data Element Name (Month and year of manufacture)

Manufacture Month and Year Manufacture Month/Year

 

Definition

The month and year the product (or component) was manufactured. The format is MMCCYY (month, century, year). For entering the century and year only, use positions 57-60. Positions 55-56 should be zero filled.

Manufacturing Month/Year of the commodity.

To be provided only if not included in Commodity Lot Number/Identity or Identifier Information.

Data

(21)

Match Data

Assigning Party,

coded Lot Number Qualifier

Commodity Lot Number qualifier

 

Definition

Code of the entity that assigned the Lot number.

1 = Manufacturer 2 = Seller 3 = Grower 4 = Producer

Code of the entity that assigned the Lot number.

1 = Manufacturer 2 = Seller 3 = Grower 4 = Producer

Data

Match Data Element Name Commodity classification 1. UN Dangerous Codes 2. Hazardous Class Code 3. EPA Hazardous Waste Code

4. Product Code Number 5. Tariff Number ** UNDG also

transmitted via manifest

Commodity classification

 

Definition

1. The code used to identify dangerous material

2. Hazardous material class code specifying the kind of hazard for a material

3. The code EPA has assigned to hazardous waste

4. Identifier number of the commercial product

5. The appropriate duty/statistical reporting number under which the article is classified in the Harmonized Tariff Schedule of the United States Annotated (HTS).

Classification of commodity as required by PGA, g., CBSA HTS, DOT UNDG

Data

Match Data Element Name Commodity classification type

Product Code Qualifier Commodity classification type

 

Definition A code indicating the type of product

number used to identify the product.

A qualifier to describe the commodity classification, e.g. Harmonized Tariff Schedule (HTS), Export Control Classification Code (ECCC), UNDG Code list, International Code of

Zoological Nomenclature (ICZN)

Data

Match Data Element Name Commodity classification name code

1. Scientific Genus Name 2. Scientific Species Name 3. Scientific Sub Species Name

Commodity classification name code

 

Definition

1. Scientific Genus Name of the merchandise being entered

2. Scientific Species Name of the merchandise being entered

3. Scientific Sub Species Name of the merchandise being entered

Provide Scientific Name if commodity regulated by the following:

CFIA: Aquatic Animal Health Program

DFO: Aquatic Biotechnology Program, New substances Verification Program

Data

(22)

Match Data Element Name Commodity Characteristic Text Commodity Characteristic Description Commodity characteristic text   Definition

Free form description of the

commodity, either to supplement the above data elements or in place of the above

Description of Commodity, such as goods grading, colour, gender, age, quality, etc., that distinguishes it from similar commodity

Data

Match Data Element Name Commodity characteristic code

Commodity Qualifier Code Commodity characteristic

code

 

Definition

A code indicating the type of essential or distinctive attribute or quality of a commodity

See Appendix T (Commodity Qualifier Code)

Code to indicate characteristic for the commodity; e.g., Blue, Grade A, Male, etc.

Data

Match Data Element Name Commodity characteristic qualifier

Commodity Characteristic Qualifier Commodity characteristic

qualifier

 

Definition

This code specifies the type of characteristic for the product, for example, qualifier can be for color, gender, age, crop year, etc.

See Appendix T (Commodity Characteristic Qualifier)

Qualifier to indicate type of characteristic for the commodity; e.g., colour, gender, age, etc.

Data

Match Data Element Name Intended use,

coded Intended Use Code Intended use, coded

 

Definition

The code indicating the intended use base code of the product optionally followed by the intended use subcode. Refer to Appendix R for valid codes

A code to identify how a product will be used within Canada: i.e. consumption, animal feed or processing.

Data

Match Data Element Name Intended use,

text Intended Use Description Intended use, text

 

Definition

If “For Other Use” (980.000-000) code is used, then a free text description of the intended use is mandatory.

Identification of how a product will be used within Canada: i.e. consumption, animal feed or processing.

Data

(23)

Match Data Element Name Commodity physical state, coded Commodity State Definition

Code to indicate Physical state of commodity, e.g., live, dead, fresh, frozen, liquid, gas

Data Source Importer Match Data Element Name Additional Statement, coded

Live Venomous Wildlife Code Live Venomous Wildlife Code

 

Definition

Code of "Y" (Yes) indicating the shipment of live wildlife contains venomous species. No other code is accepted.

Code of Y Indicates that the shipment contains live venomous species.

Data

Match Data Element Name Constituent element or component name

Name of the Constituent Element Constituent element or

component name

 

Definition The specific name of the ingredient.

Article/Component of an article

Breakdown of specified material within the commodity, e.g. asbestos, milk solids

Data

Match Data Element Name Percentage of constituent element or component

Percent of Constituent Element Percentage of constituent

element or component

 

Definition

The percent of the ingredient in the product. Examples: percent of plant material, percent of asbestos, percent of milk fat, percent of the recycled material. Three decimal places are implied.

