STATE OF NORTH CAROLINA
Department of Administration
Office of Fiscal Management
Purchasing Section
Invitation for Bid #: 13-MS19517269V2
Boiler Treatment Program
Date of Issue: June 23, 2016
Bid
Opening Date: July 14, 2016
At 2:00PM ET
Direct all inquiries concerning this
IFB
to:
Meredith Swartz
Purchasing Agent
Email: [email protected]
Phone: 919-807-2466
STATE OF NORTH CAROLINA
Invitation for Bids # 13-MS19517269V2
______________________________________________________
For internal State agency processing, including tabulation of bids in the Interactive Purchasing System
(IPS), please provide your company’s Federal Employer Identification Number or alternate identification
number (e.g. Social Security Number). Pursuant to North Carolina General Statute 132-1.10(b) this
identification number shall not be released to the public.
This page will be removed and shredded, or
otherwise kept confidential
, before the procurement file is made available for public inspection.
This page is to be filled out and returned with your bid.
Failure to do so may subject your bid to rejection.
ID Number:
______________________________________________________
Federal ID Number or Social Security Number
______________________________________________________
Vendor Name
FOR STATE USE ONLY: Offer accepted and Contract awarded this ____ day of _______________, 20____, as
indicated on the attached certification, by ______________________________________________________ (Authorized Representative of [Agency Name]).
FOR STATE USE ONLY: Offer accepted and Contract awarded this ____ day of _______________, 20____, as
indicated on the attached certification, by ______________________________________________________ (Authorized Representative of DOA-Fiscal Management).
STATE OF NORTH CAROLINA
Department of Administration
Refer ALL Inquiries regarding this IFB to: Invitation for Bids # 13-MS19517269V2 Meredith Swartz, Purchasing Agent
NC Department of Administration
Fiscal Management – Purchasing Section 919-807-2466
Bids will be publicly opened: July 14, 2016 @ 2:00PM ET Contract Type: Open Market
Commodity No. and Description: 962-23 - Chemical Treatment of Boiler and Tower Water
Using Agency: Facility Management Division Requisition No.: RQ19517269
EXECUTION
In compliance with this Invitation for Bids, and subject to all the conditions herein, the undersigned Vendor offers and agrees to furnish and deliver any or all items upon which prices are bid, at the prices set opposite each item within the time specified herein. By executing this bid, the undersigned Vendor certifies that this bid is submitted competitively and without collusion (G.S. 143-54), that none of its officers, directors, or owners of an unincorporated business entity has been convicted of any violations of Chapter 78A of the General Statutes, the Securities Act of 1933, or the Securities Exchange Act of 1934 (G.S. 143-59.2), and that it is not an ineligible Vendor as set forth in G.S. 143-59.1. False certification is a Class I felony. Furthermore, by executing this bid, the undersigned certifies to the best of Vendor’s knowledge and belief, that it and its principals are not presently debarred, suspended, proposed for debarment, declared ineligible or voluntarily excluded from covered transactions by any Federal or State department or agency. As required by G.S. §143-48.5, the undersigned Vendor certifies that it, and each of its sub-Contractors for any Contract awarded as a result of this IFB, complies with the requirements of Article 2 of Chapter 64 of the NC General Statutes, including the requirement for each employer with more than 25 employees in North Carolina to verify the work authorization of its employees through the federal E-Verify system. G.S. 133-32 and Executive Order 24 (2009) prohibit the offer to, or acceptance by, any State Employee associated with the preparing plans, specifications, estimates for public Contract; or awarding or administering public Contracts; or inspecting or supervising delivery of the public Contract of any gift from anyone with a Contract with the State, or from any person seeking to do business with the State. By execution of this bid response to the IFB, the undersigned certifies, for your entire organization and its employees or agents, that you are not aware that any such gift has been offered, accepted, or promised by any employees of your organization.
Failure to execute/sign bid prior to submittal shall render bid invalid and it WILL BE REJECTED. Late bids cannot be accepted.
VENDOR:
STREET ADDRESS: P.O. BOX: ZIP:
CITY & STATE & ZIP: TELEPHONE NUMBER: TOLL FREE TEL. NO:
PRINCIPAL PLACE OF BUSINESS ADDRESS IF DIFFERENT FROM ABOVE (SEE INSTRUCTIONS TO VENDORS ITEM #10): PRINT NAME & TITLE OF PERSON SIGNING ON BEHALF OF VENDOR: FAX NUMBER:
VENDOR’S AUTHORIZED SIGNATURE: DATE: E-MAIL:
Offer valid for at least 90 days from date of bid opening, unless otherwise stated here: ______ days. After this time, any withdrawal of offer shall be made in writing, effective upon receipt by the agency issuing this IFB.
ACCEPTANCE OF BID
If any or all parts of this bid are accepted by the State of North Carolina, an authorized representative of the Division of Purchase and Contract shall affix his/her signature hereto and this document and all provisions of this Invitation for Bid along with the Vendor bid response and the written results of any negotiations shall then constitute the written agreement between the parties. A copy of this acceptance will be forwarded to the successful Vendor(s).
Table of Contents
1.0
PURPOSE AND BACKGROUND ... 4
2.0
GENERAL INFORMATION ... 4
2.1
INVITATION FOR BIDS DOCUMENT... 4
2.2
E-PROCUREMENT SOLICITATION ... 4
2.3
IFB SCHEDULE ... 4
2.4
BID QUESTIONS ... 5
2.5
BID SUBMITTAL ... 5
2.6
BID CONTENTS ... 6
2.7
DEFINITIONS, ACRONYMS, AND ABBREVIATIONS ... 6
3.0
METHOD OF AWARD AND BID EVALUATION PROCESS ... 7
3.1
METHOD OF AWARD ... 7
3.2
CONFIDENTIALITY AND PROHIBITED COMMUNICATIONS DURING EVALUATION ... 8
3.3
BID EVALUATION PROCESS ... 8
3.4
PERFORMANCE OUTSIDE THE UNITED STATES ... 9
3.5
INTERPRETATION OF TERMS AND PHRASES ... 9
4.0
REQUIREMENTS ... 9
4.1
CONTRACT TERM
... 9
4.2
PRICING
... 10
4.3
WARRANTY AND MAINTENANCE REQUIREMENTS ... 10
4.4
REFERENCES ... 10
4.5
FINANCIAL STABILITY ... 10
4.6
INVOICES ... 10
5.0
SCOPE OF WORK ... 10
5.1
GENERAL SPECIFICATIONS ... 10
5.2
VENDOR REQUIREMENTS AND SPECIFICATIONS ... 13
5.3
CERTIFICATION AND SAFETY LABELS ... 17
APPENDIX A: EQUIPMENT SPECIFICATIONS ... 18
APPENDIX B: BUILDING ADDRESSES ... 30
ATTACHMENT A: PRICING FORM ... 31
ATTACHMENT B: LOCATION OF WORKERS UTILIZED BY VENDOR ... 33
ATTACHMENT C: INSTRUCTIONS TO VENDORS ... 34
ATTACHMENT D: NORTH CAROLINA GENERAL CONTRACT TERMS & CONDITIONS ... 37
ATTACHMENT E: CERTIFICATION OF FINANCIAL CONDITION ... 42
1.0 PURPOSE AND BACKGROUND
The purpose of this Invitation for Bid is to provide a complete service-oriented water treatment program. The water treatment program will include boilers and the hot water loop system as specified herein. In addition, the water treatment program will include all chemical products, and professional consulting services.
