INTRODUCTION BY THE CHAIRPERSON

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INTRODUCTION BY THE CHAIRPERSON

REDEFINE BEAUTY WITH US IN ADELAIDE

In 2022, The Australian Society of Cosmetic Chemists is inviting you to shatter the glass ceiling with us, at the 54^th Annual Conference in beautiful Adelaide! The idea behind the 2022 conference, is to celebrate women who represent a large part of our industry’s workforce, as well as the majority of our consumers. The conference will be a platform to inspire our industry to promote women in business and science. This year’s conference is also an invitation for all scientists to shatter their own glass ceiling and to push the boundaries of innovation; and for marketers and businesses to break away from habits to create new content. The theme also questions the image of beauty and is an invitation to re-think our standards of beauty into a more positive dynamic.

We have all missed face-to-face interaction for two years, so, for 2022, the conference organising committee has polished up and improved the packages to maximize your exposure in a cost savvy way. One of the noticeable innovations is that the booths have been removed from the packages to give non exhibiting companies the chance to sponsor for premium visibility over the whole event. This years’ packages are also more tech-oriented with the inclusion of the very sought-after conference ‘app’ sponsorship in the gold package, as well as a solid social media campaign organised by experts for months before the conference for all premium sponsors!

Be a part of this fantastic opportunity to be reunited with your audience at the 2022 ASCC conference!

Marianne Cochennec Chairperson

ASCC 2022 Conference Organising Committee

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THE MARKETING STRATEGY

The teaser campaign has already commenced on social media and in newsletters. We will then be advising of the exciting conference ‘components’ as well as snippets of the technical and marketing driven papers that can be expected from November 2021 onwards to build anticipation and awareness.

EDITORIALS AND ADVERTISING IN PUBLICATIONS

In the lead up to the conference, advertising in:

- Science of Beauty Magazine – 1 full page bi-monthly.

WHO WILL BE THERE?

We will be targeting Cosmetic Scientists, Formulating Chemists, Dermatologists, Aestheticians, Brand Owners / Managers, Suppliers and Production Staff. We are aiming to attract up to 350 delegates to the 2022 event.

ELECTRONIC PROMOTIONS

- Breaking news via ASCC e-news updates and regular newsletters - Affiliated society electronic news

- Facebook, Instagram & Linked-In posts

WEBSITES

- Dedicated conference webpage of ASCC site with all conference details and registration bookings.

- IFSCC (www.ifscc.org), ASCC (www.ascc.com.au) and affiliated society websites.

ACTIVE PROMOTION AT RELATED INDUSTRY EVENTS

Every opportunity for promotion through committee and liaison members, at related events will be taken advantage of. From local ASCC events, to regional affiliated and major international conferences, we will be talking up the 2022 conference!

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WHAT WILL BE UNIQUE AND EXCITING AT THE 2022

CONFERENCE?

THE THEME

Following the theme of the Conference: Shattering the Glass Ceiling: Redefining Beauty, there will be a focus on females in STEM. We will have high profile females as our Key Note

speakers at this conference.

THREE EDUCATIONAL STREAMS: TECHNICAL, MARKETING AND WORKSHOP

Our exciting educational program will feature three simultaneous streams:

- A technical stream for Formulators, Manufacturers, Suppliers and Allied Scientists wanting the latest news on raw material innovations, launches and industry research.

- A marketing trends stream for Brand Owners, Suppliers, and Chemists wanting up-to- date trends and marketing information from around the world.

- Formulation and sensory workshops for Formulators, Allied Scientists, Brand Owners, Chemists and Students wanting to learn about new formulations that follow the market trends.

EXCITING INTERACTIVE ZONE

- Our popular Innovation Zone has been expanded to showcase both the latest and greatest raw material and finished product innovations. New for the 2022 Conference, you will be able to submit finished products launched in the market in the last 12 months with an award for best product innovation!

LOCATION

- Situated in Adelaide, the ASCC 2022 Conference will be held at Adelaide Convention Centre, with the ASCC’s largest Trade Exhibition Area all in one room.

- A sophisticated conference set up with a designated registration area, all easily located from the heart of Adelaide.

