HP Security solutions for imaging
and printing
You know how valuable data is to your organization. But the more data you acquire and share, the more security risks and requirements you face. Your imaging and printing environment is not immune. Security gaps can leave sensitive data dangerously exposed whenever it is scanned, sent to the cloud, copied at a multifunction printer 0)3 SULQWHGRƫVLWHRUVKDUHGRQDVPDUWSKRQHRUWDEOHW
To counter the risks, organizations must integrate imaging and printing security needs into their larger IT security strategy. Otherwise, the consequences and costs can be steep. 8QDWWHQGHGSULQWHGGRFXPHQWVDUHHVSHFLDOO\YXOQHUDEOH$ƭQDQFLDOLQVWLWXWLRQUHFHQWO\ reported that an unauthorized employee viewed—and then publicly shared—sensitive LQIRUPDWLRQDERXWDQLQLWLDOSXEOLFRƫHULQJIURPDGRFXPHQWOHIWRQWKHSULQWHUQHDUKLV desk. This security lapse resulted in an estimated loss of $7 million.
Recognize hidden risks
Critical gaps can occur at multiple points within your imaging and printing environment. Once you
understand these vulnerability points, you can more easily reduce the risks.
Mind the security gap
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Management
Without adequate monitoring, security blind spots and LQHưFLHQFLHVDFURVV\RXUƯHHWPD\
remain undetected and increase FRVWO\GDWDULVNV
Cloud-based access
Unsecured cloud connectivity gives unauthorized users SRWHQWLDOpDQ\ZKHUHDQ\WLPHq
access to your data.
Mobile printing
Employees who print on the go may accidentally expose data, or leave printouts unsecured.
Input tray
6SHFLDOPHGLDIRUSULQWLQJ FKHFNVSUHVFULSWLRQVDQG other sensitive documents can
be tampered with or stolen from an unsecured tray.
Storage media
,PDJLQJDQGSULQWLQJGHYLFHV VWRUHƭOHVRQLQWHUQDOGULYHVRU KDUGGLVNVIURPZKLFKDQ\RQH can access sensitive information.
Network
Printing and imaging jobs can be easily intercepted as they travel RYHUWKHQHWZRUNWRDGHYLFH
Control panel
Users can exploit imaging and printing device settings and functions from an unsecured control panel, and even disable
the device.
Output tray
7KHRXWSXWWUD\LVWKHPRVW common place for sensitive documents to fall into the
1. Protect the imaging and printing hardware.
(PEHGGHGIHDWXUHVDQGDGGRQVROXWLRQVFDQKHOS\RXGHIHQG\RXUGDWDDWWKHSULQWLQJ VRXUFHDQGUHLQIRUFHVLPSOHEXWHƫHFWLYHVHFXULW\KDELWV
rPhysically secure your devices—Protect each device from theft and tampering by using a lock that requires a physical key for removal. Disable physical ports to prevent XQDXWKRUL]HGXVH&KRRVHGHYLFHVFHUWLƭHGDVFRPSOLDQWZLWKLQWHUQDWLRQDOO\UHFRJQL]HG security standards.
r&RQWURODFFHVVtEstablish authentication for access to device settings and functions to reduce potential security breaches and printing costs. Enable advanced security options IURP\RXUGHYLFHoVFRQWUROSDQHO2SWLRQVLQFOXGHSHUVRQDOLGHQWLƭFDWLRQQXPEHU 3,1 authentication, Lightweight Directory Access Protocol (LDAP) authentication, smart cards, proximity badges, and biometric solutions.
rRemove data from retired hardware—Any sensitive information left in the memory could be exposed when recycling obsolete devices or returning leased equipment.
HP Access Control Printing
Solutions
Transform imaging and printing practices to restore control, reinforce security, and reduce costs with this convenient authentication solution for local, mobile, and remote users. Hold print jobs in a queue until users authenticate at the device to pull and print their jobs. This helps prevent sensitive content from sitting unattended at the printer, and avoids wasted supplies from unclaimed print jobs.
Defend your data
Even when you understand the vulnerabilities, creating a complete imaging and printing security strategy
can be complicated. It requires coordinated protection of devices, data, and documents, plus comprehensive
security monitoring and management solutions.
HP Universal Print Driver (UPD)
featuring Secure Encrypted Print
1RZ\RXFDQVLPSOLI\SULQWLQJPDQDJHPHQW ƯHHWZLGHDQGSURWHFWVHQVLWLYHGDWDDVLW travels to the printer in one versatile tool. With Secure Encrypted Print, the HP UPD is WKHƭUVWƯHHWGULYHUWRSURYLGHWUXHV\PPHWULF AES256 print job encryption and decryption from the client to the page. These safeguards DUHEDVHGRQDXVHUGHƭQHGSDVVZRUGXVLQJ FIPS 140 validated cryptographic libraries from Microsoft®.
