Netscape E-Mail Setup Instructions
The following instructions will assist you in setting up Netscape Communicator for reading and sending e-mail over the WHOI Network. Before proceeding you will need to setup an account on WHOI's mail server and have Netscape Communicator version 4.5 or higher installed on your computer. You may download Netscape Communicator from the WHOI FTP site.
Setup Instructions:
● Launch the Netscape Communicator application by double clicking on its desktop icon or go to Start,
Programs, Netscape Communicator, Netscape Navigator. To use the Wizard on a MAC go to MAC HD, PCDC, Netscape Folder, User Profile Manger.
● From the Netscape Communicator
menu bar click on Communicator,
Address Book.
● From the menu bar click on File,
New Directory
❍ On the General Tab fill in the
following information to set up the WHOI Directory:
❍ Description: WHOI
Directory
❍ LDAP Server: ldap.whoi.edu
❍ Search Root: c=us
❍ Leave everything else as Default
❍ Click OK
❍ Close the Address Book
● From the Netscape Communicator
menu bar click on Edit and select
Preferences from the pull down
menu.
● A screen similar to the one shown below will appear. You will see a
Category column on the left
displaying all the Preferences for setting up e-mail. There are several set up screens which allow you to enter settings of your personal choice. The instructions given here provide you with the required as well as recommended settings for sending and receiving e-mail from within the WHOI's network domain.
● Next click on Navigator. Change Homepage Location to:
http://www.whoi.edu/internal
● Click on the + sign by Mail &
Newsgroups to open up the sub menu (Macs have arrows)
● Make sure that 'Use Netscape
Messenger from MAPI-based applications' is checked. Use Netscape Messenger from simple MAPI-based applications (Windows only) MAPI-enabled applications such as MicroSoft Word. This option is not available on the Macs. Note: Selecting this option may disable another mail program. To restore it, deselect this option.
● The 'Display plain text messages and articles with' is set by default to Fixed width font. It is
recommended that you use the default because you get better results.
● Select Identity on the Category Menu.
● Fill in the the boxes labeled Your
Name, Email address and Organization, see the example.
● If you choose to have a signature file displayed in your e-mail, check the box labeled Signature file. You will have to first create a signature file using Note Pad or a similar program, the file must be saved as a plain text file.
Note: Not all e-mail programs can view V-cards.
● You can use the vCard to display
the same information as a signature file. Click on the box to place a check there. Click on Edit Card. (see figure below)
● Fill in the information you want
displayed.
● Next click on the Mail Servers Category under the Mail & Newsgroups.
● Click on the Add button if no server appears in the window. If a server name appears in the window, highlight the server name and click the Edit button.
● DO NOT CLICK ON 'REMEMBER PASSWORD'
● If you are creating a new mail server enter the Mail Server name, maila.whoi.edu. Note: your mail server name is mail and then the first letter of your first name.
● Click on Server Type and select
IMAP.
● Enter your e-mail user name in the
User Name box.
● Enter the the number of minutes you
would like netscape to check for incoming mail, an icon flashes in the upper right hand portion of your screen if you have mail. Do not check the box if you are using the
nsnotify. It is recommended that
you not select Remember
● Click on the IMAP tab.
● Do not select either of the top two boxes.
● Select the button Move it to the
Trash Folder.
● The bottom two boxes are personal choice options.
● Click the OK button.
● On the Mail Servers screen enter outbox.whoi.edu in the Outgoing
Mail Server box.
● Enter your mail server user name (e-mail user name).
● Make sure the Never button is selected for Secure Socket Layer for outgoing messages. SSL is for sending encrypted e-mail messages.
● Leave Local mail folder as the default displayed.
● Under the Mail & Newsgroups category highlight the Newsgroup
Servers.
● There is a default called 'news'. To add a specific News Server to the list click on the Add button.
● For the Server enter news.whoi.edu and Port 119 (MACs won't see this).
● Click the OK button.
● Highlight news.whoi.edu and click on the Set as Default button.
● You probably don't want to
download too many messages off of the newsgroup at one time, it takes a lot of time and could overload your system making it shut down. In order to control this function check the 'Ask me before downloading?' box and enter the maximum number of messages you would like to download before being notified.
Netscape E-Mail Setup Instructions continued...
go back to Netscape E-Mail Setup Instruction part I● Next click on
Addressing under
the Mail &
Newsgroups
category.
● Check both the
Address Books
and the Directory
Server boxes.
● From the pull down menu, located directly below the boxes you just checked, click on the arrows and selelct WHOI Directory (this was created at the beginning of this document in your address book).
● By selecting the WHOI Directory Netscape Mail will automatically search for e-mail addressess when you enter the first letter or a portion on the name and display the address.
● The other choices
on the Addressing menu are optional and can be set to the preference of the individual.
● Next click on the
Messages in the Mail &
Newsgroup
● Forwarding and Replying to Messages has three options to how the forward message will appear; Inline, Quoted or as an Attachment. Note: the
preferred selection would be Inline, Unix users have problems with attachments
● Unclick 'Automatically quote the original message when replying'
● Click on Wrap
Incoming, this
will wrap long messages.
● Click on
Windows Settings in the Mail & Newsgroups
Category.
● The settings selected in this window are your personal choice.
● Highlight Copies
and Folders in
the Mail &
Newsgroups
● The default setting
is for a copy of your sent message to be stored on the server. If you access your email from different locations this setting allows you to see your sent messages. This can be changed to to save them on your local drive.
● Click on Choose
Folder beside When sending a mail message, automatically.
● Select Folder
'Sent' on Local Mail.
● Click OK.
● The same can be done for
Newsgroups, Drafts, Templates.
● Highlight
Formatting in the Mail &
Newsgroups
● It is recommended that you use the default settings shown in this window.
● Highlight Return
Receipts in the Mail & Newsgroups
Category.
● It is recommended that you use the default settings displayed.
● Highlight Disk
Space in the Mail & Newsgroups
● It is recommended that you use the default settings shown.
● Click OK.
● The set up steps for configuring
Netscape Communicator
for e-mail is now complete.
● To start sending
and receiving e-mail using Netscape as your e-mail client click on
Communicator
from the main menu and select
Messenger.
● Your Mail Folder
Inbox will
appear. This is where you send and receive e-mail messages.
● Make your mail option selections form the Mail
Folder Inbox
