AP Exam Invoicing
Process 2015
and
A+ College Ready
Program updates
Michal Robinson, ALSDE
Mary Boehm, A+ College Ready Michelle Hooper, College Board
Topics to Address
Documenting exam fee reductions for
low-income students
The invoicing process
Reminders
Fee reduction details are on pp 20-22 of the 2014-15 AP Coordinator’s Manual.
Complete invoicing instructions are on page 66 of the 2014-15 AP Coordinator’s Manual.
Alabama State Department of
Education
Post-Exam Activity:
Documenting Fee Reductions
Step One: Fill in the appropriate fee reduction circle on the student’s answer sheet
in the “School Use Only” section:
Option 1: Low-Income Students (who meet low income family guidelines for
College Board, federal, and state fee reductions)
Option 2: Non-Low-Income Eligible Students (eligible for subsidies based on state
criteria other than the College Board fee reduction policy)
Only needs to be done once, regardless of the number of exams a student takes.
Step Two: Enter the number of AP Exams qualifying for fee reductions when you
calculate your total amount due online. ]
►More information is on page 22 of the 2014-15 AP Coordinator’s Manual.
Before You Begin the Invoicing
Process
Be sure all of your exams have been administered
(including late testing)
Have the following information available for
reference:
copies of the Packing List you submitted with your
return exam shipment nearby
number of exams taken by students who qualify for
fee reductions available.
The Invoicing Process: At a Glance
After mailing your return shipment(s), you must generate and submit your invoice online on the exam ordering site www.collegeboard.org/school
Step 1: Generate invoice on AP Exam Ordering website Step 2: Submit invoice online
Step 3: Print your invoice
Step 4: Mail your completed invoice and payment to College Board’s AP
Program
►Complete instructions are on page 66 of the AP Coordinator’s Manual.
Step 1: Generating an Invoice
Log on to the College Board AP Exam Ordering
web site at www.collegeboard.org/school
Step 1: Generating an Invoice
Click on “Generate Invoice” under the Return and
Pay for Exams column on the right.
Step 1: Generating an Invoice
Verify the total number of exams ordered
Enter data to answer these questions:
How many of these exams did you use?
How many of these exams did you not use?
Click “Next”
Note: Make sure to include the count of exams submitted online, like Studio Art.
Step 1: Generating an Invoice
Indicate under Option 1 how many exams qualify for the
College Board fee reduction.
Click “Next”
Step 2: Submitting an Invoice
When invoice appears review for accuracy
If accurate, click “Submit”
If inaccurate, click “Edit Invoice” and revise as needed
Fees and credits will be itemized on the invoice
Note: Your invoice is not being actually submitted for payment at this stage. Rather, your information is being verfiied before final invoices are printed.
Step 3: Printing Your Invoice
Use the “Print Invoice” button on the screen to print out your
hard copies, NOT the print option on your browser or computer
Multiple copies will print out, each labeled at or near the top:
State Copy, High School Copy, or Program Copy
State Copy is sent to the Alabama Department of Education
Program Copy is submitted to College Board
File the High School Copy for your records
Sign all copies
Step 4: Mailing Your Invoice
You must mail invoice copies and payments required
by June 15, 2015 (postmark deadline)
Use envelope provided with your exam shipment
Late payment fee is $225
Mail Program Copy to:
AP Program PO Box 6671
Princeton, NJ 08541-6671
Step 4: Mailing Your Invoice
Mail State Copy to:
Alabama State Department of
Education
ATTN: Michal Robinson
3345 Gordon Persons Building
P.O. Box 302101
Montgomery, AL 36130-2101
Step 5: Reimbursement
Use Form ES-2 located at apluscollegeready.org/
admin to request reimbursement from ALSDE for exam fees.
Submit form to A+ College Ready
Exam Fee reimbursement schedule is also located at
this address
Share Your Thoughts!
When you’re finished with the exam administration,
send suggestions and comments to AP using the online form at www.collegeboard.org/
apcoordinatorcomment.
You can submit comments anytime.
We encourage you to send College Board your best
practices for planning and administering AP Exams,
for possible inclusion in next year’s AP Coordinator’s
Reminders
28
Score Reporting
•AP score reports are available online in July to colleges, students, schools, and
districts.
•Students log in to apscore.org using their College Board account username
and password. They must enter their AP number or student identifier (Student ID number) to access their scores.
•For schools and districts, score reports are provided online at
scores.collegeboard.org.
►More information:
•See pages 67-69 of the AP Coordinator’s Manual.
•Samples of the score reports and tips for using the online system are in the Online Score Reports PDF, downloadable at www.collegeboard.org/apcoordinatortutorial.
AP® Student Home Page
Explore AP AP Courses
Taking the Exam AP Scores
Credit & Placement
2015 Exam Ordering Deadlines
March 27th Priority Deadline to ensure timely processing and delivery
April 1st Deadline for ordering pre-administration materials:
An order for preadministration materials can be placed only with the initial exam order. Orders placed between March 13 and April 1 will be delivered by April 13.
April 10th Extension deadline (each order received after this date incurs a $55
late fee):
April 17th Final deadline (no orders will be accepted after this date) Orders
placed by April 17 will be delivered by April 27.
May 16: Deadline for ordering alternate exams for late testing
Coordinators should call AP Services if an emergency occurs after these dates.
877-274-6474
A+ College Ready
Updates
2015 Summer Teacher Training
APSI Training – Registration live at apluscolleready.org/apcrevents
Ensure all AP teachers are resgistered ASAP
Once invoices from Alabama and Auburn are in hand, submit reimbursement
request
NMSI’s Laying the Foundation Training – Registration live at apluscolleready.org/apcrevents
Course-specific training at 5 locations
7 training slots available at no cost
Priority/Focus schools, middle school teachers can attend free
Secondary-level instructional partners can attend free
2015 LTF Training Dates
June 16-19: Year 1 and Year 2 Training Albertville High School
Park Crossing High School
June 23-26: Year 1 and Year 2 Training Florence High School
Daphne High School
July 7-10: Year 1, 2, and 3 Training
Hewitt-Trussville High School
AP Mock Exam Reading
All Mock Exams due back to A+ College Ready by March 27th
Mock Exam Reading schedule:
April 7: Environmental Science
Calculus April 8: Biology April 9: Statistics Computer Science Physics April 10: Chemistry 34
Administrator Training
AP Coordinator and Administrator Training:
July 8th, 2015
Hewitt-Trussville High School
Register at apluscollegeready.org/apcrevents Focus: LTF lesson framework
*Instructional leaders invited!
District CSFO Conference Call:
April 8th, 2015
8:30-9:00am
Reminders
Equipment Ordering for 2014-2015
Submit reimbursement forms ASAP
Form ES-2 available on apluscollegeready.org/admin
Lead Teacher and AP Teacher stipend
Use Form ES-2 to request funding Due by May 30
AP Coordinator Bonus
Contingent on 10% increase in AP enrollments and Qualifying Score increase. See LOA for requirements.
Payable in Fall 2015
Questions?
Michal Robinson, Ed.D.
Education Specialist – Science and AP Program Instructional Services, Office of Student Learning AL State Department of Education
[email protected] (334) 242-8176 Mary Boehm President A+ College Ready [email protected] (205) 257-5350 C. Michelle Hooper, Ph.D.
Director, K-12 Services (Alabama & South Carolina)
Southern Regional Office
[email protected] (770) 225-4047