2. Protect the data.
Stored or in transit, your data requires constant protection. Here are some essential steps to help ensure safe arrivals and usage.
r$XWKHQWLFDWHXVHUVt3URWHFWGDWDEHIRUHLWUHDFKHVWKHGHYLFHWUD\8VH3,1V/'$3 authentication, or proximity cards to help ensure that only authorized employees can access documents from your printing and imaging devices. You can also give mobile and remote employees the option to authenticate and release output from a mobile device. r6DIHJXDUGFORXGFRQWHQWDQGDFFHVVtEnsuring secure access and retrieval of
documents for printing via the cloud requires specialized tools that extend document protection beyond your physical network. Look for a security solution that enforces user authentication and data access control regardless of where data travels and how it is printed.
r Encrypt print jobs to protect data in transit—Make print jobs nearly impossible to read if intercepted. Protect your network, documents, and management safeguards by using HPEHGGHGRQGHYLFHVHFXULW\VHWWLQJV2UGHSOR\VROXWLRQVWKDWFDQHQIRUFHVHFXULW\ protocols to encrypt data traveling to and from your devices.
r Encrypt the data in storage—Any sensitive data stored on the internal drive or hard GLVNLVSRWHQWLDOO\YXOQHUDEOHWRDEXVH&KRRVHGHYLFHVHTXLSSHGZLWKEXLOWLQHQFU\SWLRQ to help protect sensitive business information.
r Remove sensitive data—Storing data about completed jobs on your devices creates XQQHFHVVDU\ULVNRIH[SRVXUH8VHEXLOWLQGHYLFHFDSDELOLWLHVWRVHFXUHO\RYHUZULWH stored data, safely removing sensitive information.
Embedded security features
in HP devices
HP and TROY Secure Document
Printing Solution
Help prevent document fraud with the HP and TROY Secure Document Printing 6ROXWLRQ7KLVVHUYHUEDVHGRƫHULQJHPEHGV fraud prevention technologies into your most critical documents—helping you meet government, regulatory, and internal compliance mandates.
HP ePrint Enterprise
*LYH\RXUHPSOR\HHVHQWHUSULVHOHYHOSULQW security wherever they need to work. Make it simple for them to print securely from mobile devices to any destination within your company network and at thousands of ePrint Public Print Locations. HP ePrint Enterprise DOVRLQWHJUDWHVZLWKSXOODQG3,1SULQWLQJ solutions, so employees can stay productive on the go without compromising data or document security.
3. Protect documents.
Integrate smart hardware and software solutions with your larger IT security plan to SURWHFWWKHWKRXVDQGVRIGRFXPHQWVSULQWHGRUJDQL]DWLRQZLGHHYHU\GD\
r$FWLYDWHSXOORUSXVKSULQWLQJtPull printing stores print jobs on a protected server or \RXU3&8VHUVLGHQWLI\WKHPVHOYHVZLWKD3,1RURWKHUYHULƭFDWLRQPHWKRGDWWKHLU chosen print location to pull and print their jobs. With other management solutions that HQDEOHSXVKSULQWLQJWKHGHYLFHUHFHLYHVDQHQFU\SWHGƭOHDQGKROGVLWLQPHPRU\XQWLO the user enters a password to decrypt and print the document. These security measures also eliminate unclaimed prints, which reduces cost and waste.
r Enable secure mobile printing—Ensure your mobile employees can print on the go with the same level of security as if they were inside your network. Equip your team with mobile printing software that enables secure printing measures, such as pull printing and encryption.
r6HFXUHLQSXWWUD\VFRQWDLQLQJVHQVLWLYHPHGLDtEquip your printers and MFPs with input trays that can be secured to prevent theft of special paper used for printing checks, prescriptions, or other sensitive documents.
4. Monitor and manage printing
environments.
Security monitoring and management solutions can help you HVWDEOLVKDXQLƭHGSROLF\EDVHGDSSURDFKWRSURWHFWLQJGDWD strengthening compliance, and reducing risk.
r$VVHVVVHFXULW\ULVNVDQGDGMXVWDFFRUGLQJO\t$QHƫHFWLYH monitoring solution can help you identify vulnerabilities, implement policies to resolve them, generate assessment reports, and adjust your usage policy as needed.
r6HWƯHHWZLGHVHFXULW\VHWWLQJVDQGDFFHVVDQGXVDJH policies—Centralized management allows you to apply a single VHFXULW\SROLF\ƯHHWZLGHWRSUHYHQWSURWHFWLRQJDSV<RXFDQ also create a baseline policy and then increase security for VXEJURXSVEDVHGRQWKHLUQHHGV&KRRVHIURPEXLOWLQRSWLRQVRU added software applications to establish access and usage policies for groups and individuals.
r7UDFNXVDJHDQGFUHDWHUHSRUWVWRKHOSUHGXFHULVNVDQG costs—Get all the details at a glance with software or services that let you track the use of devices and supplies across your organization. Accurate data allows you to zero in on
vulnerabilities and unnecessary usage. Reports can also help you build a business case to update security measures that reduce risk, and control costs.
HP Imaging and Printing
Security Center
7DNHDGYDQWDJHRIWKHLQGXVWU\oVƭUVWSROLF\ based compliance solution that helps you increase security, strengthen compliance, and reduce risk across your imaging and SULQWLQJƯHHW3 Reduce cost and resources to
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Take the next step
HP document solutions specialists are trained to help you: · Assess your business needs.
· Install the solutions that can enhance your security. · Provide ongoing support.
Contact your local HP document solutions specialist for more information about HP security solutions that will help you keep your business running smoothly.
Learn more about HP imaging and printing security solutions
at hp.com/go/secureprinting.
Get help from the experts
Let us help you select a plan that meets your security needs. r HP Security Action Plan—This assessment tool lets you scope
\RXUƯHHWDQGGHWHUPLQH\RXUVHFXULW\UHTXLUHPHQWV7KHQ\RXFDQ LPSOHPHQWEXLOWLQVHFXULW\IHDWXUHVDQGRUSURFXUHDQGGHSOR\ additional security solutions on your own.
r Imaging and printing security workshop—We’ll sit down with \RXWRLGHQWLI\ƯHHWZLGHYXOQHUDELOLW\VROXWLRQVWKDWLQFUHDVH security and help decrease costs.
