MyMaaCodes Superintendent

My
MAA
Codes:
Superintendent/


Assistant
Superintendent


Code
1:
Direct
1‐1
Student
Services

School
Related
Activities


Educational
Activities


•Compiling,
preparing
and
reviewing
reports
related
to


overall
general
operations
but
unrelated
to
the
 instructional,
curricular
or
student
information


•Conducting
external
relations
related
to


school/educational
issues/matters


•Attending
IEP
and
completing
the
meeting
process,


obtaining
signatures
as
well
as
all
educational
or
 academic
discussions


•Participating
in
or
presenting
training
related
to
curriculum


or
instruction


•Compiling,
preparing,
and
reviewing
reports
on
textbooks


or
attendance


•Evaluating
curriculum
and
instructional
services,


student/teacher
policies
and
procedures
as
they
relate
to
 student
instruction
for
the
school
site
or
district


*Include
all
time
devoted
to
paperwork,
clerical
activities,
and
staff
travel
necessary
to
perform
this
activity.



Code
4:


Initial


efforts
getting
individuals
to
Medi‐Cal
(Health)
Services


*Remember,
any
service
that
can
be
covered
by
Medi‐Cal
in
the
private
sector
is
a
Medi‐Cal
service,
including
those
provided
in
the
school
setting.

 


*Include
all
time
devoted
to
paperwork,
clerical
activities,
and
staff
travel
necessary
to
perform
this
activity
including
initiating
and
responding
to
e‐mail
 and
voicemail.


*These
activities
must
be
a
normal
part
of
your
job
duties
and
not
performed
only
during
time
survey
weeks.


Outreach


Referral


• Informs
and
links
eligible
or
potentially
eligible


individuals
to
Medi‐Cal
programs
and
services


• Assists
individuals
in
accessing
these
programs
 • Examples
of
Medi‐Cal
services


o Medi‐Cal/Healthy
Families
Program


o CHDP
Program


o Clinics
&
Hospitals


o Camp
&
Sports
Physicals
(Medically
 Necessary
Interperiodic
Health

 Assessment
–
MNIHA)


o Resource
guides
that
list
Doctors,
Dentists,
 etc.


o Substance
Abuse
Services


o Family
Planning


o EPSDT
Program


o Pre‐natal
and
Well
Baby
Care


o Family
Planning
health
education
outreach
 program
or
campaign
(specific
to
Medi‐Cal
 services)


o PACT
–
Family
Planning,
Access,
Care
and
 Treatment
Program
(family
planning
 reproductive
health
clinical
services
 program)


o Outreach
trainings
that
improve
delivery
of
 Medi‐Cal
services


• Directly
referring
individuals
to
Medi‐Cal
(health)
providers


o These
referrals
have
substance
behind
them
and
are
 not
for
routine
first
aid
or
other
general
health
care
 issues


• Examples
of
Medi‐Cal
providers
(either
within
the
school


system
or
outside)


o Psychologists/Counselors


o Speech
Therapists,
Audiologists


o Nurse,
Health
Clerks/Assistants


o OT’s
and
PT’s


o Doctors,
Surgeons,
Internists


o Dentists,
Orthodontists


o Personal
Care
Service
Providers


o Pharmacies,
Pharmacists


o Social
Workers
with
appropriate
credentials/licenses


•Referrals
are
based
on
each
new
referral
to
a
Medi‐Cal


provider
not
to
an
individual
being
referred


o A
student
receiving
mental
counseling
services
and
 then
being
referred
to
a
speech
therapist
would
be
a
 new
referral


o It
is
based
on
each
new
service


• Referrals
can
be
direct
(1‐1
referral),
indirect
(1‐1‐1),
verbal


or
written,
formal
or
informal,
as
well
as
individual
or
in
 group
settings
(such
as
IEP,
SST
or
SARB
meetings).

You
do
 not
have
to
know
the
result/outcome
of
the
referral
in
 order
for
it
to
be
code
4.



My
MAA
Codes:
Superintendent/


Assistant
Superintendent


Code
4
Questions
to
ask
in
order
to
capture
all
of
your
MAA
time


Did
I
make
an
initial
referral
of
a
student
to
receive
any
health
services
such
as
speech
therapy,
mental
health
counseling,
 occupational
therapy,
school
nursing,
medical
or
dental
services?


