SAP CO Configuration ECC6.0 EHP6

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July 2012

English

Basic Overhead Cost

Controlling (103)

SAP AG

Dietmar-Hopp-Allee 16 69190 Walldorf

Germany

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Copyright

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Content

Basic Overhead Cost Controlling ... 6

1 Purpose ... 6

2 Preparation ... 6

.2.1 Prerequisites ... 6

3 Configuration Overhead Controlling ... 6

.3.1 Organizational Elements ... 6

3.1.1 Maintaining the Controlling Area ... 6

3.1.2 Maintaining Versions ... 9

3.1.3 Maintaining Number Ranges for CO Documents ... 13

3.1.4 Number Ranges for CO Settlement Documents (Internal Orders) ... 16

.3.2 General Master Data Configuration ... 17

3.2.1 Defining Cost Center Categories ... 17

3.2.2 Orders and Settlement ... 17

4 Configuration Budget and Plan ... 34

.4.1 Budgeting and Budget Management (Define Tolerance Limits for Availability Control) ... 34

.4.2 User Defined Planning ... 35

4.2.1 Creating Planning Layouts for Cost Element Planning / Cost Centers ... 35

4.2.2 Creating Planning Layouts for Activity Type Planning ... 37

4.2.3 Creating Planning Layouts for Statistical Key Figure Planning ... 41

4.2.4 Creating Planning Layouts for Cost Element Planning / Internal Orders ... 43

4.2.5 Maintaining User-Defined Planner Profiles ... 46

5 Basic Master Data ... 50

.5.1 Cost Elements and Groups ... 50

5.1.1 Primary Cost Elements ... 50

5.1.2 Creating Secondary Cost Elements ... 56

5.1.3 Text Maintenance Cost Elements Costs ... 57

5.1.4 Creating Groups: Cost Elements ... 57

5.1.5 Selection Variants (Cost Elements) ... 65

.5.2 Cost Centers and Groups ... 66

5.2.1 Creating Standard Hierarchy: Cost Centers ... 66

5.2.2 Creating Cost Centers ... 67

5.2.3 Creating Alternative Groups: Cost Centers ... 68

5.2.4 Selection Variants (Cost Center) ... 71

.5.3 Creating Statistical Key Figures ... 71

.5.4 Creating Activity Types ... 72

.5.5 Creating Internal Order ... 73

6 Configuration with Use of CO Master Data ... 74

.6.1 Actual Postings ... 74

6.1.1 Editing Automatic Account Assignment - Defining Account Assignment ... 74

6.1.2 Editing Automatic Account Assignment- Details per valuation area ... 75

.6.2 Accrual Calculation ... 76

6.2.1 Maintaining Overhead Structure for Accrual Calculation (Actual and Plan) ... 76

6.2.2 Maintaining Overhead Structure - Base Determination ... 78

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6.3.1 Defining Assessment Plan ... 79 6.3.2 Defining Assessment Actual ... 81

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Basic Overhead Cost Controlling

1 Purpose

This configuration guide provides the information you need to set up the configuration of this building block manually.

If you do not want to configure manually and prefer an automated installation process using the SAP Best Practices Installation Assistant and other tools, refer to the SAP Best Practices Quick Guide.

2 Preparation

.2.1 Prerequisites

Before you start installing this building block, you must install prerequisite building blocks. For more information, see the Building Block Prerequisite Matrix (Prerequisites_Matrix_[xx]_[yy]_ [zz].xls; the placeholder [xx] depends on the SAP Best Practices version you use, e.g. BL refers to the SAP Best Practices Baseline Package, [yy] depends on the language version, e.g. EN for English language, and [zz] depends on the country version, e.g. IT for Italy: Prerequisites_Matrix_BL_EN_IT.xls). This document can be found in the SAP Best Practices documentation package in the folder ..\[xx]_[zz]\Documentation\; ([xx] depends on the SAP Best Practices version and [zz] depends on the country version).

3 Configuration Overhead Controlling

Use

In this step, all the Customizing settings from the Central Cost Center Accounting building block are copied to the development client.

Procedure

Access the Customizing activity as described and make the settings according to the table values listed in this documentation.

.3.1 Organizational Elements

3.1.1 Maintaining the Controlling Area

Use

Mind the following:

• Controlling area 1000 is configured as cross-company code for Europe. Company code 1000 is assigned. The name can vary.

• The currency is EURO, the currency type is 30 (group or client currency).

• The extended chart of accounts is YBIT.

• The fiscal year is the calendar year (fiscal year variant K4); a non-calendar fiscal year can also be used.

The variance indicators (price differences can be determined for specific transactions) and company code validation (postings to cost centers or orders only possible within the same company code) are set for the controlling area.

The following Controlling components are active:

• Cost Centers

• Order Management

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• Projects

• Sales Orders with Commitments Management

• Cost Objects

.3.1.1.1 Maintaining Controlling Area - Basic Settings

(Detail)

Procedure

Carry out the following steps:

1. Access the activity using one of the following navigation options:

IMG Menu Controlling → General Controlling → Organization → Maintain Controlling Area → Maintain Controlling Area (Choose Activity Screen)

Transaction Code OKKP

2. On the Change View: “Basic Data” Overview screen, double-click controlling area 1000. 3. On the Change View: “Basic Data” Details screen, check and make the following entries:

Field name Description User action and values Comment

Controlling Area 1000

Name Controlling Area 1000

CoCd->CO Area Allocation

Indicator 2 Cross-company code cost accounting

Currency type 30 Group currency Currency Currency EUR

Diff.CCode

Currency Indicator: Different Company Code Currency is Allowed

Set allowed

Chart of accts Chart of accounts

YBIT Fiscal year variant K4 CCtr Std.

