Maximize Your Profits With QuickBooks

(1)

Diane Gilson, CEO

Info Plus Accounting, Inc.

▪ Consultant, Coach, Trainer ▪ Multi-certified QuickBooks

ProAdvisor

▪ 30+ years experience incl. 13+ years as CPA

▪ 23 years working with QB job-costing & construction clients

▪ Top 100 ProAdvisor 2014-15-16-17 & 2016 Top Niche Practice ▪ Bookkeeper & Business

Owner Mentoring Groups ▪ eCPA (Labor Burden Cost

& Pricing Calculator) ▪ AccountingPRO QuickBooks

Construction Template ▪ Month-End Procedures

Maximize Your Profits With QuickBooks

13 SMART

&

SIMPLE

Ways to Transform Your Business

Your Host: Joseph Hughes

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Diane Gilson, CEO

Info Plus Accounting, Inc.

ProAdvisor

Construction Template ▪ Month-End Procedures And more…

▪ Experience:

40+ years varied accounting experience

including 15 Years as a CPA

▪ Focus:

Management accounting, job costing, and training

for construction and manufacturing industries since 1994

▪ Speaker:

Various local and national groups including National

Remodelers Shows, Atrium Group, International Builders Show, etc.

▪ Developer:

> 90 Online Training Classes, eCPA, AccountingPRO

and various other accounting support products, calculators,

procedures, templates

▪ Author:

Accounting with QuickBooks for Builders, Remodelers

& Developers + various nationally published articles

▪ QuickBooks Certifications:

Certified Advanced ProAdvisor,

Enterprise ProAdvisor, Intuit Solution Provider + others…

▪ Awards:

- 2016 Top Niche Practice ProAdvisor

- 2014-15-16-17 “Top 100 ProAdvisor”

(from > 65,000 ProAdvisors)

- Associate of the year (2006)

- Distinguished Service to the Building Industry (2009)

▪ Service:

- NARI National Member (2008 – to current)

- NAHB National Board of

Directors (2007 – 2010)

- MAHB State Audit Committee (2007 –2010)

- Treasurer - HBA (10 yrs)

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Diane Gilson, CEO

Info Plus Accounting, Inc.

ProAdvisor

More importantly:

▪ 20+ years of:

- Working w/hundreds of company owners

throughout the U.S.

▪ I’ve seen:

- How few companies are really ‘on top of’

their accounting information

- The pain company owners face when it

comes to job cost, employment, and

pricing decisions

▪ I understand:

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Diane Gilson, CEO

Info Plus Accounting, Inc.

ProAdvisor

“What gets measured,

Gets managed.”

Peter Drucker

Peter Drucker (1909-2005) was an American management consultant, educator, and author, whose writings contributed to the

philosophical and practical foundations of the modern business corporation.

He was also a leader in the development of management education, he invented the concept known as management by objectives,

and he has been described as "the founder of modern management".

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Diane Gilson, CEO

Info Plus Accounting, Inc.

ProAdvisor

& Pricing Calculator) ▪ AccountingPRO QuickBooks Construction Template ▪ Month-End Procedures

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Diane Gilson, CEO

Info Plus Accounting, Inc.

ProAdvisor

#1 – Job-Cost Reporting

–

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Diane Gilson, CEO

Info Plus Accounting, Inc.

ProAdvisor

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Diane Gilson, CEO

Info Plus Accounting, Inc.

ProAdvisor

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Diane Gilson, CEO

Info Plus Accounting, Inc.

ProAdvisor

#2 – Estimated Income,

Costs & Variances

“Specifics” help you review

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Diane Gilson, CEO

Info Plus Accounting, Inc.

ProAdvisor

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Diane Gilson, CEO

Info Plus Accounting, Inc.

ProAdvisor

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Diane Gilson, CEO

Info Plus Accounting, Inc.

ProAdvisor

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Diane Gilson, CEO

Info Plus Accounting, Inc.

ProAdvisor

Poll #3:

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Diane Gilson, CEO

Info Plus Accounting, Inc.

ProAdvisor

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Diane Gilson, CEO

Info Plus Accounting, Inc.

ProAdvisor

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Diane Gilson, CEO

Info Plus Accounting, Inc.

ProAdvisor

#4 –Time Tracking, Payroll & Burden

– Know exactly what employees cost

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Diane Gilson, CEO

Info Plus Accounting, Inc.

ProAdvisor

Poll #4:

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Diane Gilson, CEO

Info Plus Accounting, Inc.

ProAdvisor

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Diane Gilson, CEO

Info Plus Accounting, Inc.