Did
I
make
an
initial
referral
of
a
student
to
any
other
type
of
(Medi‐Cal)
health
provider
for
other
(Medi‐Cal)
health
services?
 Did
I
participate
in
or
coordinate
outreach
trainings
to
improve
the
delivery
of
Medi‐Cal
services?


Did
I
consult
with
any
other
staff
members
regarding
a
student's
initial
health
or
mental
health
referral?


Did
I
refer
a
student
to
a
health
care
provider
for
a
sport
related
physical,
Pre
Natal/Well
babies,
Family
Planning,
Access,
Care
 &
Treatment
(PACT)
program
or
to
a
substance
abuse
program?


Did
I
attend
or
participate
in
any
school
meetings,
such
as
SST,
IEP
or
SARB,
where
an
initial
health
or
mental
health
referral
 was
made?


Did
I
provide
any
written/oral/
formal
or
informal
Medi‐Cal
outreach
information
to
parents
or
the
school
community
about
 the
Medi‐Cal
Program
or
Medi‐Cal
covered
health
services?


Code
4
Examples
of
Good
Samples


1. I
worked
with
our
district
staff
to
provide
to
students
and
their
families
information
about
the
Medi‐Cal/Healthy
 Families
program.


2. I
worked
with
our
district
staff
to
provide
Medi‐Cal
outreach
information
to
parents
about
local
Medi‐Cal
providers
 and
services
available
in
our
area.


3. I
worked
on
including
Medi‐Cal
resource
information
about
available
health
services
to
our
families
in
our
district
 newsletters
and
correspondence.


4. I
worked
with
district
staff
on
conducting
a
family
planning
health
education
outreach
program
targeting
family
 planning
Medi‐Cal
services
that
are
available
to
students.


5. I
worked
with
district
staff
on
providing
initial
information
about
Medi‐Cal
covered
CHDP
screenings
(e.g.,
dental,
 vision)
in
our
schools
that
will
help
identify
medical
conditions
that
can
be
improved
by
services
through
Medi‐Cal.
 6. I
worked
with
district
staff
on
providing
information
regarding
Medi‐Cal
managed
care
programs
and
health
plans
to


individuals
and
families
and
how
to
access
them.


7. I
participated
in
a
meeting
where
new
speech
therapy
services
were
added
to
a
student’s
plan.


8. I
participated
in
a
meeting
where
new
mental
health
counseling
services
were
added
to
a
student’s
plan.
 9. I
participated
in
a
meeting
where
new
occupational
therapy
services
were
added
to
a
student’s
plan.


10. During
a
SARB
meeting,
we
made
an
initial
referral
for
a
student/parents
to
the
County
Mental
Health
Department
 due
to
severe
mental
health
issues.


11. During
an
expulsion
hearing,
we
made
an
initial
referral
for
a
student
to
the
school
psychologist
for
a
complete
 mental
health
evaluation.


12. During
a
suspension
hearing,
we
made
an
initial
referral
for
a
student
to
the
mental
health
counselor
for
a
mental
 health
evaluation
and
possible
mental
health
counseling
services.


13. I
worked
with
district
staff
on
coordinating
Medi‐Cal
outreach
trainings
to
help
schools
improve
the
delivery
of
Medi‐ Cal
covered
services.


14. I
worked
with
district
staff
on
providing
information
to
a
family
of
the
California
Children’s
Services
(CCS)
to
access
 Medi‐Cal.


15. While
writing
a
newsletter,
I
provided
Medi‐Cal
outreach
information
to
parents
about
local
Medi‐Cal
providers
and
 health
services
available
in
our
area.


Note:

The
Examples
of
Good
Samples
sections
are
designed
to
provide
you
with
"examples"
of
samples
that
are
written
in
a
way
that
would
be
 acceptable
for
the
respective
MAA
codes.

Please
DO
NOT
COPY
these
samples
word
for
word
for
use
on
your
MAA
time
survey
form.

Your
samples
 should
be
in
your
words
and
NOT
an
exact
replication
of
the
"examples"
provided
within
this
document.


