ACE Webinar Basics First

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ACE Webinar

Basics First

April 2, 2015

Welcome and Introductions

Mark Hirzel

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Vincent Iacopella Chief Operating Officer

The Janel Group/Janel World Trade Ltd.

(LACBFFA Chair and Legislative Chair)

Sandra Langford-Coty

Vice President, Customs Brokerage OHL International

(LACBFFA Board Member and Marketing and Communications Chair)

Submit questions

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Mandatory Date Explanation

Electronic imp/exp manifests, for all modes of transport, must be filed in ACE

• Import Manifest: Impact is for Air • Export Manifest:

• Cannot mandate filing in ACE until regulations are

published

• Current processes for export manifest will continue to be

supported, but as of 5/1/15, all ELECTRONIC manifests must be filed in ACE

All electronic entries and entry summaries must be filed in ACE

• Includes Partner Government Agency (PGA) requirements at time

of entry or entry summary

• Paper filings allowed today, e.g., non-ABI, will continue to be

supported

All remaining electronic portions of cargo process must be done in ACE

CBP has established three important dates that guide the trade community’s transition into ACE.

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

Starting discussions with your software

vendor



Starting discussions with your company’s

management if you are not the decision

maker



Starting discussions with your company’s IT

department



Starting discussions with your company’s

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

What does ACE ready mean?



What functionality does your vendor have?

◦

M1 manifest

◦

QP in bond

◦

ISF

◦

Entry summary applications

◦

Simplified entry/cargo release

◦

PGA capability

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

Explain the timeline and functionality to your

management, IT, and operations



Work with your operations and IT on how you will

migrate from ACS to ACE (account, branch, or

user based (ACE Entry Summary First, Cargo

Release, Document management, Upload, Post

Summary functions?)



Getting into production

◦

By importer – need POA to allow for post summary

corrections

◦

By branch – pilot program for certain branches

◦

By user – training required at desk level

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For brokers

◦

Increased number of paperless transactions

◦

Reduces need for CBP to process paper transactions

◦

Reduces courier handling of documents

◦

Provides competitive advantage

◦

Streamlining of operational process and cost savings

◦

If not on Summary by Nov 2015, business model

challenge



For importers

◦

Benefits noted above

◦

Importers with ACE portal accounts enjoy enhanced and

more accurate reporting capabilities

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

Only entry types 01, 03, and 11 will be processed

in ACE Entry Summary

◦ RLF is allowed

◦ OGA/PGA transmissions are allowed (except Lacey Act)

◦ For the filer, it should be transparent as to how the data is transmitted



Filers can certify for release on ACE entry

summaries ACS Cargo Release as they can with ACS

entry summaries

◦ Since the entry (cargo release) process is still maintained in the ACS system, the filer will receive

 ABI response to their ACE entry summary via ACE  ABI response to their entry via ACS

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

Work with ABI vendor to ensure they have all

ABI edits in their system

◦

Establishes the foundation for the ability to process

system checks on the quality and accuracy of

incoming entry summary data



For an update on what ACE edits are in place

and the deployment schedule for edits please

refer to:

http://www.cbp.gov/document/guidance/ace-development-and-deployment-schedule

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 Line level party reporting

◦ Sold to party

◦ Delivered to party

◦ Foreign exporter

 What happened to Ultimate Consignee?

 The Definitions that follow are based on 19 CFR 149.3

 Consignee is defined as the individual or firm in the United

States on whose account the merchandise is shipped. This is the same as used in ACE Cargo Release in the SE50-record and ACE AE 11-record. The term ultimate consignee is not used in either transaction – only consignee.

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Sold To Party

◦ Name and address of the last known entity to whom the goods are sold or agreed to be sold reported as an IRS, SS# or CBP assigned format.

◦ If the goods are to be imported otherwise than in pursuance of a purchase, the name and address of the owner of the goods must be provided

◦ Mandatory for entry types 01 and 03.

◦ For type 03, AD/CVD entry types, the first unaffiliated purchaser to whom merchandise under investigation or

administrative review by the Department of Commerce is sold, or agreed to be sold, for exportation to the US.

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Delivered To Party

◦

The US party or other entity (individual or firm)

identified as the first delivered-to party

scheduled to physically receive the merchandise

after its release from CBP custody

◦

Reported as an IRS, SS#, or CBP assigned format.

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

Foreign Exporter Party

◦ The party or other entity (individual or firm) identified as the last named foreign party identified on the transaction invoice / purchase order that has a substantial financial interest in the goods and who causes the goods to be shipped by any mode of transport.

◦ This is not the transportation shipping party (freight forwarder, consolidator, or NVOCC).

