Advanced PowerPoint 2003

Advanced PowerPoint 2003

Contents

•

Introduction

2

•

Adding Images from the Web and images.MD

to your Presentation

2

•

Inserting Video into PowerPoint

6

•

Inserting a Hyperlink

7

•

Combining AutoShapes and Custom Animation

8

•

Using the Drawing Toolbar to Create a

Custom Animated Graphic

10

First, a word about Copyright – The web is filled with great clip art and images. Before using any image from the Web, be sure you know if it is protected by copyright or not. Most images are copyright protected, and you should get permission before using them. We are going to use a government website for Project 1: Adding Images from the Web, since most government material is not copyrighted.

For more information on using images and other copyrighted information under Fair Use (use in an educational setting) go to: http://www.lib.virginia.edu/acquisitions/copyright/

Advanced PowerPoint 2003 Class

Welcome to the Advanced PowerPoint class!

Class Objectives

Learner will:

1. Be able to add images from the Web and an image database 2. Be able to insert and play a movie in a PowerPoint slide 3. Be able to add a hyperlink on a slide

4. Be able to insert an animated shape

5. Be able to combine shapes, textboxes, clip art, and custom animation to add motion to slides

INTRODUCTION

§ Open PowerPoint.

§ Create a Title Slide with a title such as “Have a Heart” and a subtitle with your name and contact information.

§ Click on the New Slide icon from the shortcuts menu.

§ _{Under Content Layouts menu, choose Blank Slide to begin} Project I.

PROJECT I: Adding Images from the Web and images.MD to

your Presentation

In this project you will learn how to add images from the Web to your slide.

§ _{The first image you will copy and paste from a .gov Web site.}

§ The second image you will download from a medical image Web site, save to your

STEP 1 - Finding Images on the Web

§ _{Open your Web browser}

§ Type www.google.comin the browser's address box

§ Click on Images to get into Google’s Image Search

§ _{Click on Google's Advanced Image Search feature}

The Advanced Image Search feature will allow you to specify imagesfrom government websites (.gov domain) since they are usually copyright free.

§ Type heart anatomyinto the search box (the default setting is search all the words)

§ Scroll down the page to Domain/Site and type in .gov (government)

STEP 2 - Copy and Paste an Image from the Web § _{Click on one of the heart images}

§ _{Click on full-sized image to get a larger image}

§ _{Right-click on the image and select Copy}

§ From the Taskbar, click on PowerPoint to take you back to your presentation

§ Right-click on your blank PowerPoint slide and select Paste.

§ To resize your selected image, click on it and use the corner sizing handles

§ Insert a Text Boxon your slide and type Anatomy of the Heart

§ Right click on the text box and choose Format Textbox

§ _{Choose a white fill color and black for the line color.}

§ Drag the text box down to cover up the heading that came with the image. If the textbox

does not cover the image heading from the Draw menu choose Order and Bring to Front.

Using a filled text box to cover part of an image can be a quick fix. If you do not choose a line color, the box will blend in perfectly with the white background.

§ Go back to the heart image Web page and select and Copy its URL

STEP 3 -- Saving and Inserting an Image from images.MD

§ _{Open your Web browser.}

§ Click on the Home button to reach the Library’s Web page.

§ Click the How-Do-I?link under Library Services heading.

§ _{Click this link underthe Create Presentations heading}

§ Under Resourcesclick images.MD

images.MDis a searchable online encyclopedia of medical images including charts, graphs and illustrations.

• Click Advanced Search

§ Type heart in the keyword search box

§ Select Illustration/Schematic/Artwork for image type

and Anatomy forclinical descriptors.Submit your search by clicking this icon

§ Click on one of the heart images to select it

§ Click on the magnifying glass icon to view full size image

§ _{Right mouse click this larger image and select Save Picture as}

§ _{Save to C: drive >AdvPPclass folder} (type a new file name if desired)

§ Click PowerPoint on your taskbar to get back to your presentation

§ Insert a new blank slide

§ _{From the top menu select >Insert >Picture >From File}

§ Find your heart image in >C: drive >AdvPPclass folder and click on it to add it to the PowerPoint slide

§ _{Insert a text box under the image and type}

Congratulations!