SUSTAINABILITY

We all understand Sustainability plays an important part in our industry. The organising committee is committed to reducing our impact on the environment through unnecessary waste (Paper, plastic etc) and are encouraging all delegates/ exhibitors to do the same!

OUR FIRST CONFERENCE IN THREE YEARS!

Anticipating around 350 delegates, this will be the largest and first in-person ASCC Conference since 2019!

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PREMIUM SPONSORSHIP

To take full advantage of the planned intricate and extensive marketing strategy outlined earlier, it is highly recommended that interested organisations get involved early. The earlier you are involved; the more promotional opportunities will be available and the greater the potential success and effectiveness of your sponsorship campaign. If allowable, an opportunity will be given to the Premium sponsors to visit the ASCC 2022 conference venue and be shown the amenities. This will allow for pre-conference planning to maximise your company’s effectiveness. This will be arranged by the ASCC committee but will be at the sponsor’s own costs.

Premium sponsors for the ASCC 2022 conference will be extensively and prominently acknowledged before, during and after the conference. To make the most of the promotional opportunities and to ensure you do not miss out, get in early as Premium Sponsorships always sell out fast!

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GOLD SPONSORSHIP AUD $12,000

(EXCLUSIVE OPPORTUNITY)

The Gold Sponsor will be acknowledged as the “Gold Sponsor” with naming rights throughout all available publicity and conference activities.

PRE-, DURING AND POST- CONFERENCE

A potential 7 months of promotional activities that will include the following:

- Company logo and hyperlink on the Conference Sponsors’ page of the ASCC website www.ascc.com.au

- Media exposure in all announcements placed in the Science of Beauty Magazine, which is published bi-monthly and has a readership of over 3,000.

- Media exposure in industry electronic newsletters with a combined circulation of at least 10,000 subscribers.

- Mentions in Social Media promotions including via ASCC LinkedIn Group and Instagram.

- New to 2022: dedicated premium sponsor posts using the ASCC handle. (See end of package for further details)

- Listing in the dedicated conference Smartphone App as Gold Sponsor.

- Supply of custom-designed logo for your exclusive promotional use (e.g., email signature) as per below.

Example only

AT CONFERENCE EXPOSURE

- Exclusive sponsorship of the official Conference Smartphone App to be used by an estimated 350 delegates at the conference. Company logo will appear as Splashscreen on App opening.

- 1 x Single Innovation Display Case - 3 x Complimentary Full Registrations.

- 2-minute opportunity to speak at Gala Dinner

- Should your Company decide to offer a competition with prize, the drawing to announce the winner can be done at the Gala Dinner (exclusive to Gold and Silver sponsors)

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- Pull up banner or other suitable Paperless promotion to be decided, dedicated to Gold sponsor with others shared with Silver and Bronze sponsors.

- Gold Sponsor naming rights throughout the conference and social functions including:

o Signage in Registration area.

o Logo on display screens outside the conference areas where possible.

o Logo regularly featured on Power Point screen presentation of all sponsors throughout lecture program and interactive programs where possible.

o Announcements at social functions

o Logo on Sponsors’ slide show at the Gala function.

o Largest logo on shared pull up banners or other suitable electronic promotion to be decided (shared with Silver and Bronze sponsors).

o Largest logo of only 7 logos on media wall at Gala function.

Examples only

AS AN EXHIBITOR

Important Note: 2022 Premium Sponsorship packages will not contain an Exhibition booth.

Exhibition booth costs will be as follows: Single- $3,000, Double- $5,700, Triple and Quad- Price provided on request

- As Gold Sponsor, you get first choice of Exhibition booth location before general sale.

- Gold Sponsor naming rights may be promoted at your booth.

POST-CONFERENCE

- Print and electronic media wrap up of conference for inclusion in various publications.

o E-Newsletters

o Links to photos including pictures taken with logo wall background o Wrap up in Science of Beauty

o President’s report

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SILVER SPONSORSHIP AUD $8,000 EACH

(2 OPPORTUNITIES)

The Silver Sponsors will be acknowledged as the “Silver Sponsor” with naming rights throughout all available publicity and conference activities.