Percentage of constituent element or component

Data

Match Data Element Name Constituent element or component quantity

Quantity of Constituent Element Constituent element or

component quantity

 

Definition

The specific quantity of the identified element contained in the product. For example, quantity of plant material. Two decimals places are implied.

Constituent element or component quantity

Data

(24)

Match Data Element Name Constituent element or component active ingredient indicator

Constituent Active Ingredient Qualifier

Constituent element or component active ingredient

indicator

 

Definition Active ingredient = “Y” if yes, blank if

no.

Constituent element or component active ingredient indicator

Data

Match Data Element Name Commodity process type description

Commodity process type description Commodity Process

 

Definition

Processing Description - Text describing the processing methods. Mandatory if “Processing Type Code 017 - Other” is used

A description of the method used by the manufacturer or producer regarding the method or other process applied to the commodity.

Data

Match Data Element Name Commodity process type description, coded

Commodity process type

identification Commodity Process, coded

 

Definition

Processing Type Code - The code identifying the method of processing used to make the product. This includes fishing/method to catch fish.

See Appendix T (Processing Type Code)

A description of the method used by the manufacturer or producer regarding the method or other process applied to the commodity, coded.

Data

Match Data Element Name Commodity process duration

Processing Start Date / Processing

End Date Commodity process date/time

 

Definition

The date when the processing for the product started. The format is MMDDCCYY / The date when the processing for the product ended. The format is MMDDCCYY.

The date/time that the

commodity process, method or procedure took place

Production Date Code (FSP) Main assembly Year/ Month

Data

Match Data Element Name Additional Statement, coded

Item Type Commodity Process Item

Type

 

Definition

Identifies whether the information provided is for a product or a component.

P = Product C = Component

Identifies whether or not the process was completed on the product or a component(s) of the Product

Data

(25)

Match Data Element Name Commodity temperature category

Temperature Qualifier Commodity temperature

category   Definition Temperature Category A= Ambient, F=Frozen

R=Refrigerated/Chilled, D=Dry Ice H=Fresh, U=Uncontrolled

P=Flashpoint

Provide Code to indicate Temperature Category A= Ambient, F=Frozen R=Refrigerated/Chilled, D=Dry Ice H=Fresh, U=Uncontrolled P=Flashpoint Data

Match Data Element Name Actual

temperature Actual Temperature Actual temperature

 

Definition Reported temperature. Two decimals

places are implied. Provide actual temperature

Data

Match Data Element Name Additional

statement, coded Location of Temperature Recording

Temperature Recording Location

 

Definition

Identifies recorded temperature is for A = product

B = container C = conveyance

Identifies recorded temperature is for

A = product B = container C = conveyance

Data

Match Data Element Name Criteria conformance text Affirmation of Compliance

Description Criteria Conformance, Text

 

Definition

Text describing the information required by the PGA. See Appendix T (Food & Drug Affirmation of

Compliance Qualifier Codes) of this publication for valid codes.

The actual text that's provided on the Compliance or

Information label affixed to the commodity

Data

(26)

Match Data Element Name Criteria conformance code 1. Conformance Declaration

2. Affirmation of Compliance Code Criteria Conformance Code

 

Definition

1. This number corresponds to the box number from the PGA form. (Example, if DOT HS-7 box 2B is checked, enter “2B”). If no box numbers exist, use the Conformance Criteria/Affirmation of Compliance Description field in the PG24

2. A code used to affirm compliance with FDA requirements. If the

merchandise is subject to BTA, use this field to report the appropriate

affirmation of compliance information, not reported elsewhere. See Appendix T (Food & Drug Affirmation of Compliance Codes) of this publication for valid codes.

Code to describe the specific conformity with statutory and regulatory requirements. Code ? = Compliance Label affixed

Code ? = Compliance Letter Provided

Code ? = Label Registration Code ? = Product Label affixed to the product which will be sold in Canada

Data

Match Data Element Name Additional

statement, coded Inspection/Laboratory Testing Status

Importer Request for Inspection

 

Definition

Enter one of the following codes: R = Request for inspection

S = Inspection previously scheduled P = Inspection previously performed

If requesting an inspection, PG21 Point of Contact information is required

Pre-arrival request for mandatory Inspection (e.g. CFIA Veterinary inspections)

Enter one of the following codes:

R = Request for inspection S= Inspection previously scheduled

P = Inspection previously performed

Data

Match Data Element Name Requested government service date and

time

Requested or Scheduled Date/Time of Inspection; Date/Time of previous

inspection Importer Requested Inspection Date/Time   Definition

Date (MMDDCCYY) format. Military time (hour, minute) format (Example: 1015: this represents 10:15 am.)

Date/Time for requested mandatory Inspection format CCYYMMDD:0000

Data

Match Data Element Name (Harvesting Vessel Characteristic type, coded)

Commodity Harvesting Vessel Characteristic Type Code

 

Definition

A code indicating the type of conveyance characteristics for the vessel harvesting the commodity, e.g. overall length, name, flag.