The NC Department of Administration, Facility Management Division is responsible for providing a safe and healthful work environment for employees and the public in a cost effective manner. This mission is accomplished by
performing routine, preventative and emergency maintenance of state facilities.
Bids shall be submitted in accordance with the terms and conditions of this IFB and any addenda issued hereto.
2.0 GENERAL INFORMATION
2.1 INVITATION FOR BIDS DOCUMENT
The IFB is comprised of the base IFB document, any attachments, and any addenda released before Contract award. All attachments and addenda released for this IFB in advance of any Contract award are incorporated herein by reference.
2.2 E-PROCUREMENT SOLICITATION
ATTENTION: This is NOT an e-procurement solicitation. Paragraph #17 of Attachment E: North Carolina General Contract Terms and Conditions, paragraphs (b) and (c), do not apply to this solicitation.
2.3 IFB SCHEDULE
The table below shows the intended schedule for this IFB. The Contract Lead will make every effort to adhere to this schedule.
Action Responsibility Date and Time
Issue IFB State June 23, 2016
Urged and Cautioned Two Day Site Visit State June 28-29, 2016 9:00AM ET Deadline to Submit Written Questions Vendors July 6, 2016 @ 12:00PM ET Provide Responses to Questions State July 11, 2016
Submit Bids Vendors July 14, 2016 @ 2:00PM ET Award Contract State July 29, 2016
Contract Effective Date State August 1, 2016
Urged and Cautioned Two-Day Site Visit
Date: June 28 and 29, 2016 Time: 9:00AM Eastern Time
Instructions: Vendor representatives are URGED and CAUTIONED to visit the site and apprise themselves of the conditions and requirements which will affect the performance of the work called for by this Invitation for Bid. A non-mandatory site visit is scheduled for June 28th and 29th, 2016 at 9:00AM Eastern Time each day at the Facility Management Division Conference Room, 431 N. Salisbury Street, Raleigh, NC 27603. Submission of a bid shall constitute sufficient evidence of this compliance and no allowance will be made for unreported conditions which a prudent Vendor would recognize as affecting the performance of the work called for in this bid.
Vendor is cautioned that any information released to attendees during the site visit, other than that involving the physical aspects of the facility referenced above, and which conflicts with, supersedes, or adds to requirements in this Invitation for Bid, must be confirmed by written addendum before it can be considered to be a part of this bid.
2.4 BID QUESTIONS
Deadline to Submit Written Questions: July 6, 2016 @ 12:00PM ET
Purpose: Upon review of the IFB documents, Vendors may have questions to clarify or interpret the IFB in order to submit the best bid possible. To accommodate the Bid Questions process, Vendors shall submit any such questions by the above due date.
Instructions: Written questions shall be e-mailed to [email protected] by the date and time specified above. Vendors should enter “IFB #13-MS19517269V2 – Questions” as the subject for the email. Questions submittals should include a reference to the applicable IFB section and be submitted in a format shown below:
Reference
Vendor Question
IFB Section, Page Number Vendor question…?
Questions received prior to the submission deadline date, the State’s response, and any additional terms deemed necessary by the State will be posted in the form of an addendum to the Interactive Purchasing System (IPS),
http://www.ips.state.nc.us, and shall become an Addendum to this IFB. No information, instruction or advice provided orally or informally by any State personnel, whether made in response to a question or otherwise in connection with this IFB, shall be considered authoritative or binding. Vendors shall be entitled to rely only on written material contained in an Addendum to this IFB.
2.5 BID SUBMITTAL
Instructions: Sealed bids, subject to the conditions made a part hereof and the receipt requirements described below, shall be received at the address indicated in the table below, for furnishing and delivering those items as described herein. Refer to Section 2.6 BID CONTENTS for details on required content of submitted bids.
MAILING ADDRESS FOR DELIVERY OF BID VIA U.S. POSTAL SERVICE
**PREFERRED
OFFICE ADDRESS FOR DELIVERY BY ANY OTHER MEANS, SPECIAL DELIVERY, OVERNIGHT DELIVERY,
OR BY ANY OTHER CARRIER
BID NUMBER: 13-MS19517269V2
Attn: Meredith Swartz, Purchasing Agent Address: Department of Administration Office of Fiscal Management
1306 Mail Service Center Raleigh, NC 27699-1306
BID NUMBER:13-MS19517269V2
Attn: Meredith Swartz, Purchasing Agent Address: Department of Administration Office of Fiscal Management
116 West Jones Street, Room 2054, 2nd Floor
Raleigh, NC 27603
IMPORTANT NOTE: It is the responsibility of the Vendor to have the signed bid physically in this Office by the specified time and date of opening, regardless of the method of delivery. This is an absolute requirement. The time of delivery will be marked on each bid when received, and any bid received after the bid submission deadline will not be accepted or evaluated. Sealed bids, subject to the conditions made a part hereof, will be received at the address indicated in the table in this Section, for furnishing and delivering the commodity as described herein.
All risk of late arrival due to unanticipated delay—whether delivered by hand, U.S. Postal Service, courier or other delivery service or method—is entirely on the Vendor. Note that the U.S. Postal Service generally does not deliver mail to the street address above, but to the State’s Mail Service Center. Vendors are cautioned that bids sent via U.S. Mail, including Express Mail, may not be delivered by the Mail Service Center to the agency’s purchasing office on the due date in time to meet the bid deadline. All Vendors are urged to take the possibility of delay into account when submitting a bid.
Vendors shall deliver one (1) signed, original executed bid response, two (2) copies of the signed original executed bid, one (1) electronic copy (on CD, DVD or flash drive) of its bid to the address identified in the table in this Section. Include only bids in response to this IFB in a sealed package. Address package and insert bid number as shown in the
table in this Section. The electronic files shall not be password-protected, shall be in .PDF or .XLS format, and shall be capable of being copied to other media including readable in Microsoft Word and/or Microsoft Excel.
Bids shall be marked on the outside of the sealed envelope with the Vendor’s name, Bid number and date and time of opening. If Vendor is submitting more than one bid, each bid shall be submitted in separate sealed envelopes and marked accordingly. For delivery purposes, separate sealed bids from a single Vendor may be included in the same outer package.
Attempts to submit a Bid via facsimile (FAX) machine, telephone or electronic means, including but not limited to e-mail, in response to this Invitation for Bids will not be accepted. Bids are subject to rejection unless submitted with the information above included on the outside the sealed bid package.
Critical updated information may be included in Addenda to this IFB. It is important that all Vendors proposing on this IFB periodically check the State’s IPS website for any Addenda that may be issued prior to the bid opening date. All Vendors shall be deemed to have read and understood all information in this IFB and all Addenda thereto.
Contact with anyone working for or with the State regarding this IFB other than the State Contract Lead named on the face page of this IFB in the manner specified by this IFB shall constitute grounds for rejection of said Vendor’s offer, at the State’s election.
