Payments & Transfers ACH

Module Outline

Introduction ... 1

Slide 1: Module Overview ... 3

Payments & Transfers - ACH ... 4

Slide 2: ACH General Information ... 4

Slide 3: Payments & Transfers > ACH - Creating a ACH template ... 5

Slide 4: Payments & Transfers > Payments & Transfers > ACH - Creating a template selecting Import Entries ... 8

Slide 5: Payments & Transfers > Payments & Transfers > ACH - Creating a template selecting Add Entry ... 12

Introduction

Payments & Transfers - ACH

 ACH allows borrowers to generate transactions between themselves and other parties, including payroll.

 Templates are required to perform the ACH function. A previous created template can be used.

Payments & Transfers - ACH

Slide 3: Payments & Transfers > ACH - Creating a ACH template

An ACH Template saves routing and payment instructions for one or more ACH Payees. The ACH template may then be used to create an ACH batch transaction.

1. To create an ACH template, navigate from the Home page, by clicking on Payments & Transfers on the Main menu.

2. Click on ACH on the submenu 3. Click on the TEMPLATES button 4. Click on the NEW TEMPLATE button. 5. The Create ACH Batch Template page is

displayed

6. Select Company Name: if only one ACH Company exists it will default the Company Name

7. Select Batch Type – only the batch types available for the company will display. The options are:

 Cash Concentration (CCD Debit):

o Move funds from local bank account(s) or vendor/business partner accounts to Farm Credit.

 Cash Disbursement (CCD Credit): o Move funds to local bank account(s) or

vendor/business partner accounts from Farm Credit.

 Cash Concentration and Disbursement (CCD Credit or Debit):

transactions in a single batch.  Payroll/Direct-Deposit (PPD Credit):

o Move funds to employee account(s) from Farm Credit.

 Pre-arranged Payment (PPD Debit): o Move funds from consumer account(s) to

Farm Credit.

 Pre-arranged Payment and Deposit (PPD Credit or Debit):

o Allows you to combine deposits and payments in a single batch.

8. Enter Template Name: Enter an appropriate template name (e.g. Funds to Farm Credit; Vendor Payments; Payroll; etc.).

9. Enter Company Description: Enter an appropriate description, relevant for you to distinguish between one template and another. This field is limited to 10 characters. For

example: Local Bank; Vendor; Payroll; etc.). 10. Enter Discretionary Data: Optional field for your

use in distinguishing the template.

11. Select Template Scope: Click the drop down arrow. Select the appropriate scope:

 Business: Allows other users at your company to access the template.  User: Restricts the template to the user

who creates it.

Note: A change to the template scope once saved, requires creation of a new template 12. Repeating: Not used by most customers. This

 Choose the Option – weekly, bi-weekly, semi-monthly, monthly, every 4 weeks, bi-monthly, quarterly

 Enter the number of payments in the # of Payments field. NOTE: 99 is the maximum number to enter

 When using this function, the system will automatically generate the number of transaction(s) for the frequency and dollar amount(s) specified in the template.

====================================== THE FOLLOWING IS A PLACEHOLDER FOR CASH MANAGEMENT SERVICE PACKAGE – NOT APPLICABLE FOR THIS TRAINING

1. Offset Account: This field will automatically default to the appropriate external account. This field will be active until we have not selected an ACH company name.

Payments & Transfers - ACH

Slide 4: Payments & Transfers > Payments & Transfers > ACH - Creating a template selecting Import Entries

NOTE: File extension must be TXT or CSV. TXT can be NACHA format or a flat fixed file. CSV is a comma delimited file. Flat fixed file and CSV require custom maps. Borrower would send a sample to Farm Credit for creation of the custom map.

1. Click on IMPORT ENTRIES button

2. Select Accepted File Type from drop down 3. If Custom Format is selected, Click on the

Select Custom Mapping drop down. If none display, user must create one.

