7, :00 11:30 A.M. 13:30 16:00 P.M.

2

Instructions to Oral Session Speakers

Warning! Meeting ID for ECTI-CON 2021

(Please enter to the conference by using this ID)

Meeting ID

: 223 880 1263

Passcode

: 1234

(a) General Chair of ECTI-CON 2021 sends a Meeting ID and a Passcode of Zoom Video Webinar® to each speaker by two weeks prior to the conference

(No more than May 2, 2021)

.

(b) Each speaker should be familiar with Zoom Video Webinar® as much as possible. The speakers in the Oral Session are assigned to Panelists of Zoom Video Webinar®, while the session chair is assigned to a Host. This means that the session chair can control the microphone muting function of the whole participants in the Oral Session, and can allow some of the audience to speak in the Q&A time.

Test Your Setup

(c) Please join in the test in one of the given time periods that is at your convenience. Our volunteers will assist you with the test according to the step of instructions for the speaker (Please see Attached File).

Optional Test Time list:



May 7, 2021 09:00 – 11:30 A.M. 13:30 – 16:00 P.M. (Thailand Time)



May 8, 2021 09:00 – 11:30 A.M. 13:30 – 16:00 P.M. (Thailand Time)

**Remark**

- A reminder will be sent to the speaker to standby on

May 6, 2021

. - Please be on time for the traning.

- Each speaker needs to check your preparedness.

For Conference Days

(d) For the conference days

(May 19-22, 2021)

, the on-line meeting is served according to the technical program (https://ecticon2021.ecticon.org/index.php/program/technical-program/) and step of instructions (Please see Attached File).

(e) The speakers must join in the session at least

10min

prior to the session start, and must declare their attendance to the session chair and the technical staff. Among this time, the speakers can test the presentation files (PowerPoint® or PDF®), which are shared in a full screen mode.

(f) In the Oral Session, each speaker has

15min

for the presentation including the time for questions and discussion. A typical presentation has

1min

for the preparation and a speaker's brief biography introduction by the session chair, and

3min

Q&A followed by the

10min

presentation. After the Q&A, there is

1min

to change the speakers. **Note that: Both session chair and speaker must be on time!

(g) The maximum number of pages of the PowerPoint® slides is actually unlimited, but the presentation must be finished in the designated time of

12min

.

(h) The first page of the PowerPoint® slides must include a speaker's brief biography. The session chair will make an introduction of the speaker for

1min

before the presentation starts. The biography should include the speaker’s full name, the affiliation and the position, a research interest, etc., but should be as short as 200 words. (i) At the beginning of each Oral Presentation, the session chair makes a brief introduction of a speaker's biography. The session chair must be responsible for keeping the allotted time, since it is important to ensure smooth operation of the entire program. The session chair may cut off the presentation if it goes to extremely overrun. (j) After the speaker's talk, the session chair switches to the questions and discussion time, and should encourage the audience to join in this part. If no one of the audience should give any questions to the speaker, some questions and/or comments may be given to the speaker by the session chair.

**Remark**

- A reminder will be sent to the speaker to standby on

May 18, 2021

.

- If a speaker or a presentation file fails to appear, call a recess for the time slot and resume by starting the next paper at the scheduled time. After the last presentation of the session, the chair will recall that speaker to present.

- Be sure that all the power-saving features such as a sleep mode, a screen saver, a password, etc, must be turned off during the prior presentation.

- After the presentation or During another speaker’s presentation, make sure that the microphone is muted. - After the Oral Session, make sure that the speakers exit from the allocated Oral Session.

- Please contact us at the e-mail: ecticon2021@eng.cmu.ac.th if you have any questions, and/or problems, and/or advices.

Video Webinar®

Instruction for ECTI-CON 2021

by

Sign into Zoom Program

with your account

Join the meeting with

Meeting ID and Passcode

Start

Visiting and/or

Meeting ?

Yes

Enter to

a Breakout

Room

according to your

schedule

Conduct a meeting

according to the

instruction until the end

Yes

No

Parallel Session

?

No

Plenary Session

?

Yes

Enter to

Main Room

May 20 (09:45-12:20)

Conduct a meeting

according to the

instruction until the end

No

Exhibition

?

Yes

Enter to

Main Room

Apart from the time of

Plenary Session

Visit the Online

Exhibitions

(PPTs and Videos)

No

Leave Meeting

End

Flowchart

Warning!!!

Meeting ID for ECTI-CON 2021

Step 1: Sign into Zoom Program and Join a Meeting

1

Fill your e-mail account and password

2

Click

Fill a Meeting ID: 223 880 1263

Fill a name used in Meeting

Click

Ex.

Chair of Parallel Session 4 Room 1

--->(Chair,P4R1)Neerakorn Jarutus

Speaker of Paper 1 in Parallel Session 4 Room 1

--->Paper1 Reg.97 Peter Parker

Keynote Speaker 1

--->Keynote1 Prof. Akira Ono

MC

--->MC Marry Jane

Audience

--->Audience Dr. Smith Watson

Chair+Keynote Speaker

--->(Chair,P4R1) Keynote1 Prof. Akira Ono

Chair+Speaker

--->(Chair,P4R1) Paper1 Reg.97 Prof. Akira Ono

Chair+Keynote Speaker+Speaker

--->(Chair,P4R1) Keynote1 Paper1 Reg.97 Prof. Akira Ono

General Chair

--->General Chair Prof. Yuttana Kumsuwan

President

--->President Prof. Sinchai Kamolphiwong

Dean

--->Dean Prof. Thongchai Fongsamootr

Exhibitor

--->Exhibitor (Name of Company) (Your Name)