Hierarchy Standard Hierarchy for Cost Centers

0001 Do not maintain the

standard hierarchy, confirm warnings. The standard hierarchy is maintained later. 4. Save your entries.

.3.1.1.2 Maintaining Controlling Area - Activate

Components/Control Indicator

Procedure

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IMG Menu Controlling → General Controlling → Organization → Maintain Controlling Area → Maintain Controlling Area (Choose Activity Screen)

2. On the Change View: “Basic Data” Overview screen, select controlling area 1000. Do not double-click.

3. On the Change View: “Basic Data” Details screen, double-click Activate Components/Control Indicators.

4. If several fiscal year intervals exist, double-click the latest year in this list.

5. On the Change View: “Activate Components/Control Indicators”: Details screen, make the following entries:

Cost centers Component active Order

management Component active Commit.

management Component active

Profit Analysis Component not active Building block 168 activates profitability analysis

Acty-Based

Costing Component not active Profit center

Acctg. No selection Not active

Projects Set

Sales Orders Set SD Order Processing is Active

Cost Objects Set

Real Estate Mgmt. No selection Not active W. Commitment

Mgt

Set Ind. Commitment

Management with Sales Orders is Active

All currencies Set Variances Set Company Code

validation Set Applies only if several company codes are assigned to the controlling area 6. Save your entries.

Result

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.3.1.1.3 Maintaining Controlling Area - Assign Company

Code

Use

All company codes used are to be assigned to the controlling area.

If the company code 1000 is already assigned to controlling area 1000, the following step can be omitted. These entries are then assigned in building block 101.

Procedure

1.Access the activity using one of the following navigation options:

IMG Menu Controlling → General Controlling → Organization → Maintain Controlling Area → Maintain Controlling Area

2.On the Change View: “Basic Data” Overview screen, select controlling area 1000. Do not double-click.

3.On the Change View: “Basic Data” Overview screen, choose Assignment of company code(s) with a double-click (right-hand side of the screen).

4.On the Change View: “Assignment of Company Code(s)”: Overview screen, choose New Entries.

5.On the New Entries: Overview of added entries screen, make the following entries:

CoCd Company Code 1000 Enter your company

code 6.Save your entries.

3.1.2 Maintaining Versions

Use

Versions enable you to have independent sets of planning and actual data.

• Version 0

Planning

- Integrated planning is set - Copying is allowed

- Exchange rate type M with value date = start of fiscal year - Valuation version for internal activity allocation = 0

- Integrated planning with cost centers/business processes

Price calculation

- Purely iterative price

- Actual and planned periodic price (the costs of the individual period are divided by the activities during that period, which may result in different prices for each period) - You can initiate revaluation in a separate business transaction and revaluation at actual prices. The original allocations for the planned price are not changed in the process. Instead, the system posts the deviation from the allocation for the planned price in a separate transaction.

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•

More versions: 1, 2, 3 (plan versions only)

Planning

- Integrated planning is set - Copying is allowed

- Exchange rate type P with value date = start of fiscal year - Valuation version for internal activity allocation = 0 - Integrated planning with cost centers/business processes

Price calculation

- Purely iterative price - Periodic price

Integrated planning controls whether or not planning data from Cost Center Accounting and Activity-Based Costing is passed on to other applications (such as Special Purpose Ledger or Profit Center Accounting), and whether or not line item documents are written each time planning data is changed.

Integrated planning

- Controls whether or not planning of an internal order is integrated in a plan version with cost center planning.

Strictly iterative price

You should only set this indicator if you use output prices that have been set manually for planning activity types. If the indicator is set, price calculation will also include the calculation of a strictly iterative price, in addition to the price that results from your planning (for example, through a mixture of iterative and manually set allocation prices). When determining this strictly iterative price, the system acts as if there were no manually set prices. As a result, the allocation prices for all activity types are also determined iteratively for all the cost centers in this version.

.3.1.2.1 Maintaining Versions – General Version Definition

Procedure

IMG Menu Controlling → General Controlling → Organization → Maintain Versions

Transaction Code SPRO

2. On the Enter General Version Definition screen, enter the following values:

Version Name Plan Actual WIP/RA Variance Exclusive Use

0 Plan/actual

version Set Set Set Set

1 Plan Version: Change 1 Set Set 2 Plan Version: Change 2 Set Set

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Version Name Plan Actual WIP/RA Variance Exclusive Use 3 Plan Version: Change 3 Set Set

3. Save your entries.

.3.1.2.2 Maintaining Versions – Settings for Each Fiscal

Year

Procedure

IMG Menu Controlling → General Controlling → Organization → Maintain Versions

2. On the View “General Version Definition”: Overview screen, choose Version 0. 3. Choose Controlling area settings → Settings for each year.

4. If the dialog box Determine Work Area: Entry appears, enter controlling area 1000. 5. On the Change View “Settings for Each Fiscal Year”: Overview screen, select New

Entries.

6. On the Change View “Settings for Each Fiscal Year”: Details screen, enter the following values:

Fiscal Year <previous year> for example 2006 Version locked set Version

previous year locked

Integrated Planning set Copying allowed set

Exchange rate type M Standard translation at average rate Value date for example 1.1. from the

selected fiscal year Integrated planning with cost centers/bus.processe s set Version for ind.act.alloc. 0 Plan/actual version 6. Save your entries.

7. Repeat steps 5 and 6 for fiscal year <current year> (e.g. 2007). On the Change View “Settings for Each Fiscal Year”: Details screen, enter the following values:

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Fiscal Year <current year> for example 2007

Version locked Actual year not locked

selected fiscal year Integrated planning with cost centers/bus.processe s set Version for

ind.act.alloc. 0 Plan/actual version 8. Save your entries.