PROJECT II: Inserting Video into PowerPoint

Inserting a video clip into a PowerPoint slide is an easy process, if the movie files are in a

compatible file format. These files include AVI and MPEG movies. Other common video types

(QuickTime, RealPlayer, etc.) may play fine on your computer, but will not play within the PowerPoint presentation.

First, follow the steps below to insert and run your movie in PowerPoint. If your movie doesn’t play, then try some of the workarounds below.

STEP 1 - Inserting a Video Clip

§ Open a new Title Only slide to insert your movie in

§ Make the title “Heart”

§ _{Click on Insert >Movies and Sounds >Movie from File}

§ Locate the movie file "heart_anatomy.mpg" in C:\AdvPPClass folder. Select it,

click OK

§ _{PowerPoint will ask “Do you want your movie to play automatically in the slide}

show? If not, it will play when you click it”. For this class, answer No

§ _{Click on Format>Background and choose a dark background color for your slide}

§ Click on >View >Slide Show. The movie should run when clicked on in the PowerPoint slide

IMPORTANT: Always keep your movie file in the same folder as your PowerPoint presentation. For example, if your PowerPoint presentation is on c:/mydocuments, then your movie must be in this folder as well. If you burn your presentation to a CD, or save to a USB drive, you must copy both the .ppt file AND the movie file.

WORKAROUNDS: Workaround Hint #1

Sometimes your movie will play on your computer through a player such as QuickTime or Windows Media Player, but will not play directly in your PowerPoint slide. When this happens, you can show your movie by creating a hypertext link on your PowerPoint slide to the movie.

1. Create an object or text on the slide from which you want to show the movie 2. Click on >Insert >Hyperlink

3. Type or Copy/Paste the URL to link to it. Or, use the Browse feature to locate the url 4. Click OK

You now have a link on your slide. When you run your slide show, clicking on this link will launch the multimedia player and your movie. We will be covering this in depth in Project III.

Workaround Hint #2:

Use special software to convert your movie to a format that is compatible with PowerPoint. This software is available in the Library’s Media Studio. Converting movie files is usually simple, taking just a few minutes. Please ask the LRC staff for help.

More Information:

Finessing video into PowerPoint is nothing to be afraid of:

http://www.presentations.com/presentations/creation/article_display.jsp?vnu_content_id=1000622353

PROJECT III: Inserting a Hyperlink

You can hyperlink a connection from one slide to another slide, to a custom show (a presentation within a presentation), to a Web page, or to a file. The hyperlink itself can be text or an object such as a picture, graph, shape, or Action Button.

In this project you are going to hyperlink text to a Web page. For this to work when showing your presentation, you will need a live Internet connection.

STEP 1 – Hyperlink from Text

§ _{Insert a Text Box and type More Videos from the National Library of Medicine’s}

Visible Human Project

§ Bold your text, increase the Font Size, and select the text

§ Click on >Insert >Hyperlink

§ The Insert Hyperlink dialog box will open.

§ Under address, type http://www.nlm.nih.gov/research/visible

Congratulations!

PROJECT IV: Combining AutoShapes and Custom Animation

You will be inserting a pyramid AutoShape, ungrouping the pyramid, inserting text boxes, using custom animation and inserting an animated clip art image in this project.

STEP 1 - Inserting a Pyramid Autoshape and Ungrouping the Pyramid § Insert a blank slide

§ Click on AutoShapes, then More AutoShapes

§ Scroll down to find the pyramid shape and click on it to insert it onto your slide

§ _{Make sure the pyramid is selected. Click on Draw, and select Ungroup} STEP 2 – Adding Text and Animation to AutoShapes

§ Right click on each pyramid section to view dialog box. Select Add Text

§ _{Type in text for each section:}

o Meat Fish (top pyramid section)

o Low-Fat Dairy Products o Fruits and Vegetables

o Whole Grain Products (Bread, Pasta, Brown Rice etc.)

