REGULAR COUNCIL MEETING

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ORDERS OF THE DAY

THE CORPORATION OF THE TOWN OF COCHRANE

REGULAR COUNCIL MEETING

TUESDAY, MARCH 11TH, 2014

COUNCIL CHAMBERS

6:00 P.M.

Page

1. OPENING REMARKS AND ROLL CALL

2. DECLARATION OF PECUNIARY INTEREST

3. ADOPTION OF AGENDA

4. ADOPTION OF MINUTES

4.1 Minutes of February 11th, 2014

5. BUSINESS ARISING FROM MINUTES

6. PETITIONS AND DELEGATIONS

7. HEAD OF COUNCIL AND COUNCILLORS REPORTS

8. REPORTS

8.1. Community Services Department

8.1.1 M.I.C.'s Free Passes for THEC

8.2. Municipal Operations/Water and Wastewater Department

8.3. Protective Services Department

8.3.1 Volunteer Fire Fighter Hiring

8.3.2 Shared Services Agreement - Moosonee

8.4. Polar Bear Habitat and Heritage Village Department

8.5. Corporate Services Department

8.5.1 Corporate Services Dept - Councillor Remuneration Tax Free Provision

8.5.2 Northern Ontario Energy Inc. ( NOE) Board Composition and Corporate

Governance

9. COMMITTEE/BOARD REPORTS

10. COMMUNICATIONS

3-8

9-12

13-14

15-16

17-20

21-26

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REGULAR COUNCIL MEETING

MARCH 11TH, 2014 PAGE TWO

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Page

10. COMMUNICATIONS

10.1 Cochrane Board of Trade - 105th Annual General Meeting - March 27th, 2014

11. RESOLUTIONS

11.1 Town of Aurora - Introduction of Municipal Recall Election Legislation

12. NEW BUSINESS

13. UNFINISHED BUSINESS

13.1 Regular Council/Budget/COW Meeting Follow Ups

14. NOTICE OF MOTION

15. CONSENT AGENDA

15.1 Heart and Stroke Foundation - Big Bike Event - May 7th, 2014

15.2 Lupus Foundation of Ontario - World Lupus Day - May 10th, 2014

15.3 By-Law Number 1003-2014 - Being a By-Law to amend By-Law Number

880-2012

15.4 By-Law Number 1004-2014 - Being a By-Law to authorize the execution of a

Detailed Engineering Study Funding Contract between Northern Ontario

Wires Inc. and the Corporation of the Town of Cochrane.

15.5 By-Law Number 1005-2014 - Being a By-Law to prohibit, regulate and control

discharges into bodies of waters within Town boundaries or into the Town

Sanitary Sewers, Storm Sewers, Sanitary Sewage Works and all Tributary

Sewer Systems

15.6 By-Law Number 1006-2014 - Being a By-Law to adopt a Seniors Clubs Grant

Policy

15.7 By-Law Number 1007-2014 - Being a By-Law to adopt an Integrated

Accessibility Standards Regulation (IASR) Policy

15.8 By-Law Number 1008-2014 - Being a By-Law to authorize the execution of an

Northern Ontario Internship Program Agreement between the Northern Ontario

Heritage Fund Corporation and the Corporation of the Town of Cochrane

15.9 By-Law Number 1009-2014 - Being a By-Law to adopt the 2014 Operating

and Capital Budgets for the Corporation of the Town of Cochrane

16. BY-LAWS

17. ADDENDUM TO THE AGENDA

18. ANNOUNCEMENTS AND INQUIRIES

19. COUNCIL (IN CLOSED SESSION)

20. ADJOURNMENT

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32-33

34-39

40-41

42-45

46-54

55-78

79-130

131-134

135-144

145-155

156-165

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CORPORATION OF THE TOWN OF COCHRANE

MINUTES OF THE REGULAR COUNCIL MEETING HELD AT THE TOWN HALL, COUNCIL CHAMBERS, 171 FOURTH AVENUE, COCHRANE, ONTARIO ON TUESDAY, FEBRUARY 11TH, 2014, AT 6:00 PM, LOCAL TIME.

PRESENT: Mayor: Councillors: Peter Politis Reynald Brisson (L@7:07 pm) Gilles Chartrand Fernand Gravel Robert Hutchinson Darryl J. Owens Jane Skidmore-Fox MUNICIPAL OFFICIALS CAO: Clerk: Director of Corporate Services:

Jean Pierre Ouellette Jocelyne Pronovost Monika Malherbe 1. OPENING REMARKS AND ROLL CALL

Mayor Politis welcomed everyone in attendance and declared the meeting open. 2. DECLARATION OF PECUNIARY INTEREST

Nil.

3. ADOPTION OF AGENDA

Moved By: JANE SKIDMORE - FOX

Seconded By: GILLES CHARTRAND 13-2014

THAT the regular agenda and the consent agenda are hereby accepted as amended.