My
MAA
Codes:
Superintendent/


Assistant
Superintendent


Code
8:
Managing


known


Medi‐Cal/health
issues,
concerns
and
services



(

student
specific

)


Ongoing
Referrals

Coordination
and
Monitoring


• Follow‐up
to
any
referral
made
for
health
services


o Steps
taken
to
make
sure
that
referral
 process
is
being
met:


• Includes
additional
paperwork
or


information


• Includes
follow‐up
phone
calls
or


emails


• Includes
follow‐up
meetings
such
as:


a. Follow‐up
to
initial
SST’s
 b. Annual
IEP
meetings
 c. Parent
conferences


• Follow‐up
to
any
health
outreach
that
was







provided


• Providing
follow‐up
contact
to
ensure
that
a
child


has
received
the
prescribed


medical/dental/mental
health
service


• Coordinating
the
completion
of
the
prescribed


services,
termination
of
services
and
the
referral
 of
the
child
to
other
Medi‐Cal
service
providers
as
 may
be
required
to
provide
continuity
of
care


• Follow‐up
to
an
initial
referral
made
from
a


mandated
service


o Steps
taken
to
make
sure
that
you
are
 outside
of
the
mandated
services:


• The
mandated
service
must
be


administered
first
and
completed


• The
first
referral
from
the
mandated


service
must
have
already
been
made


• Any
and
all
subsequent
referrals
made


after
this
point
are
reimbursable
 through
code
8
(See
Mandates
Chart
 in
My
MAA
Manual)


Please
also
use
this
code
for
managing
health
concerns
of
your
students,
 including
coordinating
with
case
managers
when
dealing
with
mental
 health/physical
health/dental
health/and
substance
abuse
issues.




• Assisting
case
managers
(special
education
teachers,
nurses,


counselors,
etc.)
by:


o Gathering
materials
related
to
a
Medi‐Cal/
health
referral


o Providing
information
to
other
staff
on
the
child’s
related
 medical/dental/mental
health
services
and
plans,
such
as
 IEPs
and/or
IFSPs.


• Coordinating
health
services
or
needs
of
students:


o IEP
meetings,
SST
meetings,
SARB
meetings,
suspension
 or
expulsion
meetings,
parent
conferences,
probation
 hearings
or
meetings,
or
any
other
meetings
that
deal
 with
ongoing
Medi‐Cal
(health)
covered
services
or
needs
 of
students.

Only
the
parts
of
the
meeting
that
deal
with
 Medi‐Cal
(health)
services
including
discussions,


implementation,
monitoring
and
coordination.

(See
code
 1
IEP
activities
to
distinguish
between
these
two
codes).


o 504
plans
and
meetings
are
not
reimbursable
activities
 through
MAA


o Meetings
or
conversations
with
health
providers
 (psychologists,
counselors,
nurse,
etc.)
that
coordinate
 the
health
needs
of
students


o Coordinating
the
Medi‐Cal
(health)
services
of
students
 as
prescribed
in
their
IEP


• Monitoring
health
concerns
of
students
in
coordination
with


health
providers:


o Monitoring
and
evaluating
the
Medi‐Cal
covered
service
 components
of
the
IEP


o Mental
health
service
plans
(behavior
plans)
with
mental
 health
counselors
or
psychologists


o Managed
care
plans
(health
plans)
with
nurses
or
health
 aides


o Speech
services
with
speech
therapist


o Counseling
services
with
mental
health
counselors


o On
task
ADD
behaviors
with
psychologist


o Autistic
behaviors
with
speech
therapist


o Noted
reactions
or
side
effects
with
school
nurse
on
 medical
issues
of
students


o

*Include
all
time
devoted
to
paperwork,
training,
clerical
activities,
or
staff
travel
necessary
to
perform
these
activities,
including
initiating
and
responding
 to
e‐mail
and
voicemail.


*These
activities
must
be
a
normal
part
of
your
job
duties
and
not
performed
only
during
time
survey
weeks.


My
MAA
Codes:
Superintendent/


Assistant
Superintendent


Code
8
Questions
to
ask
in
order
to
capture
all
of
your
MAA
time


Did
I
follow‐up
on
a
student's
ongoing
medical
health,
mental
health,
substance
abuse,
speech
therapy,
occupational
therapy,
 dental
or
school
nursing
services
with
a
Medi‐Cal
health
or
mental
health
provider?


Did
I
gather
any
information
that
may
be
required
in
advance
of
a
referral?


Did
I
provide
any
follow
up
contact
to
ensure
that
a
child
received
their
Medi‐Cal/Mental
Health
services?


Did
I
coordinate
or
monitor
ongoing
medical
health,
mental
health,
substance
abuse,
speech
therapy,
occupational
therapy,
 dental
or
school
nursing
services?


Did
I
follow‐up
on
any
referrals
made
to
direct
health
care
or
mental
health
care
practitioners?