◦ For consigned shipments, household effects, lease

transaction and similar contractual arrangements, the name of the supplier may be provided.

◦ The supplier could be a trading company, selling agent, owner (e.g. personal effects), or similar party.

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

AD/CVD entries

◦

Blanket non-reimbursement statements

 Report the declaration number for the case numbers

uploaded to the portal

◦

Individual non-reimbursement statements

 Certify with a Y flag

◦

This guide provides instructions for locating

AD/CVD cases and messages in the ACE Portal

 http://www.cbp.gov/sites/default/files/documents/cases_

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

Census Warnings

◦ ACE sends a census warning message back to the filer indicating the type of census parameter violated.

◦ The filer has two options:

1. Review and correct the entry summary input data and resubmit the entry summary transaction to ACE

2. Provide the appropriate override code and submit the

census warning override transaction (application identifier CW) to ACE

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◦ ABI filers can also pro-actively submit an override code with the ACE ABI entry summary transaction

 Used when the filer knows from past transactions and

experience that the input values on the entry summary will fall outside the census parameters

 Included as part of the entry summary transaction and the

census warning will be overridden when generated

 However, if an override code is provided and ACE determines

that the input data was within the census parameters, the transaction will be rejected

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 Manage ACE Entry Summary Census Errors

◦ Validate Data Entry, correct as necessary or transmit Census Warning Override prior to Statement date – Trade Control

◦ Second Level Review –Process to validate data entry accuracy, work with Importer to select valid Census Override Code and transmit the census warning override

◦ ACE Census Query - provides filers with entry summary data

pertaining to the entry summaries which meet the query criteria and contain the unresolved Census warnings

◦ Apply for Census Parameter Change Request

CSMS #10-000079 Title: Census Parameter Change Requests

◦ Run ACE Portal Report: ESM-7001 Entry Summary Census Warning and Override

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 No paper census warning sheet submitted to CBP

 For information on filing Census Warning Overrides with an ACE

Entry Summary transaction and the complete list of Census

override codes, please see ACE ABI CATAIR chapters titled “Entry

Summary Create/Update” and “Census Warning Override,” “Census Warning Query” plus ACE ABI CATAIR Appendix H.

http://www.cbp.gov/trade/ace/catair

 If Census warning override is not sent prior to CBP Control?

◦ Post Summary Correction

 Type: E = Entry

 PSC Reason Code: H99 -Data Change–Other

 PSC text to explain sending Census Override Code (Only if you are not

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 Census Warning: 27F*CENSUS* OR-HI VAL/QTY (2)

 Override Code(s): 04, 05, 06, 07, 08, 09, 10, 11, 15, 21, 49 or 50

Codes Description Comments

04 Prototype References new product being developed that may have a higher cost reflecting new processes, materials or other costs involved in the production of the article by the manufacturer.

05 Sample Small quantity of product, usually for product evaluation or selection. 06 Assist An assist has been added to the value of the imported merchandise. 07 One-of-a-kind The imported article is unique or the only one of its kind available.

08 Precision Made The imported article is of a higher quality or is designed to perform with greater precision than similar articles.

09 Unique Material Unique or very rare material was used to create the imported article. 10 Experimental Drug Article reflects the development of the chemical composition.

11 Military Application The imported article is made to military specifications or intended for military use.

15 Market Conditions Due to consumer demand and/or supply, the imported article has a higher or lower value than normal for similar articles.

21 Weight of Article Lighter

Than Normal This article is made of lighter material than normally used for similararticles. 49 Parameter Change

Request Pending All data elements verified as correct. Filer initiated Parameter ChangeRequest with Census Bureau. 50 Correct as Entered All data elements verified correct. This article cannot be placed in any

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 Entry summary status is “paperless” upon acceptance by CBP

of data transmitted

995 SUMMARY HAS BEEN ADDED

 Entry Status Notification

–Generated from either an automated ACE entry summary process –From a CBP user request

–From an action taken by CBP with agreement or request from the

ABI filer

 UC Messages indicate:

–Additional documentation is required

–Entry summary has been rejected, canceled, or inactivated –Documentation has been received by CBP

–Liquidation date for an entry summary is changed

http://www.cbp.gov/document/guidance/entry-summary-status-notification

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9 Disposition Code Types UC1 Request for electronic invoice data only UC2 Request for the entry summary package UC3 Request for specified documents

UC4 Entry summary rejected

UC5 ACE entry summary inactivated UC6 Entry summary canceled

UC7 Document receipt acknowledgement UC8 Post summary correction (PSC) has been UC9 Liquidation date has changed

UC1 – will no longer exist effective June

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 AII/RLF entry

◦ ABI system or CBP user generated

◦ Filer flags ACE entry summary with Invoice by Request or CBP initiates a team review after entry summary is filed and within 30 days.

