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MEETING OF THE ACADEMIC BOARD 22 September 2015 at 3:00 p.m. in Bond 295
ITEM 1: Approval of the Minutes of the 17 August 2015 Meeting BG Book (E-mailed attachment)
The Minutes were approved as written.
ITEM 2: Responsive Web Site Design COL Brett Ashworth & Ms. Kara Klein Ms. Klein pointed out that the Virtual map is now on the Web with a 3D guided tour that includes photos and videos. She explained that the Office of
Communications and Marketing (OCM) continues to revise and update the Web page by:
1. Redesigning the Home page to be more high tech
2. Converting to responsive Web design so that our web pages automatically adapt to all electronic devices to enhance the user experience.
She added that the use of mobile devices has increased by approximately 7.5% and that Google is requiring that all Web sites be converted to responsive design. To better explain, Ms. Klein reviewed the highlights from Elon’s Web page and noted that the new Home page (which will be launched in the next several weeks) will better feature the evening graduate and undergraduate programs. BG Book added that all the sub-pages will be responsive and will be converted
simultaneously. She reviewed a department page and noted that some department pages are not updated. To tell a visual story, she explained that all photos should be labeled and requested that when faculty members are doing something different in class to please let OCM know. That way those experiences will be captured online. BG Book emphasized that because The Citadel cannot offer the same financial aid as other colleges, students are making programmatic decisions. Therefore, the college should strive to make The Citadel a visually interactive learning campus.
ITEM 3: Update on Classroom Scheduling and the Event Mgmt. System CPT Lisa Blake CAPT Blake explained that a major problem with the use of EMS (Event
Management System) has been the communication between EMS and Banner and that now this information will be synchronized. The School of Humanities as well as all of the Leadership programs will pilot this program designed to
optimize classroom space. CAPT Blake noted that a PDF will be distributed concerning the new software and the four phases of implementation:
2 1. Banner and CPI Synchronization, 2. Course preferences,
3. Optimization, 4. Publishing the data.
Cost savings was a consideration for purchasing this program which will allow the College to generate reports about room utilization. COL Bevsek wondered if room requests would be honored, and CAPT Blake explained that certain parameters would be respected; however, a room request without justification would not be honored. COL Trumbull asked if any rooms could be assigned to a school or department, and CAPT Blake added that the system will consider the main building of that school or
department, first; however, there will be no guarantee that all classes will be taught in the same building.
COL Grenier asked for clarification concerning technology in all rooms, as some courses have technological requirements. CAPT Blake noted that those parameters should be
established so that the needs of the class will match the technology in the classroom.
COL Grenier voiced concern about the custodial issues, and CAPT Blake explained that
bulbs and housekeeping would not be the department’s responsibility. BG Book pointed out that each building has a building manager, so those people will
ensure that the rooms are properly maintained. For example, there will be a manager for each floor in Capers. COL Trumbull noted that each department/school has a monetary investment in some rooms, for example, Bond 295 and the Financial Lab. BG Book explained that a matrix of department/school preferences will be created to address these issues. In addition, there will be a Classroom Standards Committee to assist with assigning facility management for learning spaces on campus.
COL Berlinghieri pointed out that even the maintenance function of classrooms has changed and that the cleaning is not always sufficient for the evening classes. In
addition, certain classes require access to certain rooms for demonstrations. BG Book clarified that the data gathered for the matrix will help with the decision
making of room allocations.
ITEM 4: Nursing Program Feasibility Study COL Lew Yan Voon
COL Lew Yan Voon explained that he has been working on the Nursing Proposal for the College and reviewed the following questions:
Why Nursing: There is a desire to increase enrollment in The Citadel Graduate College (CGC) and to better meet the needs of the community. In addition, there will be a
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shortage of approximately 6,000 nurses in the state, and currently, a four-year public college nursing program does not exist in Charleston.
What have we done: The College will need approval from the Commission on Higher Education as well as from the Board of Nursing by the fall of 2017, and the program
must meet the requirements of: 1) field experiences and 2) clinical rotations. COL Lew Yan Voon submitted the study last week and expects to hear a response by
December. Also, the College will begin hiring part-time nursing faculty to develop the curriculum which will combine the General Education curriculum with two years of the nursing curriculum. Currently, the College has not received the first approval.
Where are we headed: This program, which could distinguish The Citadel from other service academies, will be placed in the HESS (Health, Exercise, and Sport Science) Department. Thankfully, the Veterans Administration (VA) will provide as many clinical rotations as the College will need; however, the College will need to identify clinical rotations in maternity and pediatrics. COL Bevsek wondered if the College knew the level of student interest, and COL Lew Yan Voon explained that students who want nursing and a military college must choose another college. He added that the College will hire a registered nurse with at least a Master’s Degree to manage the program and to teach part-time, as well.
BG Book pointed out that the College must include the evening program for this program to be successful and that here are more than 2000 students applying to
Trident Tech, but only 600 students are being admitted because of the scarcity of clinical rotations. COL Grenier wondered how this program would differ from the
Medical University of South Carolina (MUSC), and COL Lew Yan Voon explained that the program would be similar to the proposed evening program. He added that
because of the nursing shortage, several requirements have been loosened. COL Daniel asked if the evening students would graduate with an RN Degree, and COL Lew Yan Voon pointed out that the Citadel program would be a degree completion program. BG Book added that currently the nursing profession consists of 75% female and 25% male student population and encouraged the Board to take this proposal to their departments, so everyone can discuss.