9. Repeat steps 5 and 6 for fiscal year <next year> (e.g. the next 5 following years). On the Change View “Settings for Each Fiscal Year”: Details screen, enter the following values:

Fiscal Year <next year> for example 2008 Version locked

selected fiscal year Integrated planning with cost centers/bus.processe s set Version for ind.act.alloc. 0 Plan/actual version 10. Save your entries.

Result

You have configured:

• Version 0 for planning and actual postings and

• Versions 1, 2 and 3 only for planning.

The planning horizon for these versions are 5 years and you have assigned them to controlling area 1000.

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3.1.3 Maintaining Number Ranges for CO Documents

Use

The purpose of this activity is to define the number ranges for the CO documents.

.3.1.3.1 Maintaining Number Ranges for CO Documents -

No. Range Intervals

Procedure

1. Access the activity using the following navigation options:

IMG Menu Controlling → General Controlling → Organization → Maintain Number Ranges for Controlling Documents

Transaction Code KANK

2. In CO Area enter controlling area 1000. 3. Choose Maintain Groups (F6).

4. Define the number range group menu item Group item Insert F6.

5. Insert the text for the new number range group and assign the number range. Maintain the table as follows:

Text From number To number

Primary Postings 0100000000 0199999999

Planning Transactions 0200000000 0299999999

Actual Postings (without

primary postings) 0300000000 0399999999

Other Transactions 0400000000 0499999999

.3.1.3.2 Maintaining Number Ranges for CO Documents -

CO Documents Groups

Use

To assign CO documents to the related number ranges, the corresponding groups are to be maintained (assigned).

Procedure

IMG Menu Controlling → General Controlling → Organization → Maintain Number Ranges for Controlling Documents

Transaction Code KANK

2. In CO Area enter controlling area 1000. 3. Choose Maintain Groups (F6).

4. Select the element and assign them to the respective group as in the table below. For that purpose:

• Choose a number-range-group and mark the group.

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• The assignment proceeds with button Assign element group (F5).

Group/ CO Business

Transaction Description Comment

Primary Postings (number range number

01) Group

COIN CO Through-postings from FI Element

KAZO Down payment Element

Planning Transactions (number range number

02) Group

CPPP ABC process assessment: plan Element

FIPA Payment scheduling Element

KAZP Plan cost center accrual Element

KOAP Plan settlement Element

KPIV Actual cost distrib. cost obj. Element

KPPB Standard cost estimate Element

KSII Actual price calculation Element

KSP0 Plan split costs Element

KSPB Plan assessment to CO-PA Element

KZPP Plan overhead (periodic) Element

KZRP Interest Calculation (Plan) Element

PAPL Profit Planning Element

RKP1 Planning primary costs Element

RKP2 Planning activities Element

RKP3 Planning secondary costs Element

RKP4 Planning stat. key figures Element

RKP5 Plan Revenue Types Element

RKP6 Planning activity-dep. costs Element

RKP7 Planning act.-dep. sec. costs Element

RKP8 Planning order costs Element

RKP9 Plan. act-dep.settlement costs Element

RKPB Periodic Reposting: Plan Data Element

RKPL Plan indirect activity alloc. Element

RKPQ Manual cost planning Element

RKPS Sec. planning with template Element

RKPU Plan overhead cost assessment Element

RKPV Plan overhead cost distrib. Element

RKPW Secondary order cost planning Element

RKPX Aty-dep. sec. order cost plan. Element

RKPZ Planning overhead credits Element

RKU1 Repost costs Element

RKU2 Repost revenue Element

RKU3 Repost CO line items Element

Actual Postings (without primary postings) (number range number

03) Group

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Group/ CO Business

Transaction Description Comment

KAMV Manual cost allocation Element

KAZI Actual cost center accrual Element

KGPD Distribution acc. to peg Element

KKKP Control Costs (Primary) Element

KKKS Control Costs (Secondary) Element

KOAO Actual settlement Element

KSI0 Actual cost center split Element

KSOP Prim. Target Cost Calculation Element

KZPI Actual overhead (periodic) Element

KZRI Interest calculation (actual) Element

RKIB Actual Periodic Repostings Element

RKIL Actual inverse activity alloc. Element

RKIU Actual Overhead Assessment Element

RKIV Actual Overhead Distribution Element

RKL Actual activity allocation Element

RKLT Actual template allocation Element

RKN Actual non-alloc. activities Element

RRIB Seg. adjust.: Act.per.repost. Element

RRIU Segment adjust.: Act. Assess. Element

RRIV Segment adjust.: Act. distrib. Element

Other Transactions (number range number

04) Group

KABG Automat. WIP/results analysis Element

KABM Manual WIP/results analysis Element

KAFM Payment data Element

KAUS Calculate Scrap Element

KEKB Unit costing Element

KEKZ Unit costing (overhead) Element

KFPI Transfer price allocation Element

KFPP Transfer price agreement Element

KPPZ Standard costing (overhead) Element

KSOS Sec. Target Cost Calculation Element

KSPA Assessment to CO-PA Element

KSWP Prim. Target Cost Calc. (WIP) Element

KSWS Sec. Target Cost Calc. (WIP) Element

KVAR Variance calculation Element

RKLX Predistribution of fixed costs Element

RKS Enter statistical key figures Element

Result

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3.1.4 Number Ranges for CO Settlement Documents

(Internal Orders)

.3.1.4.1 Maintaining Number Ranges for CO Settlement

Documents - No. Range Intervals

Procedure

IMG Menu Controlling → Internal Orders → Actual Postings → Settlement

→ Maintain Number Ranges for Settlement Documents

Transaction Code SNUM

2. If you accessed the transaction through the code SNUM, enter CO_ABRECHN under Object and select Number Ranges.

3. Choose the Maintain Groups (F6).

4. Define the number range group menu item Group item Insert F6.

5. Insert the text for the new number range group and assign the number range. Maintain the table as follows: (il gruppo non ha nome)

Text From_number To_number

Standard Accounting Document 0000000001 0001000000

Result

The number ranges are configured for the settlement documents for internal orders.