Did
I
participate
in
the
coordination
of
any
ongoing
health
services
including,
but
not
limited
to,
medical
health,
mental
 health,
substance
abuse,
speech
therapy,
occupational
therapy,
dental
or
school
nursing,
which
were
discussed
during
(SST,
 IEP,
or
SARB)
or
other
school
meetings?


Did
I
arrange
or
schedule
any
Medi‐Cal
covered
CHDP
screens,
interperiodic
screens,
non‐mandated
immunization
or
sports
 physicals
that
do
not
include
the
mandated
health
services
(See
My
MAA
Tips)?


Code
8
Examples
of
Good
Samples


1. I
followed
up
with
district
staff
about
the
ongoing
Medi‐Cal
covered
mental
health
counseling
services
for
our
 students
in
coordination
with
the
County
Mental
Health
Department.


2. I
followed
up
with
district
staff
on
the
status
of
our
pregnant
teens
to
ensure
that
they
are
receiving
pre‐natal
and
 well
baby
care
through
Medi‐Cal.


3. I
followed
up
with
a
parent
about
their
teen’s
Medi‐Cal
covered
substance
abuse
program
being
attended
for
 intervention
and
drug
and
alcohol
counseling
services
to
help
ensure
that
the
services
are
effectively
meeting
the
 student’s
imminent
challenges.


4. I
followed
up
with
our
SRO
to
coordinate
the
mental
health
service
plan
for
a
student
put
in
place
by
the
mental
 health
counselor
to
help
maintain
consistency
of
the
services
being
delivered
through
the
IEP.


5. I
followed
up
with
Campus
Security
on
the
mental
health
service
plan
for
a
student
and
included
the
mental
health
 counselor
to
ensure
that
the
plan
is
effectively
meeting
the
student’s
mental
health
needs.



6. I
followed
up
with
the
mental
health
counselor
about
a
teen
and
their
family
to
help
monitor
the
mental
health
 services
being
delivered
for
grief
counseling
to
ensure
that
the
services
are
adequately
meeting
the
families
mental
 health
needs.


7. I
participated
in
the
gathering
of
medical
materials
necessary
for
the
referral
made
to
a
physician
for
a
health
 evaluation
for
a
student.


8. I
participated
in
the
gathering
of
mental
health
materials
necessary
for
the
referral
made
to
Mental
Health
for
a
 mental
health
evaluation
for
a
student.


9. I
consulted
with
the
Special
Education
Director
regarding
the
mental
health
counseling
progress
of
students
to
 ensure
the
effectiveness
of
the
Medi‐Cal
covered
care
and
treatment
plan
as
they
are
outlined
in
the
IEPs.


10. I
met
with
the
Special
Education
Director
on
the
continuity
of
the
health
services
being
delivered
to
students
by
our
 nursing
staff
to
maintain
consistency
of
the
Medi‐Cal
services
outlined
in
the
IEPs.



11. I
met
with
the
Special
Education
Director
to
discuss
students’
mental
health
progress
in
the
mental
health
services
 being
delivered
by
the
school
psychologist
and
mental
health
counselor
for
continuity
and
consistency.


12. I

met
with
our
Special
Education
Director
to
review
students’
speech
therapy
services
for
next
year.


13. I
met
with
our
Special
Education
Director
to
review
students’
mental
health
counseling
services
for
next
year.
 14. I
met
with
our
Special
Education
Director
re
review
students’
occupational
therapy
services
for
next
year.
 15. I
spoke
with
a
parent
to
coordinate
information
requested
by
the
physician
to
provide
Medi‐Cal
covered
health


services
to
a
student.


16. I
met
with
the
Director
of
Special
Education
about
the
mental
health
counselor
and
other
mental
health
staff
to
 coordinate
the
ongoing
mental
health
services
for
students.


17. I
coordinated
with
the
Special
Education
Director
the
ongoing
Medi‐Cal
mental
health
counseling
services
of
students
 with
the
school
psychologist.


18.

I
collaborated
with
the
speech
therapist,
behaviorist
and
school
nurse
about
the
ongoing
mental
health


needs
of
a
student.


My
MAA
Codes:
Superintendent/


Assistant
Superintendent


Code
8
Examples
of
Good
Samples


continued

19. I
followed
up
with
district
staff
and
parents
about
the
identified
reactions
of
a
student’s
medical
condition
per
the
 student’s
individualized
health
care
plan
in
coordination
with
the
school
nurse.