2.6 BID CONTENTS
For each of Vendor’s bid, Vendors shall populate all attachments of this IFB that require the Vendor to provide information and include an authorized signature where requested, as outlined below. Vendor IFB responses shall include the following items and they should be arranged in the following order:
a) Cover Letter (summary of your program)
b) Completed and signed version of EXECUTION PAGE, along with the body of the IFB (pages 2-30) and signed receipt pages of any addenda released in conjunction with this IFB, (if required to be returned).
c) REFERENCES, Section 4.4
d) VENDOR REQUIREMENTS AND SPECIFICATIONS, Section 5.2 e) Completed version of ATTACHMENT A: PRICING FORM
f) Completed version of ATTACHMENT B: LOCATION OF WORKERS UTILIZED BY VENDOR g) ATTACHMENT C: INSTRUCTIONS TO VENDORS
h) ATTACHMENT D: NORTH CAROLINA GENERAL CONTRACT TERMS AND CONDITIONS i) Completed and signed version of ATTACHMENT E: CERTIFICATION OF FINANCIAL CONDITION j) Completed and signed version of ATTACHMENT F: IRAN DIVESTMENT ACT CERTIFICATION k) Completed and signed version of ATTACHMENT G: PERFORMANCE GUARANTEE
2.7 DEFINITIONS, ACRONYMS, AND ABBREVIATIONS
a) BAFO: Best and Final Offer, submitted by a vendor to alter its initial bid, made in response to a request by the issuing agency.
b) BUYER: The employee of the State or Other Eligible Entity that places an order with the Vendor. c) COMMUNITY COLLEGE: Any of the fifty-eight (58) public North Carolina Community Colleges.
d) CONTRACT LEAD: Representative of the DOA-Fiscal Management Office who corresponds with potential Vendors in order to identify and contract with that Vendor providing the greatest benefit to the State and who will administer the contract for the State.
e) E-PROCUREMENT SERVICES: The program, system, and associated services through which the State conducts electronic procurement.
f) FOB-DESTINATION: Title changes hand from Vendor to purchaser at the destination point of the shipment; Vendor owns commodity in transit and files any claims, and Vendor pays all freight and any related
transportation charges. A solicitation may request Vendors to separately identify freight charges in their bid, but no amount or charge not included as part of the total bid price will be paid.
g) IFB: Invitation for Bids.
h) LOT: A grouping of similar products within an IFB.
i) ON-TIME DELIVERY: The delivery of all items within a single order to the receiving point designated by the ordering entity within the delivery time required.
j) QUALIFIED BID: A responsive bid submitted by a responsible Vendor.
k) STATE: The State of North Carolina, including any of its sub-units recognized under North Carolina law. l) STATE AGENCY: Any of the more than 400 sub-units within the executive branch of the State, including its
departments, boards, commissions, institutions of higher education and other institutions.
m) VENDOR: Supplier, bidder, proposer, company, firm, corporation, partnership, individual or other entity submitting a response to an Invitation for Bids.
2.8
NOTICE TO VENDORS REGARDING TERMS AND CONDITIONS
It shall be the Vendor’s responsibility to read the Instructions, the State’s terms and conditions, all relevant exhibits and attachments, and any other components made a part of this IFB, and comply with all requirements and specifications herein. Vendors also are responsible for obtaining and complying with all Addenda and other changes that may be issued in connection with this IFB.
If Vendors have questions, issues, or exceptions regarding any term, condition, instruction or other component within this IFB, those must be submitted as questions in accordance with in the instructions in Section 2.4 BID QUESTIONS. If the State determines that any changes will be made as a result of the questions asked, then such decisions will be communicated in the form of an IFB addendum. The State may also elect to leave open the possibility for later negotiation and amendment of specific provisions of the Contract that have been addressed during the question and answer period. Other than through this process, the State rejects and will not be required to evaluate or consider any additional or modified terms and conditions or Instructions to Vendor submitted with Vendor’s bid document. This applies to any language appearing in or attached to the document as part of the Vendor’s bid that purports to vary any terms and conditions or Vendors’ instructions herein or to render the bid non-binding or subject to further negotiation. Vendor’s bid shall constitute a firm offer. By execution and delivery of a bid in response to this Invitation for Bids, Vendor
agrees that any additional or modified terms and conditions, including Instructions to Vendors, whether submitted purposely or inadvertently, or any purported condition to the offer shall have no force or effect, and will be disregarded. Noncompliance with, or any attempt to alter or delete, this paragraph shall constitute sufficient grounds to reject Vendor’s bid as nonresponsive.
If a Vendor desires modification of the terms and conditions of this solicitation, it is urged and cautioned to inquire during the question period, in accordance with the instructions in Section 2.4, about whether specific language proposed as a modification is acceptable to or will be considered by the State. Identification of objections or exceptions to the State’s terms and conditions in the bid itself shall not be allowed and shall be disregarded or the bid rejected. By executing and submitting its bid in response to this IFB, Vendor understands and agrees that the State may exercise its discretion not to consider any and all proposed modifications a Vendor may request and may accept Vendor’s proposal under the terms and conditions in this IFB.
3.0
METHOD OF AWARD AND BID EVALUATION PROCESS
3.1 METHOD OF AWARD
All qualified bids will be evaluated and award or awards will be based on lowest Total Annual Contract Cost
While the intent of this IFB is to award a Contract to a single vendor for all line items, the State reserves the right to make separate awards to different Vendors for one or more line items, to not award one or more line items or to cancel this IFB in its entirety without awarding a Contract, if it is considered to be most advantageous to the State to do so. Any Vendor with an E-Procurement Services account that is in arrears by 91 days or more at the time of proposal opening may, at the State’s discretion, be disqualified from further evaluation or consideration.
The State reserves the right to waive any minor informality or technicality in proposals received.
3.2 CONFIDENTIALITY AND PROHIBITED COMMUNICATIONS DURING EVALUATION
During the evaluation period—from the date bids are opened through the date the contract is awarded—each Vendor submitting a proposal (including its representatives, sub-contractors and/or suppliers) is prohibited from having any communications with any person inside or outside the using agency, issuing agency, other government agency office, or body (including the purchaser named above, department secretary, agency head, members of the general assembly and/or governor’s office), or private entity, if the communication refers to the content of Vendor’s proposal or
qualifications, the contents of another Vendor’s proposal, another Vendor’s qualifications or ability to perform the contract, and/or the transmittal of any other communication of information that could be reasonably considered to have the effect of directly or indirectly influencing the evaluation of proposals and/or the award of the contract. A Vendor not in compliance with this provision shall be disqualified from contract award, unless it is determined in the State’s
discretion that the communication was harmless, that it was made without intent to influence and that the best interest of the State would not be served by the disqualification. A Vendor’s bid may be disqualified if its sub-contractor and supplier engage in any of the foregoing communications during the time that the procurement is active (i.e., the issuance date of the procurement to the date of contract award). Only those discussions, communications or
transmittals of information authorized or initiated by the issuing agency for this IFB or general inquiries directed to the purchaser regarding requirements of the IFB (prior to proposal submission) or the status of the contract award (after submission) are excepted from this provision.
3.3 BID EVALUATION PROCESS
The State shall review all Vendor responses to this IFB to confirm that they meet the specifications and requirements of the RFP. The State reserves the right to waive any minor informality or technicality in proposals received.
1. Bids are requested for the items as specified, or item(s) equivalent in design, function and performance. The State reserves the right to reject any bid on the basis of fit, form and function as well as cost. All information furnished on this bid may be used as a factor in determining the award of this contract.
2. Bids will be received from each responsive Vendor in a sealed envelope or package.
3. All bids must be received by the issuing agency not later than the date and time specified on the cover sheet of this IFB.
4. At that date and time specified as the bid opening, the package containing the bids from each responding firm will be opened publicly and the name of the Vendor and the price(s) bid announced.