CARRIED 4. ADOPTION OF MINUTES

4.1 Minutes of January 7th, 2014

Council requested that the minutes of January 7th, 2014 Regular Council meeting be amended to change to word recreation to parks and green spaces in the notes under item 14.2

Moved By: DARRYL J. OWENS

Seconded By: FERNAND GRAVEL 14-2014

THAT the minutes of the Regular Council meeting of January 7th, 2014 be adopted as amended.

CARRIED 5. BUSINESS ARISING FROM MINUTES

Mayor Politis gave an update on the Ontario Provincial Police Billing Model. An Advisory Committee has been formed to analyze the proposed model. The first meeting is scheduled to take place in mid-February. The Committee will be developing the terms of reference for their mandate. Mayor Politis and Mayor Spacek are the only two Northern representative sitting on the Committee.

6. PETITIONS AND DELEGATIONS Nil.

7. HEAD OF COUNCIL AND COUNCILLORS REPORTS

7.1 Mayor and Councillor Expense Report - Year to Date - December 31, 2013 Council is pleased with the new format of the Mayor and Councillor Expense Report. Council noted that the budget for Councillor’s expenses is over by $3,737.53 for the year 2013.

Council allocated an increase of $5,000 in the 2014 budget.

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Minutes of February 11th, 2014

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REGULAR COUNCIL MEETING

FEBRUARY 11TH, 2014 PAGE TWO

7. HEAD OF COUNCIL AND COUNCILLORS REPORTS – CONTINUED

7.1 Mayor and Councillor Expense Report - Year to Date - December 31, 2013 Moved By: REYNALD BRISSON

Seconded By: ROBERT HUTCHINSON 15-2014

THAT the Mayor and Councillor Expense Report - Year to Date - December 31, 2013 be accepted as presented.

CARRIED 8. REPORTS

8.1 Community Services Department 8.1.1 Junior A Hockey Team

The Town of Cochrane has been working with Ryan Leonard, owner of the Elliot Lake Bobcats Junior A Hockey team to relocate his team to Cochrane. The Community Services Director received confirmation on January 27, 2014 that the NOJHL Board of Directors had voted in favor of the relocation. Mr. Leonard had provided information during his presentation of the direct benefits that his team has on a community. It was noted that the direct benefits and financial impact could be greater than half of a million dollars. The Recreation and Special Events Board recommended to Council to support the Junior A Hockey team by Resolution #51-2013.

The NOJHL program has been in existence for 7 years. The program has many success stories both on and off the ice, earning recognition in the community for support non-profit organizations. They are dedicated to developing team members and student athletes into becoming better players and outstanding citizens.

Mr. Vachon informed Council that the term of the contract will be for three years and hopefully they will stay for a longer period of time. He explained that the only obligation from the Town is to modify the change room to accommodate the team. The cost for the renovations is estimated at $25,000. It was explained that the 1.5 million dollars proposed renovations to the THEC is not linked with the hosting of the Junior Team. Some Councilors were concerned about the low fee for the ice rental proposed to the team. It was explained that the Bobcats were paying the youth ice rental fee in Elliot Lake and that's the reason that youth rate was offered here in Cochrane. This is a marketable opportunity for Cochrane as money will be injected back in the community.

The contract with the Junior Team Club should be basically the same as the Minor Hockey and The Figure Staking Club with a clause for payments in arrears for ice time rentals. The Director of Community Services and the CAO will prepare the contract and submit to Council for approval.

THAT the Town of Cochrane hereby fully supports Junior A hockey in Cochrane and relocating the Elliot Lake Bobcats to Cochrane as per the report, presentations and proposal received.

An amendment to the motion was introduced as follows: Moved By: PETER POLITIS

THAT the Town of Cochrane hereby supports the relocation of the Elliot Lake Bobcats to Cochrane.

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FEBRUARY 11TH, 2014 PAGE THREE

8. REPORTS - CONTINUED

8.1 Community Services Department 8.1.1 Junior A Hockey Team

Councillor Brisson inquired if the $25,000 for the change room renovations was passed through a motion at a Budget meeting. The Corporation Services Director explained that the item was set aside in the general recreation budget pending the presentation to the Recreation and Special Event Board and the Town Council on the relocation of the Junior A Hockey Team.

Mayor Politis also explained that the budget was passed and that the item is in the budget and he believes a motion was passed. Councillor Brisson replied that he was not addressing the Mayor and that he was requesting an answer from Mrs. Malherbe, if there was a motion approved for this item?

Mayor Politis warned Councillor Brisson that the answer given was acceptable. Councillor Brisson continued to speak and ask the question again. The Mayor called Councillor Brisson to order. Councillor Brisson did not fall silent and was ordered to leave his seat for the duration of this meeting. Councillor Brisson continued his argument and refused to vacant his seat. Mayor Politis called a 5 minutes recess and the Clerk asked Councillor Brisson to leave the Council Chambers, so Council could resume the meeting. Councillor Brisson refused to leave and was cautioned that the Police would be dispatched.

