Hire Technology Quick Start Manual Tutorial - Students

New Hire Technology Quick Start Manual

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Novell (network) (page 2)

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GroupWise (email) (page 5)

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Schoolwires (webpage) (page 6-8)

o Required elements o Section Editor Help Card

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Novell

Instructions for logging in to your Novell account:

When logging in to Novell there are several factors that you need to be aware of.

Troubleshooting Tips:

If you are having difficulties logging in, the first thing you need to do is check your settings. From the main Novell log in window, click on the Advanced button.

1. When the Novell login window expands, the login settings will appear. Your context string should look something like “Teachers.KMS.MS.HumbleK12”. If it is not correct, click on the

Contexts button and browse to find your correct context. Make sure you choose the appropriate

path for your campus. The campuses are now divided into elementary, middle and high schools. Please refer to the following:

AS – Administrative staff (ADM, ISC, FAC)

HS – High Schools (AHS, CATE, HHS, KHS, KPHS, QHS, SCHS)

User IDs will be the fi rst initial of the first name and the first six letters of the last name. Example: John Davison would be ‘jdaviso’ *If you have less than 6 letters in your last name, you would put all letters. The maximum is 6 letters.

In the event of a duplicate, Novell, GroupWise and Call Logging (HEAT) User IDs will be the first in itial of the first name, the first initial of the middle name and the first six letters of the last name.

♦ Example: Login: MKMALLOY ♦ Password: MKMALLOY1234

For first ti me users, the Novell p assword will be the User ID plus the last four digits of the social security number.

♦ Example: MMALLOY1234

Your first password is assigned by technology services. After that, you choose your Novell password. You will be prompted

periodically to change your password. The system will not allow you to re-use a previously used password.

NOTE: There are some exceptions depending on what your Novell login window looks like.

♦ If you have a drop down for the Location, you want to make sure you have selected the correct Location. ♦ If you do not have an Advanced button, you will have

to type your context string in manually. The information below will explain how you figure out what your context string is. After you know what the context string is, you can skip to # 3.

♦ Click on the + to expand the group where

your campus is located, ie. “MS” for Middle School.

♦ Click on the + next to your campus in the list

to expand your campus information.

♦ Select which best describes your position: You

will need to determine if you are a “Teacher”, “User” or “Student”

♦ Here is an example of what your path should look

like:

o Teachers.KMS.MS.HumbleK12

♦ Click OK when you have finished selecting the

2. Next you will need to make sure the Server is correct. If the server is not your campus server, you will need to type in the name of your server manually. All campus servers will be the ‘campus initials-FS’. For example: KMS-FS, WCE-FS, ISC-FS, etc.

3. If you do not have the Advanced button try the following:

♦ In the Username box you will need to manually type your context string.

* Begin with a period before you type your context string. See example below.

The Novell login gives you access to the necessary files and software. After you login, click on My Computer. You will see the network areas to which you have access. The area named the same as your Novell ID is your personal file space. When you save files, save them to your network file by choosing Save As and clicking on the down arrow in the Look In box and choosing your personal file space. Whenever you log in to a computer in your building, you will have access to your personal files. You also have access to common files. These are areas that are accessible by others. The Staff common folder is accessible by all faculty and staff in the building but is not accessible by students. The Student common folder is accessible by all faculty, staff, and students. Students also have personal files areas named with their login in. Those files are located in the Student directory and are organized by the student login (first initial, last initial, last four digits of the students ID, for example CF0988)

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GroupWise

GroupWise is the email program. Click on the GroupWise icon. If you are logged on as yourself to the

computer you are using, you get the password screen. Enter your password. GroupWise passwords do not expire.

If you are not logged on as yourself, you can still use GroupWise. At the password screen, click cancel. Then you get a dialog box to enter both username and

password. Your username is the same as Novell, first initial and first six of last name.

You can access your GroupWise account over the Internet. The direct link is http://webmail.humble.k12.tx.us/gw/webacc

But if you forget that, just go to the district homepage http://www.humbleisd.net go to the Employee

Tab, and find the link to GroupWise Web Access. Click on the link to login to GroupWise.

NOTE: You must have a GroupWise password set before you can access GroupWise Remote via the Internet.

IF YOU HAVE AOL, logon to AOL and minimize it. Open Internet Explorer and then to the steps above.

