HURRICANE PREPAREDNESS PLAN 2019

HURRICANE PREPAREDNESS PLAN

2019

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TABLE OF CONTENTS

BUILDING SYSTEMS

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MANAGEMENT RESPONSIBILITIES

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STORM INFORMATION

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PREPARING FOR HURRICANE SEASON

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SUPPLIES YOU SHOULD HAVE AVAILABLE

9 - 10

DURING A HURRICANE AND EVACUATION

PROCEDURES

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FOR YOUR SAFETY DURING A HURRICANE 12

AFTER A HURRICANE

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SPECIAL CONSIDERATIONS

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SURVIVING A STORM WITH CHILDREN

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EVACUATION CENTERS

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STORM SURGE PLANNING ZONES

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EVACUATION PICK UP SITES

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HURRICANE

PREPAREDNESS

PLAN

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ONE THOUSAND VENETIAN WAY CONDOMINIUM ASSOCIATION

HURRICANE PREPAREDNESS PLAN

As you are aware, Hurricane season runs from June 1 thru November 30. We have compiled a Hurricane Preparation plan to assist you in preparing for the Hurricane Season. If you have not retrieved your copy please stop by the Management Office or the Front Desk.

The Management Staff will be monitoring the progress of any storm and will be notifying the residents via email.

LISTED BELOW ARE SPECIFIC BUILDING SYSTEMS AND THEIR OPERATING SCHEDULES LEADING UP TO AND AFTER A STORM

BUILDING SYSTEMS

• COOLING TOWERS – Your air condition system will not remain operational during a storm. There will be no air conditioning in your unit or building common areas.

• GARAGE GATES – Will remain open during a storm. In case of a power outage, the gate system will operate with the generator. If the generator runs out of diesel fuel, the gate will continue to operate with batteries.

• DOMESTIC WATER PUMPS – They will remain operational during the storm, which means you will have water service in your unit. Should the pressure from the city decrease, the system will shut down and you will no longer have water service. Electric service to the pumps is on the emergency generator so as long as the county is able to provide water the system should operate as normal.

• ELEVATORS – During a storm the elevators will be parked on a high floor and shut off to protect the equipment from possible damage.

• VIDEO CAMERAS AND ACCESS CONTROL SYSTEM – Will remain operating during a storm and during a power outage as well, as they are connected to the emergency generator.

• EMERGENCY GENERATOR – The emergency generator will turn on automatically in the event of a power outage. This system provides power to emergency lighting, access control systems and fire safety systems. The generator will not power to the individual units. Please remember that the use of residential generators is not allowed in condominiums. After the storm has passed and the elevators have been inspected for safe operation they will be put back in service. The elevators can operate on emergency power.

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MANAGEMENT RESPONSIBILITIES

The staff at 1000 Venetian Way will make all necessary arrangements to protect the building’s common areas if a hurricane warning in issued. We would like to remind you that the staff will be occupied with hurricane preparations and cannot be responsible to assist unit owners with their personal requests. Should you need any special assistance, please contact the Management Office to register your needs. If you reside overseas, now is the time to contact a friend or a neighbor with planning on how to assist you with your preparations.

Staff members will leave the property once wind speeds reach 35 MPH. City of Miami emergency services will not respond when wind speeds reach 39 MPH.

PARKING

If a hurricane warning is issued we will try and get all vehicles from the sub level guest parking area up to the higher floors of the garage in case of flooding.

INSURANCE

The building carries property insurance. The Condominium insurance only covers the building common areas, windows and structure. All furniture, floor and wall coverings, electrical fixtures, appliances, air conditioning units, water heaters and built-in cabinets are not covered by the Association policy. We strongly recommend that you contact your insurance agent and obtain interior content coverage.

GENERAL NOTES

• The pools may not be available immediately for use after the storm, as they will need to be cleaned and treated.