At 7:07 p.m. two OPP Sergeants escorted Councillor Brisson out of the building.

Mayor Politis reconvened the meeting at 7:10 p.m.

Moved By: PETER POLITIS

THAT the Town of Cochrane hereby accept the proposal from Ryan Leonard for a Cochrane Junior A Hockey Team in the NOJHL, subject to a formal agreement ratified through Council

CARRIED 8.2 Municipal Operations/Water and Wastewater Department

Nil.

8.3 Protective Services Department 8.3.1 Volunteer Firefighter Hiring

The Cochrane Fire Department hiring Committee recommended to Council the appoint of two new fire fighters to comply with by-law 165-2002 which states that the number of Fire Fighters in the Cochrane brigade shall not be less than 30. The CAO advised Council that the names of Fire Fighters will be announced at the time of passing the resolution as the appointment are of prestige nature.

Fire Chief Vallee explained that the new appointee normally use the bunker gear from the departing Volunteer Fire Fighters.

THAT Council appoints Employee Number 000309 as a Volunteer Firefighter for the Cochrane Fire Department.

CARRIED

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FEBRUARY 11TH, 2014 PAGE FOUR

8. REPORTS - CONTINUED

8.3 Protective Services Department

8.3.2 Official Plan Amendment - Commercial Subdivision

CGV Builders applied in 2013 for an Official Plan Amendment and Zoning By-law Amendment in regards to a commercial sub-division on Part of Lot 19, Concession 2. The present lands are zoned R1 and will be re-zoned to C3.

Tunnock Consulting provided the Town with a report supporting the application and the Ministry of Municipal Affairs and Housing approved the application as well.

It was also noted that Council held a Public meeting on August 13th, 2013 in regards to the application.

Moved By: GILLES CHARTRAND

THAT Council amend the Official Plan to change the R1 Zone to C3 on Cession 2, Part Lot 19, PCL 1084LG, 6R8450 as per the lot schedule.

THAT Council amend the Zoning By-Law 710-2010 to incorporate the change in zoning on Concession 2, Part Lot 19, PCL 1084LG, 6R8450 as per the map schedule.

CARRIED 8.4 Polar Bear Habitat and Heritage Village Department

Nil.

8.5 Corporate Services Department 8.5.1 Wastewater Dumping Rate

At the June 11, 2013 Committee of the Whole meeting, Sylvie Rossi from S&S Services requested that Council reconsider the waste dumping rate and administration fee charged to small businesses. At that time, Council agreed to have an analysis done to determine if the rates could be adjusted.

Mr. Skinner reported that IMS no longer dump at the same volume as 2013; therefore, a downward rate change will not have the same negative impact of revenues as originally reported.

The Town should ensure the rate being charged recovers costs of providing the service for manpower and treating the waste.

THAT the rate structure for dumping wastewater and the Cochrane Wastewater Pollution Control Plant be amended to the following:

“No cost for access during regular business hours 7am-3pm from Monday to Friday

Rate = Variable $.07/gallon

Note: All overtime and afterhours costs will be billed on a cost recovery basis”

CARRIED

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FEBRUARY 11TH, 2014 PAGE FIVE

8. REPORTS – CONTINUED

8.5 Corporate Services Department

8.5.2 Northern Ontario Wires (NOW) Inc. - Line of Credit Increase and Shareholder Guarantee

THAT the Corporation of the Town of Cochrane, being the Shareholder of Northern Ontario Wires Inc. provide guarantee of the additional $500,000 Line of Credit for Northern Ontario Wires Inc. as detailed in the attached "Specific Guarantee and Postponement of Claim".

CARRIED

9. COMMITTEE/BOARD REPORTS

Nil.

10. COMMUNICATIONS

10.1 2014 Federation of Northern Ontario Municipalities (FONOM) and Ministry of Municipal Affairs and Housing (MMAH) Conference - May 7-9, 2014 - Sault Ste Marie

Mayor Politis indicated that he will attend and tentatively Councillor Hutchinson.

THAT the following be authorized to attend the 2014 FONOM/MMAH Conference to be held May 7-9, 2014 in Sault Ste Marie:

Councillor Robert Hutchinson (tentative)

CARRIED 11. RESOLUTIONS Nil. 12. NEW BUSINESS Nil. 13. UNFINISHED BUSINESS

13.1 Flowerbed Design, Preparation, Flower Supply and Planting for 2014 - Regular Committee of the Whole meeting of January 14th, 2014

THAT the Town of Cochrane directs the Municipal Operations Department to issue a request for proposals in 2014 for the design, preparation of flower beds, supply of flowers and planting.