5. The State shall review all Vendor responses to this IFB to confirm that they meet the specifications and requirements of the IFB. The State reserves the right to waive any minor informality or technicality in bids received. 6. For all responses that pass the initial review process, the State will review and assess the Vendors’ pricing. The State may request additional formal responses or submissions from any or all Vendors for the purpose of clarification or to amplify the materials presented in any part of the bid. Vendors are cautioned, however, that the State is not required to request clarification, and often does not. Therefore, all bids should be complete and reflect the most favorable terms available from the Vendor. Prices bid cannot be altered or modified as part of a clarification.
Vendors are cautioned that this is a request for offers, not an offer or request to contract, and the State reserves the unqualified right to reject any and all offers at any time if such rejection is deemed to be in the best interest of the State.
The State reserves the right to reject all original offers and request one or more of the Vendors submitting proposals within a competitive range to submit a best and final offer (BAFO), based on discussions and negotiations with the State, if the initial responses to the RFP have been evaluated and determined to be unsatisfactory.
Upon completion of the evaluation process, the State will make Award(s) based on the evaluation and post the award(s) to IPS under the IFB number for this solicitation. Award of a Contract to one Vendor does not mean that the other proposals lacked merit, but that, all factors considered, the selected proposal was deemed most advantageous and represented the best value to the State.
3.4 PERFORMANCE OUTSIDE THE UNITED STATES
Vendor shall complete ATTACHMENT B: LOCATION OF WORKERS UTILIZED BY VENDOR. In addition to any other evaluation criteria identified in this IFB, the State may, for purposes of evaluating proposed or actual contract performance outside of the United States, also consider how that performance may affect the following factors to ensure that any award will be in the best interest of the State:
a) Total cost to the State
b) Level of quality provided by the Vendor
c) Process and performance capability across multiple jurisdictions d) Protection of the State’s information and intellectual property e) Availability of pertinent skills
f) Ability to understand the State’s business requirements and internal operational culture g) Particular risk factors such as the security of the State’s information technology
h) Relations with citizens and employees i) Contract enforcement jurisdictional issues
3.5 INTERPRETATION OF TERMS AND PHRASES
This Initiation for Bids (IFB) serves two functions: (1) to advise potential Vendors of the parameters of the solution being sought by the Department; and (2) to provide (together with other specified documents) the terms of the Contract resulting from this procurement. As such, all terms in the Initiation for Bids shall be enforceable as contract terms in accordance with the General Contract Terms and Conditions. The use of phrases such as “shall,” “must,” and “requirements” are intended to create enforceable contract conditions. In determining whether proposals should be evaluated or rejected, the Department will take into consideration the degree to which Vendors have proposed or failed to propose solutions that will satisfy the Department’s needs as described in the Initiation for Bids. Except as specifically stated in the Initiation for Bids, no one requirement shall automatically disqualify a Vendor from consideration. However, failure to comply with any single requirement may result in the Department exercising its discretion to reject a proposal in its entirety.
4.0 REQUIREMENTS
This Section lists the requirements related to this IFB. By submitting a bid, the Vendor agrees to meet all stated requirements in this Section as well as any other specifications, requirements and terms and conditions stated in this IFB. If a Vendor is unclear about a requirement or specification or believes a change to a requirement would allow for the State to receive a better bid, the Vendor is urged and cautioned to submit these items in the form of a question during the question and answer period in accordance with Section 2.4.
4.1 CONTRACT TERM
The Contract shall have an initial term of one (1) year, beginning on August 1, 2016 and ending July 31, 2017. At the end of the Contract’s current term, the State shall have the option, in its sole discretion, to renew the Contract on the same terms and conditions for up to a total of two additional one-year terms. The State will give the Vendor written notice of its intent whether to exercise each option no later than thirty (30) days before the end of the Contract’s
then-current term. In addition, the State reserves the right to extend a contract term for a period of up to 180 days in 90-day-or-less increments.
4.2 PRICING
Bid price shall constitute the total cost to Buyer for delivery fully assembled and ready for use, including all applicable charges for shipping, delivery, handling, administrative and other similar fees. Vendor shall not invoice for any amounts not specifically allowed for in this IFB. Complete ATTACHMENT A: PRICING FORM and include with Bid.
4.3 WARRANTY AND MAINTENANCE REQUIREMENTS
Proposed equipment if called for, will be fully maintained (all parts, labor, travel, and routine maintenance) for a period of 12 months from date of equipment acceptance at no additional cost to the State. In addition, all maintenance costs associated with any proposed equipment must be clearly identified and included in the cost proposal.
4.4 REFERENCES
Vendors shall provide at least three (3) references for which your company has provided goods and services of substantially the same features and quantity to those solicited herein. The State may contact these users to determine the goods provided are substantially similar to those bid herein and Vendor’s performance has been satisfactory. Such information maybe considered in the evaluation of the bid.
COMPANY NAME CONTACT NAME TELEPHONE NUMBER
4.5 FINANCIAL STABILITY
Each Vendor shall certify it is financially stable by completing the ATTACHMENT E: CERTIFICATION OF FINANCIAL CONDITION. The State is requiring this certification to minimize potential performance issues from Contracting with a Vendor that is financially unstable. From the date of the Certification to the expiration of the Contract, the Vendor shall notify the State within thirty (30) days of any occurrence or condition that materially alters the truth of any statement made in this Certification.
4.6 INVOICES
Vendor shall invoice the Ordering Entity. The standard format for invoicing shall be Single Invoices meaning that the Vendor shall provide the Buyer with an invoice for each order. Invoices must include detailed line item information to allow Buyer to verify pricing at point of receipt matches the correct price from the original date of order. At a minimum, the following fields must be included on all invoices:
Vendor’s Billing Address, Vendor’s Federal ID Number, NC Vendor ID Number, Customer Account Number, NC Contract Number, Order Date, Buyers Order Number, Manufacturer Part Numbers, Vendor Part Numbers, Item Descriptions, Price, Quantity, and Unit of Measure.
5.0 SCOPE OF WORK
5.1 GENERAL SPECIFICATIONS
5.1.1 PURPOSE
The Facility Management Division in Raleigh is requesting proposals from firms that can provide a complete service-oriented water treatment program. The water treatment program will include boilers as specified herein. In addition, the water treatment program will include all chemical products, and professional consulting services to accomplish the following:
1. Reduce steam, electrical and makeup water consumption through improved heat transfer efficiency. This is to be accomplished by minimizing corrosion, fouling, and microbiological growth which creates deposits on heat transfer surfaces.
2. Minimize repair and maintenance costs associated with replacement and cleaning of equipment due to scale, corrosion, fouling or microbiological activity.
3. Provide professional, knowledgeable and involved sales/service personnel to ensure program success.
4. Accurately monitor program results and communicate appropriate recommendations with quantifiable business-oriented justifications.
5. Thoroughly and continually train designated Facility Management Division personnel on the implementation and control of the program.
6. Provide competitive water treatment program costs. 5.1.2 CONTRACTING AGENCY - ADMINISTRATOR
For the purpose of this contract, the NC Department of Administration, Facility Management Division, hereinafter is referred to as the "Contracting Agency". The Contract Administrator is Department of Administration, Facility Management Division, Building Services and the contact person will be Larry Smith at (919) 733-7866.
5.1.3 CONTRACT ADMINISTRATION AND MONITORING:
It is the responsibility of the Contracting Agency to ensure all contractual obligations are met and that contract monitoring is documented. Contract monitoring points include, but are not limited to: deliverables, timetables, payment triggers, quality of deliverables and the information and reports the Contractor must produce so performance can be monitored. A corrective action plan shall be implemented by the agency for any contract issues that may arise.