◦ Just like ACS, transmit the Electronic Invoice (EI)

◦ EI “Z” flag will be indicated on the ACH Statement

 Response time

◦ If request received prior to cargo release – submit immediately to secure release

◦ If request received prior to summary filing – transmit prior to statement date

◦ If request is within 30 days after summary filing – transmit within two business days

◦ If request is more than 30 days after summary filing – CBP should use CBPF 28 to request and filer must transmit within 30 days from the date of the CBPF 28

AII will not be part of ACE Cargo Release –

Will this open the door for more Entry

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 Filer transmits a new ACE entry summary or a Post Summary

Correction via ABI

◦ ABI system or CBP user generated

◦ Submit with cover page (first page of 7501) to Team / Contact indicated in the message

 ACH Statement will indicate the document status as it does in ACS

◦ Alternatively, scan and upload electronically via the ACE Secure Data Portal using the Action Identification Number returned in the request, or

◦ Submit documents via Document Imaging System

 Response time

◦ By Entry Summary Filing Date

◦ 2 business days from the request date if after Entry Summary Filing date

 Watch for corresponding message type UC7 that CBP has received the

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 CBP user will request specific documents in the remarks text

◦ Send CBP only what was requested

◦ Submit with cover page (first page of 7501) to Team / Contact indicated in the message

◦ Alternatively, scan and upload electronically via the ACE Secure Data Portal using the Action Identification Number returned in the request, or

◦ Submit documents via Document Imaging System

 Response time:

◦ Within two business days from the request date

 Watch for corresponding message type UC7 that CBP has received the

requested documents

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 CBP user has rejected the entry summary

 Filer will receive the reason code for CBP rejection

Code Description 003 Classification

017 Insufficient Invoice Description

 CBP’s remarks will provide further explanation of

the reject reason

 Reject typically occurs after summary filing date  ACE will reject a replacement entry summary

transaction if the entry summary is in a CBP

“Reject” status and the preliminary statement has been generated, but the entry summary has not yet been marked as “Paid”

 The filer may use the rejection response form to

present supporting documents or remit additional payment to CBP as a result of the reject”

http://www.cbp.gov/document/forms/ace-entry- Response time:

 The filer has 2 working days to

respond to this rejection

 The only exception is for

AD/CVD entry summaries rejected after 10 working days for failure to post bond/cash for merchandise subject to

antidumping/countervailing duty

 If the rejection is because entry

should have been filed as a type other than 01, 03, or 11, CBP must

inactivate the ACE entry summary so it can be retransmitted to ACS using the same entry number

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 UC5 ACE entry summary inactivated

◦ Confirmation that filer’s request to inactivate summary has been actioned as requested by the filer.

 UC6 Entry summary canceled

◦ Confirmation filer’s request to cancel summary has been actioned as requested by the filer

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 UC7 - Document receipt acknowledgement

◦ Confirmation that CBP has received requested paper documents

 UC8 - Post summary correction (PSC) has been presented by another

filer

 UC9 - Liquidation date for this entry summary has changed

◦ Sent when liquidation date is originally set, unset, or reset

◦ Will return the current liquidation date for the entry summary

◦ Date will be blank and the Entry Summary Red Lined Indicator set to “Y” if the liquidation date has been unset

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 1 = Manual request (CBP User Initiated)

 Message provides filer with CBP user contact name, Team number

and narrative instructions

 The CBP User’s Telephone Number will only be provided for

rejected entry summaries (UC 4)

 Action Identification Number will be provided in the message

 2 = Automated action/request (ABI System Generated)

◦ Message generated from an automated process, filer will see the message twice

 Upon Entry summary selectivity processing

 When an entry summary is moved to CBP Control (i.e. placed on a

statement), a second UC message will be provided which will contain the Action Identification Number

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

Second Level of Review for UC 1,2,3,4 messages.