ProAdvisor

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Diane Gilson, CEO

Info Plus Accounting, Inc.

ProAdvisor

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Diane Gilson, CEO

Info Plus Accounting, Inc.

ProAdvisor

#6 Monitor & Track Inventory & Sales Orders

–

Buying “recurring” or “at-volume” items:

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Diane Gilson, CEO

Info Plus Accounting, Inc.

ProAdvisor

& Pricing Calculator) ▪ AccountingPRO QuickBooks Construction Template ▪ Month-End Procedures And more…

1. Job-cost

reporting

2. Estimates &

Variances

3. Purchasing

Controls

4. Track Time,

Payroll &

Burden

5. Allocate

Equipment

Costs

6. Monitor

Sales Orders &

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Diane Gilson, CEO

Info Plus Accounting, Inc.

ProAdvisor

#7 – Company Reporting (Structure)

–

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Diane Gilson, CEO

Info Plus Accounting, Inc.

ProAdvisor

Poll #5:

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Diane Gilson, CEO

Info Plus Accounting, Inc.

ProAdvisor

1. Job-cost

reporting

2. Estimates &

Variances

3. Purchasing

Controls

4. Track Time,

Payroll &

Burden

5. Allocate

Equipment

Costs

6. Monitor

Sales Orders &

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Diane Gilson, CEO

Info Plus Accounting, Inc.

ProAdvisor

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Diane Gilson, CEO

Info Plus Accounting, Inc.

ProAdvisor

Behind The Scenes…

Jack Nicky

Attending a business meeting

with their Intuit QuickBooks“Ties”

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Diane Gilson, CEO

Info Plus Accounting, Inc.

ProAdvisor

▪ In the beginning - It took a while…

▪ It wasn’t easy…

▪ Why?

▪ (Just some of…) What I’ve learned over the last 23 years…

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Diane Gilson, CEO

Info Plus Accounting, Inc.

ProAdvisor

My philosophy

BBI



BBR

Better Business Information

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Diane Gilson, CEO

Info Plus Accounting, Inc.

ProAdvisor

7 Tools & Training Resources

– from

BuildYourNumbers.com

1 (CAMP)

90 Hours of Online QuickBooks Job-Cost Training

Monthly subscription

– Also includes 15 min/mo.

consulting w/Diane + 30% Discounts on IPA Products.

₂

eCPA – Employee Cost & Pricing Analyzer

Excel-based Labor Burden Calculator

.

Computes fully-burdened employee costs and

how to auto-post burden to jobs. Includes

suggested employee billing rates.

Free version available!

3 One-to-One Consulting

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Diane Gilson, CEO

Info Plus Accounting, Inc.

ProAdvisor

4 Month-End Closing Procedures (Excel)

Procedures designed to

get books proofed, balanced

and CLOSED

by a specific date each and every month.

Extensive, customizable. Includes anti-fraud controls.

5 Percentage-Of-Completion Analyzer (Excel)

Calculates P-O-C adjustments and provides

suggested journal entries

for open

(“carry-over”) jobs. Checkpoints,

full instructions, and color-coded entry sheets.

7 Tools & Training Resources

– from

BuildYourNumbers.com

6 AccountingPRO® (Prebuilt QB Data File)

Designed for wide variety of construction companies.

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Diane Gilson, CEO

Info Plus Accounting, Inc.

ProAdvisor

7 $ignificant Discount$ On…

• QuickBooks Pro (desktop)

• QuickBooks Premier desktop

(All versions including Contractor’s Edition)

• Intuit Enterprise Solutions (desktop and hosted desktop)

• QuickBooks-compatible checks and supplies

• QuickBooks Online (all versions)

• QuickBooks-integrated Payment Solutions

• QuickBooks-integrated Payroll Services

Questions? Just call. We’ll help you find the “best fit”…

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Diane Gilson, CEO

Info Plus Accounting, Inc.

ProAdvisor

#8 – Company Reporting (Quality)

–

Accurate, reliable information is

essential!

Better Business Information

(BBI)

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Diane Gilson, CEO

Info Plus Accounting, Inc.

ProAdvisor

1. Job-cost

reporting

2. Estimates &

Variances

3. Purchasing

Controls

4. Track Time,

Payroll &

Burden

5. Allocate

Equipment

Costs

6. Monitor

Sales Orders &

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Diane Gilson, CEO

Info Plus Accounting, Inc.

ProAdvisor

#9 – Month-End Closing Procedures

– Controls to check & “proof” the numbers

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Diane Gilson, CEO

Info Plus Accounting, Inc.