PRE-, DURING AND POST-CONFERENCE

As per Gold Sponsorship “Pre-, During and Post-Conference” inclusions, as below:

- Listing in the dedicated conference Smartphone App as Silver Sponsor.

Example Only

AT CONFERENCE EXPOSURE

- Joint sponsorship of the official conference bag to be distributed to an estimated 350 delegates at registration. Both sponsor companies’ logos will be displayed on the bag.

- 1 x Single Innovation Display Case - 2 x Complimentary Full Registrations.

- Should your Company need a prize draw to announce the winner this can be done at the Gala Dinner

- Silver Sponsor naming rights throughout the conference and social functions including:

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o Logo on display screens outside the conference areas where possible.

o Logo featured on the Power Point program being displayed during all lecture and interactive sessions where possible.

o Announcements at social functions

o Pull up banners or other suitable Paperless promotion to be decided, dedicated to premium sponsor Company logo (second largest logo compared to Gold sponsor logo size) displayed at the conference venue.

o Second largest logo of only 7 logos on media wall at Gala function

Examples only

AS AN EXHIBITOR

- Second and third choice of location of Exhibition booth, after Gold Sponsor.

- Silver Sponsor naming rights may be promoted at your booth.

POST-CONFERENCE

- Print and electronic media wrap up of conference for inclusion in various publications as per Gold Sponsorship:

o E-Newsletters

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BRONZE SPONSORSHIP AUD $4,000 EACH

(4 OPPORTUNITIES)

The Bronze Sponsors will be acknowledged as the “Bronze Sponsor” with naming rights throuhgout all available publicity and conference activities.

PRE-, DURING AND POST-CONFERENCE

Example Only

AT CONFERENCE EXPOSURE

- Joint sponsorship (with other Bronze Sponsors) of the very popular welcome event.

(Individual items at the welcome event may form part of the General sponsorship offerings)

- 1 x Complimentary Full Registration.

- Bronze Sponsor naming rights throughout the conference and social functions including:

o Logo on plasma screens throughout the conference areas.

o Logo included in Power Point program to be shown at all lecture and interactive sessions.

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o Announcements at social functions.

o Pull up banners or other suitable Paperless promotion to be decided, dedicated to premium sponsor Company logo (third largest logo compared to Gold &

Silver sponsor).

o Third largest logo of only 7 logos on media wall at Gala function.

Example only

AS AN EXHIBITOR

- Fourth, fifth, sixth and seventh choice of location of Exhibition booth, after Gold and Silver Sponsors – first in first served basis.

- Bronze Sponsor naming rights may be promoted at your booth.

POST-CONFERENCE

- Print and electronic media wrap up of conference for inclusion in various publications as per Gold Sponsorship:

o E-Newsletters

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SPONSOR SOCIAL MEDIA POSTS

To help maximise the value to prospective premium sponsors, the organising committee has developed a comprehensive Social Media marketing plan to highlight our Premium Sponsors and supercharge their brand awareness leading up to the 2022 conference.

Good social media posts are not just about posting logos or pictures, so we want to help you make the most of your Premium Sponsorship Package.

Below are some example ideas of how we will be promoting our Premium Sponsors (with relevant text and hashtags to accompany the image as relevant, of course). These concepts are simply examples and ideas, but we are open to your thoughts and inputs!

The template of our conference logo and dates will be used, but other than that, you can let us know your preference or be guided by our social media guru Belinda Carli (Institute of Personal Care Science), with text and content that will really help you stand out and promote your company’s offerings.

Posts will go out via the official ASCC social media accounts (LinkedIn, Facebook and Instagram).

- Gold sponsors will receive 6 posts in total across our various social media platforms each month.

- Each Silver sponsor will receive 3 posts in total across our various social media platforms each month.

- Each Bronze sponsor will receive 1 post in total across our various social media platforms each month.