5. Click on ADD CUSTOM MAPPING button

6. Select Output Format from the drop down 7. Select Input Format from the drop down 8. Click on NEXT button

9. Enter the mandatory fields on the Custom Mapping Add page

11. The Add ACH Payment Template page displays

12. Click on SAVE TEMPLATE button

13. User is returned to the main Payments & Transfers ACH page

Payments & Transfers - ACH

Slide 5: Payments & Transfers > Payments & Transfers > ACH - Creating a template selecting Add Entry

1. Click on ADD ENTRY button

2. Enter Nickname: Optional. If a nickname is not entered, it will default to the participant name.

3. Enter Participant Name: For example 4. If you are moving funds from a local bank

account, the Participant Name is the name of the local bank account.

5. If you are creating a vendor template, the Participant Name is the name of the vendor.

6. If you are creating a payroll template, the Participant Name is the name of the employee.

8. Identification #: Enter an appropriate identification number, relevant for you to distinguish between one participant and another (e.g. GL number; Tax ID number; portion of a Social Security Number; etc.). 9. Prenote: A prenote is a $0.00 “test”

transaction, recommended by the National Automated Clearing House Association (NACHA), which allows the receiving bank (RDFI) the opportunity to notify you if there is a discrepancy in the Participant (Beneficiary) and Account Number fields prior to you originating a “live dollar” transaction. The RDFI will not respond if all of the participant

information has been entered correctly. The RDFI has 7 business days to respond with notification of any changes. ${AName} will flag the prenoted template for 7 business days to caution the ${AName} user about the prenote status. The ${AName} user will have the ability to send a live transaction after reviewing the flags prompted by the system. Select one of the following options:

10. Bank Name and Routing #. The Bank designated here will receive the

transaction for posting to the designated account. (In ACH terms, the bank listed here is considered the RDFI - Receiving Depository Financial Institution.) 11. If you already know the Bank Name and

Routing #, you may key in the Routing # in the appropriate field. The system will validate your entry details when saving the template.

13. If you have no information about the Bank, click on SEARCH to retrieve all available banks.

15. Verify the bank for selection and Click the INSERT BANK INFO button.

16. The system will automatically populate the Bank Name and Routing # fields on the New Add ACH Entry page.

17. Enter the participant's Account # at the Bank (this field is not populated upon selection of the bank)

18. Click the drop down arrow for Account Type. Select the participant's account type at the Bank. (Checking or Savings are the most common selections). 19. Enter Amount – Amount field must have

at least $.01.

20. Debit or Credit: Depending on the Batch Type you selected above, these fields may be defaulted by the system. Select Debit or Credit for mixed batches: 21. Discretionary Data: Optional (2-digit

field).

22. Addenda: Optional. You may add additional detail for the benefit of the participant. Please note that this information will be saved in the template, and included with all future transaction activity.

23. Click the 'Add Entry' button. The Add ACH Payment Template page will be displayed, and your participant information will be included at the bottom of the screen:

above beginning with “Participant.” 25. The Add ACH Payment Template page

will be displayed each time you complete the steps for adding a new Participant, and your participant information will be included at the bottom of the screen. 26. When user has finished adding

Participants, the user can save the new template. However, if user has chosen to send prenotes as described above, “uncheck” the boxes labeled “Inactive” at the bottom of the page.

28. The new template will be reflected on the template list.

Slide 6: Payments & Transfers > Payments & Transfers > Creating an ACH Batch

1. To create an ACH Batch, navigate from the Home page, by clicking on Payments & Transfers on the Main menu.

2. Click on ACH on the submenu 3. Click on the 'Templates' button 4. Find the template to use

5. Under the Actions column click on the + icon

NOTE: plus sign = load, magnifying glass = view, pencil = modify, trash can = delete 6. The template will display

10. A message will return stating “Your ACH Payment Batch has been sent”

12. The new screen will provide three new tabs called Pending, Completed or Submitted for Approval or Rejected

Pending batches are waiting to be submitted the next ACH cycle run.