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STORM INFORMATION

A few things to consider

GENERAL INFORMATION

LISTEN to your local radio or television station for the latest National Weather Service advisory, as well as special instructions from local government.

WEATHER INFORMATION – 305-229-4522

THE NATIONAL OCEANIC AND ATMOSPHERIC ADMINISTRATION (NOAA)

Hurricane hotline – 305-229-4483 can be contacted from June 1 to November 30 for taped updates on storms.

THE RECORDING

Notification for coastal areas when a Hurricane watch or warning has been issued of a storm’s position, wind speed and tidal effects.

NOAA WEATHER

Broadcasts can be heard in Miami and Fort Lauderdale on the FM radio frequency 106.550 MHz

HOW HURRICANES ARE CATEGORIZED

Tropical Storm – 39 to 73 mph wind.

CATEGORY 1 – 74 to 95 mph wind; five-foot storm tide*; minimal damage

CATEGORY 2 – 96 to 110 mph wind; six to eight-foot storm tide; moderate damage CATEGORY 3 – 111 to 130 mph wind; 9 to 12 foot storm tide; extreme damage CATEGORY 4 – 131 to 155 mph wind; 13 to 18 foot storm tide; severe damage CATEGORY 5 – Winds above 155 mph; over 18 foot storm tide; catastrophic damage *Above mean high tide

TERMINOLOGY OF STORM’S POSITION

HURRICANE WATCH

There is a Hurricane that has a possibility of hitting our area within 36 hours.

HURRICANE WARNING

It is likely that the storm will hit, or come close to our area within 24 hours or less. Take necessary precautions to secure your apartment. Pay close attention to all weather broadcasts and building notices. Follow instructions issued by local officials. Leave immediately if instructed to do so.

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ALL CLEAR

It is possible that you may be in an area affected by the eye of the storm, which means that the winds will completely stop for a period of time. They will start again with possibly even greater strength. Once the storm has passed, you will be advised by radio and TV that it is now safe to go out. Remember that there is still great danger from power lines that may have fallen, from malfunctioning traffic signals, flooding and debris of all kinds strewn on the roads.

REMEMBER, WE ARE IN A FLOOD ZONE, AND THE MIAMI-DADE COUNTY

EMERGENCY MANAGEMENT OFFICE MANDATES A FULL EVACUATION IN THE

EVENT OF A HURRICANE WARNING!

IMPORTANT PHONE NUMBERS

Management Office – Front Desk 305-374-5074, Option 1 for Front Desk.

EMERGENCY SERVICES:

Emergency Management 305-468-5400

Rumor Control 305-468-5900

Evacuation Assistance 305-513-7700 American Red Cross 305-644-1200

FEMA 800-462-9029

National Hurricane Center 305-229-4470

Fire Department 305-673-7130

Police 305-673-7900

Ambulance 305-718-6400

Poison Control Center 800-222-1222

LOCAL AREA SERVICES:

Health Department 305-325-2500

Animal Control 305-884-1101

FPL 305-442-8770

1-800-468-8243 – 800-4OUTAGE Water Company 305-673-7000 ext. 6289

Gas Company 305-940-0139

Telephone Company 888-757-6500

AREA HOSPITALS:

Mercy Hospital 3663 S. Miami Avenue 305-854-4400

Jackson Memorial Hospital 1500 NW 12th Ave. Miami 305-585-1111

Mount Sinai Medical Center 4300 Alton Rd. Miami Beach 305-674-2121 Miami Heart Institute 4701 N. Meridian Ave. Miami Beach 305-674-3035

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PREPARING FOR HURRICANE SEASON

INSURANCE COVERAGE

Find your policy and ensure your coverage is adequate (seek advice from your agent). Once a storm passes a certain category as determined by individual insurance companies, coverage may no longer be available. In the event you are planning to be out of town during Hurricane season please make arrangements with a friend, relative or a neighbor.

• Notify Management that you will not be in town and give them the individual’s name(s) that you have designated to secure the unit.