◦

Process to review/respond/submit required documents

or additional information

◦

ACE Portal Access and Document Imaging Security

Access



Daily Management of UC Messages



Reports



Timing of Requests



Prior to or after summary filing



Late responses subject to liquidated damages



Ability to manage actions taken and pending

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ACE Entry Summary Process and Policy - ACE Entry Summary Business Process Document

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B

Line No Notification Date Disposition Code CBP Staff Contact Details

Remarks Action ID # Import Specialist Team

Action Type Action Type Desc

XX-XX-XXXX 3 Name of CBP

contact NEED A COPY OF INVOICE, ATTACH OR FAX AT XXX-555-1212 007XXXXXXXXXX 123 1 Manual Request C Rejected (Disposition Type Code Disposition

Code CBP Staff Contact Details

Remarks Action ID # Import

Specialist Team Action Type Action Type Desc

017 - Insufficient Invoice

Description 4 ABC Import Specialist HOW IS THE PRODUCT USED? 009XXXXXXX2 123 1 Manual Request

A

Notification Date

Disposition

Code Remarks Action ID # Import Specialist Team

Action Type Action Type Description

XX-XX-XXX 2 123 2 Automated Request

XX-XX-XXX 2 01XXXXXXXX01 123 2 Automated Request

XX-XX-XXX 7 01XXXXXXXX01 123 1 Manual Request

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

Document upload for ACE entry summary in the

ACE portal



ACE cargo release document email process



Document imaging system (DIS)

◦ DIS allows trade partners to submit document images and associated descriptive meta data to CBP and PGAs in an automated manner using EDI communication

◦ DIS will be available for ACE entry summaries only (entry types 01, 03, and 11)

◦ Includes ACE entry summaries certified for release

◦ Phase 3 of the DIS test was announced on June 25, 2014 via CSMS #14-000369

◦ The implementation guide for DIS and related documents are available on the CBP website at:

http://www.cbp.gov/sites/default/files/documents/dis_implementati on_guide_3.pdf

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 The trade could receive a UC message for

◦ The entire entry summary package

◦ For specific documents

◦ For an electronic invoice if the filer is operational for Automated Invoice Interface (AII)

 The trade could also receive a CBP Form 28 or 29 requesting the

information

 ACE portal may only be used to upload CBP documents where an

Action Identification Number is provided (solicited documents)

 For PGA forms, the trade may submit the required documents

without a prior request (unsolicited documents)

 The acknowledgement of receipt is sent back to the sender as

an XML message in their ABI DIS MQ Queue

 Trade benefits of DIS include:

◦ Initiation of single window submissions from the Trade to CBP and PGAs

◦ Nationwide visibility for CBP and PGAs to trade-submitted documents

◦ Central repository for documents submitted by the trade

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

For detailed information on the ACE Secure

Data Portal, the presentation from CBP’s

July 22

nd

_{webinar is posted here:}

http://www.cbp.gov/sites/default/files/docu

ments/Interacting_with_ACE_%20EDI_Portal_P

resentation.pdf

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

Importer/Broker with Account Access may

upload documents in response to CBP Forms

28, 29, or 4647



May upload documents in response to CBP ABI

Entry Summary Status Notification message (UC

message)



Must have Action # in order to link the images

to the request

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Step 1: Click on Upload Documents

Step 2: Enter the Action # from the ABI UC2 Message

Step 3: Browse the File, Attach the File and Click on Save

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

Affidavit of Manufacture

◦

Provided by producer of raw materials used in a

finished article for which a duty preference claim

is made. Not for use with 9802 claims.



Importer Certifying Statement

◦

Importer statement to declare they qualify for a

free trade agreement or tariff preference program



Non-Reimbursement Blanket Statement

(Antidumping/Countervailing Duty)



North American Free Trade Agreement

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

Can be created to support both ACS and

ACE entry summaries



Blanket declarations are created by entering

appropriate data, and uploading the

document



Online training available at:

http://nemo.cbp.gov/ace_online/AD_CVD/index.ht

m



Detailed instructions can be found at:

http://www.cbp.gov/sites/default/files/documents

/declarations_2009_3.pdf

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 Within the ACE portal, go to the Accounts tab, select

importer view and then the Declarations hyperlink

 If the importer has an ACE portal account, the broker will

need access to their portal

 If the importer does not have an ACE portal account, the

broker can create using the non-portal account option

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 NAFTA certificates of origin must be uploaded

 Other declarations do not require the image to be uploaded,

but CBP encourages it

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www.CBP.gov/trade/automated Cargo Systems Messaging Service

A subscription based, broadcast message system for users of CBP automated commercial trade system http://apps.cbp.gov/csms/

Web Based Training for

each release http://nemo.cbp.gov/ace_online

• Getting Started with ACE • Training and Reference Guides Portal Applications

The application to request your free ACE Portal account as well as instructions and tutorials can be found on CBP.gov

http://www.cbp.gov/sites/default/files/documents/ace_portal_app_3.pdf http://www.cbp.gov/sites/default/files/documents/initial_acct_access_3.pdf

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1. Left hand navigation:

◦ Getting Started

◦ Technical Documentation, such as CATAIR, IGs, etc.

◦ ACE Features – links to more detail on ACE

◦ Border Interagency Executive Council

2. Middle column – updated with