Microsoft SharePoint and EMC Documentum: A perfect combination

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Microsoft SharePoint and EMC

Documentum:

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Agenda

Case Study: Akzo Nobel

The EMC Approach to the Sharepoint integration

Functionality available in the client Functionality available on the server Benefits for the administrator

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Agenda

Case Study: Akzo Nobel

The EMC Approach to the Sharepoint integration

Functionality available in the client

Functionality available on the server Benefits for the administrator

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Microsoft SharePoint Server 2007 SharePoint Environment SharePoint Sites SharePoint INFRASTRUCTURE Basic Document Mgmt Search Web Publishing Basic Records Mgmt Workflow Unified Services ECM Services Library Services Security Metatdata Policies

SharePoint sites

Office files

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Documentum Repository

EMC Documentum Platform

Repository Services Desktop Integration Business Process Management Regulated Content Mgmt Digital Asset Mgmt Auto Classification Federated Search Transformations XML Services Info Rights Mgmt

Trusted Content Svcs Backup & Recovery

Lifecycle Mgmt

Records Mgmt Process Services

Advanced Content Services

Integrated Archiving Storage Optimization

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Separate Worlds at Akzo Nobel

Lifecycle Mgmt

Records Mgmt Process Services

Integrated Archiving Storage Optimization Imaging SharePoint Environment SharePoint Sites SharePoint INFRASTRUCTURE Basic Document Mgmt Search Web Publishing Basic Records Mgmt Workflow Unified Services ECM Services Library Services Security Metatdata Policies

SharePoint sites

Office files

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Agenda

Case Study: Akzo Nobel

The EMC Approach to the Sharepoint integration

Functionality available in the client Functinality available on the server Benefits for the administrator

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Content Services for SharePoint 2007

Overview:

Leverage native

SharePoint and Office

user experience as an

alternative client to the

Documentum repository

All content and artifacts

are stored in unified

Documentum repository

Sharepoint

SAP Microsoft

Office & DCO

Web Parts & Web Services Application Server

Webtop DAM DCM

Benefits

• Right client experience for the right job

• Single security model applied regardless of application

• An “official” copy of all business content in a single repository • Extend advanced content management capabilities to SharePoint

Lifecycle Mgmt Records Mgmt

Process Services

Integrated Archiving Storage Optimization

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Agenda

Case Study: Akzo Nobel

The EMC Approach to the Sharepoint integration

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Workflows: Connecting People

People and Process

support people,

people-to-application and people-to-application-to-people-to-application within and between companies

Dynamic User Model

dynamic user selection, groups, roles, automatic delegation, proxies, workload balancing, re-work policies

Controls both Content and Data

Flow

content and data and to the right people, applications, and companies

Workflow Building Blocks

proliferate best practices

Integrated Project Collaboration

allows for people-managed exceptions

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V 1.0 V 1.1

V 2.0

Manage - The Power of Lifecycles in EDM

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Renditions

Document Transformation Services

(MS Word, Excel, PPT, WordPerfect, Postscript)

Media Transformation Services

(Thumbnailing, Storyboarding, Low-res previewing, XMP support (read/write), Timecoding)

Advanced Document Transformation Services

(MS Project, Visio, AutoCAD, Multi-page TIFF, PageMaker, Active Storyboard, Bookmarks & Hyperlinks, Transformation UI)

Audio/ Video Transformation Services & Medical Imaging Transformation Services

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Collection of related documents under a parent document

Synched check-in/check-out of components

Assemblies are snapshots of the virtual document at a point in time Virtual documents used for:

XML chunking

Dynamic content assembler Custom Root (Parent) 1.01.1, Approved 1.2, Current Book Chapter 1 Chapter 2 Node (Child) Node (Child) (Component) 1.0 1.1, Current

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•Direct access to admin settings for site managers •Declare entire folder as a record •Declare and classify individual documents

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Agenda

Case Study: Akzo Nobel

The EMC Approach to the Sharepoint integration

Functionality available on the server

Benefits for the administrator

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Add-on Services provided by

EMC-Documentum

 Document & Image Processing  Digital Asset Management

 Business Process Management  Content Archiving

 Compliance

 Enterprise Report Management  Flexible, dynamic IRM

 Document Lifecycle Management  Virtual and compound documents  Transformation Services

 Automated Classification  XML Content Management

 Multi-vendor environment

 Support for heterogeneous infrastructures  Multilingual search

 Compound records management  Document disposition

 Automated Forms Processing  Rendition management

 Thumbnails, conversions, etc.