.3.1.4.2 Maintaining Number Ranges for CO Settlement

Documents - Assign Controlling Area

Use

The controlling area is to be assigned to the number range group.

Procedure

→ Maintain Number Ranges for Settlement Documents

Transaction Code SNUM

2. If you accessed the transaction through the code SNUM, enter CO_ABRECHN under Object and select Number Ranges.

3. Choose the Maintain Groups (F6).

4. If controlling area 1000 is listed under “Not assigned”, it has to be assigned to a number range group. If the controlling area 1000 is not listed here, the following steps are not relevant.

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5. Select controlling area 1000 in the list Not assigned and choose Select Element (F2). 6. Select the Standard Accounting document group and choose Select Element (F2). 7. Save your entries.

Result

The controlling area is assigned to a number range group.

.3.2 General Master Data Configuration

3.2.1 Defining Cost Center Categories

Use

Cost center categories group together properties that the cost centers receive by assigning a cost center category to a cost center.

All cost center categories provided with standard SAP are used in SAP Best Practices. Additionally a cost center category is needed for marketing cost centers.

Procedure

IMG Menu Controlling → Cost Center Accounting → Master Data → Cost Centers → Define Cost Center Categories

Transaction Code SPRO

2. On the Change View “Cost Center Categories”: Overview screen, choose New Entries. 3. On the New Entries: Overview of added Entries screen, make the following entries:

CCtC Cost Center Category 9

Name Marketing

ActRev Actual Revenue

Postings Set

PlnRev Planning Revenues Set

Cmmt Commitment Update Set

Func Functional Area

Result

You have created the Cost Center Category 9 Marketing.

3.2.2 Orders and Settlement

.3.2.2.1 Maintaining Allocation Structures

Use

An allocation structure defines how an order is settled.

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Procedure

→ Maintain Allocation Structures

2.On the Change View “Allocation Structures”: Overview screen, choose New Entries. 3.On the New Entries: Overview of Added Entries screen, make the following entries:

Alloc.str. Text

Y1 CO allocation structure

Y2 No Split - All cost elements

Y9 Rework Orders

YH PS Settlement

YL Service Order Settlement

YM Allocation Structure IM

YP PP Valuated

YR R&D Orders

YS Sales Order Settlement

4.Save your entries.

Result

The allocation structures are added.

.3.2.2.1.1 Maintaining Allocation Structures — Assignments

Use

Assignments are added to the allocation structures.

Prerequisites

Allocation structures are added in previous step.

Procedure

2. On the Change View “Allocation Structures”: Overview screen, select the allocation structure (right-hand side of the screen).

3. Choose Assignments with a double-click (left-hand side of the screen). 4. Choose New Entries.

5. On the New Entries: Overview of Added Entries screen, make the following entries and save.

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Allocation

Structure Assignment Text

Y1 010 Personnel costs

Y1 020 Raw-/service material consump.

Y1 030 Other costs

Y1 040 Secondary costs

Y1 050 Revenues

Y2 100 All cost elements

Y9 100 Rework Costs

YH 10 Revenues Results Analysis

YH 20 Costs Internal Settlement

YH 30 Personnel costs

YH 40 Raw-/service material consump.

YH 50 Other costs YH 60 Secondary costs YH 70 Revenues YH 80 Production Material YL 100 Service revenues YL 200 Service costs YM 010 External procurement YM 020 Material YM 030 Internal services YP 100 PP Valuated YR 100 R&D Costs YS 100 Sales order

Result

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.3.2.2.1.2 Maintaining Allocation Structures — Source

(CE-Group)

Use

Cost element groups are assigned as sources.

Prerequisites

The allocation structures and assignments are maintained.

Procedure

2.On the Change View “Allocation Structures”: Overview screen, select the allocation structure (right hand side of the screen).

This step and the following steps have to be repeated for each allocation structure and each assignment. You can find the required entry data in the table below.

3. Choose Assignments with a double-click (left hand side of the screen). 4. Select the assignment (right hand side of the screen).

5. Select Source with a double-click (left hand side of the screen).

6. If the Set Controlling Area dialog box appears, enter controlling area 1000.

7. On the Change View “Source”: Details screen, make the following entries and save.

Allocation

Structure Assignment Cost Elem.Group

Y1 010 YBMF_001 Y1 020 YBMF_002 Y1 030 YBMF_003 Y1 040 200_CE Y1 050 20_CE Y2 100 YB_ALL Y9 100 YB_ALL YH 10 932000 YH 20 931110 to 931140 YH 30 YBMF_001 YH 40 YBMF_002 YH 50 YBMF_003

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Allocation

Structure Assignment Cost Elem.Group

YH 60 YBMF_004 YH 70 5100_CE YH 80 YL 100 20_CE YL 200 10_CE YM 010 1400_CE YM 020 1200_CE YM 030 4500_CE YP 100 YB_ALL YR 100 YB_ALL YS 100 YB_ALL

Result

The cost element groups are assigned to the allocation structures as sources.

.3.2.2.1.3 Maintaining Allocation Structures — Settlement

Cost Elements (CE)

Use

There are two types of settlement:

• settlement by cost elements

• settlement by settlement cost element

Prerequisites

The allocation structure, assignments and sources are maintained.