Data

(27)

Match Data Element Name (Harvesting Vessel Characteristic)

Commodity Harvesting Vessel Characteristic

 

Definition

The term or numeral commonly used when referring to the distinguishing feature or property of the vessel used for harvesting the commodity.

Data

Commodity Quantity/Size

*The US and Canada are both following UN/ECE Recommendation #20 in mapping Units of Measure for both Commodity Size and Quantity fields and agree that their respective datasets match in this area.

Match Data

Commodity

count Cartons Containing Wildlife Commodity Count

 

Definition Indicate the quantity of cartons in the

entire shipment containing wildlife.

The Qty of regulated Items in the shipment

Data

Match Data Element Name Gross weight item level

Commodity Gross Quantity (Individual Unit) -- for UOMs of

weights

Commodity Item Level Gross Weight

 

Definition

Pertaining to the Individual unit, including any packaging, but excluding weight of the carrier's equipment. Two decimals are implied. "Commodity Gross Quantity (Individual unit) is required when "Unit of Measure (Individual unit - gross)" is reported in positions 50-52 of this record.

Gross weight of the item, including packaging

Data

Match Data Element Name Commodity Count

Commodity Gross Quantity (Individual Unit) -- for UOMs of

counts

Commodity Item Level Gross Weight

 

Definition

Pertaining to the Individual unit, including any packaging, but excluding weight of the carrier's equipment. Two decimals are implied. "Commodity Gross Quantity (Individual unit) is required when "Unit of Measure (Individual unit - gross)" is reported in positions 50-52 of this record.

Gross weight of the item, including packaging

Data

(28)

Match Data

Net Net Weight Commodity Net Quantity (Individual

Unit) -- for UOMs of weights

Commodity Item Level Net Weight

 

Definition

Pertaining to the Individual unit, excluding all packing and packaging. Two decimals are implied.

"Commodity Net Quantity (Individual unit) is required when "Unit of Measure (Individual unit - net)" is reported in positions 35-37 of this record.

Net weight of the item, excluding all packaging

Data

Match Data Element Name Commodity Count

Commodity Net Quantity (Individual Unit) -- for UOMs of counts

Commodity Item Level Net Weight

 

Definition

Pertaining to the Individual unit, excluding all packing and packaging. Two decimals are implied.

"Commodity Net Quantity (Individual unit) is required when "Unit of Measure (Individual unit - net)" is reported in positions 35-37 of this record.

Net weight of the item, excluding all packaging

Data

Commodity Packaging Information

Match Data

Package

Hierarchy Package Hierarchy Package Hierarchy

 

Definition

A description of the level of packaging, e.g. inner, intermediate, outer, shipment level

Data

Match Data Element Name Package Level

Indicator Packaging Qualifier Package Level Qualifier

 

Definition

This code identifies the level of packaging for the product. Outermost (largest) packages to the innermost (smallest) packages. There can be up to 6 levels of packaging. If reporting only one level, show the total quantity for the item

Identifies the level of packaging for the product. Outermost (largest) packages to the innermost (smallest) packages. There can be up to 6 levels of packaging. If reporting only one level, show the total quantity for the item

Data

Match Data Element Name Number of packages Quantity Total Nbr of Packages/Shipment Level  

Definition The total quantity for the packaging

level.

Provide Total number of Packages at the

shipment/consignment level

Data

(29)

Match Data Element Name Total number of packages Quantity Number of Packages/Package Level   Definition

Enter the quantity associated with the lowest level of the bill number being reported. It is the smallest exterior packaging unit.

Provide total number of packages at the package level

Data

Match Data Element Name Package filler

description Package Filler Package Filler

 

Definition Type of filler used within the package,

such as hay, paper, and plastic.

Description of type of package fillers, such as paper, plastic, hay

Data

Match Data Element Name Packing material description, text

Package Material Packing material description,

text

 

Definition

The type of material used to package the product, such as wooden crates, metal boxes, glass bottle.

Data

Match Data Element Name Commodity dangerous goods packing group code

Packaging Group Code Dangerous Goods Packing

Group

 

Definition Hazardous Group 1 = great danger 2 =

medium danger 3 = minor danger

The level of hazard inherent to dangerous goods. Packing Group 1 = Most dangerous Packing Group II - Moderate danger

Packing Group III = Lease dangerous. Class 2, Gases, Blass 6.2 Infectious Substances and Class 7 Radioactive Materials are not assigned any Packing Group. Infectious substances are assigned a risk group

Data

Match Data Element Name Packing method

description Packaging Method Packing method description

 

Definition

The method used in packing the product e.g. shrink-wrapped. Valid methods are listed in Appendix B under

Shipping/Packaging unit codes.

The method used in packing the product e.g. shrink-wrapped. Valid methods are listed in Appendix B under

Shipping/Packaging unit codes.

Data