5.1.4 VENDOR QUALIFICATIONS:
All work under this contract shall conform to the North Carolina State Building Code and other state, local and national codes as are applicable. All persons, firms or corporation engaged in the business of this contract shall meet all specific requirements of this document.
5.1.5 DELIVERY:
24-hour notification of delivery is required. Deliveries must be between the hours of 8:00 AM and 4:00 PM, Monday through Friday at the following locations in Raleigh, NC:
State Examiner Office / Public Health 4312 District Drive
Steam Plant Building #13 3320 Garner Road (TAILGATE DELIVERY REQUIRED)
OEM Labs 4401, 4403, & 4405 Reedy Creek Road Art Museum 2110 Blue Ridge Road
New SBI Laboratory 121 East Tryon Road Central Heating Plant 412 North McDowell Street
5.1.6 FACILITIES
The Facility Management Division reserves the right to inspect the Vendor’s premises during normal business hours at any time during the contract period with prior notice.
5.1.7 PERSONNEL & EQUIPMENT
The Vendor shall furnish all necessary personnel, and any equipment for the performance of the work under the contract. The Facility Management Division will provide for any electrical or plumbing connections required to operate equipment. Advance notice by Vendor is required.
5.1.8 WORKMANSHIP
The workmanship shall at all times be of good grade accepted as the best practice of the particular trade involved and as stipulated in written standards of recognized organizations or institutes of the respective trades as further qualified by these specifications.
5.1.9 EMPLOYEE CONDUCT
If at any time during the performance of work covered by these specifications, the conduct of any employee of the Vendor be adjudged a nuisance to the Owner, or if any workman be considered detrimental to the work, the Vendor shall order such employee or party removed immediately from the grounds.
5.1.10 LICENSES
All work under this contract shall conform to the North Carolina State Building Code and other state, local and national codes as are applicable. All persons, firms or corporation engaged in the business of this contract shall be appropriately licensed as a contractor in the State of North Carolina and meet all specific
requirements of this document. 5.1.11 PREMISES PROTECTION
The Vendor shall take proper and adequate measures for the protection of all property and personnel while in the performance of work included in this proposal. Vendor shall be held responsible for the protection of all walks, drives, grounds and building and glass surfaces. Any damages will be repaired at the expense of the Vendor.
5.1.12 SITE INSPECTION
The owner shall provide on-site inspection of existing job sites to all qualified bidders. 5.1.13 SAFETY
The Vendor shall adhere to the rules, regulations and interpretations of the North Carolina Department of Labor relative to Occupational Safety and Health Standard pertinent to the work specified herein.
5.1.14 WORK INSPECTION
It is a condition of this contract that the work described herein shall be subject to inspection by the designated official representatives of the Facility Management Division, and those persons required by state law to test special work for official approval. Unless otherwise specified, work shall be inspected during the normal working hours of 8:00 AM to 5:00 PM.
5.1.15 LAWS
Vendor shall comply with all laws, licenses, ordinances, rules and regulations bearing on the conduct of his work.
5.1.16 LIABILITY
Vendor shall assume liability for the wrongful act(s) and for negligence of its employees while engaged in the performance of the contract.
5.1.17 PERFORMANCE GUARANTEE
A performance bond or other suitable performance guarantee will be required from the successful Vendor as provided by law and without expense to the Contracting Agency. In case of default by the Vendor, the Contracting Agency may procure the services from other sources and hold the Vendor responsible for excess cost occasioned through the default. See ATTACHMENT G: PERFORMANCE GUARANTEE for options on providing Performance Guarantee.
5.1.18 OTHER
If a substantial increase in the usage of water treatment-products occurs as a result of equipment and/or accessory failure, the Vendor may request an addition to the monthly cost for that location. The contract must submit justification and any documentation to substantiate the requested increase. The State reserves the right to accept, reject, or negotiate the request (in whole or in part) for an additional amount.
5.2
VENDOR REQUIREMENTS AND SPECIFICATIONS
5.2.1 Vendor Experience:
The bidder must be a company normally engaged in selling water treatment chemicals and services for boiler systems with a minimum of 10 years of experience. Indicate your experience in providing materials and services for water treatment programs. Please list at least three major firms, universities or government complexes with which your company provides these services within this state. How long has your firm been engaged in the water treatment business? Please enclose a copy of your firm's latest annual fiscal report or equivalent. If your firm is a division of a larger organization, submit data from your division. Include ISO 9001 Certification (must have proof with bid) with technicians having a minimum of 10 years of experience. All certifications must be current and maintained.
5.2.2 Representative Experience:
The bidder shall indicate members of his company to represent the company in dealings with the Division, should he be awarded the contract. The representatives shall be full-time employees of the vendor. The representatives shall be familiar with all aspects of water treatment as specified herein and only these individuals will represent the vendor regarding services for this contract unless otherwise specifically
authorized. Primary field engineer plus 2 alternate engineers with a minimum of 15 years (or equivalent) each in specifying and managing industrial water treatment programs for boilers. They must be available on 24-hour notice and able to visit plant within 2 hours under emergency situations.
List: Name, emergency phone number, educational background, years in water treatment industry and years with vendor for each of the appointed representative and type of experience.
5.2.3 Quality:
An organization's commitment to qualify is an indication of their ability to satisfy the Facility Management's needs. A vendor's dedication to quality means fewer problems and less risk for the Facility management. Please provide a summary of your company's Quality Improvement Process. Include an outline of the Quality Education which your firm's employees receive and how many have received it. Supporting literature or pamphlets should be included.
5.2.4 Program Administration:
Program Administration: Organization is the key to a well-run water treatment program. In order to have quick access to all technical and safety information regarding the water treatment program, we require that the Vendor provide an Administration Notebook, at the very least, this notebook must contain an outline of the chemical program, all chemical control procedures, log sheet, product bulletin, material safety data sheets, product labels, hazardous materials labels, and appropriate material data sheets, feed and control equipment specifications and service reports. Please provide a summary of how your firm administers and manages a water treatment program. Include a sample of Administration Notebook and its contents.
5.2.5 Subcontractor:
No part of this contract shall be sublet except certified laboratory facilities and off-line cleaning services. Subcontractor will be approved by the Department of Administration, Facility Management Division, before any part of this contract may be sublet.
5.2.6 Drum Handling and Chemical Inventory, Drum Handling Disposal:
The Facility Management Division is concerned with inventory, drum handling and disposal. The Vendor is responsible for the chemical inventory at each location. The Vendor shall supply chemicals at least two weeks before an anticipated need arises. Excessive amounts of chemicals shall not be stored at any location. The Vendor shall be responsible for handling, removing and disposing of all empty chemical drums as can reasonably be expected. At the end of the contract, the Vendor shall have thirty (30) days to remove all remaining full, partially full and empty chemical drums and equipment that the Vendor has furnished to each location. To eliminate our liability in this regard, the bidder shall outline his/her firm's program to control, inventory, minimize drum handling and dispose of all empty drums.
5.2.7 Training:
The training provided by the Vendor shall include the proper handling, storage and disposal of all
recommended chemical products, how to perform tests and monitor chemical program training his/her firm will provide to the Facility Management Division's staff. Samples of training materials shall be included in your firm’s bid response.
