New Student Organization Charter Packet
Office of Student Life
Archer Hall - Room 114
830- Westview Drive
Atlanta, GA 30314
404.215.6231 phone
Starting a New Student Organization
Greetings,
Morehouse College Student organizations give Men of Morehouse an
opportunity for experiential learning. In addition, participation in student
organizations aid students with applying many of the lessons taught via the
classroom to real life situations. Our student organizations cover a variety of
the student interests. Overall the student organizations here at Morehouse
College provide students with a chance to stay active, meet new people,
and build a wealth of memorable experiences. Students who join student
organizations will experience these outcomes:
•
enhanced leadership skills and abilities
•positively impacting peers
•
transferable career skills
•
partnerships between faculty, staff and other students.
Newly chartered organizations will be subject to conducting an interview
presentation with the Presidents’ Council as a part of the application
process.
Thank you for your interest in chartering a new organization. If you have any
questions about the application process please contact the OSL at
404-215-2730.
Chartering Information
• Applications are only accepted during the Spring semester.
• Applications should be hand delivered to the Office of Student Life (OSL) staff member to ensure timely receipt. Do not slide
applications under the office door before or after office hours. Applications may not be faxed or submitted electronically.
• All applications must be typed or neatly handwritten. An electronic version of the application is located on the Office of Student Life website: http://morehouse.edu/campus_life/studentlife/index.html.
• First-year students are not eligible to apply for Charter status.
• Organizations must submit all application materials simultaneously. Partial applications will not be accepted.
• All Registered Student Organizations (RSO) must have a Depository Account with the Morehouse College Business Office. An application for a Depository Account will be issued if you are accepted as a new Student Organization. If you are accepted as an organization, the Business Office will activate your Depository Account status. A deposit of $50 is required to establish an account.
• Organization presidents are mandated to attend the monthly Presidents Council Meeting. In the event that your organization’s president cannot attend a designee must attend in the presidents place.
• Advisors are required to complete the online training found on tigernet. Faculty members can find the training on the “faculty info” tab and staff members can find the training on the “employee info” tab.
• All RSOs must have 2 full-time Faculty or Staff Advisors.
• Organizations will be notified of charter status via the e-mail address provided as the primary contact information. Advisors will be copied on all official correspondence.
• All executive leadership of RSOs must have at least a 2.7 cumulative GPA.
• All RSOs must have a membership of at least 10 active members.
Student Organizations Rights and Responsibilities
Student Organizations are entitled to these rights: 1. Use of the College facilities.
2. Opportunity to sponsor on-campus events and activities.
3. Advisement or co-advisement by the OSL to selected organizations. 4. Access to leadership training.
5. Access to the OSL Equipment Closet Resources. 6. Depository accounts.
Student Organizations hold these responsibilities:
1. Maintain on file all chartering documents including a constitution, bylaws, rosters, and operating manual. 2. Ensure that activities and programming are consistent with the organization charter and adhere to College
policies.
3. All leaders and officers must meet the eligibility for participating in student activities as indicated in the Student Handbook.
4. Undergo annual registration as established by the OSL.
How will my charter application be assessed?
All applicants will be assessed based on minimum threshold criteria. The criteria will include the following: 1. Submission of the application on time
2. Completion of the application *Be sure to include all the items on the checklist 3. Category of the organization
4. Review of organizations that exist that have a similar scope and focus 5. Organizational structure
6. Bylaws, guidelines, or operating procedures
7. Alignment with the academic mission of the College 8. Appropriateness of the organization
9. Advisor endorsement 10. Proposed initiatives
11. Review of application and interview presentation by the President Council Chairmen 12. Final review of application by the Assistant Director of Student Life
Date / /
Name of person submitting application:
Primary Contact
(Notification of your status will be sent to the information that you provide below and copied to your stated Advisor.)Campus
Name:
Personal Email:
Personal Cell Phone:
All organizations must establish a gmail account. Please list it below:
_____________________________________________
What is your classification?
(First-year students are not eligible to apply for charter status.)· Senior · Junior · Sophomore
Full Name of Organization:
Acronym of Organization:
Type of Organization
· Academic · Professional · Greek · Honorary · Special Interest · Cultural · Social/Political Action · Cultural · Advocacy/Service · State/InternationalIs this organization part of a national organization? · Yes
· No
Is this an AUC organization?
· Yes (If yes, please check appropriate college/university where charter is held)
· Clark Atlanta University · Morehouse College
· Morehouse School of Medicine Date of Affiliation
· No
General Information
1. What is your organization’s mission statement?
2. Briefly state the purpose of this organization:
3. Briefly describe the membership guidelines and process for your organization:
4. How frequently will this organization meet? · Monthly
· Weekly · Bi-weekly · Quarterly · Other
5. Will this organization collect dues?
· Yes
· No
If so, what is the amount?
6. Please attach your organization’s constitution, operating procedures, or guidelines (One of the three documents are mandatory for chartering a new organization.) 7. Does this organization have a national constitution?
· Yes (Please attach if available) · No
8. What major events will your organization sponsor?
10. What are your proposed program initiatives?
11. What organizations will you collaborate with on campus?
12. How is your organization aligned with the mission of the College?
Executive Leadership
President and/ or Primary Contact
Name:
Address:
M#
City/State/Zip:
Personal Email:
Personal Cell Phone:
Vice President or Secondary Contact
Name:
Address:
M#
City/State/Zip:
Personal Email:
Personal Cell Phone:
Secretary or Final Contact
Name:
Address:
M#
City/State/Zip:
Personal Email:
Personal Cell Phone:
Other Officer: _____________________________
Name:
Address:
M#
City/State/Zip:
Personal Email:
Personal Cell Phone:
Other Officer: ____________________________
Name:
Address:
M#
City/State/Zip:
Personal Email:
Personal Cell Phone:
Other Officer: ____________________________
Name:
Address:
M#
City/State/Zip:
Personal Email:
Personal Cell Phone:
Other Officer:_____________________________
Name:
Address:
M#
City/State/Zip:
Personal Email:
Personal Cell Phone:
Other Officer:_____________________________
Name:
Address:
M#
City/State/Zip:
Personal Email:
Personal Cell Phone:
Advisor’s Responsibility
• To complete on-line training.
• To attend all general meetings and major activities of the organization.
• To travel with the organization whether in or out-of-town when they are representing Morehouse College.
• To complete all travel forms and return them to the Office of Student Activities for approval. • To sign / approve facility request forms.
• To sign Check Requests and Purchase Requisitions.
• To ensure that the organization has an account with the Morehouse College Business Office. • To inform the Office of Student Life of any changes that may occur within the organization. • To be primarily responsible for the behavior of its members.
• To inform the Office of Student Life of any Judicial issues related to the members of the organization. • To ensure that all financial obligations of the organization are met in a timely manner.
Advisor’s Endorsement Statement
I have read the responsibilities of being a Registered Student Organization advisor and agree to adhere to these guidelines.
Printed Name
Signature
Date
Advisor Contact Information
Campus
Name:
Address:
Office Phone:
Cell:
Email:
Membership Roster
(
Please attach additional sheets for complete roster listing. Roster should include all officers as well.)Name Cell Phone Number Personal e-mail M#
