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E

nvironmental Compliance

Management Services

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Who's ECM Services?

Specialize in Regulatory Compliance for Industrial

Operations with over 20 years of hands-on experience

Regulatory Experts

Industrial Chemistry

Manufacturing and Process Engineering

Risk-Based Approach to Compliance Management:

“Manage The Risk-Don’t Chase the Regulation”

EMS/ISO 14001 Lead Auditor Certified

Developed 100’s of successful and effective

multi-media industrial compliance programs, including

nearly 100 RMPs, in the toughest regulatory

environments for some of the most

high-hazard/complex industrial operations

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Regulatory Background

40 CFR 68: Accidental Release Prevention Program

Section 112(r) of the 1990 Clean Air Act

Citizen Right to Sue Provisions

Regulated Substances (RS) Above Threshold

Quantities (TQs)

40 CFR 355

Ammonia, Anhydrous: TQ= 10,000#

Ammonia, 20% : TQ= 20,000#

Chlorine: TQ= 2,500#

Propane: 10,000 #

State/Local TQs (California’s CalARP)

Ammonia, 1%: TQ= 1,000#

Chlorine: TQ= 100#

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Program 1

No Offsite impacts

No accidents w/in last 5 years

Program 2

Not either Program 1 or Program 3

Program 3

Subject to OSHA Process Safety Management

Regulations

Certain specified industrial classifications

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5-Year Review & Update

At least once every five years from the date of

initial submission:

Revise and Update the RMP and re-submit

Review and update Offsite Consequence Analysis (OCA)

Update and revalidate PHA, Prevention & Management

Programs

Steps to Compliance:

Goal: Defendable & Technically Justified

Review last 5-year history of regulated process

Verify/update that previous PHAs, Hazard Assessment,

hazard prevention and management programs represent

current process conditions and controls are

appropriate and adequate for current conditions

Resubmit RMP documentation/registration to

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Risk Management Program

"Continuous Improvement"

Continuous

Process

Review Revise Identity Risk and Controls Implement Monitor

Measure

Continuous

Process

Hazard Assessment Prevention Program Management Program Inspection & Record Keeping

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RMP Update & Revalidation

Do not have to “start from scratch”

Quality of Previous PHAs

Changes to Processes In Last 5 Years

Adequacy of Prevention Program Elements

Effectiveness of Management Program

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Hazard Assessment

Review Process History

Changes to Process Equipment (MOC/PSSR)

PSI/P&IDs

Maintenance Records

Incident Investigations (Releases and Near-Miss)

Operating, Safety Procedures

Company Policies

Personnel/Sitting Changes

Employee turnover/Knowledge Base

Land Use/Development

Regulatory Changes

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Hazard Assessment

Apply history and verify/update that:

PHAs adequately represents current process

conditions; and

Hazard Controls (i.e., prevention and

management programs) are effective and

appropriate for current process conditions

Technically justified

Demonstrated

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PHAs

Quality of Previous PHAs

Complete/Through?

All fail modes identified & evaluated: PHA Method

Review

Critical Fail Points: Process Flow Diagram “Nodes”

Chemical or physical change in regulated substance

Requires personnel to make process decision and take

action

Consequences of Deviation From Design Conditions

1

st

:Possibility

2

nd

: Probability, considering existing controls

External Events

PHA Results Drive Prevention

and Management Programs

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Nearly all RMP violations are a result of failure to implement

adequate prevention and management programs

Where compliance is measured and where the “real work”

begins

Prevention Program: Systems, procedures and programs to

prevent and/or mitigate a release of the regulated substance

PHA Results

Technically Justified

Document, measure Prevention Program effectiveness and

adequacy

ECM Services RMP Compliance Management Tool

Prevention and Mangement

Program Requirments

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Overview

RMP

PSM

Training and Qualification Recording Keeping and Document Control

Management Element

DEMONSTRATION OF COMPLIANCE

Program

Administration Prevention Program

RMP ISM Database

Administration

Equipment Maintenance (Mechanical Integrity) Program Element Review

Contractor Management

MOC/PSSR

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RMP Compliance Management Tool (RMP CMT) Structure

RMP CMT Elements

Program Management Procedures: 1. Section A: Policy

2. Section B: Employee Participation 3. Section C: PSI

4. Section D: PHA

5. Section E: Operating Procedures a. OPs

b. MPs

6. Section F: Training 7. Section G: Contractors

8. Section H: Mechanical Integrity

a. Equipment/Process Maintenance & Inspection Program

9. Section I: Hot Work (SWP) 10. Section J: MOC/PSSR

11. Section K: Incident Investigation

12. Section L: Emergency Response Planning/EPs 13. Section M: Compliance Audits

14. Section N: Document Control

15. Section P: Recommendation Action Plan (RAP)

RMP Information Management System (IMS): 1. Equipment Classification Data (Data Elements

Forms/PSI) 2. Contractor Information 3. PM Requirements 4. PM Schedule 5. PM Log 6. MRR Report

7. Training Requirements & Schedule a. Employees

b. Contractors

8. Document Control Records

a. Program Management Procedures b. SOPs (OPs)

c. MOPs (MPs) d. SWPs

e. EPs

f. Training Programs

g. Process Flow Diagrams /PI&Ds h. Process Hazard Review (PHAs) i. RMP Review: 5-year

9. RAP Reports

10. MOC/PSSR Reports 11. Compliance Audit Reports 12. Incident Investigation Reports

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MAIN MENU

ADD NEW RECORD

PROGRAM ELEMENT REVIEW

REPORTS

Compliance Schedule

EDIT/REVIEW

EXISTING RECORD

UPDATE CODE LISTS

OPs & EPs

CODE

UPDATE

OPs & EPs

DESCRIPTION

UPDATE

SAFETY CODE

UPDATE

PROGRAM

ELEMENT

UPDATE

PROGRAM

ELEMENT FORM

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MAIN MENU

ADD NEW RECORD

ADMINISTRATION

INCIDENT

INVESTIGATION

EDIT/REVIEW EXISTING RECORD

PSSR

CONTRACTOR

RAP

MANAGEMENT

REPORTS

Compliance Schedule

GENERAL EMPLOYEE

ADMINISTRATIVE TASKS

Employee Demographic Information

1. Request For Change 2. PSSR Header 3. PSSR Checklist 1. General Information 2. Performance Evaluation 3. Quality Evaluation 4. Training Records 1. Header Form 2. Preferred RAP 3. Alterative RAP 4. Review & Approval

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PHA

3 Yr Compliance Audit Incident Investigation 5- Yr PHA Review MOPs SWPs ERPs SOPs Document Control Training

Review and update written procedures, training program materials

Log changes in DB Review/update DB elements

RAP

MOC

PSSR PSI

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RMP ValidationTeam

Critical to success of the RMP Update and

Revalidation Process

Resources: Diverse and Intensive

Expertise Required

RMP Compliance Regulatory Specialist

Understands the regulation and how to apply it and the

compliance tools to the industrial setting/process

Buffer between regulated facility and the regulator/

enforcement agency in determining RMP Compliance

Increase in RMP enforcement actions in CA up over 300%

since 2006

1

Process Experts: YOU

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QUESTIONS?

WWW.ECMS.COM

rmp@ecms.com

MAUREEN DAGGETT

REA, CHMM, CPESC, CPSWQ, CISEC

maureen@ecms.com

916-919-4768

References

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