• Ensure that your designee has removed all items from your balcony and secured the unit. • Make arrangements for the designated person to park your vehicle(s) in a closed garage or other

secure shelter.

PREPERATION FOR HURRICANE SEASON

• Make a hurricane plan with your household. • Create a Hurricane kit.

• Make an inventory of possessions. Take pictures of each room; in case of damage, pictures will help you identify what is lost. Make an additional copy to give to your insurance claims adjuster. Store photos in a secure, dry place where you can retrieve them after the storm.

• Assess your storm preparation. Learn safe routes inland and know where you will go if you are required to evacuate.

• Make arrangements for pets – only one pet friendly shelter will be open in Miami-Dade County. Registration is required and space is limited.

• Check your fire extinguisher(s)

PREPERATION FOR WATER INTRUSION

Hurricane Irma taught us many lessons. Most importantly, the Association learned that hurricane impact windows and doors are susceptible to water penetration. Even if installed correctly with the exposed weep holes, they were no match for wind driven rain that pushed significant amounts of water into the building affecting several units.

What we learned?

• Shutters and Hurricane Impact Windows/Doors are not waterproof. With the right winds and rain, water penetration is inevitable.

• Several homeowner insurance companies did not reimburse unit owners from water damages during a storm.

• The Association spent thousands of dollars in drywall repairs and replacement.

• The Association’s insurance deductible (1%, i.e., $442,608) is too high to provide the Association any coverage for such water intrusion damages.

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Now that the Association is aware of the challenges and costs associated with water intrusion caused by wind driven rain, the Association would like to educate and provide all unit owners with the information below needed to protect their units, common area and the adjacent neighboring units. If each unit resident protects their unit with a water barrier i,e., absorbent socks, interior damages will be reduced exponentially.

How to minimize and or eliminate water intrusions during hurricane season?

• All unit owners are strongly encouraged to have Absorbent Socks/Snakes stored in their unit for deployment in the days before a storm hits.

• Any unit that will be empty or seasonal residents must leave the unit hurricane ready. • Hurricane Ready:

o Electronic shutters should be down and manual shutters should be closed.

o Balcony furniture secured or stored off balcony.

o Water absorbent socks should be placed on the interior of all sliding glass doors and openings. Socks can be also placed inside the tracks of doors and windows.

*Sandbags and hydro-barriers were items researched in this report. However, taken into account how many sandbags needed per unit, the weight and the water required to fill the hydro-barriers, these two items were not feasible nor convenient for residents to use.

* Information to Residents on the following pages: Absorbent Socks

Water intrusion can be contained in a small area by using absorbents such as those offered below. Using the smaller 3” x 48” BLUEMAX in all the sill pans and directly in front of the risers and larger absorbents a few inches further back to contain what seeps through.

Specs:

Water absorber snake/socks absorbs leaks, spills and condensation. Mildew resistant absorbent sock is made of 100% polypropylene skin and filler, resisting the growth of mildew and mold. It is ideal for soaking up water, air drying and reusing. Each 3" x 48" sock absorbs up to 1 gallon.

Cost for 12-Pack 3" x 48" (Amazon, Home Depot, Lowes, and Ace Hardware Delivery Time: 3-5 business days)

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Most 01 Units (5th floor through 20th floor

3 4 28

Units 301 & 401 2 2 15

Units 302 and 303 1 2 8

Most 02 Units (5th floor through 20th floor)

3 3 23

Units 402 and 403 1 2 8

Most 03 Units (5th floor through 20th floor)

3 3 23

Unit 202 and 04 Units (3rd floor through 20th floor)

2 3 20

Units 406, 506, 606, 706 0 4 20

Units 408, 508, 608, 708 0 4 20

Some Step Tower (Units 114, 410, 610, 710, 806, 808, 810, 812, 1006, 1008, 1010, 1012, 1106, 1108, 1306, 1308, 1310, 1406, 1606, 1608, 1906)

0 3 15

Units 1110, 1408, 1706 2 2 15

2101, 2102, 2201, 2202 4 4 30

East Townhouses (Units 101, 103, 105, 107, 109, 111, 113)

0 6 30

Unit 201 and West Townhouses (Units 102, 104, 106, 108, 110, 112)

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SUPPLIES YOU SHOULD HAVE AVAILABLE

HARDWARE

• A manual can and bottle opener.