THAT the Town of Cochrane directs the Municipal Operations Department to issue a request for proposal for the flags for the downtown core instead of hanging flower baskets.

CARRIED 14. NOTICE OF MOTION

Nil.

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FEBRUARY 11TH, 2014 PAGE SIX

15. CONSENT AGENDA

15.1 Autism Ontario - Proclaiming April 2, 2014 as "World Autism Awareness Day and participating in the "Raise the Flag" Campaign

THAT the following items contained in the Consent Agenda are hereby approved and adopted:

1. Proclaiming April 2, 2014 as "World Autism Awareness Day and participating in the "Raise the Flag" Campaign

CARRIED 16. BY-LAWS

16.1 By-Law Number 1001-2014 - Being a By-Law to adopt Official Plan Amendment Number 1 to the Official Plan of the Town of Cochrane and Suburban Planning Area

THAT By-Law Number 1001-2014 being a By-Law to adopt Official Plan Amendment Number 1 to the Official Plan of the Town of Cochrane and Suburban Planning Area be given first, second, third and final reading.

CARRIED

16.2 By-Law Number 1002-2014 - Being a By-Law to amend By-Law No. 710-2010 as amended

Moved By: GILLES CHARTRAND

THAT By-Law Number 1002-2014 being a By-Law to amend By-Law No. 710-2010 as amended be given first, second, third and final reading.

CARRIED 17. ADDENDUM TO THE AGENDA

Nil.

18. ANNOUNCEMENTS AND INQUIRIES

Mayor Politis attended the 20th anniversary of the re-establishment of the Rangers in Ontario. The 3rd Canadian Ranger Patrol Group presented the Town of Cochrane with a plaque in appreciation for the support during their anniversary. 19. COUNCIL (IN CLOSED SESSION)

Nil.

20. ADJOURNMENT

THAT this meeting do now adjourn at 7:36 p.m.

CARRIED

MAYOR

CLERK

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ADMINISTRATIVE

REPORT

M.I.C.’s Free Passes for THEC

BACKGROUND:

The Town of Cochrane has not provided free passes to any of the Tim Horton Event Centre (THEC) services to the M.I.C.’s Group of Health Services in the past.

The Town of Cochrane abolished the THEC Grants and Subsidy Policy in April 2012.

ANALYSIS & DISCUSSION:

The M.I.C.’s Group of Health Services has provided a letter attached requesting free passes for their Medical Learners.

Presently the THEC does not provide any free passes for any groups or individuals. The Town of Cochrane has a donation Policy in place for all user groups to apply to the Town with a maximum amount established. Favoring one organization over another within the community may be detrimental to the process involved.

RELEVANT POLICY\ LEGISLATION:

Town Of Cochrane Donation Policy

STATEMENT OF DIRECTION & PRIORITIES/BUSINESS PLAN:

FINANCIAL IMPLICATIONS:

Please checkmark box to the left if this report has been reviewed by the Finance Division and the funding source has been identified

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M.I.C.'s Free Passes for THEC

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RECOMMENDATIONS/ RESOLUTION:

As Director of the Community Services Department, I recommend that Council not provide free passes at this time and the M.I.C’s group be encouraged to apply for a donation through the Town of Cochrane Donation Policy.

DATE: March 4, 2014 Terry Vachon, Director Community Services

CAO’S RECOMMENDATIONS: YES NO

Comments: J.P. Ouellette, CMO C.A.O. DATE APPROVED BY COUNCIL: RESOLUTION #:

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ADMINISTRATIVE

REPORT

Volunteer Fire Fighter hiring

BACKGROUND:

The Cochrane Fire Department as two positions to fill to meet the requirements of by-law 165-2002. These positions are for Volunteer Fire Fighters. The Fire Department Officers appointed a hiring Committee to conduct interviews and to select 1 new member.

As per the by-law 165-2002 the number of Fire Fighters shall not be less than 30, therefore the hiring Committee comprised of the Fire Chief, Deputy Chief and 1 Officer conducted interviews as per the guidelines of the Fire Marshall’s Office.

Interview were conducted at the Fire Hall on February 28, 2014 RELEVANT POLICY\LEGISLATION:

By-law 165-2002

STATEMENT OF DIRECTION & PRIORITIES/BUSINESS PLAN:

Council direction is to follow the appropriate policy from the Emergency Response By-law and the current Provincial Legislation to provide the Municipality with adequate Fire Protection.

Please indicate the funding allocation by account number: Operational Budget, no new cost

RECOMMENDATIONS/RESOLUTION:

That Council appoint David Saunders as a Volunteer Fire Fighter with the Cochrane Fire Department.