5.2.8 Health and Safety:
Your firm must provide Material Safety Data Sheets to ensure a safe work environment for Facility
Management personnel and to comply with all state and federal laws concerning the handling of hazardous materials. We require that a Material Safety Data Sheet accompany all first time orders and that the vendor operate a 24-hour, 7-day per week emergency accidents involving your products. Provide a summary of your Material Safety Data Sheet program; include your emergency phone number and a sample copy of your firm's Material Safety Data Sheet.
5.2.9 Trouble Shooting Capabilities:
The Vendor shall be able to perform a wide array of analytical work to facilitate monitoring, control, and trouble-shooting of the Facility Management Division's systems. Laboratory services may be provided by a subcontractor Laboratory services which shall be required include: corrosion coupon analysis, water analysis, deposit analysis, microbiological analysis, and metallurgical analysis. The bidder shall indicate whether or not his/her firm has their own laboratory facilities. If his/her firm does, the bidder shall include a sample analytical report for each of the above analysis as evidence of his/her firm's laboratory capabilities. If not, the bidder shall submit the name of the company that would be subcontracted to provide these laboratory services along with a contact name, contact phone number and address.
5.2.10 Equipment Inspection:
Thorough equipment inspection is important in determining the condition of Facility Management Division boilers. The Vendor shall provide a written statement of the condition of equipment made available for inspection. The Vendor must also provide the Facility Management Division with photographs of equipment internals for each inspection. On the back of all photographs, the Vendor shall include a date, equipment identification and a description of the photograph. The bidder shall outline how his/her firm would evaluate and document the condition and the efficiency of the equipment.
5.2.11 Boiler Inspections:
Vendor's representative shall internally inspect the boilers annually, when they are open for inspection by the Facility Management Division and at other unscheduled openings. Photographs of equipment internals must be taken and an ongoing record with photos must be kept. Representatives will be notified of these openings one week in advance.
5.2.12 Program Monitoring:
The Vendor shall provide any and all necessary testing equipment and reagents during the term of this contract. Vendor will retain ownership of said equipment and reagents. The Vendor shall provide a
comprehensive chemical testing program with written instructions and test procedures for all control tests. A summary chart with frequency and time of day for each test shall be provided by the Vendor. The bidder shall produce literature on each type of testing equipment used by his/her firm.
5.2.13 Feed and Control & Equipment:
The Vendor shall recommend to the Facility Management Division any chemical feed or control equipment that could reduce the operating costs of the Facility Management Division's heating systems. The benefits of installing this equipment, any potential savings and the estimated cost of this equipment shall be entered in the system questionnaire in Appendix D and submitted in this section of the proposal. The Bidder shall submit a system questionnaire for each location bid. The Vendor is required to provide an effective water treatment program regardless of whether or not any of the Vendor's recommendations to reduce operating costs are implemented.
In the event of an equipment failure, the Vendor shall temporarily supply the Facility Management Division within three (3) business days, the chemical feed equipment necessary to prevent scaling, corrosion, fouling or micro-biological growth in the heating equipment. All equipment supplied by the Vendor remains the property of the Vendor. The bidder shall submit in the cost proposal a daily rate for providing the necessary chemical feed equipment.
5.2.14 Semi-Annual Business Review:
The Vendor must present a semi-annual review of the treatment program. Vendor's representative shall at this time meet with the designated representatives of the Facility Management Division to discuss all treatment programs, their effectiveness and establish future objectives.
5.2.15 Water Analysis:
The bidder shall perform a make-up analysis and use this information to prepare the water treatment program and bid proposal. The analysis shall include at a minimum, the source of the make-up water, total soluble hardness, P-alkalinity, M-alkalinity, silica, conductivity, total iron, and pH. The bidder shall provide a copy of each location's water analysis in this section of the proposal.
5.2.16 Performance:
During the first nine (90) days of the contract, all equipment, except closed loop systems, listed for that location in Appendix A shall have the existing scale on the heat transfer surfaces (by an acceptable scientific method) measured by the Vendor. All measurements shall be taken in the presence of the Plant Maintenance Supervisor or his/her representative. The Vendor shall have sufficient notice of each equipment inspection so that the representative may be represented at each inspection for verification.
The bidder shall discuss in this section of the proposal how his/her firm will measure the quantity of scale. The bidder shall include the procedure(s) used to measure the quantity of scale along with the location(s) of where the measurement(s) will be taken in each piece of equipment.
After the quantity of scale has been determined and agreed upon by all parties, the Vendor shall submit to the Plant Maintenance Supervisor a written statement providing the quantity of scale, exact location(s) of the measurement(s), the procedure(s) used to determine the quantity of scale and the effect it will have on the efficiency of the equipment. The Plant Maintenance Supervisor will sign the statement to acknowledge that he/she is in agreement with its content.
The Vendor shall forward a copy of the statement to Facility Management. This signed statement will establish a reference point which will be used after subsequent equipment inspections to determine the effectiveness of the water treatment program for that piece of equipment.
The Vendor shall recommend to the Plant Maintenance Supervisor in writing whether the heat transfer surfaces should be cleaned on-line or off-line. The appropriate representatives of the Facility Management Division will determine if the quantity of scale is acceptable and if the heat transfer surfaces should be cleaned on-line or off-line.
Also during that time period, the Vendor shall perform any tests necessary to determine that all hot water loops, listed for that location, are sufficiently treated to prevent corrosion. The Vendor shall recommend to the Plant Maintenance Supervisor or his/her representative which closed loop systems should be opened and inspected by the Facility Management Division personnel. The Vendor shall provide the Plant Maintenance Supervisor and/or the Superintendent in writing the results from all tests, recommended closed loop systems requiring inspection, the closed systems requiring water treatment and the recommended treatment. The Vendor shall not administer any water treatment products until he/she has received approval from the Plant Maintenance Supervisor. The Vendor shall forward a copy of all test results and recommendations to: Plant Maintenance Supervisor
Larry Smith
431 N. Salisbury Street Raleigh NC 27603 (919) 733-7866 5.2.17 Unscheduled Visits:
Unscheduled visits shall be provided under this water treatment program at no additional cost to the Facility Management Division. However, an invoice can be submitted for an unscheduled visit resulting from improper or inadequate daily maintenance. The bidder shall submit in the cost proposal an hourly rate and mileage cost for this type of unscheduled visit. The Vendor representatives shall be available to the Facility Management Division on twenty-four (24) hour notice, and shall be able to visit the facility within twelve (12) hours' notice. The bidder shall indicate whether or not his/her firm complies with this requirement in the proposal.
5.2.18 Service Visits:
If equipment at a location is deactivated, either seasonally or permanently, no service visit is required. A written service report stating that all equipment is idle is still required and shall be submitted to the Plant Maintenance Supervisor and/ or Superintendent.
If a location has equipment, except closed loop systems, in operation, the Vendor's representative shall visit that facility a minimum of two (2) times a month for the first six (6) months that the equipment is in operation. After that time period and for the duration of the contract, the Vendor's representative shall visit that facility a minimum of once a month for each month that the equipment is in operation.
Service visit requirements for closed loop systems are covered in the paragraph entitled CLOSED SYSTEMS. All service visits shall be unscheduled unless otherwise directed or approved by the facility's Maintenance Supervisor and/or Superintendent. All site visits shall be made during normal working hours and days from 8:00 AM to 4:00 PM during each service visit, all equipment shall be inspected and analyses necessary to determine that the water treatment program is being administered properly shall be performed in the presence of a representative of the Plant Maintenance Supervisor. Chemical testing of the system must be conducted on site and reported at the time of the testing.