ITEM 5: Summer School Topics — calendar, transfer credit, online classes BG Book COL Honor asked for help working with students about their summer school options and offerings.
Last summer’s schedule will roll from last year and will be published on the Web by 19 Oct. She requested that when students start registering for the spring semester that
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advisors encourage students to enroll in the summer sessions at the same time. She explained that the College has lost enrollment from 2014, and that many students are taking courses elsewhere. The Provost emphasized that students should take their classes at The Citadel and that marketing will now be involved to help with this effort. COL Moody wondered about the reasons that students take summer courses: 1) because they failed a course or 2) because they want to get ahead? Also, the
graduation rate of The Citadel has declined for the past two years. BG Book pointed out that the College has a liberal transfer policy, and COL Bevsek
explained that for the out-of-state student, taking courses at The Citadel is cost- prohibitive. BG Book added that the College needs to have a robust offering of online courses. She asked the Board to encourage their faculty to meet with their advisees before they leave in May. However, COL Allen pointed out that many students take classes elsewhere so that the course grade will not adversely affect their Citadel GPA. COL McNamara noted that part of the summer school strategy should be to point out that taking classes at The Citadel could actually help the GPA. COL Berlinghieri clarified that there has been automatic approval for in-state courses.
BG Book added that she would like to pilot the idea of advisors encouraging students to take courses at The Citadel and that the College needs to be excel at online instruction and must be careful about who teaches these courses. LTC Nesmith pointed out that many students register for online courses without any conversation with their advisor,
department head, and/or dean.
COL Bebensee explained that the College needs to try to focus on groups of students who have taken courses elsewhere to learn the reasons for this decision. In the meantime, the College will grant permission for students to take courses at other institutions. COL Bevsek asked if the Board could have access to data concerning which courses are heavily transferred to The Citadel and from which institutions? COL Allen wondered about the success of training faculty in the Online Teaching Academy, and COL Hornor explained that another academy will be offered in the spring and that faculty are compensated for participating in the Academy.
ITEM 6: Update from the Graduate Council COL McNamara COL McNamara explained that the Graduate Council has not met since
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ITEM 7: Update from the Faculty Council LTC Woolsey LTC Woolsey explained that the Council met on 8 September with Gen Rosa and had a productive question and answer session. In addition, the Council
discussed the leadership program and other issues with the Provost as well as with the Vice Presidents.
Next, the Council talked about the Campus residents being displaced by current construction and thought these people should be first on the list when other housing comes available. Also, LTC Woolsey noted that the salary study would be discussed at the next Town Hall Meeting.
ITEM 8: Potential Shift to Online Undergraduate Catalogue COL Bebensee The College is considering having the College Catalogue be available
online for most groups of people. Of course, there will be hard copies
for different departments and groups on campus as well as for advisors; however, the online version will help to reduce the cost of producing so many catalogs.
COL Daniel requested that the online version be in PDF format for easy access. A suggestion was made to also put the Catalog on the Dog Tag which is given to all freshman cadets and is sold in the Bookstore.
ITEM 9: Calendar Reminders COL Bebensee
Wednesday, Sept. 23rd: Deadline for resolving incomplete grades in the Day program Friday, Oct. 9th: No afternoon classes in honor of Parents’ Day (No Open Houses) Wednesday, Oct. 21st: Leadership Development Day, no Day Classes.
Thursday, Oct. 22nd: Midterm grades due by 10:00 a.m.
ITEM 10: Other Matters from the Group
There being no further business, the meeting was adjourned.
RespectfullySubmitted,
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ACADEMIC BOARD ATTENDANCE LIST 2015-2016
In Attendance: 22 Sept. 2015
YES BG Connie Book
YES COL Mark Bebensee
YES COL Robert McNamara
YES COL Tara Hornor
YES COL Tom Clark
YES LTC Ben Dean
YES LTC David Goble
YES LTC Bill Woolsey
YES LTC Sylvia Nesmith
YES LTC Chris Fudge
School of Business
YES COL Bill Trumbull
YES COL Janette Moody
YES COL Wes Jones
School of Education
YES COL Larry Daniel
NO COL Kathy Richardson-Jones
YES MAJ Aaron Oberman
YES School of Engineering
NO COL Ron Welch
YES COL Kevin Bower
YES COL Robert Barsanti
YES COL Chuck Skipper
School of Humanities and Social Sciences
YES COL Bo Moore
YES COL Guy Toubiana
YES COL DuBose Kapeluck
YES COL David Allen
YES COL Kathy Grenier
YES COL Mike Politano
YES LTC Sean Griffin
School of Science and Mathematics
YES COL Lok Lew Yan Voon
YES COL Joel Berlinghieri
YES COL Harry Davakos
YES COL Mei Chen
YES COL John Weinstein
YES COL Holly Bevsek
ROTC Departments
YES COL Clay Hall
YES COL Mark Raschke
NO COL Neil Schuehle