• Battery operated radio and /or television. • A wind up or battery operated clock

• Battery operated lanterns and enough flashlights for every member of your household. Make sure that you have extra batteries and bulbs.

• WARNING: Candles and kerosene lights can cause fire and severe burns, if you must use candles, never leave them unattended.

• A supply of masking tape or duct tape. NOTE. – Please do not use the masking tape or the duct tape on your windows.

• A light weight fire extinguisher.

HOUSEWARES

While you may have many of these supplies already available for your day to day needs, ensure that you are prepared with a seven day supply of these items should a storm approach.

• Clean, empty containers for storing drinking and extra water. At least a seven day supply of bottled water ( seven bottles per person)

• Plastic trash bags with ties and large sealable plastic bags. Use them to protect important documents and computer discs, furniture, clothing, blankets and pillows.

• A rugged, water-proof container, collect medical and property insurance papers, immunization records and medical records of anyone with special needs.

• Paper towels, plates, bowls, cups and plastic utensils. • Toilet paper and pre-moistened towelette (wet wipes).

• Personal hygiene supplies like shampoo, toothpaste, soap and feminine hygiene products. • Contact lens solution. Eyeglass repair kit.

• Baby food, diapers and formula. • A mop and a bucket.

• Camera for before and after pictures. • Plain chlorine bleach or tincture of iodine. • Ice chests or coolers.

• Baking soda to deodorize the refrigerator, freezer and ice chests. • Lime to sterilize garbage in case trash chutes are full or closed. • Pet supplies, such as cat litter and medicine.

FOOD

Remember if a storm is severe, you may be without electricity for a week or longer. Keep your family size in mind. Many canned foods deteriorate rapidly once opened.

• Milk; choose evaporated, dry powder or shelf stable varieties. • Canned foods, like vegetables, soups, fish, meats and fruits. • Peanut butter and jelly.

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• Dried fruits and nuts. • Cheese and spread.

• Instant drink mixes, coffee, tea, etc. • Pet food and bowls.

MISCELLANEOUS

• Cash, in case ATM machines are not available.

• Road map of area in the event you will need to evacuate to another region or to leave town. • Medications, including vitamins and any other pills, supplements that you consume on a daily

basis. Refill pending prescriptions. • A fully stocked First Aid Kit.

• Clothing and footwear for each member of your household. Include blankets and a sleeping bag for each member.

• Insect repellant and citronella candles. • Sunscreen.

• A large supply of absorbent towels and rags. • Sturdy work gloves for post storm cleanup. • A pet carrier for each of your pets.

• If you do not have to, or do not evacuate, determine a “safe room” or “safe place” in your residence. Your chosen room or area should not have any windows.

• Know where your turn off valves and switches are for your electricity and water. • Park your car on higher ground if a storm approaches.

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DURING A HURRICANE & EVACUATION PROCEDURES

1000 Venetian Way is located in a mandatory evacuation zone due to its close proximity to the bay which makes it susceptible to storm surges. In the event that local authorities call for the evacuation of our building, ALL residents (owners, tenants and guests) are urged to evacuate per received instructions.

Please be aware that if an evacuation order is given, management, maintenance and security personnel will evacuate the building, leaving the building without staff during the critical parts of the storm. Staff will return to the building as soon as it is safe to do so. You are urged not to defy any evacuation orders given by local, state and federal government agencies.