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Volunteer Fire Fighter Hiring

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DATE: March 5, 2014 Richard Vallée,

Director of Protective Services

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Volunteer Fire Fighter Hiring

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ADMINISTRATIVE

REPORT

BACKGROUND:

The Town of Moosonee does not have access to dedicated qualified personnel at this time to appoint a Chief Building Official for the purposes of enforcement of the Building Code Act and is desirous of having Cochrane provide inspection services to the Town of Moosonee.

Section 20 of the Municipal Act, 2001 provides that municipalities may enter into agreements with one or more municipalities to jointly provide, for their joint benefit, for any matter which the municipalities have the power to provide within their respective jurisdictions. The Town of Cochrane does have at the present time 2 qualified Building Officials able to provide the services via the appointed Director of Protective Services of Moosonee.

RELEVANT POLICY\LEGISLATION: Municipal Act, 2001

2012 Building Code Compendium

STATEMENT OF DIRECTION & PRIORITIES/BUSINESS PLAN:

The Municipal Council of Cochrane is in agreement to permitting Moosonee to share access to Cochrane’s Chief Building Official and such other building Department staff as may be required.

Please indicate the funding allocation by account number: As per the Shared Services Agreement with Moosonee

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Shared Services Agreement - Moosonee

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That Council enters into a shared services agreement with the Town of Moosonee to share access to Cochrane’s Chief Building Official and such other building Department staff as may be required.

DATE: Dept Head – Richard Vallée

Director of Protective Services

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Shared Services Agreement - Moosonee

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ADMINISTRATIVE

REPORT

Corporate Services Dept - Councillor

Remuneration Tax Free Provision

BACKGROUND:

EXECUTIVE SUMMARY

In 2001, the Province of Ontario amended the Municipal Act allowing municipalities to remove the one-third tax free portion included in the remuneration paid to Members of Council. Each term, Council must review Resolution 291- 2002 (copied below)

respecting the continuation of the one-third tax free provision and decide whether to maintain the tax free status or convert their remuneration to 100% taxable. Once Council elects to eliminate this provision, it becomes effective in the subsequent year, and future Councils cannot revert back to the tax free allowance. It is recommended that the one-third tax free portion be maintained as there are no

additional costs associated with this option.

HISTORICAL BACKGROUND

(Chronology of events)

Under tax legislation, one-third of a Councillor’s total remuneration can be excluded from income (tax free). Total remuneration consists of:

(a) salaries and honorariums; (b) general expense allowance; and (c) mileage or other travel allowance.

Provided that reimbursement for (b) and (c) are not of a non-accountable nature, then these reimbursements can be excluded in determining the maximum one-third expense allowance.

Currently, the Mayor and Council Members are receiving one-third of their

remunerations non-taxable. On December 11, 2001, the new Municipal Act, which was passed by the Ontario Legislature, provides flexibility for municipalities to eliminate the one-third tax free provision. The purpose was to provide greater accountability and to create full transparency as it relates to total remuneration for elected officials. The intent of the changes in the legislation is to eliminate the tax free allowance which was also eliminated by a number of provinces including Ontario.

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Corporate Services Dept - Councillor Remuneration Tax Free Provision

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Therefore, as of January 1, 2003, the one-third exemption no longer applies unless Council passes a resolution in each term of Council to maintain it. If a resolution is not enacted, then the one-third portion would become taxable and pensionable for OMERS. There are no provisions in the Act to provide elected officials, on an individual basis, the choice of fully taxable or one-third exempt remuneration. Nor are there provisions for subsequent Councils to reinstate the one-third tax free provision. However, if a

resolution is passed to continue the one-third tax free provision, then subsection 283 (7) requires that each subsequent Council review the by-law at a public meeting at least once in its’ four-year term.

Since the change in legislation, each term, previous Councils have passed a resolution to maintain the one-third tax free portion of their remuneration. The current Council is now required to review and determine whether or not to retain the tax free provision. Previous Town of Cochrane Councils have addressed this issue on two occasions, 2002 and 2006 as copied below.

June 26, 2002 Regular Council Meeting Minutes 4. COMMITTEE REPORTS

7.1 Administration Committee

4.1.1 Subsection 255 of the Municipal Act. R.S.O. 1990, c.M.45, as amended – Council – Expense Allowance

Moved By: CLAUDE BOURASSA

Seconded By: CLIFFORD WILSON 291-2002

WHEREAS subsection 255 (1) of the Municipal Act, R.S.O. 1990, c.M.45, as amended, provides that one-third of the remuneration paid to the elected members of councils and their local boards shall be considered as expenses incident to the discharge of their duties as members of council or local boards; and

WHEREAS subsection 255 (2) of the Municipal Act, R.S.O. 1990, c.M.45, as amended, provides that the provisions of subsection 255 (1) shall only continue to apply to

members of council or its local boards after January 1, 2003 if the municipality passes a resolution before January 1, 2003 stating its intention that the provisions of subsection 255 (1) shall continue to apply to elected members of council and its local board; and WHEREAS the Council of the Corporation of the Town of Cochrane hereby deems it desirable to continue the provisions of subsection 255 (1) of the Municipal Act beyond January 1, 2003.