For the second type you have to define the following cost elements, to ensure that settlement is successfully executed:

• Internal settlement (means internal CO): Cost element category 21 (secondary).

• External settlement (means receivers in external accounting e.g. in Asset Management): Cost element category 22 (primary).

Procedure

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2. On the Change View “Allocation Structures”: Overview screen, select the allocation structure (right hand side of the screen).

3. Choose Assignments with a double-click (left-hand side of the screen). 4. Select the assignment (right-hand side of the screen).

This step and the following steps have to be repeated for each assignment. You can find the required entry data in the table below.

5. Choose Settlement Cost Elements with a double-click (left-hand side of the screen). 6. On the Change View “Settlement Cost Elements”: Overview screen, choose New Entries. 7. On the New Entries: Overview of added Entries screen, make the following entries and

save.

Allocation

Structure Assign-ment Receiver cat. ByCost Element SettlementCost Element

Y1 010 CTR Select Y1 010 ORD Select Y1 010 WBS Select Y1 010 FXA Select Y1 020 CTR Select Y1 020 ORD Select Y1 020 WBS Select Y1 020 FXA Select Y1 030 CTR Select Y1 030 ORD Select Y1 030 WBS Select Y1 030 FXA Select Y1 040 CTR Select Y1 040 ORD Select Y1 040 WBS Select Y1 040 FXA Select Y1 050 CTR Select Y1 050 ORD Select Y1 050 WBS Select Y1 050 FXA Select Y2 100 FXA Select Y2 100 CTR Select Y2 100 SDI Select Y2 100 WBS Select

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Allocation

Y9 100 CTR 921015 YH 10 PSG 921100 YH 20 PSG 921110 YH 30 CTR Select YH 30 ORD Select YH 30 WBS Select YH 40 CTR Select YH 40 ORD Select YH 40 WBS Select YH 50 CTR Select YH 50 ORD Select YH 50 WBS Select YH 60 CTR Select YH 60 ORD Select YH 60 WBS Select YH 60 PSG Select YH 70 CTR Select YH 70 ORD Select YH 70 WBS Select YH 80 YL 100 PSG 921050 YL 200 PSG 921055 YL 200 SDI Select YL 200 CTR 921055 YM 010 FXA Select YM 010 CTR 921010 YM 020 FXA Select YM 020 CTR 921020 YM 030 FXA 530100 YM 030 CTR 921030 YP 100 CTR Select YP 100 ORD Select

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Allocation

YR 100 PSG 921017

YR 100 CTR 921017

YS 100 PSG 921019

Result

Settlement cost elements are added to allocation structures.

.3.2.2.2 Maintaining Settlement Profiles

Use

In the settlement profile, you define a range of control parameters for settlement.

Procedure

→ Maintain Settlement Profiles

Transaction Code OKO7

2. On the Change View “Settlement Profile”: Overview screen, select the settlement profile. This step and the following steps have to be repeated for each settlement profile. You can find the required entry data in the table below.

3. Choose Details.

4. On the Change View “Settlement Profile”: Details screen, make the following sets of entries:

Field

Name User action / value: Settleme nt profile YB0020 User action / value: Settleme nt profile YB0030 User action / value: Settleme nt profile YB0050 User action / value: Settleme nt profile YB00AI User action / value: Settleme nt profile YB00R1 Settlement profile

YB0020 YB0030 YB0050 YB00AI YB00R1

Text Overhead

costs Production Measure Investment Measure Settlement assets under const. R&D Internal Order Settlement Actual costs cost of sales To be

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Field Name User action / value: Settleme nt profile YB0020 User action / value: Settleme nt profile YB0030 User action / value: Settleme nt profile YB0050 User action / value: Settleme nt profile YB00AI User action / value: Settleme nt profile YB00R1 full Can be settled Not for settlement Default Values Allocation Structure Y1 Y1 Y1 Y1 YR PA Transfer str, Default object type

CTR ORD FXA FXA PSG

Indicators

100%

validation set

%-Settlement set set set set set Equivalenc

e numbers set set set set set Amount Settlement Var. to costing based PA Valid Receivers G/L account Settlement optional Settlement optional Settlement optional Settlement not allowed Settlement not allowed Cost

Center Settlement optional Settlement not allowed

Settlement

optional Settlement optional Settlement optional Order Settlement

optional Settlement optional Settlement optional not allowedSettlement not allowedSettlement WBS element Settlement optional Settlement optional Settlement optional Settlement not allowed Settlement not allowed Fixed

Asset Settlement not allowed Settlement not allowed

Settlement

optional Settlement optional not allowedSettlement Material Settlement Settlement Settlement Settlement Settlement

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Field Name User action / value: Settleme nt profile YB0020 User action / value: Settleme nt profile YB0030 User action / value: Settleme nt profile YB0050 User action / value: Settleme nt profile YB00AI User action / value: Settleme nt profile YB00R1

not allowed not

allowed not allowed not allowed not allowed

Network Settlement

not allowed Settlement not allowed

Settlement

not allowed not allowedSettlement not allowedSettlement Profit.

Segment Settlement not allowed Settlement not allowed

Settlement

not allowed not allowedSettlement Settlement optional Sales order Settlement

Settlement

not allowed not allowedSettlement not allowedSettlement Cost

objects Settlement not allowed Settlement not allowed

Settlement

not allowed not allowedSettlement not allowedSettlement Order item Settlement

Settlement

not allowed not allowedSettlement not allowedSettlement Business

proc. Settlement not allowed Settlement not allowed

Settlement

not allowed not allowedSettlement not allowedSettlement Real

Est.Object Settlement not allowed Settlement not allowed

Settlement

not allowed not allowedSettlement not allowedSettlement

Other parameter Document type SA SA SA AA SA Max.no.dist . rls 10 10 100 999 3 Residence time 3 3 24 12 3

5. Choose Save and Back.

Result

You have created the settlement profiles.

