System Access Information Guide
Important Numbers and Contacts• IT Help Desk
Create an IT Help Ticket by emailing: [email protected]
Or call 800-678-2698 / 515-284-3666, Hours: 7:30am to 5:30pm central time • MereditHResources (additional information on page #5)
www.meredithresources.com
Use Employee ID number and MereditHResources password
Questions: call 1-800-293-2598 weekdays from 8:00am to 6:00pm CT • Meredith Payroll Time Tracking (eTime)
Access eTime via Firefox Web Browser
https://eetime31.adp.com/mere/applications/wtk/html/ess/logon.jsp Use Employee ID number and etime password
Questions: [email protected] or [email protected] • Web Expenses (Oracle Login) (additional information on page #3)
https://pfin1dsm.ad.mdp.com:8000/OA_HTML/US/ICXINDEX.htm Use Oracle User id & Oracle password
VPN / Network Connect Required see page #3 Questions: [email protected]
or contact Jaymi Emmons 515-284-3252 / [email protected] • ITA Travel
https://www.travelmdp.com/home.asp Use Travelport ID / Password
Questions: email: [email protected] or call 800-678-9482 / 515-284-2028 • Company Credit Card and/or Departmental Purchasing Credit Card
Business Travelers will receive an individual JPMorgan Chase/MasterCard
Purchasing Card is for office supplies and other items – review with Bee Smith Contact: Bee Smith, [email protected], 515-284-3949
• Freelance / Contract Worker / Independent Contractor Information [email protected], or Jeri Beckmann, 515-284-3123
http://intranet.meredith.com/hr/Pages/hiring_center_contract_workers.aspx Intranet Login Required see page #2
VPN / Network Connect Required see page #2 • Matching Gift / Volunteer Grant Program
System Access Information Guide
Systems requiring Meredith VPN connectivity:
• Meredith Intranet - Page #2
• Freelance / Contract Worker / Independent Contractor Information - Page #1
• Matching Gift / Volunteer Grant Program - Page #1
• Creative Library, Media Hub and Recipe Databases - Page #3
To use Meredith VPN
VPN Access (Meredith Secure Access Portal)
• In the Address Line, type extranet.meredith.com Note! Do Not type in www.
• Enter your Meredith username and password (same as you use for email) • Click the down arrow from the Options field and select Default / Sign-in
• For Assistance create an IT Help Desk ticket by emailing [email protected]
Meredith Intranet
(Meredith VPN Required see above)Use Meredith username and password (same as you use for email)
Various forms, Meredith news and information from Employee Communications, HR and Benefits related information. Once logged in via VPN, Select Intranet at the top of the page.
• Career Opportunities – Listing of Meredith job openings http://intranet.meredith.com/hr/Pages/career_center.aspx
or on the web http://www.meredith.com/meredith_corporate/careers.html
• Hiring Center – For managers who wish to create a Requisition to replace a vacant position
http://intranet.meredith.com/hr/Pages/hiring_center.aspx or https://www3.virtualedge.com/Login/
• Performance Management System – write and track goals, self-appraisals and appraisals; company directory and org charts
http://intranet.meredith.com/hr/Pages/performance_management.aspx
System Access Information Guide
Creative Library, Media Hub and Recipe Databases
(Meredith VPN Required see Page #2)
• Meredith has three major databases for storing publication assets: • Creative Library for images and layouts
• Media Hub for stories (texts) • Recipe Database for recipes.
• Access to those databases is available to all Meredith employees and is controlled by your login.
• Once you have a network login, you can enter an IT Help Desk ticket (see page #1) for access to the Creative Library
• For the Media Hub support:
email [email protected] • For the Recipe Database support:
email [email protected]
• All three databases play roles in the overall publication workflow
• For information about workflows in the Creative Library and Media Hub contact Patty Bellus ([email protected] / 515-284-2124) • For Recipe Database and Test Kitchen workflows
contact Lynn Blanchard ([email protected] / 515-284-2562)
Systems requiring Meredith VPN connectivity & Network Connect:
• Web Expenses (Oracle Login) - Page #4
To use Meredith VPN & Network Connect
VPN Access (Meredith Secure Access Portal)
(You are required to have current OS security updates, Antivirus installed and an active Firewall running)
• In the Address Line, type extranet.meredith.com Note! Do Not type in www.
• Enter your Meredith username and password (same as you use for email)
• Click the down arrow from the Options field and select Network Connect / Sign-in An application called Host Checker will perform security checks on your machine
Follow on screen prompts to allow the JuniperSetupClient to run Active X Control • For Assistance create an IT Help Desk ticket by emailing [email protected]
System Access Information Guide
Web Expenses
(Oracle Login)https://pfin1dsm.ad.mdp.com:8000/OA_HTML/US/ICXINDEX.htm VPN / Network Connect Required (see Page #3)
Use Oracle User id & Oracle password Questions: [email protected]
or contact Jaymi Emmons 515-284-3252 / [email protected] Web Expense – Meredith Corp Automated Financial System Notification email I keep getting the same notifications. Why?