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NOW THEREFORE BE IT RESOLVED THAT it is the intention of this Council that the provisions of subsection 255 (1) continue to apply to the elected members of this Council and its local boards on and after January 1, 2003.

CARRIED

Resolution passed by our Council Dec 11th, 2006. 7.1.6 One-Third tax exemption on Council’s remuneration Moved By: JANE SKIDMORE - FOX

Seconded By: BRENT IRVINE 509-2006

THAT Council re-affirm by-law (resolution #291-2002 dated June 26, 2002) to continue the one-third tax exemption on remuneration paid to Council members as per

subsection 283(7) of the Municipal Act, R.S.O. 1990 c.M.45. CARRIED

It is recommended that the one-third tax free portion of the remuneration be maintained This option would have no effect on the Councillors’ net after tax remuneration and no effect on the base budget.

THAT Council re-affirm resolution #291-2002 to continue the one-third tax exemption on remuneration paid to Council members as per subsection 283(7) of the Municipal Act, R.S.O. 1990 c.M.45.

March 4, 2014 Monika Malherbe

CAO’S RECOMMENDATIONS:

Comments:

J.P. Ouellette, CMO C.A.O.

DATE APPROVED BY COUNCIL:

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RESOLUTION #:

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ADMINISTRATIVE

REPORT

Northern Ontario Energy Inc. ( NOE) Board

Composition and Corporate Governance

BACKGROUND:

NOE Inc. is 100% owned by the Town of Cochrane and was created in 2000, the same time as NOW Inc. While NOW Inc. is a local distribution company regulated by the Ontario Energy Board, NOE Inc. is essentially a holding company for electrical business that does not fall under the regulation of the OEB, ie: the local distribution company. NOE was initially created with the intent of entering the electricity retailing business (buying and selling energy). This did not materialize and to date NOE has been used to house the streetlight maintenance work and other miscellaneous non-regulated work performed for third parties by the linemen.

History of the Board composition is as follows: 2000 to 2009 (3 members)

• 1 member appointed by the Town of Cochrane ( Shareholder) – Jean Luc Brousseau • 1 member appointed by the Town of Iroquois Falls (Shareholder)

• 1 member was the CEO of the company – Doug Theobald

In 2009 – Town of Cochrane became sole shareholder of both NOW and NOE 2009 to 2013 (2 members)

• 1 member appointed by the Town of Cochrane ( Jean-Luc Brousseau) • 1 member was the CEO of the company – Doug Theobald

In March 2013 – The Shareholder reworked the Shareholder Agreements and removed the CEO position as a board member. NOE currently has only one director.

Attachment A summarizes the NOE financials over the past few years and provides an idea as to the limited activity and holdings of this company. The company has held one meeting per year in recent years.

Board Member remuneration history See Attachment B

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Northern Ontario Energy Inc. ( NOE) Board Composition and Corporate

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A new Shareholder Agreement for NOE is currently being drafted and will be brought forward to Council for approval in the near future.

Seeing as NOE is essentially an administration vehicle with little strategic development or decision making, Town Administration recommends that the Shareholder appoint two board members to NOE, from the following groups:

- Town Administration - Council

- Existing Director of Northern Ontario Wires Inc, - whom are not "independent" from the Town of Cochrane (selecting an "independent" director would result in the individuals loss of "independent" status and could violate the OEB's 1/3rd independent's requirements for the NOW Board composition.

Town administration also recommends that the remuneration for the board members be adjusted as follows:

No annual remuneration

Meeting fee of $75 (consistent with the new NOW rates)

Resolutions (2):

THAT the Town of Cochrane, being the sole shareholder of Northern Ontario Energy Inc, reaffirm the appointment of Jean Luc Brousseau as a board member, and appoint the following individuals to the board effective immediately.

__________________________ __________________________

THAT the Town of Cochrane, being the sole shareholder of Northern Ontario Energy Inc. amend the remuneration provisions for the board of directors of Northern Ontario Energy Inc. to reflect the following, effective immediately.

Board members shall be compensated in the amount seventy-five dollars ($75) for each Board meeting attended. Board members shall not receive an annual compensation.

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March 5, 2014 Monika Malherbe

CAO’S RECOMMENDATIONS:

Comments:

J.P. Ouellette, CMO C.A.O.

DATE APPROVED BY COUNCIL: RESOLUTION #:

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Attachment B

Board Member remuneration history:

From 2000 to 2012, Board Remuneration was consistent with that of NOW Inc., that being as follows:

In 2011, The NOE Board passed the following with respect to Board remuneration.

