POSITION DESCRIPTION

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POSITION DESCRIPTION

ASSET OFFICER

OUR COUNCIL

Working at Masterton District Council means being part of a motivated, professional, and customer-focused team in one of New Zealand’s most beautiful districts. Our people play an integral role in delivering services for our community and we are focused on both ‘what’, and

‘how’ we achieve our goals. Our values help us build a workplace culture that is challenging but fun, because enjoying coming to work is important!

We want to be the best provincial Council in New Zealand.

Key to this:

• We are an employer of choice in the Wellington Region

• Our staff recommend us to their family and friends

OUR VISION

Masterton/Whakaoriori: Providing the best of rural provincial living.

OUR VALUES

A Accountability C Creativity T Teamwork

I Integrity

O Open communication N No excuses

S Service

DETAILS

Location Masterton

Business unit Community Facilities and Activities Reporting to Properties and Facilities Manager Directs reports Nil

Delegated responsibility As per the delegations register

Salary range TBC

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TE TIRITI O WAITANGI

We are committed to the principles of Te Tiriti o Waitangi / Treaty of Waitangi: partnership, participation, and pro-active protection. We recognise Tikanga Māori values in the

workplace and community and know we can do more.

MY DEPARTMENT

Role of the Community Facilities and Activities department

The Community, Facilities and Activities team is responsible for the oversight and delivery of community-based initiatives, Masterton’s beautiful parks and open spaces, crucial community facilities such as the Masterton District Library and Archive, and Council’s partnerships and engagement with iwi, hapū and hapori Māori.

MY ROLE

The role of the Asset Officer is to:

Lead the maintenance of Council’s properties and other community assets (for example recreation centre, parks, halls, sports clubs), including capital maintenance and upgrade projects as well as recurring maintenance. This includes planning and scheduling of required services for specified systems, developing and managing upgrade and replacement projects and building relationships with both internal and external stakeholders to ensure that our spaces and places are fit for purpose, compliant and to:

• Develop and deliver ongoing maintenance programmes for Council’s properties to enhance the value of community assets.

• Manage and deliver capital maintenance, upgrade and replacement projects.

• Ensure that buildings systems (including specified systems) are well maintained, functional and compliant.

• Undertake regular inspections of facilities and ensure that properties are kept to a compliant standard.

• Ensure that work carried out is consistent with Health and Safety requirements.

• Build and maintain effective relationships across the organisation and with key stakeholders.

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MY KEY RESULT AREAS

Effective maintenance of Council facilities and built assets

Council properties are maintained to agreed value and service levels

Provide expert advice and contribution to asset management planning and upgrade pathways for properties and facilities.

This includes specifications and estimated budgets for upgrade and maintenance activities

Development and implementation of capital works projects including scoping and planning

Maintenance jobs identified through service requests are prioritised and completed within agreed timeframes and budgets

Council properties and facilities have current BWOFs as applicable. BWOF renewals are managed within deadlines and budgets

Community Service, Advice and Reputation

Establish and maintain good relationships with tenants and contractors in Council Facilities

Enquiries are responded to in a timely manner with accurate and appropriate information

Services and processes are continually monitored to identify improvement opportunities

Manage trades and suppliers to ensure works are completed to the required standard and within agreed timeframes and budgets

Contractor management Be the key point of contact for maintenance contracts (e.g.

the Trust House Recreation Centre maintenance contract) Monitor and report on contractor activities to ensure standards of work are maintained and value delivered to Masterton community

Project management and procurement

Manage procurement processes for assigned contracts including assessment of sustainability, value and current and future needs

Contribute to agreed procurement/replacement programme Manage assigned projects within agreed time and budget constraints, and provide reporting as required

Reporting and data management

Assets are recorded in the Council’s asset register and asset management plan

Condition assessments and audits are completed to

schedule and information updated in Council’s asset systems

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MY HEALTH AND SAFETY RESPONSIBILITIES

Health, Safety, Wellbeing - Contractors

Ensure work is performed in accordance with requirements of Health and Safety policies, procedures and legislation and respond to identified risks in a timely manner

Ensure all incidents, hazards and risks are reported

Ensure that contractors meet all requirements for Health and Safety and monitor for on-going compliance

Health, Safety, Wellbeing – Self and colleagues

Ensure own and others’ safety at all times.

Comply with policies, procedures, and safe systems of work.

Report all incidents/accidents, including near misses, in a timely fashion.

Actively participate in the hazard management and identification process.

Escalate risk as per the Risk Management Policy.

MY OTHER RESPONSIBILITIES

Self-Management, Training and Development

Set realistic goals for own performance

Undertake change based on regular self-evaluation and feedback

Identify opportunities for personal and professional development and growth

Undertake both internal and external training identified as relevant to the role

Policies and Procedures Comply with Council’s Code of Conduct, Staff Manual including its Policies and Procedures at all times

Ensure the implementation and compliance with Council’s Code of Conduct and Policies and Procedures, within all areas of responsibility

Other duties All duties must be carried out to the prescribed timeframes, systems, quality, and standards and to the satisfaction of the Properties and Facilities Manager.

Duties and responsibilities described above should not be construed as a complete and exhaustive list as it is not the intention to limit in any way the scope of functions of the position. Duties and responsibilities can be amended from time to time to meet changing conditions

Participate in Council’s civil Participation in relevant emergency response training and

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MY KEY RELATIONSHIPS

Internal Properties and Facilities team

Community Facilities and Activities team Masterton District Council staff

External Tenants and users of council facilities

Key contractors utilising Council facilities (eg. Belgravia Leisure, Higgins Contracting, Recreational Services) Iwi and Hapū

Community groups

Contractors, tradespeople and suppliers Masterton community

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MY COMPETENCIES/KNOWLEDGE/SKILLS/EXPERIENCE

Qualifications, Skills and Experience

Building industry experience including contractor and project management, minimum 10 years

Tertiary qualification in construction, engineering, building systems or relevant field

Proven technical knowledge of building systems and

compliance – accreditation or professional membership (e.g.

Licensed Building Practitioner) (preferred)

Demonstrated asset management or maintenance experience

Be able to interpret contract documents and monitor work to ensure value is delivered for the community

Computer literate, including knowledge of Microsoft Office applications including spreadsheets and project

management software

Strong written and verbal communication skills Exceptional customer service skills

Must have a clean driver licence and be able to pass drug &

alcohol testing

Understanding of procurement processes, contracts, and service agreements

Ability to manage, prioritise and plan workload effectively to ensure timely delivery of services

Personal Attributes Respectful, open and honest member of the team

Strong customer service ethic with excellent communication skills

Able to prioritise work and make decisions

Self-motivated with initiative, positively taking on challenges Operates with integrity, respecting diversity and other’s needs

Have strong relationship management skills, with a particular focus on community groups and stakeholders

Takes accountability for own actions

Cooperates and positively engages with others An initial review of performance will be conducted after three months, with an annual performance development planning session annually thereafter. This is in the context of regular discussions and a ‘no surprises’ annual review.

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