Quick Reference Guide DECEMBER 22, 2020

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Quick Reference Guide

D

ECEMBER

22, 2020

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M EDICUS TSP

Purpose:

MedicusTSP is a Telemedicine Support Platform (TSP), designed to complement the physician’s electronic health record system by providing them with a browser based secured platform for videoconference.

P HYSICIAN P LATFORM S CREENS

Platform screens for MedicusTSP are as follows:

Physician Profile Screen

Screen where the physician configures his/her profile. It includes the Patient Consent and Agreement for Telemedicine Sessions to be used before each videoconference session. Then the

physician enters to platform the first time, a default consent and agreement will display, however, the physician is able to change its content for anything of his/her choice.

After first access, physician may access his/her profile by clicking on the physician’s name in the upper right of the main screen or by clicking the Settings option on the left area of the main screen.

On the first use of the platform by the physician or after any change or updates on the Terms of Use, MedicusTSP will show the physician the Terms of Use of the platform. The physician is required to Accept these terms before continuing to use the system.

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MedicusTSP Terms of use

The system will not allow the usage of the platform without this approval.

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Main Screen: Patients

Patients option shows every patient registered in the system. Physician may click on the edit icon to edit the information of any of the patients or click on the ‘+’ icon to add a new patient.

Physician may also engage in a video conference for any of these patients by clicking on the Send Invite icon.

Patient Maintenance Window

The Patient Maintenance Window will show when the physician clicks on the edit or + Add icons.

Information will be accepted in the system once the physician clicks on the save button. If Cancel button is clicked, none of the changes will be saved.

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Invitation Link Submission Window

The Invitation Link Submission window is displayed when the physician clicks on the Send Invite icon. It will display the patient’s mobile number and/or the patient’s email address, depending on the information supplied in the previous screen.

The physician then selects whether he/she prefers to submit the invitation link to the patient via SMS or via eMail. Once selected, the system will send to the patient the invitation link accordingly and will take the physician to the Main Screen: Session window.

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Session List Screen

Session list screen will display every session that has been made on the specified date. In this example, the invitation has been sent but it is waiting for patient authentication and acceptance.

Once the patient has been authenticated the Agreement and Consent has been electronically signed by patient, the system will display a Join button and the video conference session is ready to begin.

Video conference Session

Once the videoconference session begins, the physician and the patient will be able to see and speak among in a secure and private connection. The following window shows the interaction between the patient and the physician. The physician will be able to take pictures and write notes. Notes can be edited after saving just placing cursor in the note box and download the notes as a Pdf:

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Once the session ends, the system will prompt the physician if he/she would like to send the session information, including the pictures taken and the notes, to the physician’s Direct Message address, provided that such address is configured on the physician’s profile. If the physician has such address configured on his/her Electronic Medical Record, they should be able to receive this message on their EHR.

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Video Session Detail Window

The physician will be able to access past sessions for review and is able to forward the saved information to his/her Direct Message address. Also you will find the duration of the session and the agreement signed by the patient on Pdf format.

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P ATIENT S CREENS

Screens or windows used by patients are as follows:

SMS / email Receive invitation

Once the physician submits the SMS Invitation, the patient receives it on his/her mobile device as an SMS message or via email. Patient must have internet connection and data access on such device.

SMS:

Email:

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Identity confirmation

When the patient clicks on the invitation link, the first thing that the system will do is to verify the patient’s authenticity by requesting to provide his/her date of birth and confirming it with the DOB that the physician has on file.

Patient Consent and Agreement for Telemedicine Sessions

After confirming patient identity, the system will present to the patient, the Patient Consent and Agreement for Telemedicine Sessions that the provider has set in his/her Physician Profile.

The patient will need to scroll down, check the acceptance checkbox, and click ‘Continuar’ before entering the video conference. The acceptance to this agreement will be saved on the patient’s record.

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Videoconference Session

One the patient has accepted the previous Agreement and Consent; the system will engage in the video conferencing session. The mobile device will ask permission from the patient to access his/her camera and microphone, this need to be allowed so the physician can see and hear the session.

The physician is automatically notified that the patient is ready for connection. Then the physician clicks the Join button, and the videoconference session begins immediately.

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Thank you screen

After session ends, system will present a Thank You window to the patient.

For Assistance

For any question or assistance click on ‘?’

Quick Reference Guide DECEMBER 22, 2020