20. I
followed
up
on
a
student’s
Medi‐Cal
related
health
services
during
an
IEP
meeting
with
the
school
psychologist,
 school
nurse,
and
speech
therapist.



21. During
an
IEP
meeting,
I
coordinated
a
student’s
Medi‐Cal
covered
mental
health
services
in
coordination
with
a
 mental
health
counselor.


22. 
During
an
IEP
meeting,
Medi‐Cal
covered
speech
and
health
services
were
coordinated
with
the
parents,
speech
 therapist,
and
school
nurse.


23. I
attended
an
IEP
meeting
where
we
discussed
the
ongoing
physical
health
issues
of
a
student
with
the
social
worker,
 school
psychologist,
and
school
nurse
to
help
coordinate
all
of
the
Medi‐Cal
mental
health
and
health
services
being
 delivered
at
school.


24. I
attended
an
IEP
meeting
where
Medi‐Cal
covered
mental
health,
speech
and
health
services
were
coordinated
with
 the
school
psychologist,
speech
therapist,
school
nurse,
and
special
education
teacher.



25. During
a
SARB
meeting,
we
coordinated
the
on‐going
mental
health
counseling
services
for
a
student
and
suggested
 necessary
changes
to
better
meet
the
student’s
challenges
in
hopes
of
providing
mental
health
services
that
will
 effectively
initiate
a
positive
change
in
the
student’s
well
being.



26. I
assisted
a
student
in
medical
crisis
to
maintain
access
to
Medi‐Cal
programs
and
services.


27. I
assisted
a
family
in
crisis
to
help
them
maintain
their
access
to
ongoing
Medi‐Cal
programs
and
services.


Note:

The
Examples
of
Good
Samples
sections
are
designed
to
provide
you
with
"examples"
of
samples
that
are
written
in
a
way
that
would
be
 acceptable
for
the
respective
MAA
codes.

Please
DO
NOT
COPY
these
samples
word
for
word
for
use
on
your
MAA
time
survey
form.

Your
samples
 should
be
in
your
words
and
NOT
an
exact
replication
of
the
"examples"
provided
within
this
document.


Code
10:
Activities
that
deal
with
the
arrangement
of
transportation


Scheduling
and
Arranging
Transportation


Services


at
school

Scheduling
and
Arranging
Transportation



Services


outside
of
school

•Must
be
delivered
in
a
specialized
van
or
bus
 •Student
must
receive
a
health
service


•Appointments
to
a
Doctor,
Dentist,
etc.
 •Appointments
to
Mental
Health


*Not
transporting
–
arranging
only
 


*Include
all
time
devoted
to
paperwork,
training,
clerical
activities,
or
staff
travel
necessary
to
perform
these
activities,
including
initiating
and
responding
 to
e‐mail
and
voicemail.



*These
activities
must
be
a
normal
part
of
your
job
duties
and
not
performed
only
during
time
survey
weeks.


Code
10
Questions
to
ask
in
order
to
capture
all
of
your
MAA
time


Did
I
arrange
for
any
transportation
for
a
student
to
receive
health
services
in
school
or
to
an
outside
health
services
 provider?


Did
I
schedule
transportation
for
a
student
to
receive
health
services
in
school
or
to
an
outside
health
services
provider?


Code
10
Examples
of
Good
Samples

1. During
an
IEP
meeting,
I
arranged
for
the
transportation
of
a
student
to
receive
Medi‐Cal
occupational
therapy
 services
provided
off
campus.


2. During
an
IEP
meeting,
I
arranged
for
the
transportation
of
a
student
to
receive
Medi‐Cal
physical
therapy
services
 provided
off
campus.


3. After
an
IEP
meeting,
I
scheduled
transportation
services
for
a
student
to
access
Medi‐Cal
mental
health
services
at
 the
County
Mental
Health
Department.


My
MAA
Codes:
Superintendent/


Assistant
Superintendent


4. I
went
over
the
specialized
transportation
needs
of
students
with
the
transportation
director
to
make
sure
they
are
 receiving
their
IEP
covered
Medi‐Cal
health
services
at
school.


5. I
arranged
for
the
specialized
transportation
needs
of
a
student
to
access
Medi‐Cal
speech
therapy
services
being
 delivered
at
school
as
part
of
their
IEP.


6. I
arranged
for
the
transportation
of
a
student
to
receive
Medi‐Cal
physical
therapy
services
provided
off
campus.
 7. I
scheduled
transportation
for
students
to
access
Medi‐Cal
occupational
therapy
covered
services
off
campus.
 