High-rise buildings are subject to special concerns during a hurricane. There is dramatic increase in wind speed the higher you are above the ground level in a high-rise building. During a hurricane electrical power may be lost, which means there will be no operating elevators and no light (except for emergency lights in the corridors). In the event of a storm surge, the first floor could be underwater providing no possibility of access in or out of the building. Should there be a fire or another emergency situation; emergency crews will not be able to respond during or immediately after the storm.

When a hurricane Watch is issued, that is the time to begin making preparations to evacuate. When a Hurricane Warning is issued and an evacuation order is given, you should proceed to a predetermined shelter or other inland, non-coastal area. Delays could cost you valuable time and possibly your life.

BEFORE YOU EVACUATE

• Remove all items from your balcony (i.e. plants, furniture, etc.). These items can become deadly airborne missiles.

• Secure all hurricane shutters or other provisional coverings.

• Secure all windows and sliding glass doors. Pull down all blinds and close drapes. Place several towels inside the sliding glass door tracks and along the bottom of windows in the event there is a water leakage.

• Turn off all electrical power to your unit. (Flip the breakers in the electrical panel to the OFF position) except for the refrigerator (turn the thermostat to the highest setting).

• Place all medical supplies, medications and important documents in a plastic bag or other water tight container.

• Obtain extra money to have at hand. ATM’s and banks may not be operating after the storm. • Clean your bathtub(s) with bleach and fill them with water.

• Fill your vehicle’s tank with gasoline.

WHEN YOU EVACUATE

• Notify management in writing of where you will be staying and a phone number where you can be reached.

• When possible, leave during daylight hours.

• Be sure to evacuate to the nearest shelter or other inland non-coastal area. • Take all necessary medical supplies and medications with you.

• Take small valuables (money, jewelry, etc.) and important documents with you.

• Take a battery powered radio, flashlights (extra batteries), plenty of drinking water, toiletries, bedding and non-perishable food (don’t forget a manual can opener).

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FOR YOUR SAFETY

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DURING A HURRICANE

Should an evacuation order be issued, the building will be “Shut Down”. Several hours before the storm hits landfall, all elevators and the air conditioning system will be shut down in order to protect the equipment during the storm. Additionally, all building personnel will evacuate the building several hours prior to the storm’s landfall (they too must prepare their homes and families)

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It is strongly urged that you evacuate the building should an evacuation order be given. If you choose to stay in the building during the storm, note the fallowing information.

• Prior to the Hurricane Warning, you will be provided with a phone number to contact security (the phone numbers change periodically).

• You should notify management of your intent to stay.

• You should establish a “safe room” for you and your family to stay in during the storm (a room with no windows).

CRITICAL ADVICE: Again, you are urged to evacuate the building if an evacuation order is issued. If a storm is projected for your area, there is a strong possibility that high winds could penetrate your apartment, knocking down doors and walls. During the storm, police and fire rescue may not be able to provide emergency assistance.

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AFTER A HURRICANE

BE SAFE, WISE AND HEALTHY

• Venture out carefully. Drive slowly. Do not drive through flooded areas. Approach every intersection as a four-way stop. Avoid washed out roads.

• Help a neighbor who may require special assistance. • Stay away from disaster areas, don’t sightsee.

• If possible, let friends, relatives and your employer know you are safe.

• Keep all calls, land-line and wireless, to a minimum to allow for emergency calls to get through, if you hear a fast busy signal, phone use may be at capacity.

• Find out if your water supply is safe.

• Watch out for wildlife and insects that have been driven to higher ground. • Local, state and federal agencies will respond as quickly as possible. • Monitor local media for vital information.

• Keep all receipts for items you buy before power is restored. Your insurance or governmental assistance may cover some of your living expenses.

RETURNING TO 1000 VENETIAN WAY CONDOMINIUM

After the storm has passed, avoid returning to the building immediately. There may not be any electricity, which means there will be no air conditioning, no hot water and use of only one elevator (which will be used for emergencies only). Residents will have to use the stairs to get to their units.

