Effective
(1) INTRODUCTION:
¾
What are Projects?
U
Defined start and end (deadlines)
U
Innovation instead of routine
U
A goal to be achieved based on the division of labour
U
Comprehensive design
in numerous dimensions
Build-up of a Project:
¾ The main characteristic of projects is
innovation!!!
Innovation
+
Risk
+
Method
What is Project Management ?
¾ Quality, deadlines and costs must stay within
the planned framework
¾ Resources must be available
Types of Project Management:
a) Project management = Management of a single, novel
project!
b) Multi project management = Management of several
interwoven projects!
Goal Triangle for Every Project:
Project work
Project management
Quality
Project Planning:
Project phase Model according to Boy classified
into:
Completion
Realisation
Planning
Definition
Each of these phases is defined by its tasks and
problems!!
Information and Definition Phase:
Definition
Planning
Realisation
Completion
¾ Clarifying the contract
¾ Formulating the project
¾ Deciding on the working title
¾ Roughly defining goals and non goals
¾ Sketching the project task
Central Questions About the
Achievement of Goals:
¾ What exactly is the problem ?
¾ What do we want to achieve ?
¾ How do we want to achieve it ?
¾ Who does what, by when ?
Mental Aid “SMART“ Model:
S = Specific
M = Measurable
A = Attainable
R = Relevant
Example of a Project Contract:
Project name: Project number:
PROJECT CONTRACT
Initial situation and project problem:
Project goals:
Project description (main tasks, content, range of services)
Project non- goals:
Critical success factors:
Project budget:
Event
Date
Project client:
Project start
Project leader:
Milestone 1
Project team:
Milestone 2
Analysis of Project Surroundings:
Project
Public
authorities
Clients
Rival
Applicants
Internal
Clients
Media
Suppliers
Planning Phase:
Planning means:
¾ “Practice acting”; thinking through future actions in project
¾
Always keeping the project goal in mind, planning the way
between the start and end of a project
¾ Reaching the required goal with the resources available
Completion
Realisation
Planning
Definition
The Planning Phase Answers the Following
Questions:
¾ What needs to be done? What is the goal, object and content
of the project? Which working packages do we need to get
hold of and work through?
¾
Which goal parameters should we takes as our measurement
criteria?
¾ Who is responsible for which tasks? How are responsibilities
distributed? Who can work on the project?
¾
How are the measures to be implemented? Do particular
methods, regulations or conditions have to be considered?
¾ How are the tasks to be taken care of? Which funds and
resources can be planned in?
¾
When should the work be done? By when at the latest does it
The Following Sub-Plans are Drawn Up:
a) Project structure plan
b) Time scheduling plans (bar charts, milestone
plans)
Phase Oriented Project Structure Plan
Completing project 1300 Project realisation 1200 Project planning and founding 1100 Project management 1000 Prepare market research result report 2400 Increasing universities‘ demands 2300 Increasing students’ demands 2200 Demands industrial sponsorship institutions 2100 market research 2000 compose crash course documents 3500 Prepare aCrash course concept 3400 Catalogue best practice create examples 3300 Evaluate awareness measures 3200 Set up criteria 3100 best practice awareness measures 3000 Develop course materials 4400 Create didactic concept 4300 Work out modules 4200 Create a rough concept 4100 Course product development 4000 Adapt modules 5300 Carry out testing 5200 Plan testing 5100 Testing 5000 Make personal contact 6600 Compose articles 6500 Send out direct mailings 6400 Present at trade fairs 6300 Controlling concept 6200 Create CI 6100 Distribution 6000 Develop evaluation reports 7300 create and control phase reports 7200 Build up a control cycle model
7100 Evaluation
7000