Note:

The
Examples
of
Good
Samples
sections
are
designed
to
provide
you
with
"examples"
of
samples
that
are
written
in
a
way
that
would
be
 acceptable
for
the
respective
MAA
codes.

Please
DO
NOT
COPY
these
samples
word
for
word
for
use
on
your
MAA
time
survey
form.

Your
samples
 should
be
in
your
words
and
NOT
an
exact
replication
of
the
"examples"
provided
within
this
document.


Code
12:
Activities
that
deal
with
the
arrangement
and
actual
translation


Arranging
or
Scheduling
for
Translation
Services

Providing
Translation
Services


• Translation
can
be
oral
and
written,
including
sign


language


• Translation
needs
to
be
for
Medi‐Cal
(health)


services


• Translator
must
be
paid


• Requires
that
three
parties
be
present
 • Document
could
be
the
third
party


• If
you
translate
for
yourself
it
is
communication
not


translation


*Include
all
time
devoted
to
paperwork,
training,
clerical
activities,
or
staff
travel
necessary
to
perform
these
activities,
including
initiating
and
responding
 to
e‐mail
and
voicemail.



*These
activities
must
be
a
normal
part
of
your
job
duties
and
not
performed
only
during
time
survey
weeks.


Code
12
Questions
to
ask
in
order
to
capture
all
of
your
MAA
time


Did
I
arrange
for
any
translation
services
regarding
health
or
mental
health
issues
covered
by
Medi‐Cal?
Did
I
provide
any


translation
services
for
any
health
or
mental
health
services
provider
covered
by
Medi‐Cal?
 


Code
12
Examples
of
Good
Samples

1. I
arranged
for
a
translator
for
a
parent
conference
to
discuss
a
student’s
progress
in
Medi‐Cal
covered
mental
health
 counseling.


2. I
arranged
for
a
translator
to
assist
in
creating
a
Medi‐Cal
resource
guide
of
local
health
care
providers.
 3. I
arranged
for
a
translator
to
inform
schools
about
Medi‐Cal
resources
and
health
services.


4. I
arranged
for
the
translator
to
develop
lists
of
Medi‐Cal
providers,
including
phone
numbers
and
addresses,
for
 students
and
their
families.


5. During
IEP
meeting,
I
arranged
for
a
translator
to
inform
a
parent
about
a
referral
made
for
mental
health
 counseling.


Note:

The
Examples
of
Good
Samples
sections
are
designed
to
provide
you
with
"examples"
of
samples
that
are
written
in
a
way
that
would
be
 acceptable
for
the
respective
MAA
codes.

Please
DO
NOT
COPY
these
samples
word
for
word
for
use
on
your
MAA
time
survey
form.

Your
samples
 should
be
in
your
words
and
NOT
an
exact
replication
of
the
"examples"
provided
within
this
document


My
MAA
Codes:
Superintendent/


Assistant
Superintendent


Code
14:
Meetings
that
help
to
develop
new
Medi‐Cal/health
services
for
district



(

non‐student
specific

)


Program


Planning,
Policy
Development

Interagency


Coordination


• Developing
advisory
or
interagency
work
groups
to


provide
consultation
and
advice
regarding
delivery
of
 Medi‐Cal
services
to
school
populations.


• Participating
in
or
coordinating
training
that
enhances


early
identification,
intervention,
screening
and
referral
of
 students
with
special
needs
to
Medi‐Cal
services.

(This
is
 distinguished
from
IDEA
child
find
programs)


• Interagency
collaborations
that
coordinate
and


develop
new
health
services
in
schools.


• Working
with
other
agencies
providing
Medi‐Cal


services,
to
expand
access
to
specific
populations
of
 Medi‐Cal
eligible,
and
to
improve
collaboration
 around
the
early
identification
of
medical
problems.


• Looking
at
gaps
in
services
and
attempting
to
close


those
gaps.


*Include
all
time
devoted
to
paperwork,
clerical
activities,
training,
or
staff
travel
necessary
to
perform
these
activities,
including
initiating
and
responding
 to
e‐mail
and
voicemail.



*These
activities
must
be
a
normal
part
of
your
job
duties
and
not
performed
only
during
time
survey
weeks.