Each visit shall also include a conference with the Plant Maintenance Supervisor or his/her representative to discuss problems arising between visits and the status of the program.
5.2.19 Idle Systems:
The Vendor's representatives shall provide the Maintenance Supervisor complete written instructions for deactivating and protecting equipment that is to be taken out of service seasonally or permanently. The Vendor's representative shall also provide complete written instructions for treating equipment that is being placed initially into service. The bidder shall discuss in the proposal the methods recommended by his/her firm to protect idle systems.
5.2.20 Insurance Requirements:
The Vendor shall provide and maintain during the life of this contract and any extensions thereof such as Public Liability, Property Damage and Product Liability Insurance as shall protect him from claims for damage for personal injury, including accidental, as well as from claims for property damages which may vary from operations under this contract, whether such operation be by the Vendor himself or by anyone directly or indirectly employed by him and the amounts of such insurance shall be as follows:
Public Liability Insurance in an amount hot less than $300,000 for injuries, including accidental death, to anyone person and subject to the same limit for each person, in amount not less than
$500,000 on account of one accident; Property Damage Insurance in an amount not less than
$1,000,000 per occurrence and $5,000,000 aggregate. Product Liability Insurance in an amount not less than $1,000,000 per occurrence and $5,000,000 aggregate to cover the improper application of chemicals.
The Vendor shall furnish such additional insurance as may be required by the State of North Carolina, including motor vehicle insurance in amounts not less than statutory limits.
The Vendor shall not commence work until he/she has obtained all insurance required, furnished copies of each Certificate of Insurance to attention of Meredith Swartz, Purchasing Agent, NC Department of Administration, Office of Fiscal Management, 116 West Jones Street, Raleigh, NC 27603- 8002, and such insurance has been approved and accepted by the State.
Each Certificate of Insurance shall bear the provision that the policy cannot be cancelled, reduced in amount or coverage eliminated in less than fifteen (15) days after mailing by registered mail, a written notice to the insured and/or the Department of Correction of such alteration of
cancellation.
The Vendor's liability shall not be limited by any provisions or limits of insurance set forth in this contract. The State shall reasonably notify the Vendor of any claim for which it may be liable under this contract.
5.2.21 Water Treatment Products:
The Vendor is encouraged to use the existing supply of water treatment chemicals until such chemicals are depleted. If existing chemicals are used, the Vendor shall accept the responsibility for its performance. All water treatment products recommended by the Vendor shall be in the liquid form unless specified and of the type suitable for discharge into the existing drain lines of each facility without additional permitting and without adversely affecting the operation of City of Raleigh's waste water treatment plants.
Boiler water additives used in equipment which produces steam that comes in contact with food shall comply with section 173.31 of title 21 of the Federal Regulations.
All products used for biological control shall have a current Environmental Protection Agency registration number. Tributyltinoxide (TBTO) shall not be used in any facility.
The Vendor shall assure that the chemicals used in the water treatment program shall have no detrimental effect on the metallic or non-metallic materials in the equipment being treated when used in accordance with the Vendor's instructions. The Facility Management Division will inform the Vendor of the materials contained in the system upon request.
The bidder shall submit product bulletins for all water treatment products recommended. 5.2.22 Off-Line Cleaning:
If the Vendor is requested to provide off-line chemical cleaning services, the program shall be administered by the Vendor with only limited assistance from Facility Management Division personnel. Chemicals used shall be suitably inhibited. Progress of the cleaning program shall be closely monitored to avoid damage to the
equipment. All cleaning chemicals shall be neutralized before the cleaning program is completed. Off-line chemical cleaning services may be subcontracted. The bidder shall indicate whether or not his/her firm can provide off-line chemical cleaning services. List 3 firms which bidder now uses for off line cleaning.
If his/her firm does, the bidder shall list at least three (3) major firms with which his/her company has provided this service. If his/her firm does not, the bidder shall submit the name of the company that would be subcontracted to provide this service along with the contact name, contact phone number and address.
5.3 CERTIFICATION AND SAFETY LABELS
PRODUCT SAFETY LISTING: All manufactured items and/or fabricated assemblies subject to operation under pressure, operation by connection to an electric source, or operation involving a connection to a manufactured, natural, or LP gas source shall be constructed and approved in a manner acceptable to the appropriate state inspector which customarily requires the label or re-examination listing or identification marking of the appropriate safety standard organization; such as the American Society of Mechanical Engineers for pressure vessels; the Underwriters Laboratories and /or National Electrical Manufacturers’ Association for electrically operated assemblies; or the American Gas Association for gas operated assemblies, where such approvals of listings have been established for the type of device offered and furnished. A list of acceptable marks is available on the Division of Purchase and Contract web site at: http://www.pandc.nc.gov/QAInspections.aspx. The CE label is not acceptable. Further, all items furnished shall meet all requirements of the Occupational Safety and Health Act (OSHA), and state and federal requirements relating to clean air and water pollution. Having the appropriate certification or safety label affixed to any device delivered pursuant to this solicitation, under the conditions described above, is a material condition of any contract awarded as a result of this solicitation. All costs for product and industry certifications and listings required to supply conforming products to the State as described in this IFB are the sole responsibility of the Vendor. The certification or safety label shall be affixed and be visible on the OUTSIDE of the all products that require a certification or safety label in order to pass the State Quality Acceptance Inspection.
APPENDIX A: EQUIPMENT SPECIFICATIONS
Boiler System Specifications
These specifications and operating conditions must be used in making proposal calculations.
All the blanks must be completed on the forms provided. If certain products are not required as part of your chemical program, then you must type "NOT REQUIRED" in the space provided. You will need to explain why a particular product is not required on a separate sheet of paper and submit it with your proposal. Failure to follow this request will result in disqualification of your proposal. The price that is to be quoted for each product must be the price that you charge for the quantity and container size that the Facility Management Division could reasonably be expected to buy for a maximum 90-day inventory.
Boiler System Product Specifications
Oxygen Scavenger: The oxygen scavenger is to be a liquid or dry blend of sodium sulfite. The product must contain catalyst to speed reaction time and buffering agents to produce an alkaline feed water pH.
Scale Inhibitor: The scale inhibitor is to be a non-chelant liquid formulation that will prevent the formation of mineral scale on boiler tubes.
Dispersant: The liquid formulation must be capable of dispensing and conditioning mineral and metallic sludge's rendering them fluid and non-adherent so they can be removed by
blowdown.
Alkalinity Adjustment: The alkalinity booster must be a liquid.
Neutralizing Amine: The neutralizing amines are to be a liquid blend of amines capable of elevating condensate pH 8.3 - 9.0 in both short as well as extensive systems. DEAE cannot be used at the North Carolina Museum of Art.
Closed Loop Treatment: The hot water loop treatment is to be a liquid multifunctional product containing nitrite for mild steel corrosion inhibition, and tolytriazole for yellow metal corrosion inhibition and borate for pH buffering.
Boiler System Description
Location: Central Heating Plant 412 N. McDowell StreetBoiler Manufacturer: Nebraska
Model: (3) NS E 66 (1) NS C 43
Boiler Type: Water tube
LBS Steam/Hour: 75,000# 30,000#
Heating Surface (SqFt): 5,824 2,990
Type of Firing Gas: Natural Gas and #2 Fuel Oil
Water Holding Capacity (lbs.): 24,120 11,852
Horsepower: 2,239 1,045
Operating Data:
Average Feed Water Temperature 225 @ Feed Water Pumps Boiler Drum Pressure 110 psig
Annual Steam Production 131,883 (KLBS) Total
Average Condensate Return (%)
Condensate Return Temp 156
Total Hot Water Loop Volume (Gal) Est.
