FOR ACCURATE PAYROLL PROCESSING, ALL PROJECT RELATED TIME CARDS MUST INCLUDE THE

INFORMATION TECHNOLOGY PROJECT/LARGE PROJECT TRACKING FOR EMPLOYEES  In the Time & Schedule Solution, employees working on IT projects or specific large

projects will need to track their time specifically to each project. The following

document will help both Exempt (Salaried) and Hourly employees to record their time to the correct accounts, ensuring proper payroll.

 IT Personnel will record projects to either Capital Labor – PJITC – IT – Capital Project Time (10100) or to Operational Labor – PJOPR – Operational Project Time (61100). Please work with your project manager to confirm which project type is appropriate.  NOTE: If data is not recorded accurately, payroll could be inaccurate.

F

,

Process Level (Company), Department, Grant (Activity), Project (Account Category) Sample Capital Expense:

Sample Operational Expense:

 NOTE: Familiar terms that have the same meanings:

 myBC Activity = TASS Grant

Time & Schedule Solution Job Aid – 09/28/2015 2

EXEMPT EMPLOYEES (SALARIED)

CAPITAL LABOR –

PJITC

PAY CODE –

PROJECT CODE

1. Select the Employee Section.

2. Look in Employee Favorites for Add Calendar.

3. Complete the Add Calendar screen following these steps: a) Date field: Input the date you worked on the project

b) Pay Code: Select PJITC – IT – Capital Project Time (with cursor in Pay Code field the menu on the right lists all Pay Code options)

c) Time: The start time

d) Hours/Units: The number of hours dedicated to the project for that day – please enter actual hours (Note: Pay will not exceed 80 hours)

e) Process Level: Always 1000 (Shared Services) f) Department: Always 8799

g) Grant: Matches myBC Activity Code; with cursor in the Grant Field, a list of available options will be displayed on right

h) Project: Always 10100

i) Requested Reason: Any notes associated with coding can be placed in this area as needed j) Click Save

Time & Schedule Solution Job Aid – 09/28/2015 3

O

L

–

PJOPR

P

C

–

61100

P

C

Log into the PC Portal.

1. Select the Employee Section.

2. Look in Employee Favorites for Add Calendar.

3. Complete the Add Calendar screen following these steps: a) Date: Input the date you worked on the project

b) Pay Code: Select PJOPR – Operational Project Time (with cursor in Pay Code field the menu on the right lists all Pay Code options)

c) Time: Enter the project start time

d) Hours/Units: The number of hours dedicated to the project for that day – please enter actual hours (Note: Pay will not exceed 80 hours)

e) Process Level: Always 1000

f) Department: Chose either 5451 – IT Projects or 5453 – Epic

g) Grant: Matches myBC Activity Code; with cursor in the Grant Field, a list of available options will be displayed on right

h) Project: Always 61100

i) Requested Reason: Any notes associated with coding can be placed in this area as needed j) Click Save

NOTES:

 If working on multiple projects during pay period, you must use a separate Add Calendar entry for each project per day using a different start time that does not overlap the previous entry.

 Labor that is entered in PWA should match the labor that is entered in TASS. For questions on operational labor versus capital labor, please see your Project Manager  Labor that is not considered Capital will default to your home department via the

Time & Schedule Solution Job Aid – 09/28/2015 4

HOURLY EMPLOYEES

Hourly employees must use Add Clocking to Clock In and Clock Out of the appropriate project for each block of time on each project. If not working on a project, employees must Clock In and Clock Out of home department.

Note: Leaving all fields blank will default to home department.

Hourly employees will need to use the desktop TASS application to enter project related time. Badge readers will not be available for project related tracking.

CAPITAL LABOR – H

1. Select the Employee Section.

2. Look in Employee Favorites for Add Clocking.

3. Complete the Add Clocking screen following these steps: a) Date field: Input the date you worked on the project

b) Pay Code: Select PJITC – IT – Capital Project Time (with cursor in Pay Code field the menu on the right lists all Pay Code options)

c) Time: The start time

d) Hours/Units: The number of hours dedicated to the project for that day – please enter actual hours (Note: Pay will not exceed 80 hours)

e) Process Level: Always 1000 (Shared Services) f) Department: Always 8799

g) Grant: Matches myBC Activity Code; with cursor in the Grant Field, a list of available options will be displayed on right

h) Project: Always 10100

i) Requested Reason: Any notes associated with coding can be placed in this area as needed j) Click Save

4. Complete an Add Clocking again for the end time on the project (this will be an OUT punch). NOTES:

 Labor that is entered in PWA should match the labor that is entered in TASS. For questions on operational labor versus capital labor, please see your Project Manager  If working on multiple projects during pay period, you must use a separate Add Clocking

Time & Schedule Solution Job Aid – 09/28/2015 5

OPERATIONAL LABOR – H

Log into the PC Portal.

1. Select the Employee Section.

2. Look in Employee Favorites for Add Clocking.

3. Complete the Add Clocking screen following these steps: a) Date: Input the date you worked on the project

b) Pay Code: Select PJOPR – Operational Project Time (with cursor in Pay Code field the menu on the right lists all Pay Code options)

c) Time: Enter the project start time d) Process Level: Always 1000

e) Department: Chose either 5451 – IT Projects or 5453 – Epic

f) Grant: Matches myBC Activity Code; with cursor in the Grant Field, a list of available options will be displayed on right

g) Project: Always 61100

h) Requested Reason: Any notes associated with coding can be placed in this area as needed i) Click Save

4. Complete an Add Clocking again for the end time on the project (this will be an OUT punch).