Code
14
Questions
to
ask
in
order
to
capture
all
of
your
MAA
time


Did
I
attend
any
meetings
where
Medi‐Cal
health
services
were
discussed
or
gaps
were
identified
to
improve
or
increase
the
 delivery
and
or
coordination
of
medical
health,
mental
health,
substance
abuse,
speech
therapy,
occupational
therapy,
 dental,
school
nursing
or
other
health
services?


Did
I
work
with
any
practitioners
or
outside
agencies
to
provide
or
improve
Medi‐Cal
covered
services?


Did
I
participate
in
any
interagency
committees
to
identify,
promote,
develop
and/or
coordinate
Medi‐Cal
health
services?
 Did
I
participate
in
activities
that
included
identifying
the
need
for
Medi‐Cal
services
in
relation
to
specific
population
or
 geographical
areas?


Did
I
work
with
other
agencies
to
expand
access
to
Medi‐Cal
health
services
for
specialized
groups?


Did
I
work
with
other
agencies
to
improve
collaboration
around
the
early
identification
of
medical
problems?


Code
14
Examples
of
Good
Samples

1. I
attended
an
interagency
work
group
of
health
professionals
to
provide
an
overview
of
Medi‐Cal
services
being
 provided
at
school
and
to
discuss
potential
community
Medi‐Cal
services
for
students.


2. I
attended
a
work
group
to
coordinate
and
develop
strategies
to
increase
Medi‐Cal
covered
mental
health
services
in
 schools.


3. I
attended
an
Administrative
meeting
to
explain
the
new
site‐based
system
of
dental
services
we’re
able
to
offer
this
 year.


4. At
the
LEA
Collaborative
meeting
we
discussed
how
to
use
Medi‐Cal
revenue
to
expand
Medi‐Cal
covered
health
 services
for
student
and
families.


5. I
met
with
the
Special
Education
Director
about
our
Medi‐Cal
providers
to
determine
their
availability
to
ensure
our
 district’s
students
will
have
access
to
Medi‐Cal
services.


6. I
worked
with
the
health
center
discussing
available
medical
programs
that
we
can
offer
to
students
and
families
that
 may
not
have
medical
insurance.


7. During
a
planning
meeting,
we
identified
new
Medi‐Cal
resources
to
make
a
good
faith
effort
to
locate
and
develop
 health
service
referrals.


8. I
attended
a
coordination
meeting
with
different
health
care
agencies
that
provide
Medi‐Cal
services
to
expand
 access
to
and
improve
collaboration
around
student
referrals
and
Medi‐Cal
services.


9. During
an
interagency
meeting,
we
developed
medical
referral
sources,
including
directories
of
Medi‐Cal
providers
 for
parents.


10. During
an
interagency
planning
meeting,
we
developed
strategies
to
increase
Medi‐Cal
covered
mental
health
 services
in
schools.


11. During
a
meeting,
we
identified
Medi‐Cal
service
gaps
provided
to
students
and
developed
strategies
to
improve
the
 delivery
and
coordination
of
these
health
services.


My
MAA
Codes:
Superintendent/


Assistant
Superintendent


Code
14
Examples
of
Good
Samples
continued


12. We
monitored
the
medical/mental
health
delivery
systems
in
schools
to
determine
if
our
Medi‐Cal
services
needed
 to
be
expanded
with
County
medical
and
mental
health
agencies.


13. During
an
interagency
planning
meeting,
we
developed
procedures
for
tracking
families’
requests
for
assistance
with
 Medi‐Cal‐covered
services
and
providers.


14. We
evaluated
the
need
for
Medi‐Cal
data
related
to
our
specific
program,
population,
and
geographic
area
to
help
 determine
if
we
have
gaps
in
Medi‐Cal
services
in
our
area
with
other
outside
agencies.


Note:

The
Examples
of
Good
Samples
sections
are
designed
to
provide
you
with
"examples"
of
samples
that
are
written
in
a
way
that
would
be
 acceptable
for
the
respective
MAA
codes.

Please
DO
NOT
COPY
these
samples
word
for
word
for
use
on
your
MAA
time
survey
form.

Your
samples
 should
be
in
your
words
and
NOT
an
exact
replication
of
the
"examples"
provided
within
this
document.


Code
16:
Other
activities
related
to
duties
that
could
be
replicated
at
any
job
site

Paid


Time
Off/MAA
form
completion

General


Administrative
Activities


•Sick
leave
 •Maternity
leave
 •Jury
duty


•Personal
necessity
 •Paid
vacation
days


•Time
spent
filling
out
MAA
forms
online
 •Time
spent
reading
materials
to
help
fill
out


MAA
forms


• The
purpose
of
this
code
is
to
capture
administrative
duties


that
are
more
specific
to
general
administrative/clerical
 activities
related
to
facilities,
district
functions,
and
operations.
 These
activities
exist
in
any
job
in
any
setting
and
are
not
 exclusive
to
schools
(those
activities
would
be
code
1).