§ Click on the bottom section of the pyramid to begin custom animation

§ Click on Slide Show and Custom Animation

§ Click on Add Effect, Entrance, More Effects and Bounce. Repeat the Bounce effect for each section of the pyramid

STEP 3 - Adding an Animated Figure and Drawing a Custom Path § _{Click on Insert >Picture >Clip Art}

§ _{Type runner in the Search For box}

§ _{Under All media types, select only Movies, uncheck the other boxes, and click >Go} § Click on a clip art figure to insert onto slide

§ Drag the runner to the bottom left of the pyramid

§ _{Click and drag on the} green circle on the clip art figure, rotating the figure to run up the pyramid

§ Make sure your animated figure is selected.

§ _{Click on:} >Slide Show >Custom Animation >Add Effect

>Entrance

>Choose an entrance style for your animated figure, such as Box § Next add a Motion Path:

§ Click on:

>Add Effect >Entrance >Motion Paths

>Draw Custom Path and Freeform

§ Use your mouse to draw a path for your figure running up the side of the pyramid,

double-clicking to end the path

§ Add a text box, and type “Don’t Forget Daily Exercise!”

§ Rotate the selected text box on an angle using the green rotating tool

§ _{Choose an Entrance for the text box. Using the Re-order tool,}

move this text box up to Step 5, so it will appear just before the runner.

Congratulations!

Congratulations!

Congratulations!

Congratulations!

PROJECT V: Using the Drawing Toolbar to Create a Custom

Animated Graphic

Introduction

Create an animated graphic of an ion channel (a feature of a cell, including those in the heart). Copy, paste, and group your shapes, add arrows to indicate movement, and add custom

animation.

STEP 1 - Select shapes from the Drawing Toolbar to create your graphic § Insert a blank slide

§ _{Add gridlines to help with lining up the graphics:} >Draw >Grid and Gridlines >Display Grid on Screen

§ Select an oval shape from the Drawing Toolbar and draw a small oval on your slide

§ Double click on the oval to bring up the Format Auto Shape dialog box

§ _{Fill the oval with a new color you select}

§ _{With the oval selected, hold down the Ctrl key and press D. This will duplicate the oval} § Drag to place the oval slightly overlapping the first one. Create several ovals in a

horizontal line by using Ctrl D

§ Group your ovals by holding down the SHIFT key, and selecting each oval, click on

Draw and Group to group the ovals together

§ _{With the grouped ovals selected, use Ctrl D to create three more sets of ovals} § Drag the oval groups to the correct positions as in the example above

§ Select a rectangleshape from the Drawing Toolbar and draw a rectangle.

§ Fill the rectangle with another color, and make a duplicate

STEP 2 – Insert Block Arrows to indicate direction for the ions § _{Create an “ion” with the oval tool and change the fill color}

§ _{Use Ctrl D to duplicate it, change the second ion’s fill color to a different color} § _{Place one ion on the top left of your slide and the other on the bottom right of your}

slide (refer to drawing on page 9)

§ _{Click on AutoShapes and Block Arrows and select a curved arrow that will indicate}

downward movement

§ _{Ctrl Dthis arrow to create an exact duplicate of it for the other ion} § _{Change the fill color of your arrows to match the ion colors}

§ Rotate one of the arrows to create upward movement

§ Insert a Text Box and type Ion Channel in a Heart Cell

STEP 3 – Use Custom Animation to indicate the movement of the ions § Copy and Pastethis slide, from Outline view, onto a new, blank slide

§ Delete the block arrows from the new slide

§ _{Animate the path of each ion to follow the path of the deleted arrows} § _{Select >Slide Show and >Custom Animation}

§ _{Click on each of the ions and select:} § Add Effect

§ _{Motion Paths} § _{Draw Custom Path} § _Freeform

Draw two ion paths through the channel, similar to this example.

In the Task Pane, click on drop down arrow for the second oval, and select Start with Previous In Slide Show view, your ions will move through the channel and stop where you double-click to stop the motion path.

Congratulations!

Acknowledgement: Project material for Project V is © Faculty of Medical Sciences Computing, School of Medical Education Development, University of Newcastle upon Tyne, UK, and is used with permission.