Your school email address is:

O

Schoolwires

Humble ISD provides all teachers with an account to maintain a webpage. The recommended minimum information to be included on a teacher home page is:

1. Name

2. Subject/grade level taught 3. Telephone Number

4. Email address 5. Conference Period 6. Tutoring times

7. Grading Scale – ie: Summative/Formative 8. Weekly Assignments (updated weekly)

Also consider including a picture, worksheets/handouts, project instructions, links to online materials such as online textbook and online tutor.

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Logging On

1. From ANY Humble ISD website, click Sign In.

2. For the username, type: (First Initial)(First 6 letters of last name) example: jmartin (This is also your Novell Login)

4. You will be given the password during training. 5. Click the Sign In button.

Centricity ™ 4.3

Section Editor Help Card

The calendar is accessed in your list of pages. If you do not already have one, you can add it as a new page. You can only have one calendar per section.

Enter new events one of three ways:

1. Double click on the day to enter a quick event. 2. Click on the New Event tab to enter a detailed event. 3. Import several events at once by preparing a CSV file

and clicking on the Import Events tab.

View event details by clicking on the event in the calendar view. You can assign categories, request that the event get posted on another calendar, or create event registration.

Site Manager

In order to edit your section, you must first be assigned Section Editor privileges. This is done by either your Site or Subsite Director.

To open Site Manager you must do two things:

1.Sign in to your site

2.Navigate to your section on the website

Once you have completed these two steps you will see the Site Manager button in the top-right corner. Click on the

Site Manager button to open Site Manager in a new window. Now you are ready to add pages, edit content, and

upload files!

 Use the Viewing Tabs to view your changes on the End-User site.

 Create new pages by clicking on the

New Page button or selecting the Pages

drop-down menu.

 Edit an existing page by clicking on the page name.

 Obtain the URL for any page by clicking on the URL button.

 Rename any page by clicking on the

Rename button.

 Select the Options button to restrict viewing of a page to certain

individuals.

 Delete any page by clicking on the

Delete button. Workspace Tabs

Viewing Tabs Main Menu Bar

 Save documents and images in your section’s own Files & Folders.

 Create folders within folders to keep items organized.

 Upload files individually with the Upload button or use the Batch

Upload feature to upload more than five files at a time.

 Copy the URL for any file by clicking on the URL button.

 Rename any folder or document by clicking on the Rename button.

 Save documents and images automatically when inserting them from your computer or network by using one of the Insert wizards. These items will be saved in the root folder.

Tools Menu

If your organization has purchased any Premium

Enhancement Modules, they are

Centricity ™ 4.3

Section Editor Help Card

Send an E-Alert: Notify subscribers when content changes on a page.

Two actions are required to communicate using E-Alerts:

Insert a link:

1. Type and highlight the text to which you would like to link. 2. Click on the Insert Link icon:

3. Select one of the following options from the Insert Link wizard and follow the instructions: a. Insert a link to another site, section, or page…

b. Insert a link to an email address… c. Insert a link to a different website...

d. Insert a link to a bookmark* on the same page… (Note: You need to insert a bookmark first before linking to it with the Bookmark icon.

Insert an image:

1. Place your cursor where you would like the image to be. 2. Click on the Insert Image

icon:

3. Choose an image from:

 Your computer

 Your site (Files &

Folders)

 The Shared Library

 OR the Clip Art Library (if available).

4. Browse for the image you would like to insert.

5. Choose the size of the image to be inserted (thumbnail, medium, large, or custom) if inserting from your

computer . This can always be changed later.

6. Enter Alt. text for ADA compliance.

7. Adjust the height and width of the image, set alignment and border if desired. 8. Click on Insert Image.

Insert a video or sound clip:

Link to a file: To insert a link to a file click on the Insert File Link icon:

The Editor

 When editing any page you will generally be working with a version of the Schoolwires® _{Editor. This is the}

window that you see here.

 Working with the Editor is very similar to working with a Microsoft Word® _{document. In fact, many of the}

icons may already be familiar to you.

Insert text: Place your cursor in the Editor and start typing.

Cut, Copy & Paste:

 You can cut, copy and paste text from other documents by using key strokes or the icons in the Editor:

 If you are cutting and pasting material from a Microsoft Word® _{document, use Paste with Word to}

prevent difficulty with formatting in the future.

 You can use the Paste Text Only button to remove all of the formatting from the source document.  You can also use simple Paste; this retains most formatting from the source document, but might not