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Chunking

Leverages VDM and relationships Facilitates reuse

Validation (DTD or schema)

Ensures compliance to business rules

Storage

Define what cabinet/folder hierarchy to store chunks

Automatic attribute population

Intelligent content & personalization

Link management

Ensures all supporting files are managed

Assign lifecycle and security

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Classification & Categorization

 Automatic metadata population  Taxonomy-based categorization  Multiple XML-based taxonomies  Rules-based classification Metadata Keywords: Category: Competition Nokia Motorola LG O2 Asia Mobile Phone Wireless LAN Tri-band O2 Asia

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Fax CD-Rom Paper Email Wireless Portals

Dynamic Content Publishing

Dynamic Content Charts Logos Graphics Publication Channels Text Documentum ECM Platform Structured Data RDBMS Dynamic Content Services User defined business rules for content assembly

Content reused and formatted for publication across

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Report Management

Accepts all types of structured content

Transforms to PDF (or AFP) Add form overlays or graphic elements

Extract attribute metadata

Build/use a taxonomy based on metadata

Import into the repository

Populate Documentum attributes Initiate workflows based on rules Assign security

Assign life cycle

“Logical Document” bursting (pdf and afp)

Various Types of Structured Files:

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Records Management

Records/Retention Management

 Corporate file plan

 Unified retention policy engine  Retention enforcement

 Freeze hold & disposition  Auditing and reporting

GLOBAL CONTENT REPOSITORY

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Delivery Services

CD-ROM

Print

Wireless

Global Intranet/Extranet/Internet Sites

Content Server

Syndicate

Other Organizations

Server Farm Management

Site Caching Services

 High Availability Web access

Site Deployment Services

 Manage global Web servers

Content Distribution Services

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Add-on Services provided by

EMC-Documentum

 Document & Image Processing  Digital Asset Management

 Business Process Management  Content Archiving

 Compliance

 Enterprise Report Management  Flexible, dynamic IRM

 Document Lifecycle Management  Virtual and compound documents  Transformation Services

 Automated Classification  XML Content Management

 Multi-vendor environment

 Support for heterogeneous infrastructures  Multilingual search

 Compound records management  Document disposition

 Automated Forms Processing  Rendition management

 Thumbnails, conversions, etc.

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Agenda

Case Study: Akzo Nobel

The EMC Approach to the Sharepoint integration

Functionality available on the server

Benefits for the administrator

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Version Manage Publish Archive Retire Create/Capture

Content Object Lifecycle

Contract 12/5 TCO $ 16/7 TCO $$ 24/7 TCO $$$ SLA 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 Time Value & Costs Draft Negotiation Signed New Addendum Period

Review _DisputeLegal

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Content that has not been accessed/updated for a specified period Content is owned by a user and/or group

Object is made a record

Object in a particular location in the repository (e.g. cabinet or folder) Object property contains a specific value (e.g. type = “Artwork”)

Content is part of the result set from a query

Content Addressed

Storage Regular File

System Mid-tier Array _{High End Array}

(Distributed HSM)

EMC Archiving Platform with CSS

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Rich Media Email / IM Desktop & File System SharePoint Web Paper Applications & Reports Classify Retain Migrate Discover

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Matter Vault – based on EMC Archive

2

Partner Products & Services Retention Products • RPS & RM • EmailXtender/Janus • Centera Retention Services 1

Collect & Hold Products

• Infoscape (file servers, laptops, desktops) • EmailXtender/Janus (email)

• DiskXtender (fileservers)

• Archive Services for Sharepoint, Notes • Archive Services for Reports

Processing & Review Products

• Legal Investigator • Analytics

• Legal Review Ramps

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Agenda

Case Study: Akzo Nobel

The EMC Approach to the Sharepoint integration

Integration products overview

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Content Services for SharePoint

EMC Documentum / SharePoint 2007 Integration

Products

Leverage SharePoint interface as a client to Documentum

Suite of Documentum Web Parts:

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Archive Services for SharePoint

Content Services for SharePoint

EMC Documentum / SharePoint 2007 Integration

Products

Leverage SharePoint interface as a client to Documentum

Suite of Documentum Web Parts:

Documentum Folders Documentum Inbox Documentum Subscriptions Documentum Files Documentum Favorites Documentum Workflows Documentum Search

Archive content created in SharePoint to centralized, enterprise infrastructure based on Documentum

Microsoft SharePoint and EMC Documentum: A perfect combination