.3.2.2.3 Defining Order Types

Use

There are several kinds of order types in controlling. The order category determines the technical properties of orders.

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Order category Description

01 Internal order

02 Accrual Calculation Order

03 Model Order

Accrual Orders

You use accrual orders to monitor the period-related accrual calculation between the

expenses posted in Financial Accounting and the accrued costs charged in Cost Accounting. You can therefore take the expenses you record in Financial Accounting and distribute them as accrued costs across multiple periods.

• Order Type:Y9A0 Internal Order – Accrual Cost Accounting

• External Number Assignment: 9A00 + Sequence Number

• Settlement Profile: 20

• Not Matched with Revenue

Internal order

These order types differ in two attributes in revenue management and the settlement profile. You can uncheck the “Revenue Postings” flag for order type Z010 (Third-Party Services) if necessary.

As cost centers cannot manage true revenues, special customizing settings are needed to settle cost centers with orders for which costs are matched with revenues.

You define a number of control parameters for settlement in the settlement profile. The settlement profile is a prerequisite for later entering a settlement rule for a sender in the order master record. The settlement profile is usually defined in the order type.

If the costs are for information only you could create a statistical internal order. In this case you have to mark the checkbox ‘statistical order’ on tab index ‘Controlling data’ by creating an internal order.

The statistical order does not require a settlement profile, since statistical costs and revenues cannot be charged further.

Procedure

IMG Menu Controlling → Internal Orders → Order Master Data → Define Order Types

Transaction Code KOT2_OPA

2. On the Change View “Order Types”: Overview screen, choose New Entries.

3. On the Order type: New Entry screen, provide Order Category 01 and choose Enter. 4. On the New Entries: Details of Added Entries screen, make the following entries:

Field name Description User actions and values Comment

Order category 1 Internal Order (Controlling) Order Type Y010

(28)

Short Text Internal Order: Third-party

services

5. Choose Assign/Change Intervals to assign the number range.

6. To assign an Internal Order Type to the related Number Ranges Group perform the following steps:

a) Select the number range group checkbox.

b) Choose an order type with ‘Select element F2’. (The color of the order type changes from black to blue.)

c) Assign the order type to the number range group by selecting Element/Group (F5).

Order Type Number Range group

Y010 Internal Order: Third-party services

7. On New Entries: Details of Added Entries screen, make the following entries:

Order Type Y010 Already maintained in preceding steps

Short Text Third-party services Already maintained

in preceding steps Order category 1 Internal Order

(Controlling) Already maintained in preceding steps Number range

interval 500000 – 599999_{Number range group:} Services

Already maintained in preceding steps Settlement

profile YB0030 Production measure Planning profile 000001 General plan

profile

Budget Profile 000001 General budget profile Object Class Functional area Collective order with/without automatic goods movement

Collective order without

automatic goods movement Select from the drop down menu

Residence Time 1

3 Calendar Months

CO Partner

Update X ACTIVE Select from the drop down menu Commitments

Management set Commitments Management Active

Revenue postings

set Identifier "Revenue

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Integrated

Planning set Indicator for Integrated Planning Status profile 00000002 Internal Orders Release

immediately

Not set 8. Save your entries.

9. Repeat the entries and enter the required fields for order type Y020:

Order Type Y020

Short Text Internal Order : Overhead

costs

Order category 1 Internal Order (Controlling) Number range

interval 200000 - 299999_{Number range group:} Design

Settlement profile

YB0020 Overhead costs

Planning profile 000001 General plan profile

Budget Profile 000001 General budget profile Functional area Object Class Collective order with/without automatic goods movement

Collective order without automatic goods movement Residence Time 1 3 CO Partner Update X ACTIVE Commitments Management set Revenue

postings Not set Integrated

Planning set

Status profile 00000002 Release

immediately set 10. Save your entries.

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Order Type Y090

Short Text Internal Order: Statistical

orders

interval

300000 – 399999 Number range group: Tools and Equipment Settlement

profile Not set

Planning profile 000001 General plan profile Budget Profile 000001 General budget

profile Object Class

Functional area Not set Collective order with

/without automatic goods movement

Collective order without automatic goods movement

Select from the drop down menu Residence

Time 1 3

CO Partner

Update X ACTIVE Select from the drop down menu Commitments

Management

Set Commitments

Management Active Revenue

postings Not set Integrated

Planning Not set

Status profile 00000002 Internal Order Release

immediately Set "Release immediately" indicator 12. Save your entries.

Order Type Y100

Short Text Internal Order: Research

and Development Order category 1 Internal Order

(Controlling) Number range

interval

100000 - 199999 Number range group: Development

Settlement profile

YB00R1 R&D Internal Order

Settlement Planning profile 000001 General plan

profile

Budget Profile 000001 General budget profile

Object class Functional area

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Collective order with /without automatic goods movement

Time 1

3 CO Partner

Update X Active Select from the drop down menu Commitments

Management set Revenue

plannings Not set Integrated

Planning

set

Status profile 00000002 Internal Orders Release

immediately Not set 14. Save your entries.

Order Type Y400

Short Text Internal Order: Marketing

interval 500000 – 599999_{Number range group:} Services

Settlement

profile Not set Not for settlement Planning profile 000001 General plan

profile

Time 1 3

Residence Time 2 CO Partner

Planning

Not set

Status profile 00000002 Internal Orders

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immediately 16. Save your entries.

