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Email security at the

highest level

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JULIA

MailOffice

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Global protection for your emails

• Statistics module: graphic rework of parameters like number of emails per time unit, number of cryptographic operations, etc.

• parameterizable in very small units, enabling adjustment to individual business requirements

• independent of clients, providing more security at low costs

• Corporate Identity can be adapted entirely (webmailer) • compliant with multi-level security (infrastructure resists

to disasters, respecting secrecy demands)

Convenience

With JULIA MailOffice your whole email communication via in-ternet is protected. Furthermore with the integrated encryption of JULIA MailOffice the entire email traffic within your company can be encrypted. This way you have an effective protection against spy outs of emails along the complete communication

chain and you will not miss any comfort. JULIA MailOffice pro-vides different features like absence management, automatic re-encryption and automated key generation, and all features are part of the standard shipment.

Highest level of security by integrated encryption including

absence management

The download of keys and certificates from a trustcenter can be automated with JULIA MailOffice. For instance entries at the active directory of a company can control the assignment of

certificates to employees. JULIA MailOffice generates, applies and provides certificates fully automatically.

JULIA MailOffice is an extension of your email infrastructure for signature and

en-cryption of your outgoing emails as well as for signature checking and deen-cryption

of incoming emails from a central point. JULIA MailOffice is embedded as SMTP

mail server in your network environment ensuring consistent security and liability

along the entire communication chain between two emailing partners.

JULIA MailOffice has been developed in Germany more than ten years ago and almost every federal office in Germany, lots of famous banks and insurances, as well as numerous medium sized and major enterprises use is now. Steady enhancements of the system maintain the high level of security and conve-nience. JULIA MailOffice also strives to meet the demands for certification of the Federal Office for Information Security in Germany called BSI. The crypto experts from the BSI verify JULIA MailOffice first and after successful certification they give the permission for sending documents via email as server based component. Thereby the documents are classified confidential by the government.

Encryption and/or signature of emails based on S/MIME or PGP are the main tasks of JULIA MailOffice. If you require high se-curity level and your communication partner does not have the right key you still are able to communicate with JULIA MailOffice in a secure way and thus respect the present security standards.

Webmailer with password self-service:

Your communication partner gets a webmail inbox that also enables to share big files in a reliable way. PDF encryption Encrypted PDF files will be sent as email ZIP encryption Attachments are converted into encrypted ZIP files and sent as email

Email security coming from Germany

The basic component of JULIA MailOffice

JULIA MailOffice is your virtual post office. Incoming emails are checked for signature and encrypted emails are delivered to the recipient in readable form. Even a switch to other email environments like DE-Mail or ePOST can be realized.

For outgoing emails you define inbound policies that are em-bedded in JULIA MailOffice. According to these central policies your emails are signed or encrypted electronically.

Safe data exchange, even beyond emails

Security according to international

stan-dard: Gothaer Finanzholding AG succeeds

with

JULIA MailOffice

Compatibility

• S/MIME • PGP • TLS

• compatible with all common email clients (SPHINX intero-perability test)

• implementation of SMTP standard applications - virus scanners

- content checkers - email archiving

- document management systems (DMS)

Compatibility (more details)

• creates and gets certificates according to RFC • (linked to trustcenters)

• download of keys from directory services (LDAP)

Technical requirements

• Intel Core i3 processor • 2GB RAM or more

• Linux operation system on Intel • 100GB hard disk space or more

Specifications

JULIA MailOffice is an exclusive software solution and can be used as appliance even for small enterprises with less than 10 workstations or as a cluster for virtual or hardware based servers. Different sized enterprises use JULIA MailOffice for many years now, with 10, 30, 50, 200 or even 1000 and up to 100.000 different users. Features like multitenancy, cluster abi-lity (load balancer and high availabiabi-lity), linear scalabiabi-lity, and different support concepts enable to a smooth and reliable use of JULIA MailOffice at mission-critical applications.

Even small sized companies without own email infrastructure can protect the business emails by JULIA MailOffice. The system applies a particular email check routine where different inbo-xes coming from external email providers can be integrated.

Expandability and integration

Scalable solution for all needs

Open interfaces enable to access to the process chain of JULIA MailOffice and to meet particular requirements without any modifications of the implementation from the manufacturer or the need of vast and expensive projects. With the script inter-face of JULIA MailOffice you can customize your emails very easily.

This way multiple options come with JULIA MailOffice in order to integrate the content of your emails into workflow systems, collaboration tools and document processing systems.

Of course, you can combine JULIA MailOffice with email archi-ving systems. EDI processing is used at many places with JULIA MailOffice. The processing of signed (and qualified) email at- tachments is just one of several user benefits of JULIA MailOf-fice.

Email security made

in Germany

MTA JULIA MailOffice MTA JULIA MailOffice MTA

Example environment of JULIA MailOffice

By means of defined rules the system decides if the message shall be encrypted and/or signed. Then the message will be sent to the recipient. If no key or certificate of the recipient is available according to the policy the message can be stored on the webmailer of JULIA MailOffice or be sent as encrypted PDF file or encrypted ZIP file.

The recipient gets a notification email and can check his mes-sage on the webmailer by password access and secure inter- net connection (HTTPS) and finally can answer with an encryp-ted email via the webmailer.

JULIA MailOffice verifies the validity of signature of an inco-ming encrypted and/or signed email and decrypts this email. If required you can at this point forward the email to an archi-ving system for storing the original email Subsequently JULIA MailOffice sends the email for further processing (e.g.: virus or

content scanner) to the internal email infrastructure If requi-red the inbound recipient can get an attachment containing a documentation of the signature or decryption process of JULIA MailOffice.

Functional principle of outgoing emails

Follow us on Allgeier IT Solutions GmbH Hans-Bredow-Straße 60 D-28307 Bremen Telefon: +49 421 43841-0 Telefax: +49 421 4380-81 www.allgeier-it.de [email protected]