Include
 here:



oGeneral
supervision
of
staff,
including
supervision
of
 student
teachers
or
classroom
volunteers


oEvaluation
of
employees
performance
(including
person
 being
evaluated)



oCoordinating,
participating
in
or
presenting
training
 necessary
to
clarify
site
and
district
policy,
procedures
or
 issues
related
to
employees


oSupervision
of
facilities
for
oversight
and
management


oReviewing
non‐instructional
school
policies,
procedures,
or
 rules


oReviewing
district
policies,
procedures
and
rules


oAttending
or
facilitating
school
or
unit
staff
meetings,
 board
meetings,
or
required
in‐service
trainings
and
events
 (not
related
to
curriculum,
instruction
or
students)


oCompleting
personal
mileage
and
expense
claims


oPerforming
administrative
activities
that
relate
to
general
 functions
or
operations


*Include
all
time
devoted
to
paperwork,
clerical
activities,
training,
or
staff
travel
necessary
to
perform
these
activities,
including
initiating
and
responding
 to
e‐mail
and
voicemail.


*These
activities
must
be
a
normal
part
of
your
job
duties
and
not
performed
only
during
time
survey
weeks.


Code
16
Questions
to
ask
in
order
to
capture
all
of
your
MAA
time


Did
I
ask
questions
to
assist
me
in
completing
my
MAA
time
survey
form?


Did
I
review
training
materials
for
the
purpose
of
assisting
with
the
completion
of
my
MAA
time
survey
form?
 Did
I
take
any
paid
time
off
today
such
as
vacation,
sick
leave,
jury
duty
and/or
disability?


Did
I
supervise
staff
or
complete
staff
performance
and/or
evaluations
reviews
today?
 Did
I
complete
personal
mileage,
professional
development
and/or
expense
claims?
 Did
I
prepare
for
or
attend
a
board
meeting?


My
MAA
Codes:
Superintendent/


Assistant
Superintendent


Did
I
coordinate,
participate
in
or
present
training
necessary
to
clarify
site
and
district
policy,
procedures
or
issues
related
to
 employees?


Did
I
attend
a
required
in‐service
training
or
event
that
was
not
related
to
curriculum,
instruction
or
students?


Did
I
review
any
technical
literature
and/or
research
articles
related
to
general
operations
that
may
have
included
fiscal,
legal
 or
administrative
issues?


Code
16
Examples
of
Good
Samples

1. Each
day,
I
filled
out
my
MAA
time
survey
and
reviewed
my
training
materials.
 2. I
reviewed
MAA
related
activities
and
how
to
code
for
them
on
my
time
survey
form.
 3. I
met
with
the
MAA
Coordinator
to
go
over
my
time
survey
form.


4. I
was
out
all
for
day
for
paid
sick
leave.
 5. I
was
out
all
day
for
paid
jury
duty.
 6. I
was
off
for
a
paid
personal
day.


7. I
supervised
a
staff
member,
including
performance
reviews.


8. I
supervised
the
use
of
facilities
in
order
to
provide
oversight
and
management.
 9. During
a
staff
meeting,
we
reviewed
school
policies
and
procedures.


10. I
prepared
for
a
staff
meeting
to
review
school
policies
and
procedures.
 11. I
attended
a
board
meeting
to
gain
knowledge
in
district
procedures.


12. I
coordinated
a
training
to
help
clarify
district
policies
and
procedures
for
staff
 13. I
presented
a
training
to
help
clarify
employment
issues
to
staff


14. I
prepared
school
policies
and
procedures
for
an
upcoming
board
meeting.
 15. I
completed
necessary
mileage
and
expense
claims.


Note:

The
Examples
of
Good
Samples
sections
are
designed
to
provide
you
with
"examples"
of
samples
that
are
written
in
a
way
that
would
be
 acceptable
for
the
respective
MAA
codes.

Please
DO
NOT
COPY
these
samples
word
for
word
for
use
on
your
MAA
time
survey
form.

Your
samples
 should
be
in
your
words
and
NOT
an
exact
replication
of
the
"examples"
provided
within
this
document.