17. Repeat the entries and enter the required fields for order type Y600:

Order Type Y600

Short Text Internal Orders:

Investment Order category 1 Internal Order

(Controlling) Number range

interval 600000 - 699999Number range group: Capital Spending Settlement

profile YB00AI Assets under construction settlement Planning profile 000001 General plan

profile

Object class INVST Functional area

Select from the drop down menu Residence Time 1 6 Residence Time 2 6 CO Partner

Planning

Not set

immediately Not set 18. Save your entries.

19. Repeat the entries and enter the required fields for order type Y9A0:

Order Type Y9A0

Short Text Internal orders: Accrual

cost accounting Order category 2 Accrual Calculation

Order (Controlling) Number range

interval 9A0000000000 - 9AZZZZZZZZZZ Number range group:

(33)

Imputed cost orders Settlement

profile YB0020 Overhead costs Planning profile 000001 General plan

profile

Time 1 3

Residence Time 2 CO Partner

Management Not set Revenue

Planning

Set

immediately Set 20. Save your entries.

.3.2.2.4 Assigning Strategy Sequence to Order Type

Use

In this IMG activity, you assign a strategy sequence for relevant order type. For new orders, the system transfers the strategy sequence to a corresponding order type in the settlement parameters.

Procedure

→ Automatic Generation of Settlement Rules → Assign Strategy Sequence To Order Type

Transaction Code KSR3_ORC

2. On Change View “Assignment of Strategy Sequence to the Order Type”: Overview screen, make the following entries:

(34)

Field name Description User actions and

values Comment

Order type Y020 Internal Order : Overhead costs Strat. Sequ. SAP040 Use standard

Modifiable 2 Always Overwrite Standard Status REL Release Standard

Order type Y100 Research and Development Strat. Sequ. SAP040 Use standard

Modifiable 2 Always Overwrite Standard Status CRTD Create Standard 3. Save your entries.

4 Configuration Budget and Plan

.4.1 Budgeting and Budget Management (Define Tolerance

Limits for Availability Control)

Use

The monitoring of allotted funds is a primary element of order controlling. At any time, you can call up the funds overview, an overview of all allotments and their types. Particularly with critical orders, the allotted funds can exceed the funds made available at an early stage. In addition to the funds overview as a “passive availability control”, an “active availability control” has been implemented that enables you to prevent excessive allotments from occurring in the first place. Based on the defined tolerance limits and when certain activities are recorded, the system checks whether the available budget or available released budget (release) is still sufficient.

Procedure

IMG Menu Controlling → Internal Orders → Budgeting and Availability Control → Define Tolerance Limits for Availability Control

2. On the Change View “Order Availability Control: Tolerance Limits”: Overview screen, choose New Entries.

3. On the New Entries: Overview of Added Entries screen, make the following entries:

COAr Controlling Area 1000

Prof. Budget profile 000001 Tr.grp _{Availability-control}

activity group ++ All activity groups allowed

Act. Availability control action 1 Only warning

message Usage Usage rate in % 90,00%

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Result

You have defined the tolerance limits for the availability control for profile 000001 in controlling area 1000.

.4.2 User Defined Planning

4.2.1 Creating Planning Layouts for Cost Element

Planning / Cost Centers

Procedure

IMG Menu Controlling → Cost Center Accounting → Planning → Manual Planning → User-Defined Planning Layouts → Create Planning Layouts for Cost Element Planning → Create planning layout for cost planning.

Transaction Code KP65

2. On the Report Painter: Create Cost Centers: Planning layout for cost elements screen, enter the planning layout and description. Do all steps per layout.

Planning

layout Y1-101

Text CE/AT Excel

Planning layout

Y1-101-1

Text CE/AT Excel

Planning

layout Y1-101-A

Text CE/AT Dependent

3. Choose Create.

4. Create the layouts with following values:

Element definition:

Name Attrib. Key figure Flag for entering sets Var. on/off (from) From Var.on/ off (to) To Layout Y1-101, Y1-101-1 and Y1-101-A

Activity Type Set Set LAGRU Not set

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To enter the first Element Definition, double-click on the Lead column.

To add other Element Definitions choose Edit  Columns  New lead Column in the menu

To sort the columns, choose Edit  Columns  Sort Lead Columns in the menu

Key Figures/Attribute: Name Element Type: Element Type: Flag for entering sets Var. on/off (from) From Var.on/ off (to) To Attrib. Key figure

Layout Y1-101, Y1-101-1 and Y1-101-A

Plan Fixed

Costs Plan Fixed Costs in CO

Area Currency

Not set Not set Not set

DK Distri-bution key Plan Fixed Costs in CO Area Currency

Plan Var.

Costs Plan Variable

Costs in CO Area Currency

DK Distri-bution key Plan Variable Costs in CO Area Currency

To enter the first Characteristic, double-click on the Column 1.

To add other Characteristics or Attibutes double-click on the right of the filled Column; when the pop-up appears, select the element Type “Key figure with Characteristics” or “Attribute” and enter values according to the above table 5. Double-click on each Element Definition,Key Figure or Attribute and select the “Change

short, middle and long text” push button (Ctrl+F8) to maintain the Text of Elements

Short Medium Long

Layout Y1-101, Y1-101-1 and Y1-101-A

ActType Activity Type Activity Type

Cost elem. Cost element Cost element

PlnFxdCOCu Plan Fixed Costs Plan fixed costs in COArea currency

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6. Choose Edit  Gen.Data selection  Gen.Data selection in the menu and enter the following values:

Name Flag for entering sets Variable on/off (from) From Variable on/off (to) To Layout Y1-101, Y1-101-1 and Y1-101-A