Staff

--->Staff (Your Name)

Committee

--->Committee (Your Name)

Click

Click

3

4

Fill a Meeting Passcode: 1234

Click

Step 1: Sign into Zoom Program and Join a Meeting

5

You are initially at the Main Room

Mute/Unmute your microphone Open/Close your Webcam List of people in the room

Chose who you want to chat

Browse File which you want to send

Double Click a window which you want to share

Share your screen Chat Room

If this window is chosen

Click to Stop your shared screen share

Reaction of your account

This conference only use “Raise Hand” reaction

Breakout Room if you want to attend in Parallel

Sessions

***Remark

1) Main Room for “Plenary Session” and “Exhibition”

2) Breakout Room for “Parallel Session”

3) Always mute your mic. If you are not allowed to open.

Parallel Session

Step 2: Enter to a Session and Conduct a Meeting

Breakout Room if you

want to attend in Parallel

Sessions

Find your Parallel Session Room

Ex. (08:30-09:45) Parallel Session 4 Room 1 PE(I)

Click

Click

1

2

You are meeting in the slot

“(08:30-09:45) Parallel Session 4 Room 1 PE(I)”

You can check which meeting room you are in

Parallel Session

Step 2: Enter to a Session and Conduct a Meeting

Parallel Session

Step 2: Enter to a Session and Conduct a Meeting

3

Conduct the meeting according to the

presentation instruction

•

Chair can mute/unmute his/her mic.

as needed.

•

Speakers and Audiences always mute

the mic.

•

Speaker or Audience can unmute the

mic. If you are allowed to open by

chair.

•

Speaker, who is picked up to present,

can unmute the mic.

•

Chair should always turn on the

webcam.

•

Speaker, who is picked up to present,

must turns on the webcam.

Presenter must share

your presentation

window screen

Parallel Session

Step 2: Enter to a Session and Conduct a Meeting

For Q&A Time

1) Audiences, who want to ask or recommend, can

use “Raise Hand”

2) When you are picked by chair, you will be allowed

to unmute your mic. and then click “Lower Hand”.

3) When you are finished, you must mute your mic.

4

Q&A Time

Chair can pick up an audience, who has some

questions and/or comments may be given to the

speaker, by viewing the sign of “Raise Hand”

Raise Hand By Paper1 Reg.97 Peter Parker

Pick up Mr. Parker to ask or comment to the speaker

Parallel Session

Step 2: Enter to a Session and Conduct a Meeting

5

End of Meeting

Breakout Room if you

want to attend in

another Parallel Sessions

Find a Parallel Session Room that you want to

attend.

•

“Leave Meeting “ for leaving the

ECTI-CON 2021 conference.

•

“Leave Breakout Room” for going to

“Main Room”

Plenary Session

Step 2: Enter to a Session and Conduct a Meeting

1

•

You are initially at “Main Room” for your

first sign in

•

You are moved to “Main Room” by leaving

“Breakout Room”

Plenary Session is

conducted in “Main Room”

2

Conduct the meeting according to the

presentation instruction

•

General Chair and MC can mute/

unmute his/her mic. as needed.

•

Speakers and Audiences always mute

the mic.

•

Speaker or Audience can unmute the

mic. If you are allowed to open by

chair.

•

Speaker, who is picked up to present,

can unmute the mic.

•

General Chair and MC should always

turn on the webcam.

•

Speaker, who is picked up to present,

must turns on the webcam.

Presenter must share

your presentation

window screen

Plenary Session

Step 2: Enter to a Session and Conduct a Meeting

Plenary Session

Step 2: Enter to a Session and Conduct a Meeting

3

Q&A Time

Raise Hand By (Chair,P4R1)Neerakorn Jarutus

For Q&A Time

1) Audiences, who want to ask or recommend, can

use “Raise Hand”

2) When you are picked by chair, you will be allowed

to unmute your mic. and then click “Lower Hand”.

3) When you are finished, you must mute your mic.

General Chair can pick up an audience, who has some

questions and/or comments may be given to the

speaker, by viewing the sign of “Raise Hand”

Pick up Ms. Jarutus to ask or comment to the speaker

Plenary Session

Step 2: Enter to a Session and Conduct a Meeting

4

End of Meeting

Breakout Room if you

want to attend in

another Parallel Sessions

Find a Parallel Session Room that you want to

attend.

“Leave Meeting “ for leaving

the ECTI-CON 2021 conference.

You can be still in “Main Room” if

1) You want to visit the Exhibition.

2) You are waiting for attending some meeting while you don’t

want to leave the Zoom Program.

Step 3: Visit the Exhibition

1

•

Exhibition is conducted apart from the time

of Plenary Session.

•

You are initially at “Main Room” for your

first sign in

•

You are moved to “Main Room” by leaving

“Breakout Room”

Exhibtion is conducted in

“Main Room”

Step 3: Visit the Exhibition

2

If You have any question...

Ex.

If You have any question to “YOKOGAWA” Company

Find the Exhibitor

Click

You can direct message to

exhibitor of YOKOGAWA

Step 3: Visit the Exhibition

3

End of Meeting

You can be still in “Main Room” if

1) You want to visit other Exhibitions.

2) You are waiting for attending some meeting while you don’t

want to leave the Zoom Program.

Breakout Room if you

want to attend in

another Parallel Sessions

Find a Parallel Session Room that you want to

attend.

“Leave Meeting “ for leaving

the ECTI-CON 2021 conference.

Video Webinar®

THANK YOU

by