2014
‐
2015
Discipline
Coding
Training
9/25/2014 1 IMS DepartmentAgenda
1. PEIMS o What is it?o PEIMS Data Standards o Local Codes vs PEIMS codes
o Other reference documents & resources o Retention of discipline records & referrals
2. Discipline input into iTCCS
o Contact information on students o Behavior location code o Primary offense code o Action codes
o Campus of Assignment ID (Sec-165901030, Elem-165901109 or 165901122) o Difference in length justifications and entry
o Comments
o Multiple student entries for same offense o Truancies
PEIMS
• Public Education Information Management System
• PEIMS encompasses all data requested and
received by TEA about public education, including student demographic and academic performance, personnel, financial, and organizational information.
• PEIMS Data Standards describe the PEIMS data
reporting requirements.
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PEIMS
Data
Standards
and
Discipline
• 425 Disciplinary Action Data Record
o Indicates student classroom removals based upon the student code of conduct violations and incidents of truancy for which the district has filed charges against the student and/or student’s parent/guardian
o Code 164 – Disciplinary Action Code o Code 165 – Disciplinary Action Reason Code
o Code 166 – Disciplinary Length Difference Reason Code o Code 190 – Behavior Location Code
• 435 Student Restraint Record
o Captures the restraint data for 1)the restraints of all students that are administered by school district police officers and 2) special ed students that are restrained by school district school employees and volunteers.
o Code 173 – Restraint Reason Code o Code 194 – Restraint Staff Type Code
425
Record
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Appendix
E
Chart
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Local
Codes
vs PEIMS
Codes
• Local codes are district defined codes for discipline offenses and actions.
• PEIMS codes are from the Code 164 (actions) and Code 165 (offenses) tables of the PEIMS Data Standards.
• Locally defined offense codes that are a violation of the Student Code of Conduct are given a PEIMS offense code of 21 (Violation of School Code of Conduct)
• If you enter an offense code that is NOT a PEIMS code 21, then you need to make sure that you have proper documentation of the offense and that the mandatory or discretionary action is given to the student and the corresponding action codes are keyed into iTCCS. See the PEIMS 425 Record Chart in Appendix E for guidance in determining mandatory and discretionary DAEP placements and expulsions.
Reference
Documents
and
Resources
• Questions concerning coding and disciplinary placements should be directed to the Executive Director of Student Services.
• Texas Education Code (TEC), Chapter 37establishes the statutes related to student discipline, law and order in public schools. Individual school districts write and enforce student disciplinary policies that comply with the statutes.
• 2014-2015 MISD Student Code of Conduct
• Chapter 37 Offenses and Consequences Chartis designed to assist school officials in determining the appropriate disciplinary responses to offenses committed both on and off campus. The chart is based on the requirements of Texas Education Code Chapter 37 and common provisions of local districts’ Student Codes of Conduct. Before making any final disciplinary decision, school officials should always consult their local Student Code of Conduct.
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Discipline
Records
Retention
Period
• Discipline records and referrals must be retained for
5 years.
o Stored in accessible location on campus for one year. o Stored at district’s warehouse for the remaining 4 years.
• Expulsion packets should be stored separately from
Discipline
input
into
iTCCS
• Refer to the iTCCS
Discipline Training Guide September 2014 for detailed instructions on adding and viewing discipline records. 9/25/2014 IMS Department 11
Discipline
input
into
iTCCS
• Discipline can be added for a single student on WST0905 or multiple students with the same primary offense code on WST0907.
• Contact information for the home and work numbers that have been entered on the Demo 2 screen for the student will be displayed.
Discipline
input
into
iTCCS
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Behavior
Location
Code
(Code
190)
Behavior Location Code indicates where a student committed an applicable offense that is enumerated in Texas Education Code 37.006 or 37.007.
Behavior
Location
Code
• Behavior Location Code eliminates duplicate reasons in the C165 Discipline Reason Code Table by allowing school staff to ask and answer two questions to determine proper Discipline Action Reason Code reporting.
1. What did the student do?
2. Where did the student commit the behavior?
• Please refer to Appendix E for a complete guide to all DISCIPLINARY-ACTION-REASON-CODEs, the related BEHAVIOR-LOCATION-CODEs, and the allowable actions per Texas Education Code Chapter 37.
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Behavior
Location
Code
• In most cases where the BEHAVIOR-LOCATION-CODE is applicable to a particular DISCIPLINARY-ACTION-REASON-CODE, there is more than one possible action for that DISCIPLINARY-ACTION-REASON-CODE depending upon where the behavior occurred.
• If a DISCIPLINARY-ACTION-REASON-CODE only has a BEHAVIOR-LOCATION-CODE of 00 - Not Applicable, then the Texas Education Code Chapter 37 is silent as to a location of the behavior and it does not matter where the behavior occurred so long as the local Student Code of Conduct addresses the LEAs ability to take action for the behavior where it occurred.
Behavior
Location
Code
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●This field is required for all offense codes except 21-23, 33-34, 41-45, and 55-56.
●Offense codes 09 and 10 must have 04 in the Behavior Location field.
