PowerPoint Presentation to Accompany. Chapter 3. File Management. Copyright 2014 Pearson Educa=on, Inc. Publishing as Pren=ce Hall

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PowerPoint Presentation to Accompany

Chapter 3

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Objectives

1. Create folders to organize files.

2. Explain the importance of file extensions.

3. Explain the importance of backing up files.

4. Demonstrate how to compress files.

5. Use advanced search options to locate files.

6. Change the default program associated with a file

type.

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O b j e c t i v e 1 : O v e r v i e w

1. Discuss the Windows folder hierarchy for storing files

2. Understand the folder structure for storing

documents, pictures, music, video, and more

3. Understand how libraries gather files from different

locations

4. Understand how File Explorer is used to navigate

folders and drives

Key Terms

§

File management

§

Folder

§

Hierarchy

A Place for Everything

§

Public folder

§

Path

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File Management

§

Organizing digital files

§

Creating new folders

§

Navigating through

the folder structure

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File Management

§

Folders: containers used to organize files on your

computer

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File Management

Libraries: help you better

organize your files

Four libraries:

§

Documents

§

Music

§

Pictures

§

Videos

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File Explorer

Naviga&on

Pane

Search Box

Address

Bar

File

List

Area

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§

OS X creates a Home folder for each user

§

Home folder includes:

§

Documents

§

Downloads

§

Movies

§

Music

§

Pictures

Mac OS X Finder

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§

You can create folders

§

You can create a unique

organizational scheme

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Using Windows or OS X help, research the Public

folder on your computer. What purpose does it serve?

What types of files can be stored in it? Who has

access to those files? What restrictions are there on

their access?

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O b j e c t i v e 2 : O v e r v i e w

1. Discuss and learn the file naming rules

2. Discuss and learn the file naming limitations

3. Discuss file extensions and understand how the

extensions identify the file type

4. Explore file properties and how they can be used

to sort and search for files

Key Terms

§

File extension

§

File name

§

File property

What’s in a Name?

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§

File names contain name and extension

§

Can be up to 260 characters long

§

May include spaces and special

characters

§

Illegal characters:

**\ / ? : * ” > < |**

File Naming Rules

ch03_homework.docx

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File Properties

§

Proper=es used to organize,

sort, and ﬁnd ﬁles more

easily

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Automa=cally created:

§

File type

§

Size

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Date

§

Title and author can be

added or edited by the user

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OS X File Properties

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We discussed how to add properties to a file, but

how would you remove them? Which properties

can you remove? Use Windows Help and

Support to find the answers.

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O b j e c t i v e 3 : O v e r v i e w

1. Discuss the importance of backing up files

2. Discuss backup storage options

3. Discuss the pros and cons of backup storage types

4. Discuss backup storage software options

5. Discuss online backup storage options

Key Term

§

Back up

Back It Up

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Back Up Your Files

§

Copying ﬁles to another

loca=on

§

Backup storage op=ons:

§

Internal hard drives

§

External hard drives

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Op=cal drives

§

Flash drives

§

Networks

§

Backup u=li=es make it easy

§

Online backup services

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OS X Time Machine

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Backup Options

§

  External hard drives:

§

Inexpensive usually less than $100

§

  Cloud:

§

Free personal

storage –1 or 2 GB

§

Unlimited storage

for about $5 –10

per month

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Research two online backup sites and investigate

their cost, reliability, storage size, and features.

Create a table to compare what you found.

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O b j e c t i v e 4 : O v e r v i e w

1. Define file compression and its advantages

2. Discuss the different types of file compression

3. Discuss how Windows can create and extract ZIP

Key Terms

§

Algorithm

§

Compression

§

Lossless compression

§

Lossy compression

Shrink It

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File Compression

§

Process of making ﬁles smaller:

§

Conserves disk space

§

Easier to transfer

§

Types of ﬁle compression

§

Lossy

§

Lossless

§

Windows can compress and decompress ﬁles

using ZIP format

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File Compression

Lossy

§

Usually for image,

photo, video, and

multimedia files

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Substantial amount of

data can be discarded

before the result is

sufficiently degraded

to be noticed

Lossless

§

Usually for files that

contain text and

numbers

§

Takes advantage of

redundant information

§

Files can be

decompressed with

NO loss of data

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§

Windows can open and browse files in a

ZIP archive

§

Popular file compression programs:

§

7-ZIP

§

WinRAR

§

WinZip

§

Stuffit

File Compression

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An MP3 file is a compressed audio file that uses a

lossy compression algorithm. Many audiophiles say

they can hear a difference in sound quality. Use the

Internet to research ways to improve the quality of

MP3 files.

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O b j e c t i v e 5 : O v e r v i e w

1. Discuss how to use advanced search options to find

files using the Windows search feature

2. Define Boolean operators and how they can be

used to create search filters

3. Discuss how Windows maintains an index of the files

located on your computer

Key Terms

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Algorithm

§

Boolean operators

§

Index

It’s Always the Last Place You Look

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Search Options

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Windows 8 Search

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Search Options

Boolean Logic

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Created in 19th-century

§

George Boole

§

Boolean operators:

§

  AND

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  OR

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  NOT

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Used to create search filters in

Windows, most databases, and

Web searches

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Use Windows Help and Support or the Internet to research

natural language search. What is it and how does it

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O b j e c t i v e 6 : O v e r v i e w

1. Define a default program

2. Discuss how default programs are associated with

certain programs

3. Learn how to change or set the default program

associated with a file type

Key Term

§

Default program

That’s Not the Program I Want to Open This File Type

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Default Programs

§

Application that is associated with a file

§

Allows you to open, view, and edit the file

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Default Programs

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Use the Default Programs control panel or Finder on your computer

to complete this section of the project. What program is currently

associated with MP3 files? What other files types can this program

open by default? What other programs are installed on your

computer that can open MP3 files by default?

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