To maximise the value of this package we will need from you as soon as possible once your package has been confirmed:

- High-res company logo PLUS

- Specific text you want us to use AND/OR - Help us create it for you:

o Your list of principals

o Technical support you can offer o Highlight product or principal

o Types of materials your company specialises in

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SUMMARY

Sponsorship Gold x 1

AUD 12,000

Silver x 2 AUD 8,000 each

Bronze x 4 AUD 4,000 each Pre-, During, and Post Conference

Company logo and hyperlink on the ASCC website ✓ ✓ ✓

Announcements in Science of Beauty conference advertising published bimonthly with 3,000+

readership ✓ ✓ ✓

Mention in newsletters, ASCC LinkedIn and ASCC

Instagram (including sponsored posts) ✓ ✓ ✓

Social Media Sponsored posts (per month) 6 3 1

Logo and email signature for promotion ✓ ✓ ✓

ASCC Conference App Sponsorship ✓

At the conference

Company Logo exclusively on the conference bag

with the ASCC Conference Logo ✓

Innovation Zone display x 1 ✓ ✓

2-minute speech opportunity at Gala Dinner ✓ If competition run at conference, can announce

winner at the Gala ✓ ✓

One pull-up Banner or paperless option for Gold

Sponsor only ✓

Logo on pull up banners or paperless option

shared with Gold, Silver and Bronze Sponsors ✓ ✓¹ ✓²

Sponsorship of Welcome Event ✓

Signage in registration area ✓ ✓ ✓

Logo shown on ppt in Presentation room ✓ ✓ ✓

Announcement at social functions ✓ ✓ ✓

Logo on ppt sponsorship at Gala ✓ ✓ ✓

Logo on Media Wall - one of only 7 logos ✓ ✓¹ ✓²

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As an Exhibitor

First access to floor plan and choice of location ✓ Second and third access to floor plan and choice

of location ✓

Fourth, fifth, sixth and seventh access to floor

plan to choose location of booth ✓

Complimentary full registrations 3 2 1

Sponsor naming rights promoted at your booth ✓ ✓ ✓

Post Conference

Mention in wrap up and e-newsletters ✓ ✓ ✓

Pictures with logo background ✓ ✓ ✓

Mention in President's report ✓ ✓ ✓

Pre- Event Value (6 months’ exposure)³ $6000 $4000 $2000

Event Value $6000 $4000 $2000

1 Second largest logo after Gold sponsor

2 Third largest logo after Gold and Silver sponsors

3 The estimated value of the pre-event sponsorship package is 50% of the sponsorship package.

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THE AUSTRALIAN SOCIETY OF COSMETIC CHEMISTS GENERAL TERMS & CONDITIONS FOR SPONSORSHIPS

The following are the general terms and conditions (General T&Cs) that apply to each Sponsorship Agreement between ASCC and the Sponsor of an Event. These General T&Cs are subject to any special terms and conditions agreed between ASCC and the Sponsor in respect of the Event (Special T&Cs) and if there is any inconsistency between any provision of the General T&Cs and a provision of the Special T&Cs, the relevant provision of the Special T&Cs will apply instead of the relevant provision of the General T&Cs, to the extent of the inconsistency only.

1. DEFINITIONS

In these General T&Cs:

ASCC means The Australian Society of Cosmetic Chemists;

Corporate Logo means any corporate logo of ASCC for the time being, whether registered as a trade mark or otherwise;

Corporate Name means the name “The Australian Society of Cosmetic Chemists” or its abbreviation

“ASCC” and any derivation of those names;

Delegate means a person or entity who registers to attend an Event as a delegate;

Event means a conference, exhibition or other event held or intended to be held by ASCC;

face-to-face Event means an Event whereby Delegates and other attendees may attend the Event in person;

Force Majeure Event means an event or circumstance which is beyond the reasonable control of a party to this agreement that the party could not reasonably have avoided or overcome, and may include (without limiting the generality of the foregoing):

(a) an act of God, lightning, storm, flood, hurricane, typhoon, cyclone, volcanic activity, fire, earthquake, explosion or peril of navigation;

(b) theft, malicious damage, strike, lockout, boycott or any state-wide or national industrial dispute;

(c) act of public enemy, war (declared or undeclared), sabotage, blockade, revolution, riot, terrorism, insurrection, civil commotion, pandemic, rebellion, military or usurped power or martial law;

(d) embargo, power or water shortage;

(e) the unforeseen introduction of or a change to the Law applicable to the services provided by ASCC under this agreement which comes into effect after the commencement date of this agreement and applies in Australia or any part thereof or to the performance of the services;

or

(f) a direction, order or regulation by a Government Authority or a delay by a Government Authority,

but does not include any obligation to pay any amount of money when it is due under this agreement;