Offense
Codes
• The first offense code is classified as the primary offense
code for the student on that date and time. You can also enter three additional offenses.
• All comments and actions will be tied to the primary
offense.
• All of our offense codes have a PEIMS-equivalent code.
However, the primary offense code will only be reported if one or more action codes has a PEIMS-equivalent code.
Offense
Codes
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Action
Codes
• All action codes will be tied to the primary offense
code. Action codes cannot be tied to any additional offense codes.
• If the action code corresponds to the
PEIMS-equivalent code 06 or 26 for ISS, the Campus of
Assignment field will automatically be updated
when the discipline record is saved.
• For action code 07, you must enter the campus
9-digit number for Houston, Parker or MAP in the
Campus of Assignment field.
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Action
Codes
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Offense/Action
Codes
• If the primary offense has a PEIMS-equivalent code corresponding to either conduct requiring mandatory expulsion or conduct requiring mandatory placement in a DAEP (optional expulsion), the action code must have an applicable PEIMS-equivalent code.
• If the action code entered does not correspond to an applicable mandatory PEIMS-equivalent code, a message will appear to the right of the primary offense record indicating that the action is incomplete.
• If the primary offense has a PEIMS-equivalent code
corresponding to conduct requiring mandatory expulsion, the action code must correspond to a mandatory action, or action code 28 (mandatory action not taken) must be selected. Otherwise, the Add 28 Action button will be
displayed next to the offense table when the action code is saved. This only occurs for non-special ed students.
Offense/Action
Codes
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IMS Department 25
Offense/Action
Codes
• A PEIMS action code of 27 can only be assigned to
a student when there is a non-mandatory PEIMS action code, and the student is enrolled in special
education on the date of the offense.
• If you enter a non-mandatory PEIMS action code, a
message will appear to the right of the primary offense record indicating that the action is incomplete. If the primary offense date is a valid date that falls within the student's enrollment in
Offense/Action
Codes
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IMS Department 27
Action
Codes
• If the action code corresponds to the PEIMS-equivalent
code 05 or 25 for OSS, the program will determine the number of consequence days. When the data is saved, the program will add together the number of days in the consequence Lng (length) fields or the number of days in the consequence Act Lgn (actual length) fields, depending on which field was modified.
• If either total is greater than three days, a pop-up
Differences
in
Length
• If a student does not serve the discipline term that has been assigned (Lng), then you must enter the actual number of days served by the student in the disciplinary placement in the Act Lng field and use one of the Different Length Reason codes. • Include only the actual number of instructional days that the
student was in attendance when calculating this number. Do not include days absent.
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Comments
• The Comments page WST0902 allows you to add, change, and view comments about a student related to an offense or actions taken by the school officials.
• The Comments page cannot be accessed from the Discipline menu or the Go button.
• If you accessed this page by clicking under Cmts on WST0904, you cannot add, update, or delete the comments.
• All comments are tied to the primary offense.
• When entering comments, do not enter information that can identify other students. If you need to state that the student was involved in a situation with another student, refer to the other student by his/her initials or by student 1 or student A.
Multiple
Students/Same
Offense
• The Primary Offense code must be the same for all students involved in the incident.
• Students who are involved in the same infraction should be entered with the same incident number whenever possible.
• You may change or add any secondary offense or
any action data that needs adjusting.
• If comments were entered for this offense for the
first student entered, a pop-up window will ask if you want to duplicate comments for the next student.
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Multiple
Students/Same
Truancies
• See 425 Record and Appendix E for truancy information.
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Truancies
• The Office of Student Services will notify campuses of truancy rulings.
• Once the court has made a finding of truancy, this information will be entered into iTCCS by the Office of Student Services using the following PEIMS codes:
o Offense codes – 42, 43, 44, 45 o Action Codes – 16, 17
o Action Date is the date of the court ruling
o If student has withdrawn from school, use the date of
withdrawal as the Action Date.
o If a ruling occurs during the summer, use the first day of the
next school year as the Action Date. If the student does not enroll the following year, then this filing cannot be entered into iTCCS.
o DO NOT use the local offense codes 9J, 9R, or 9U to report
court rulings of truancy.
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DAEP
Placements
• See Appendix E - Additional Information regarding Disciplinary Alternative Education Program (DAEP) Conferences, Expulsion Hearings, Placement Reviews, and Other Actions
Elementary
DAEP
Placements
Please note that there may be circumstances when a student does not attend the designated DAEP campus.
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Continuations
of
Prior
Year
Placements
• All continuations of DAEP and expulsions from prior
year must be keyed into iTCCS using the same offense code as the original placement.
• You may contact IMS if you do not have the prior
CTE
Students
and
Disciplinary
Placements
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IMS Department 39
• Assistant principals will complete the “CTE Attendance Correction” form for all CTE students with ISS, DAEP, and Culver placements of more than 5 days.