A Daily Notification Summary is sent out that includes any OPEN notifications you have at that time. To remove the notification from the Summary you will need to log into the ap-plication and close it. Once you close the notification, you will not continue to receive the emails.
1. Log into the application with your user name and password
2. Click on the link to the notification you wish to respond under your worklist
3. Add additional information in the blank white box located at the bottom of this screen, Click on the appropriate response button at the bottom of the page.
4. If you have multiple notifications you wish to respond to, click on the Return to Worklist link.
Instructions to submit MasterCard Charges/Expenses • Sign into the system
• Select Internet Expenses – upper left of screen • Select Create, Save, Update Expense Report
• Select Create Expense Report – upper right of screen • Enter in the expense business purpose – select next.
• This will take you to your outstanding MasterCard charges – click in the select box on the left side - select next
• Enter in your ‘Date, Receipt Amount, Expense Type’ using the dropdown and add a Justification for this expense - Select next
• Enter in any out of pocket or cash expense – if applicable • Select next, attach your receipts, then select Submit
System Access Information Guide
Systems available on the public Internet (no VPN required)
• MereditHResources - Pages #5-6
• Meredith Wellness Program - Pages #6-7
MereditHResources
www.meredithresources.com
Use Employee ID number and MereditHResources password Questions: call 1-800-293-2598 weekdays from 8:00am to 6:00pm CT
What’s available on this site? Benefit book, summary Plan descriptions, Delta Dental, UMR Medical, 401(k)(Principal) and, ESPP information.
Commonly used forms at the bottom right of the site.
Login to access Your specific information: view Your Paystub, benefits, dependents, change your home address, and use to enroll in benefits.
New York employees have Oxford Medical and all others have UMR Medical. Flex Spending & Dependent Care Account
http://www.flexdirect.adp.com/ link to ADP Benefit Services Administrator of the Flexible Spending Accounts
https://www.meredithresources.com/resources/direct_deposit_reimb_acct_form.pdf Flexible Spending Account Reimbursement Account Direct Deposit form
https://www.meredithresources.com/resources/flex_spending_form_dependent_jan2009.pdf
Dependent Care Flexible Spending Account claim form
https://www.meredithresources.com/resources/flex_spending_form_health_jan2009.pdf Health Care Flexible Spending Account claim form
https://www.meredithresources.com/resources/limited_purpose_hc_claim_form_jan2009.pdf
Limited Purpose Flexible Spending Account claim form (only can be elected with a High Deductible Health Plan)
FSA Questions: Contact the Service Center at 1-800-654-6695 or contact Anne Marie Boock, Benefits Consultant, [email protected]. 515-284-2909.
401(k) – Savings & Investment: http://www.principal.com/index.shtm Contract # 369404; Electronic Enrollment Instructions:
System Access Information Guide
MereditHResources continued
Performant Management System
https://performancemanager4.successfactors.com/login?company=meredithcorp Use Employee ID number and Performance Management System password
Hiring Center
https://www3.virtualedge.com/ETRACKSystem/index.cfm?FuseAction=EMS Use Employee ID number and Hiring Center password
Meredith Wellness Program
Wellness Points
Benefits-eligible employees can earn points by completing wellness activities throughout the year. Accumulate 1,000 points by October 5, 2012, to earn $650 in pre-tax dollars to be deposited into a Health Savings or Health Reimbursement Account on
January 1, 2013. Employees who earn 1,000 points but do not chose a Meredith health plan for 2013 will receive $800 after-tax dollars spread over 26 paychecks in 2013.
Visit www.MeredithWellness.com to learn more about the Wellness Points program and to start earning your points today. Questions? Email [email protected].
Well-Bucks
Meredith awards “Well-Bucks” to full-time or part-time benefits-eligible employees who participate in qualifying wellness initiatives throughout the year. An announcement is made in advance of qualifying campaigns and employees do not need to participate in a Meredith medical insurance plan to earn or redeem Well-Bucks.
System Access Information Guide
Meredith Wellness Program continued
Reimbursement Programs
Meredith will subsidize five areas of wellness for active full-time or part-time
benefits-eligible employees. Employees may apply for reimbursement in each category • Health Club Membership (reimbursement amount varies by location)
Visit www.MeredithWellness.com for details and click on “Reimbursements” to view the reimbursement amount for your location.
• Nutrition Counseling ($100 per year) • Group of Personal Training ($100 per year)
• Organized Activity/Sports League ($100 per year) • Tobacco Cessation ($750 lifetime benefit)
Meredith will also subsidize up to $240 per calendar year toward Bicycle Commuting expenses.
Requirements:
• Must use a non-motorized bicycle for a substantial (50% or greater) portion of travel between the employee’s residence and the worksite.
• Employees will log bicycle commuting sessions and receive $20 per month for months in which they commute to and from work at least ten times.
• Employees will provide receipts for covered expenses and applications for reimbursement.
Employees can visit www.MeredithWellness.com to learn more and to start earning and tracking rewards.
(Click on the First Time Users link to establish a password for the site if needed) Contact: Tim O’Neil, Manager, Employee Health & Financial Wellness, 515.284.2957, Tim.O’[email protected]
