REDEFINING THE MFP CONCEPT
REDEFINING THE MFP CONCEPT
Enterprise Archiving For
Multi Function Products from
Overview
Overview
As firms of all sizes search for
As firms of all sizes search for
more ways to run efficiently
more ways to run efficiently
and cut costs, increased
and cut costs, increased
attention is being paid to
attention is being paid to
capturing and managing paper
capturing and managing paper
documents and electronic
documents and electronic
content as a source of cost
content as a source of cost
savings.
Sharp's Open Systems Architecture SDK (OSA - SDK) allows in-house developers, independent software vendors (ISVs) and
systems integrators (SIs) to deliver customized Java / .Net -based solutions hosted on Sharp MFPs. This robust software platform enables third parties to combine their own solutions with Sharp's industry-leading hardware and extends Sharp's leadership as the preferred document solution partner.
Hardware OS Custom application Copy SDK Printer Scanner Basic service Hardware OS Custom application Copy SDK Printer Scanner Basic service Fax
Doc Management – by our definition:
Introduction to DM
Sharing existing information within
the organisation in the
most timely
manner ...
… not when it arrives….
“I don’t need to know
everything, I just need to
know where to find it when I need it”
Vision:
Vision:
Right Information within the
Right Context to the
Right Person at the
Right Time for the
An enterprise DMS application with An enterprise DMS application with
embedded architecture now with
embedded architecture now with
SHARP
SHARP MFPMFP’’ss..
Archive records from the MFP panel Archive records from the MFP panel
without having to go back to a PC &
without having to go back to a PC &
index.
index.
Access archived records from any PC Access archived records from any PC
over a LAN / WAN using a standard
over a LAN / WAN using a standard
Internet Explorer
Internet Explorer..
Benefits..
oasis
oasis
-
-
Architecture
Architecture
Oasis server
EXISTING NETWORK
USERS
DataBase
oasis – Enterprise Document Management System
Search Stations
With oasis, it takes no
With oasis, it takes no
more than
more than 5
5
simple steps
simple steps
to archive your documents
to archive your documents
1
1 22 33 44 55
The Process
eBizArchive
Human Resources
Finance
Employee File cv Invoice LPO’s
Step 2: Select the Index
Step 2: Select the Index
-
-
Invoice
Invoice
oasis
Human Resources
Finance
Employee File cv
Step 3: Place
Step 4: Enter META DATA on the MFP panel Step 4: Enter META DATA on the MFP panel
Invoice No 1234
Month Feb
Year 2009
Type Sales / Purchase
A customer can decide what meta data is required by them for a
“Document Type” e.g. Invoice in this case. No restrictions on
Number of Fields & type.
Drop down field String field
Step 5: Search over a LAN / WAN Step 5: Search over a LAN / WAN
Archiving
Archiving
-
-
Process
Process
Start
End
… Search from any PC over Network (LAN / WAN)
Scan & Index
An enterprise DMS application with An enterprise DMS application with embedded architecture now with
embedded architecture now with
MFP
MFP’’ss..
Archive records from the MFP panel Archive records from the MFP panel without having to go back to a PC &
without having to go back to a PC &
index.
index.
Access archived records from any PC Access archived records from any PC over a LAN / WAN using a standard
over a LAN / WAN using a standard
Internet Explorer
Internet Explorer..
Oasis Benefits..
Unlimited user accounts / access to Unlimited user accounts / access to
the Archive system.
the Archive system.
Zero restrictions to number of Zero restrictions to number of
Document Types / Index Fields
Document Types / Index Fields
Assist list with dropdown menu Assist list with dropdown menu
Supports touch scanning direct to any Supports touch scanning direct to any
permissible index.
permissible index.
Administrator Login Access for Security Administrator Login Access for Security
Tasks
Tasks
Email, Print, and Fax Archived Email, Print, and Fax Archived
Documents
Documents
Features..
Markup and annotation, Image editing Markup and annotation, Image editing
, Version control, Document Append,
, Version control, Document Append,
Barcode recognition available from
Barcode recognition available from
standard PULL SCAN using oasis Scan
standard PULL SCAN using oasis Scan
client application from a Read/Write
client application from a Read/Write
user PC.
user PC.
Access oasis from any number of Access oasis from any number of
MFP
MFP’’ss
Supports Archiving of documents in Supports Archiving of documents in
both Color & Mono , Simplex &
both Color & Mono , Simplex &
Duplex..
Duplex..
Features..
Modules
Modules
oasisScan Oasis 4 MFP
oasisserver
Records are business critical
and the basis of business continuity
100% Enterprise Digital Archiving Solution!!!
oasis creates archives quickly and easily at the press of a button.
oasis with SHARP OSA enabled MFP enables us to provide a True Enterprise Document Management solution.
oasis is the application which adds infinite value to our SHARP MFPs.
Conclusion
Conclusion
As the flow of information continues to
As the flow of information continues to
accelerate in business, OASIS Archiving
accelerate in business, OASIS Archiving
solution will quickly progress from being a
solution will quickly progress from being a
nicety to a necessity