CTE
Students
and
Law
Enforcement
Referrals,
School
‐
Related
Arrest,
and
Bullying
Fields are located on the Discipline Maintenance screens WST0905 and WST0907 for Office of Civil Rights reporting of:
• Referrals to Law Enforcement
• School Related Arrests
• Bullying
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Law
Enforcement
Referrals
• Referral to law enforcement is an action by which a
student is reported to any law enforcement agency or official, including a school police unit, for an incident that occurs on school grounds, during school-related events, or while taking school
transportation, regardless of whether official action is taken.
School
‐
Related
Arrest
• A school-related arrest is an arrest of a student for
any activity conducted on school grounds, during off-campus school activities (including while taking school transportation), or due to a referral by any school official.
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Bullying
• Refer to Student Welfare Freedom From Bullying, FFI
(Local) for local district policy as it relates to bullying.
• “Bully” information should be entered on WST0905 or
WST0907.
• Select the appropriate “Bully Reason” from:
o Sex o Race o Disability o Sexual Orientation o Religion o Other
Bullying
Clicking “Save” activates the “Victim” button.
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Bullying
• Information for all victims of each bullying incident is
Student
Restraints
• The 435 Student Restraint Data record captures the
restraint data for 1) the restraints of all students that are administered by school district police officers and school resource officers working with a LEA under a local MOU, and 2) special education students that are restrained by school district/charter school employees and volunteers. Texas Education Code §37.0021 and TAC 89.1053(b)-(c). Refer to TAC 89.1053 for additional operational rules related to the management of
special education student restraint events.
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Student
Restraints
• School staff persons performing student restraints are
divided into two categories:
1) LEA employees or volunteers, and
2) LEA police officers or school resource officers (SRO)
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Student
Restraints
• LEA employees are not law enforcement personnel.
Student restraints performed by these staff are only reported if the student was a special education student at the time of the restraint event.
• Do not report non-special education student restraints performed by LEA employees or volunteers.
Student
Restraints
• LEA police officers are licensed peace officers who
are employed by a police department created by a particular LEA school board.
• School Resource Officers (SRO) are licensed peace
officers who are employed by a state, county, or municipal law enforcement agency who through contract with a school district or charter school provide a police presence at a school district or charter school, or at a school campus.
• Do not report student restraint events that are performed by law enforcement personnel who are not employed by a LEA police department or who are not serving as an SRO under a MOU with a LEA.
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Student
Restraints
Student
Restraints
by
MISD
Police
Officers
• MISD Police will provide campus administration with the completed MISD Restraint Use Reporting Form when they have restrained anystudent.
• Campuses MUSTenter
ALL MISD Police officer restraint information on
WST0916. Restraint Staff
Type Code = 02 and Restraint Reason Code = 08.
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Student
Restraints
by
MISD
Police
Officers
Students by district employee/volunteer
• The Special Services Department has forms that must be
completed to document all restraints of special education students.
• All restraints of special education students mustbe
entered into iTCCS with the appropriate Restraint Staff Type Code and Restraint Reason Code.
o By district employee/volunteer – use WSE0765 o By MISD police officer – use either WSE0765 or WST0916
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Student Restraints of Special Education
Students by district employee/volunteer
Six
Weeks
Discipline
Reports
• The IMS Department runs discipline summary
reports for each campus at the end of each grading period.
• These reports will be ponied or made available on
the IMS shared drive (admpeims-ims) or Report Manager for review, correction, and verification.
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Six
Weeks
Discipline
Reports
• DG18M - Offenses & Actions by Grade Level & Ethnicity (JST0551) provides
a matrix of discipline offenses and discipline actions by grade level and ethnicity as well as percentage of students who have discipline records.
• DG18S – Student Detail Report (JST0592) provides a list of students that
includes grade, sex, ethnicity, offense, action codes, and teacher name.
• DG18T – Summary Report by Teacher (JST0595) provides a matrix by
teacher with report counts broken down by sex and ethnic groups 1-5.
• DG18D – Cumulative PEIMS Detail Report (JST0635) provides a disciplinary
Six
Weeks
Discipline
Reports
• Note: Additional error reports may be in your folder
at the end of each grading period. These reports
will only be in your folder if you have errors that require correction.
• Note: You must contact the IMS Department to have
your headers opened in order to update discipline records after each cycle has been closed.
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Correcting
Discipline
Coding
Errors
in
iTCCS
• The Inquiry page WST0904 allows you to see a
student’s discipline records in chronological order. The page lists each offense, offense date, action, and consequence dates. The page also indicates if the offenses and actions are reported to PEIMS.
• From this page, you can toggle( ) to Maintenance
(Single Student) WST0905 to update a student’s discipline record, or you can toggle ( ) to
Maintenance (Change/Delete) WST0906 to change or delete primary offense data for a student.
Correcting
Discipline
Coding
Errors
in
iTCCS
• The Maintenance (Change/Delete) page WST0906
allows you to change or delete a primary offense from a student’s discipline record.
• WST0906 cannot be accessed from the Discipline menu or the Go button. From the Student menu, select
Discipline, and then select Inquiry.
• If you delete the primary offense, the other offense codes, action codes, and comments associated with the primary offense are also deleted.
• If multiple students are associated with the discipline record, the record is only changed or deleted for the selected student. The record is not changed or deleted for the other students.
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