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Government Authority includes any government or semi-governmental or local government authority, administrative or judicial body or tribunal, department, commission, public authority, agency, Minister, officer, statutory corporation or instrumentality;

Intellectual Property Rights means all industrial and intellectual property rights whether protectable by statute, at common law or in equity, including all copyright and similar rights which may subsist or may hereafter subsist in works or any subject matter, rights in relation to inventions (including all patents and patent applications), trade secrets and know-how, rights in relation to designs (whether or not registered or registrable), rights in relation to registered or unregistered trade marks, circuit layout designs and rights in relation to circuit layouts;

Original Time means the time and date previously advertised by ASCC for the holding of the Event;

Sponsor means a party who pays or offers to pay an amount of money or provides other consideration to ASCC to sponsor an Event;

Sponsorship Agreement means the agreement between ASCC and the relevant Sponsor who sponsors an Event, of which these GT&Cs form part;

Sponsorship Amount means the amount paid to ASCC by the Sponsor in respect of their sponsorship of the Event; and

Virtual Event means an Event held on-line through an event platform or similar.

2. INTELLECTUAL & INDUSTRIAL PROPERTY

2.1 Except as expressly provided in the Sponsorship Agreement, nothing in this agreement provides to either party any right or licence in respect of the Intellectual Property Rights of the other party.

2.2 The Sponsor may only use the Corporate Name and each Corporate Logo with the prior written consent of ASCC, which consent will not be unreasonably withheld, and any such use will be subject to any conditions stated by ASCC in writing either at the time of providing that consent or thereafter.

2.3 If the Sponsor provides, publishes or releases or procures any other party to provide, publish or release any information, document, data or other material in relation to the Event or their sponsorship of the Event, whether written, oral, digital or otherwise, the Sponsor:

(a) is solely responsible to protect its own Intellectual Property Rights and the Intellectual Property Rights of any other relevant third party in relation to that information, document, data or other material; and

(b) must ensure the information, document, data or material is accurate in all respects and is not misleading or deceptive.

2.4 If the Sponsor breaches any provision of clause 0 or 0, it will indemnify ASCC and keep it indemnified for any loss, damage, liability or expense suffered or incurred by ASCC arising from that breach.

3. FORCE MAJEURE

To the extent of and for the period that the performance of any obligation of a party under this agreement is affected by a Force Majeure Event, that party’s performance of the obligation will be suspended and the party will not be liable for any failure to perform that obligation, provided the party promptly advises the other party to this agreement of full particulars of the Force Majeure Event and

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keeps the other party regularly advised of any material changes to the Force Majeure Event that may affect the timing or capacity of the affected party to perform the relevant obligation.

4. POSTPONEMENT OR CANCELLATION OF EVENTS BY ASCC If:

(a) a Force Majeure Event prevents ASCC from holding an Event at the Original Time for the Event;

(b) in the reasonable opinion of the Board of ASCC, a Force Majeure Event adversely and materially affects the commercial viability of ASCC to hold the Event at the Original Time for the Event; or (c) a Force Majeure Event prevents ASCC from holding a face-to-face Event at the Original Time for

the Event but not a Virtual Event at that time or some other time;

ASCC may by notice to the Sponsor:

(d) postpone the Event to a date determined by ASCC;

(e) cancel the Event; or

(f) hold a Virtual Event at the Original Time (in the circumstances described in clause 0) or such other time and date as may be determined by ASCC.

5. REFUNDS BY ASCC

5.1 If ASCC postpones an Event in accordance with clause 0 and if the postponed Event is held within 60 days of the Original Time, the Sponsor shall not be entitled to receive any refund of the Sponsorship Amount.

5.2 If:

(a) ASCC postpones an Event in accordance with clause 0 and the postponed Event is held more than 60 days from the Original Time for the Event; and

(b) the Sponsor advises ASCC in writing, no later than 60 days before the postponed time and date for the Event, that they no longer wish to be a sponsor of the Event,

ASCC will partially refund to the Sponsor the Sponsorship Amount and add an administrative charge as described in the Schedule to the Special T&Cs.