Annual Hot Water Loop Make up (gal)
Dual tank water softener 926 gal. capacity
Boiler System Equipment
Heated Feed water 256 degrees after economizer
Annual Consumption
Gas (cu ft) 272,584 (KCF) Total
#2 oil (gal) 68(KGALS)
Boiler System Description
Location: Garner Road SBI LabBoiler #1 and #2
Boiler Manufacturer: Cleaver Brooks
Model: CB700-350-125
Boiler Type: Fire Tube
LBS Steam/Hour: 125#/hr
Heating Surface (Sq Ft.): ---
Type of Firing Gas: 14700 cu ft/hr
Water Holding Capacity (lbs.): 185 5 gal - normal/2410 gal - flooded
Horsepower: 350 HP
Operating Data:
Feedwater Temperature Design 250 F/Operating 175 F Boiler Drum Pressure 60 psi
Annual Condensate Return 100% Return
Boiler System Description
Location: Old Garner Road Complex 3320 Garner Road
Boiler #1 Boiler #2 Boiler #3
Boiler Manufacturer: Bryan Kewanee Kewanee
Boiler Type: Flexible Tube Fire Tube Fire Tube
LBS Steam/Hour: 10,000 16,000
Heating Surface (SqFt): 303 1,429 2,000
Type of Firing: Gas, No. 2 Gas, No. 2 Gas, No. 2
Water Holding Capacity (lbs.): 1460 gal 2328 gal
Horsepower: --- 250 400
Operating Data:
Feedwater Temperature 157 157 157 Boiler Drum Pressure 50 50 50 Annual Condensate Return 82% Return
Boiler System Description
Location: Art Museum 2110 Blue Ridge Road Boiler #1, 2, 3, 4, 5,Boiler Manufacturer: Kelly Patterson PK Themific
Boiler Type: Hot Water
LBS Steam/Hour: Varies with humidity demand
Heating Surface (SqFt): 206
Type of Firing: Gas
Water Holding Capacity (lbs.):
NOTE: Any chemical (IE S03) must be compatible for steam humidification & harmless to works of art.
Operating Data:
Average Feed Water Temperature 250 F Boiler Drum Pressure 7-10 PSI Annual Steam Production N/A
Annual Condensate Return 98% Return Condense Return Temp 140 F Total Hot Water Loop Volume (Gal) Est.
Annual Hot Water Loop Make up (Gal) 2%
Boiler System Equipment
Heated Feed Water N/A
Annual Consumption
Gas (cu ft)
#2 oil (gal) N/A
Boiler System Description
Location: DEM LabsAir Quality Lab, Water Quality Lab, & Chemical Lab 4401, 4403, & 4405 Reedy Creek Road
Boiler #1 Boiler #2
Boiler Manufacturer: Peerless Peerless
Boiler Type: Cast Iron Cast Iron
BTU/HR: 2,088,000 1,864,000
Type of Firing: Gas Gas
Operating Data:
Feed Water Temperature Ambient/120 F Boiler Drum Pressure 10 PSI 12 PSI Annual Steam Production 500,000
Superheated Steam Temp NA
Annual Condensate Return 100% Return Condense Return Temp Est. 125 F
Total Hot Water Loop Volume (Gal) 3 Loops 2500 Gal Total Annual Hot Water Loop Make up (Gal) 500 Gal
Boiler System Equipment
No Softeners
Annual Consumption
Gas (cu ft) 6,000,000 #2 oil (gal) N/A
Boiler System Description
Location: West Gallery (Art Museum) 2110 Blue Ridge Road
Hot Water Boilers
Boiler #1 Boiler #2
Boiler Manufacturer: Benchmark Benchmark
Boiler Type: Hot Water Hot Water
BTU/HR: 210,000 210,000
Type of Firing: Nat Gas Nat Gas
Operating Data:
Feed Water Temperature 210 F max Boiler Drum Pressure N/A Annual Steam Production N/A Superheated Steam Temp N/A
Annual Condensate Return 100% Return Condense Return Temp Est. 170 F Total Hot Water Loop Volume (Gal) N/A Annual Hot Water Loop Make up (Gal) N/A
Boiler System Equipment
Annual Consumption
Gas (cu ft) N/A #2 oil (gal) N/A Feedwater (gal) N/A
Boiler System Description
Location: Textbook Warehouse 3905 Reedy Creek Road, Raleigh, NCBoiler Manufacturer: Kewanee
Boiler Type: Hot Water
BTU/HR: 6648
Type of Firing: Natural Gas
Operating Data:
Feed Water Temperature 155 F Boiler Drum Pressure 30 lbs. max Annual Steam Production N/A
Superheated Steam Temp N/A Annual Condensate Return 93% Return Condense Return Temp Est. 125 F Total Hot Water Loop Volume (Gal) N/A Annual Hot Water Loop Make up (Gal) N/A
Boiler System Equipment
Annual Consumption
Gas (cu ft) N/A #2 oil (gal) N/A Feedwater (gal) N/A
Boiler System Description
Location: Standards Lab 4040 District Drive, Raleigh, NCBoiler Manufacturer: Weil-McLain
Boiler Type: Steam
BTU/HR: 264
Type of Firing: Nat Gas
Operating Data:
Feed Water Temperature 180 F Boiler Drum Pressure 15 PSI
Annual Steam Production 2312640 lbs./year Superheated Steam Temp -
Annual Condensate Return 90% Condense Return Temp Est. 125 F Total Hot Water Loop Volume (Gal) N/A Annual Hot Water Loop Make up (Gal) N/A
Boiler System Equipment
Annual Consumption
Gas (cu ft) N/A #2 oil (gal) N/A Feedwater (gal) N/A
Boiler System Description
Location: Cary Lab950 East Chatham Street, Cary, NC
Boiler Manufacturer: Weil-McLain
Boiler Type: Gas – Hot Water
BTU/HR: 650 mb
Type of Firing: Gas
Operating Data:
Feed Water Temperature 180 F Boiler Drum Pressure 11 PSI Annual Steam Production - Superheated Steam Temp - Annual Condensate Return 95% Condense Return Temp Est. 130 F Total Hot Water Loop Volume (Gal) N/A Annual Hot Water Loop Make up (Gal) N/A
Boiler System Equipment
Annual Consumption
Gas (cu ft) N/A #2 oil (gal) N/A Feedwater (gal) N/A
Boiler System Description
Location: Research Wet Lab 1671 Gold Star Drive, Raleigh, NCBoiler Manufacturer: Lochiwvar
Boiler Type: Gas Fired HW Boiler
fintype
BTU/HR: 990000
Type of Firing: Gas
Operating Data:
Feed Water Temperature 180 F Boiler Drum Pressure 10 PSI Annual Steam Production - Superheated Steam Temp - Annual Condensate Return 99% Condense Return Temp Est. 150 F Total Hot Water Loop Volume (Gal) N/A Annual Hot Water Loop Make up (Gal) N/A
Boiler System Equipment
Annual Consumption
Gas (cu ft) N/A #2 oil (gal) N/A Feedwater (gal) N/A
