Produced by the Education Data and Analysis Team Page 1 The following notes are meant to be used as a support to officers that are responsible for inputting data in the personnel module within SIMS, for the School Workforce Census (SWF). They are designed to show which SWF items go in which SIMS fields.
However, they are not meant to be used as a substitute for SIMS training on the Schools Workforce Census. Further information on all SIMS training courses can be found on the School Improvement Liverpool website (scroll to the bottom of the page for SIMS training courses).
Different data items need to be collected for the SWF, depending on whether an individual in a school is a teacher or a member of the support staff. For teachers, there is a maximum of 39 data items to be gathered. These notes are aimed at showing where the SWF data items go in the SIMS personnel module.
In the notes, a yellow text box pointing to a red circle indicates the need to click, or double click, as appropriate, to open the relevant tab or record. An example of this is below:
A yellow text box pointing to a particular field will contain the wording of the data item, as used by the DfE for the School Workforce Census. This may differ slightly from the title of the field in SIMS. Here is an example:
Only fields that are required for the SWF are indicated. Other fields can be entered as appropriate.
Produced by the Education Data and Analysis Team Page 2 There are a maximum of 39 individual data items that need to be collected for the School
Workforce Census (SWF) in 2020. These fall into five categories, as detailed below: Staff Details
Teacher Number Family Name Given Name
Former Family Names National Insurance Number Gender
Date of birth Ethnic Code Disability
QTS (Qualified Teacher Status)
QTLS (Qualified Teacher Learning and Skills Status) EYTS (Early Years Teacher Status)
HLTA Status QTS Route Contract / Agreement Contract/Agreement Type Start Date End Date
Date of Arrival in School Post
Role Identifier Origin
Destination
Reason for Leaving Pay Range
Pay Framework
Pay Range Min & Pay Range Max Category of Additional Payment Additional Payment Amount Base Pay
Safeguarded Salary Daily Rate
Hours worked per week FTE Hours per week Weeks per year Pay Start Date Pay End Date
Curriculum Subject Code Hours
Produced by the Education Data and Analysis Team Page 3 To enter the Staff Module, click on the Staff Icon:
To find a record for an individual, click on Search and double click the individual:
Search
Double Click
Produced by the Education Data and Analysis Team Page 4 In the Basic Details panel, the following data items can be entered.
In the Personal Information panel, the following data items can be entered.
Produced by the Education Data and Analysis Team Page 5 In the Professional panel, the following data items can be entered.
Relevant Status
Produced by the Education Data and Analysis Team Page 6 In the Employment Details panel, the following SWF items can be added:
If entering contract details, the following fields need to be completed:
Teacher Number (where applicable) QT Status
Date of Arrival in School
Click to add new
Contract details
Click to add new
Service Agreement
Produced by the Education Data and Analysis Team Page 7 Pay details can be entered in the fields below:
Allowances received by staff can be inputted via the following:
Post entered in Post Reference populates SWC Post Contract Start Date Contract End Date (where applicable) Weeks per Year Hours worked per week FTE Hours per week Contract/Agreement Type
Spine Point (produces Base Pay when return is
generated) Pay Scale (determined by Contract Details entered)
Click to add new pay details Destination
Safeguarded Salary Origin
Produced by the Education Data and Analysis Team Page 8 The role for an individual can be entered by clicking on the ‘New’ button below.
Additional Payment Amount
Click to enter new
Allowances details
Produced by the Education Data and Analysis Team Page 9 Alternatively, Service Agreement details can be entered via the Service Agreement panel.
Role Identifier
Click to enter new
Role Identifier
Produced by the Education Data and Analysis Team Page 10
QTS Status
Agreement Type Hours Worked per week
Daily Rate FTE Hours
Post
Weeks per year Agreement
Start Date Agreement End Date
Click to enter new
Role Identifier
details Pay Review
Date
Produced by the Education Data and Analysis Team Page 11 If you have any queries or require any assistance, please contact Andy Rigby via e-mail at