(c) If the sponsor advises ASCC within 60 days before the postponed time and date for the event, the Sponsor shall not be entitled to receive any refund of the Sponsorship Amount.

5.3 If ASCC cancels an Event in accordance with clause 0, ASCC will partially refund to the Sponsor the Sponsorship Amount as described in the Schedule to the Special T&Cs.

5.4 If ASCC holds a Virtual Event instead of a face-to-face Event in accordance with clause 0 and:

(a) the Virtual Event is held at the Original Time for the Event or within 60 days of the Original Time, the Sponsor shall be entitled to a partial refund of the Sponsorship Amount as described in the Schedule to the Special T&Cs;

(b) the Virtual Event is held at the Original Time for the Event or within 60 days of the Original Time, and the Sponsor advises ASCC in writing, that they no longer wish to be a sponsor of the Event, ASCC will partially refund to the Sponsor the Sponsorship Amount and add an administrative charge as described in the Schedule to the Special T&Cs;

(c) the Virtual Event is held more than 60 days from the Original Time for the Event and the Sponsor advises ASCC in writing, no later than 60 days before the postponed time and date for the Event,

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the Sponsorship Amount and add an administrative charge as described in the Schedule to the Special T&Cs; or

(d) the Virtual Event is held more than 60 days from the Original Time for the Event and the Sponsor has not advised ASCC in writing within 60 days before the postponed time and date for the Event that they no longer wish to be a sponsor of the Event, the Sponsor shall be entitled to a partial refund of the Sponsorship Amount and add an administrative charge as described in the Schedule to the Special T&Cs.

5.5 If the Sponsor is unable to participate, in a material manner, in an Event due to a Force Majeure Event, as demonstrated to the reasonable satisfaction of ASCC, they shall be entitled to a partial refund from ASCC, as described in the Schedule to the Special T&Cs.

6. LIMITATION OF LIABILITY

6.1 Despite any other provision of the Sponsorship Agreement:

(a) Neither party shall be liable to the other party for any loss of actual or anticipated profit or revenue, business interruption, loss of opportunity, income, financing, holding costs, loss by reason of shutdown or increased expense of operation or any loss or damage which may be construed as indirect, special or consequential loss or damage; and

(b) To the maximum extent permitted by law, the maximum liability of ASCC, whether that liability arises under the Sponsorship Agreement or in tort (including negligence) or any other cause of action whatsoever, is limited to the Sponsorship Amount paid by the Sponsor to ASCC under the Sponsorship Agreement.

6.2 Nothing in clause 0 or any other provision of the Sponsorship Agreement adversely affects the rights (if any) of the Sponsor under the Australian Consumer Law or any similar State legislation, to the extent those laws apply to this agreement and may not be excluded or limited as provided herein.

Special T&Cs – ASCC Conference 2022 / Premium Sponsorship

Schedule to the Special T&C’s

Clause Eligible Refund Admin Fee payable

5.2 50% $150

5.3 50% $0

5.4 (a) 25% $0

5.4 (b) 25% $150

5.4 (c) 50% $150

5.4 (d) 25% $150

5.5 12.5% $0

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The Conference Organising Committee for ASCC 2022 is readily available to assist with any queries relating to the event:

Chairperson: Marianne Cochennec Vice Chairperson: Michelle Kane

Treasurer: Jenny Brown Technical Program: Samy Hamada, Damien Rankine, Ranelle Anderson, Malie Zauber, Danilo Lambino, Yvette Ishac

Exhibition: Helen Pearce, Kate Paulett, Rebekah Culhane, Valentine Guillet Sponsorship: Matthew Martens, An Ngo,

Rebekah Culhane, Stephanie Cavar, Paul Kent, Joyce Ng

Social Program: Helen Pearce, An Ngo, Georgette Sidra, Stephanie Cavar,

Joyce Ng

Communication: Belinda Carli, Julian Jones

ASCC Liaison officer: Kate Paulett

Please direct all correspondence to:

Australian Society of Cosmetic Chemists PO Box 516

Moorebank NSW 1875, AUSTRALIA Email: [email protected] Website: www.ascc.com.au