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Cochrane Board of Trade - 105th Annual General Meeting - March 27th,

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Town of Aurora - Introduction of Municipal Recall Election Legislation

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Town of Aurora - Introduction of Municipal Recall Election Legislation

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Regular Council/Budget/COW Meeting – Completed Follow ups

Regular Council Meeting of March 11th_{, 2014} _{Page 1}

Meeting Date Description Action Required Staff Responsible Due Date Comments Status

02 Dec 2013 Recreation Department - Capital

and Outstanding items

Report on the THEC heating system, converting hot water from Northland Power to heat the bleachers(under the seat heat)

Jean Pierre Ouellette 02 Jan 2014

Jean Pierre Ouellette

07 Mar 2014 03:20:09 PM

This project was quoted in 2008 at a price of $80,000. New quote is $100k, complete labour and equipment, HST extra

Complete

14 Jan 2014 Waste and Recycling Program

Update

Place an ad in the newspaper informing the community on the advantages of recycling

Shane Skinner 31 Jan 2014 Complete

14 Jan 2014

Flowerbed Design, Preparation, Flower Supply and Planting for 2014

The item was tabled Council

requested a closed session Shane Skinner 31 Jan 2014 Complete

21 Jan 2014

Ted Griffith, Campbell Strategies - Termination of Power Purchase Agreement between Cochrane Power Corporation and the Ontario Electricity Financial Corporation

Involve Cochrane Power in our

Strategic Plan Jean Pierre Ouellette 31 Jan 2014

07 Mar 2014 03:23:43 PM

Met with Ted at OGRA, connected with Strat Plan consultants.

Complete

28 Jan 2014 Community Services (CS) -

Quarterly Report

Salvage the old door of the Day

Care Centre Terry Vachon 27 Mar 2014

Terry Vachon

07 Mar 2014 03:00:19 PM

New doors were installed. Old doors were salvaged and stored at the public works. The doors will be sold off at a spring garage sale.

Complete

28 Jan 2014

Cochrane Community Living is requesting help for additional lighting outside of their building.

Send a letter to the Ministry of

Consumer Jean Pierre Ouellette 14 Feb 2014

07 Mar 2014 03:25:51 PM

Matter was addressed by Director of

Complete

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Regular Council/Budget/COW Meeting – Completed Follow ups

Regular Council Meeting of March 11th_{, 2014} _{Page 2}

Corporate Services - grant program is in existence however was previously utilized by group. DCS to suggest applying to Council for $250 grant program towards cost effective

replacement of existing outdoor lighting fixtures.

11 Feb 2014

Flowerbed Design, Preparation, Flower Supply and Planting for 2014 - Regular Committee of the Whole meeting of January 14th, 2014

Prepare and advertise RFP Shane Skinner 14 Mar 2014 Complete

18 Feb 2014 Cochrane Lions Club - Funding

Request

Add the $250 max amount on

the donation policy application Alice Mercier 11 Mar 2014

Alice Mercier

25 Feb 2014 10:30:44 AM

Amended the form on February 25th.

Complete

18 Feb 2014 Seizure and Brain Injury Centre -

Epilepsy Month - March

Order the ribbons for council to

wear at the March 25th meeting Alice Mercier 25 Mar 2014

Alice Mercier

24 Feb 2014 04:17:56 PM

Ordered the Purple Ribbons on February 24th.

Complete

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Regular Council/Budget/COW Meeting – Follow Ups

Regular Council Meeting of March 11th, 2014 Page 1

22 Oct 2013 Admission fees Snowmobile

Museum

Council requested a report on the admission fees for the Snowmobile Museum / Operating cost offset.

Karen Cummings 06 Nov 2013 Assigned

12 Nov 2013 Recreation - to complete Verify warranty on the

refrigeration unit at THEC Terry Vachon 14 Nov 2013 Assigned

12 Nov 2013 Recreation - to complete

Prepare a report on the advertising cost for all departments

Monika Malherbe 16 Mar 2014

Monika Malherbe

11 Feb 2014 04:11:32 PM

Will be provided as part of year end report

Assigned

12 Nov 2013 Recreation - to complete Verify with Cochrane Power on

the Heat Supply Terry Vachon 14 Nov 2013 Assigned

20 Nov 2013 Environment

Prepare a recycling details report will comparison with prior years cost/rev

Julie Belhumeur 18 Mar 2014

Monika Malherbe

10 Dec 2013 09:28:39 PM

Delegated to Julie. Awaiting Equipment use info from PW to complete the report

Active

20 Nov 2013 Transportation Investigate the cardlock system

for fuel Monika Malherbe 15 Apr 2014

Monika Malherbe

04 Mar 2014 12:35:26 PM

Email sent to Meridian Fuels Feb 26, 2014 requesting a status update on their card lock system project.

Monika Malherbe

11 Feb 2014 04:16:32 PM

In discussions with supplier. Most recent info provided suggests they will have a card lock system in place in summer 2014.