Before making a decision on when to return to the building, please call the management office to ascertain the condition of the building, especially whether it is safe for occupancy.

Please keep this information in an easily accessible location. Should you have any questions regarding this information, please contact the management office at 305-374-5074.

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SPECIAL CONSIDERATIONS ALL 1000 VENETIAN RESIDENTS

SPECIAL CONSIDERATIONS FOR HI-RISE RESIDENTS

• Make sure that you are very careful when preparing your apartment for any impending storm. Winds are stronger at higher elevations. Glass doors and windows may blow out of their casings and weaken the structures causing damage.

• If you are required to evacuate, heed the warning and leave your unit. • Don’t use the elevator.

• Know the location of all exit stairways. Count the number of steps and the direction to the closest exit in the case the lights in the hallways are not operable.

• Decide where the family will meet if you are separated.

• If you are renting, make sure you know what the owner is responsible to do in preparation for a hurricane.

ELDERLY RESIDENTS

IF YOU ARE AN ELDERLY RESIDENT

• Notify the management office ASAP, if you have special needs that may require special consideration(s).

• If you need to be evacuated during a hurricane, please pre-arrange with a relative, friend or neighbor immediately upon the approach of a storm. The number to call for evacuation assistance is 305-513-7700

• Pay close attention to the preparation advice and follow all evacuation notices. Elderly residents of high-rises should not stay, if instructed to evacuate. A power failure could trap them in the building.

• Miami-Dade County has developed the Emergency Evacuation Assistance Program (EEAP) for those residents with special needs and can’t evacuate or find a shelter on their own. Please contact the management office if you feel that you fall under this category for further information.

IF YOU HAVE AN ELDERLY NEIGHBOR

• Take time to pre-arrange with your neighbor to be their “buddy” and assist them with the hurricane preparations, prior to the approach of a hurricane.

• If an evacuation order is given, make sure that your neighbor has made arrangements to leave the building.

• Exchange phone numbers with your neighbor and assure them that you will notify them when it is safe to return to the building.

PREGNANT RESIDENTS

IF YOU ARE PREGNANT DURING A HURRICANE

• If you are in your last month are at a high risk, ask your doctor if you should be hospitalized during the hurricane.

• Talk with your doctor prior to evacuating, as most hospitals will not admit pregnant women without authorization from a physician during the evacuation period.

• If approved for admittance, make the arrangements for your family. Most hospitals likely will not allow children or spouses to come along.

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SURVIVING A STORM WITH CHILDREN

IF YOU HAVE CHILDREN

• Prior to a storm approaching, explain to your children the importance of preparing for a storm. • Allow your children to make their pre-storm checklist for the items that they wish to have in the

event that a hurricane strikes.

• Make sure you have ample supply of children’s medicines, vitamins and any daily supplement that your child may need should a hurricane approach.

• If you evacuate, bring toys and games to keep your children occupied.

SURVIVING WITH SPECIAL NEEDS DURING A HURRICANE

IF YOU HAVE DIABETES

• Prior to a storm approaching, be certain that you have ample supply of insulin and other items needed to treat your diabetes.

• Find a cool place for your insulin supply. It will keep safely for a month at 85 degrees. • Diabetics should monitor their blood sugar more often during the hurricane emergency. • Have candy or juice available for insulin reactions.

IF YOU ARE A DIALYSIS PATIENT

• Dialysis patients should make arrangements with their care provider to have dialysis as soon as possible following a storm.

SURVIVING A STORM WITH PETS

• Make sure that you have all necessary medicines and daily supplies for your pet. • Have extra pet supplies on hand, including food, litter, toys, etc.

• If you are concerned about your pet’s wellbeing during a storm, consult your veterinarian prior to the storm for advice.

• If an evacuation order is given, have a plan for your pet.

PREPARE

BE INFORMED

ACT

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