ProAdvisor

1. Job-cost

reporting

2. Estimates &

Variances

3. Purchasing

Controls

4. Track Time,

Payroll &

Burden

5. Allocate

Equipment

Costs

6. Monitor

Sales Orders &

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Diane Gilson, CEO

Info Plus Accounting, Inc.

ProAdvisor

#10 – Profitability & Timing of Income

–

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Diane Gilson, CEO

Info Plus Accounting, Inc.

ProAdvisor

1. Job-cost

reporting

2. Estimates &

Variances

3. Purchasing

Controls

4. Track Time,

Payroll &

Burden

5. Allocate

Equipment

Costs

6. Monitor

Sales Orders &

Inventory

7. Logical,

Useful Co.

Reports

8. Accurate,

Reliable Co.

Reports

9. Month-end

Closing

Procedures

10. “Match”

income & costs

11

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Diane Gilson, CEO

Info Plus Accounting, Inc.

ProAdvisor

#11 – Jobs & Customers

–

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Diane Gilson, CEO

Info Plus Accounting, Inc.

ProAdvisor

1. Job-cost

reporting

2. Estimates &

Variances

3. Purchasing

Controls

4. Track Time,

Payroll &

Burden

5. Allocate

Equipment

Costs

6. Monitor

Sales Orders &

Inventory

7. Logical,

Useful Co.

Reports

8. Accurate,

Reliable Co.

Reports

9. Month-end

Closing

Procedures

10. “Match”

income & costs

11. Summarize

& Analyze Jobs

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Diane Gilson, CEO

Info Plus Accounting, Inc.

ProAdvisor

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Diane Gilson, CEO

Info Plus Accounting, Inc.

ProAdvisor

(43)

Diane Gilson, CEO

Info Plus Accounting, Inc.

ProAdvisor

1. Job-cost

reporting

2. Estimates &

Variances

3. Purchasing

Controls

4. Track Time,

Payroll &

Burden

5. Allocate

Equipment

Costs

6. Monitor

Sales Orders &

Inventory

7. Logical,

Useful Co.

Reports

8. Accurate,

Reliable Co.

Reports

9. Month-end

Closing

Procedures

10. “Match”

income & costs

11. Summarize

& Analyze Jobs

12. Plan Your

Profits

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Diane Gilson, CEO

Info Plus Accounting, Inc.

ProAdvisor

#13 – Invest In Tools & Training

– “Sharpen the saw” for continual improvement…

1. Get the software that is

right for your company.

E.g., For job-costing, we

recommend QuickBooks

Pro, Premier, or Enterprise.

2. Learn how to use it

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Diane Gilson, CEO

Info Plus Accounting, Inc.

ProAdvisor

(46)

Diane Gilson, CEO

Info Plus Accounting, Inc.

ProAdvisor

1. Job-cost

reporting

2. Estimates &

Variances

3. Purchasing

Controls

4. Track Time,

Payroll &

Burden

5. Allocate

Equipment

Costs

6. Monitor

Sales Orders &

Inventory

7. Logical,

Useful Co.

Reports

8. Accurate,

Reliable Co.

Reports

9. Month-end

Closing

Procedures

10. “Match”

income & costs

11. Summarize

& Analyze Jobs

12. Plan Your

Profits

& Cash Flow

13. Invest In

the Right Tools

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Diane Gilson, CEO

Info Plus Accounting, Inc.

ProAdvisor

“If you think training

is expensive, try

ignorance”

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Diane Gilson, CEO

Info Plus Accounting, Inc.

ProAdvisor

What’s Next? 3 Easy Steps…

1. Are you ready for a change? Perform a self-assessment!

2. Select 2 or 3 high-impact improvements you want to make

in your internal management information system.

3. Set goal dates for WHEN you will accomplish them, and START.

If you don’t feel confident about how and where to begin…

Get in touch with us – THERE’S NO NEED TO BE A PIONEER!

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Diane Gilson, CEO

Info Plus Accounting, Inc.

ProAdvisor

BONUS & FREE RESOURCES

1. FREE “Profitability Management Self-Assessment”

Use these 25 Questions to (privately) determine your

OWN Profitability Management score…

Click Here to Find Out How You “Stack Up”

2. Check out the Blog Articles at BuildYourNumbers.com

(You’ll find lots of free training, charts, even free

calculators!).

(50)

Diane Gilson, CEO

Info Plus Accounting, Inc.

ProAdvisor

Maximize Your Profits With QuickBooks

13 SMART

&

SIMPLE

Ways to Transform Your Business

Your Host: Joseph Hughes