Active

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25 Nov 2013 Economic Development Look at the Reserve allocation

policy or strategy Monika Malherbe 30 Apr 2014

Monika Malherbe

11 Feb 2014 04:21:23 PM

2014 Q1/Q2 Task - Project to follow Year End Work

Active

26 Nov 2013 Assessment Review Board

Decision - Financial Impact

Send copies of the ARB decision documentation to council

Monika Malherbe 02 Dec 2013

Monika Malherbe

04 Mar 2014 01:13:28 PM

ARB Pending Appeals info sent to Council March 4, 2014. Council had requested minutes of ARB decision related to Roll

##563900010000527500. Town Admin has made two such requests (

December and late Feb) and has yet to receive anything. We will follow up again.

Active

28 Nov 2013 Non-Department Specific Revenues

Council Brisson would like to know if the Film Office spent the $10,000 allocated in the budget of 2013 and if not what amount did they spend.

Monika Malherbe

11 Feb 2014 04:23:02 PM

Will be provided as part of 2013 year end report

Active

Bring back the Report on the Ledcor Settlement for council discussion

Monika Malherbe 05 Dec 2013 Assigned

28 Nov 2013 Non-Department Specific Revenues Report to council on the roof

repairs at the THEC Terry Vachon 05 Dec 2013 Assigned

Verify if a consolidation of the loan term debt would be beneficial

Monika Malherbe

11 Feb 2014 04:19:56 PM

Will be researched as part of 2013 year end review and financing needs

Active

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02 Dec 2013 Recreation Department - Capital and

Outstanding items

Report back on converting hot water from Northland Power to heat the bleachers under the seats

02 Jan 2014 Assigned

07 Jan 2014 Business Arising from minutes Video Recording System

upgrade for Council Chamber Monika Malherbe 03 Feb 2014

Monika Malherbe

11 Feb 2014 04:24:20 PM

Julie to record Feb 11th and we will review quality

Active

14 Jan 2014 BUSINESS ARISING FROM

MINUTES

Update on True North

Bankruptcy Monika Malherbe 31 Jan 2014

Jocelyne Pronovost

21 Jan 2014 01:56:41 PM

No update from NOW which qualifies for closed session under litigation News on the future of the Mill is open to public.

Active

14 Jan 2014 2014 Budget - Status update Prepare by-law Monika Malherbe 03 Mar 2014 Assigned

28 Jan 2014

Cochrane Community Living is requesting help for additional lighting outside of their building.

Approach NOW to discuss a

solution for lighting Monika Malherbe 20 Feb 2014

Monika Malherbe

04 Mar 2014 01:06:32 PM

CCL will provide TOC with a quote from an electrician to repair the existing exterior wall lights. Town Admin will bring to Council a request for a donations for financial assistance in repairing or replacing light, in accordance with the TOC Donations Policy.

Active

11 Feb 2014 Junior A Hockey Team

Prepare and negotiate an agreement with Ryan Leonard owner of the Junior A Team

Jean Pierre Ouellette 14 Mar 2014

07 Mar 2014 03:27:17 PM

Agreement expected by the end of March.

Active

18 Feb 2014 Noise Policy for Festivals and Review and comment on the Richard Vallee 18 Mar 2014 Assigned

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Follow Ups

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Events in the Community noise by-law

18 Feb 2014 Cochrane WPCP Aeration/Blower

Upgrades - Energy Assessment Issue RFP Shane Skinner 24 Mar 2014 Assigned

18 Feb 2014 Seniors Clubs Grant Policy Disbursement of the funds to

the Seniors Club Monika Malherbe 07 Apr 2014 Assigned

18 Feb 2014 Cochrane Curling Club Loan Pay off Loan and pursue Notice

of Charge of Lease Monika Malherbe 07 Apr 2014 Assigned

18 Feb 2014 Integrated Accessibility Standards

Regulation (IASR) Policy

Prepare the revised parking

by-law Richard Vallee 24 Mar 2014 Assigned

18 Feb 2014

Cochrane Economic Development Steering Board - Appointment of members

Invite the Youth Mayor to

participate in the EDSB Jean Pierre Ouellette 24 Mar 2014

07 Mar 2014 03:29:00 PM

Invitation was provided. Interest for Active projects such as Doable Neighbourhoods.

Active

18 Feb 2014 Property Matters Contact Mrs Mayer for more

information on the request Jean Pierre Ouellette 21 Apr 2014

07 Mar 2014 03:30:23 PM

Discussions underway for options, Property matter for Closed Session.

Active

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Heart and Stroke Foundation - Big Bike Event - May 7th, 2014

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Lupus Foundation of Ontario - World Lupus Day - May 10th, 2014

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By-Law Number 1003-2014 - Being a By-Law to amend By-Law Number

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