Version Not set set VERSN Not set

Period Not set set PERIA set PERIB

Fiscal Year Not set set GJAHR Not set

Cost Center set set KSGRU Not set

7. Choose Edit  Gen.Data selection  Header Layout in the menu to maintain the sequence of header characteristics

Layout Y1-101, Y1-101-1 and Y1-101-A

1 Version

2 Period

3 Fiscal Year

4 Cost Center

8. Choose Extras  Variables  Variables Definition in the menu and enter the following data:

Name Type Characteristic Description Opt./oblig Layout Y1-101, Y1-101-1 and Y1-101-A

GJAHR Characteristic value Fiscal Year Fiscal year

KAGRU Characteristic value Cost Element or group

KSGRU Characteristic value Cost Center or group

LAGRU Characteristic value Activity Type or group Set

PERIA Characteristic value Period or group

PERIB Characteristic value Period From period

VERSN Characteristic value Version To period

9. Choose Save.

4.2.2 Creating Planning Layouts for Activity Type Planning

Procedure

IMG Menu Controlling → Cost Center Accounting → Planning → Manual Planning → User-Defined Planning Layouts → Create Planning Layouts for Activity Type Planning → Create activity type planning layout

(38)

2. On the Report Painter: Create Cost Centers: Planning layout for acitivities/pr screen, enter the planning layout and description.

Planning

layout Y1-202-1

Text Act.type / price

Planning

layout Y1-202-2

Text Act.Price Expanded

3. Choose Create.

4. Create the layouts with the following values:

Name Attrib. Key

figure Flag for enterin g sets Var. on/off (from) From Var.on/off (to) To Layout Y1-202-1

Cost Center Set Set KSGRU Not set

Layout Y1-202-1

Cost center Set Set KSGRU Not set

To enter the first Element Definition, double-click on the Lead column. To add other Element Definitions choose Edit  Columns  New lead Column in the menu

To sort the columns, choose Edit  Columns  Sort Lead Columns in the menu

Key Figures/Attribute: Name Element

Type: Element Type: Flag for entering sets Var. on/off (from) From Var.on/off (to) To

Attrib. Key figure Layout Y1-202-1

Plan Activity Plan activity Not set Not set Not set

Dist.

Distri-bution key

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Name Element

Type: Element Type: Flag for entering sets Var. on/off (from) From Var.on/off (to) To

Attrib. Key figure

Pln Fix Price Plan Fix

Price in CO Area Currency

Plan Var.

Costs Price variable Plan Variable Costs in CO Area Currency

Layout Y1-202-1

Plan Activity Plan Activity Not set Not set Not set

Dist Distributi

on key Distr. Kew plan activity Not set Not set Not set

Unit Unit of

measure s

Unit plan

activity Not set not set Not set

Plan Fix

Price Plan Fix Price in CO

Area Currency

Plan Var. Price Plan Variable Price in CO Area Currency

Plan Unit Price Plan Unit Price in CO Area Currency

Price Price

indicator Plan price indicator Not set Not set Not set

Alloc Celem. Alloc. CElem

Allocation cost element

A ATypCat

egory ATyp category Not set Not set Not set

L Text

(40)

To enter the first Characteristic, double-click on the Column 1.

To add other Characteristics or Attibutes double-click on the right of the filled Column; when the pop-up appears, select the element Type “Key figure with Characteristics” or “Attribute” and enter values according to the above table 5. Double-click on each Element Definition,Key Figure or Attribute and select the “Change

short, middle and long text” push button (Ctrl+F8) to maintain the Text of Elements

Short Medium Long

Layout Y1-202-1

Cost Ctr Cost center Cost Center

PlanActvty Plan acitivity Plan activity

Price Fxd Price Fixed Fixed price in controlling area currency

Price Vbl. Price Variable Variable price in CO area currency

Layout Y1-202-2

Cost Ctr Cost center Cost Center

PlanActvty Plan acitivity Plan activity

Price Fxd Price Fixed Fixed price in controlling area currency

Price Vbl. Price Variable Variable price in CO area currency

Price Unit Price Unit Price Unit

6. Choose Edit  Gen.Data selection  Gen.Data selection in the menu and enter the following values:

Name Flag for

entering sets Variable on/off (from)

From Variable on/off (to)

To Layout Y1-202-1 and Y1-202-1

Version Not set set VERSN Not set

Period Not set set PERIA set PERIB

Fiscal Year Not set set GJAHR Not set

7. Choose Edit  Gen.Data selection  Header Layout in the menu to maintain the sequence of header characteristics

Layout Y1-202-1 and Y1-202-1

1 Version

2 Period

3 Fiscal Year

8. Choose Extras  Variables  Variables Definition in the menu and enter the following data:

Name Type Characteristic Description Opt./oblig Layout Y1-202-1 and Y1-202-1

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Name Type Characteristic Description Opt./oblig

GJAHR Characteristic value Fiscal Year Fiscal year

KSGRU Characteristic value Cost Center or group

LAGRU Characteristic value Activity Type or group Set

PERIA Characteristic value Period From period

PERIB Characteristic value Period To period

VERSN Characteristic value Version Version

9. Choose Save.

4.2.3 Creating Planning Layouts for Statistical Key Figure

Planning

Procedure

IMG Menu Controlling → Cost Center Accounting → Planning → Manual Planning → User-Defined Planning Layouts → Create planning layouts for statistical key figure planning → Create statistical key figure planning layout

2. On the Report Painter: Create Cost Centers: Planning layout for key figures screen, enter the planning layout and description.

Planning

layout Y1-301-1

Text Key fig.plan

Planning

layout Y1-301-2

Text Key fig.plan exp

3. Choose Create.

4. Create the layouts with following values:

Name Attrib. Key figure Flag for entering sets Var. on/off (from) From Var.on/off (to) To Layout Y1-301-1

Cost Center Set Set KGRSU Not set