Project Owner: Daniel Garner. October 07, 2013

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Oil Recycle Project Scope, Responsibility Matrix, & Estimated Cost

Project Owner: Daniel Garner

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Turbine motor oil never wears out and never loses it lubricating properties. It just gets dirty and can be recycled, cleaned, and used again. Recycling used turbine motor oil conserves a natural resource (oil) and is good for the environment too! Turbine motor oil poured onto the ground or into storm drains, or tossed into trash cans can contaminate and pollute the soil, groundwater, streams, and rivers. Recycling our used turbine motor oil reduces this pollution threat. When Columbus Engine Center (CEC) recycles our turbine motor oil we are protecting the environment, conserving a valuable resource, and getting paid for it. That's a winning

combination! It allows processing of hazardous materials in a safe and effective way to recover a quality oil product. This results in a strong economic incentive considering the current price of oil. Test Cell alone can see an immediate savings with 75% reduction in virgin oil purchases. CEC can have a new revenue stream from the sale of recycled oils and scrap filters. The site as a whole will eliminate industrial process waste cost.

1.1 Overview

Currently our used oil/fuel goes to the waste water treatment plant onsite and gets

emptied into a larger tank then the contaminated oil, fuel, hydraulic fluid turns to slug and we have to pay to have it removed from the site. Recycling the turbine motor oil at our Test Cell can

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eliminate some of this waste reducing the amount of industrial waste created at CEC. The

segregation and recycling of our in house oils, fuels, and hydraulic fluids can drastically reduce the amount of slug we currently pay to have hauled off to another location to where it is recycled and used in production of asphalt for roads and highways. Recycling our own oil will not only

eliminate waste but also generate revenue to put back in our budget.

1.2 Purpose

The purpose of this oil recycling project is to eliminate waste and protect our future as a green factory. This will in turn reduce our site Industrial Waste Metrics. With the current

economical challenges companies face we need to find more realistic ways to stay competitive in today's market by making ourselves marketable. Being part of the go green factory ensures us a spot in this competitive market. This Oil Recycling Project will not only present a cost savings incentive and revenue stream but also a clear way to delight the customer.

1.3 Scope

a. Project Objective

To construct a high-quality, Oil Recycling process within two months at a cost not to exceed $50,000.

b. Deliverables

• A complete schematic of finished oil recycling process. • Budget listing equipment, materials, and labor.

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• Equipment to include Puri-Vac Compact Oil Recycle Package & Filters, IcountPD Particle Counter, and Diaphragm Pump.

• Written contracts with Purified Lubricants, Inc. with commitment dates. c. Constraints

• Preliminary budget of $50,000 does not include unexpected cost. • Regulatory compliance & DPR approval.

• Third part vendor negotiation delays. • Customer buy-off.

d. Milestones

1. Present Oil Recycle Project plan to management for approval —November 1 2. Order Puri-Vac Compact Oil Recycle Package —November 5

3. Run electrical, field measurements, and Sketch pluming —November 20 4. Dry in. Plumbing, and electrical—November 25

5. Install pluming and all fittings —November 30 6. Installation oil recycling package —December 5 7. Training on all equipment installed – December 6 8. Test run and verification test – December 10

9. Final inspection & Implementation of process —December 22 10. Create Standard Work – December 30

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2. Project Charter

2.1 Document Author

If you have any questions concerning this document, please contact: Daniel Garner - [email protected]

2.2 Document Distribution

The following individuals will serve as the project team.

Name Position Phone E-mail

Daniel Garner Project Manager xxx-xxx-xxxx XXX@###.com

Kevin Curtis Project Lead xxx-xxx-xxxx XXX@###.com

James Fuqua Project Integrator xxx-xxx-xxxx XXX@###.com

Doug Hovey Electrical/Plumbing xxx-xxx-xxxx XXX@###.com

Rob Maloney Contract Vendor xxx-xxx-xxxx XXX@###.com

Jason Leon Test Cell Site Rep xxx-xxx-xxxx XXX@###.com

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3. Work Breakdown Structure (WBS)

Oil Recycle Project

Equipment

Diaphagm Pump Puri-Vac Compact Unit Filters IcountPD Partical Counter Installation Electrical Plumbing Recycle Package Partical Counter

Oil Sample Testing

Testing Drum

East Hartford Lab

Conformance Test

CEC Test Facility (Sample Results)

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3.1 Business Need or Opportunity

With the economic downturn of 2008, recycling our own oil for reuse is an economically attractive method in terms of conservation and environment protection. It allows processing of hazardous materials in a safe and effective way to recover a quality oil product.

The Test Facility Oil Recycling Project will:

 Reduce the current cost of over $13, 000 annually spent to dispose of slug created by the

combined contaminated oil from the test cell and the shop.

 Increase efficiency and productivity at engine test.

 Reduce engine turn times through test facility. Reduce annual cost for virgin turbine oils.

 It is important to make this transition now to capture our customers’ attention and make

ourselves more marketable as a green factory good neighbor. Delight the customer!

 Recycling oil in house gives us the opportunity to control our future and generate an

internal income to offset current budget constraints.

3.2 Financial Benefits of the Project

CEC currently spends $101,420 annually on virgin oil to use for engine testing and troubleshooting procedures. We dispose of 1,980 gallons of turbine motor oil annually from our test facility alone. Recycling our turbine motor oil in house and reusing the oil for engine testing and troubleshooting procedures will reduce the purchase of virgin oil by 95% and generate revenue of $0.90 per gallon from an abundance of recycled turbine oil produced at test cell and/or the shop induction engines. The financial benefits of the project will not only prove to be

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worth the wealth but the project itself will also eliminate an industrial waste disposable fee we currently pay to have the slug hauled off site.

3.3 Critical Success Factors

Several factors are of utmost importance to both CEC and the Oil Recycling Project Team. These factors are important in determining the success of this project.

 The project is completed on time, within or under budget constraints

 The oil recycle project team delivers what we said we would deliver, with no surprises

 Maximize our profits without sacrificing core quality standards and workmanship

 Meet all targeted dates on all project deliverables

 Keep the stakeholders and team members fully updated on all project developments and

utilizing established communication methods

 CEC is happy and satisfied with the project deliverables and the finished project

4. Project Roles

a. Project Manager – will coordinate and communicate all aspects of the plan and

processes with the stakeholders and team members, develop the project schedule, primary communications interface with the vendors and subcontractors, integrate and communicate all aspects of the plan with all team members.

b. Project Lead – will develop and complete all contracting documents and schedule all

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with the client on payment requirements, collections, and billings. will update all software associated with schedule and project updates and will also communicate with the Stakeholders and team members on progress of critical path milestones and ensure the project manager is updated via email.

c. Project Integrator – will meet with the team members on site, interpret and

understand project concepts, and define the requirements documents associated with the oil recycle project.

d. Electrical/Plumbing – Responsible for all electrical and plumbing drawings and

installation.

e. Contractor/Vendor – Responsible for delivery of all equipment and set-up.

f. Test Cell Site Representative – will perform final walk through with the project

manager and team members, ensure any final touch ups or changes are integrated and closed per the project plan. Project Lead will also be responsible to meet with the team members and stakeholders at a final luncheon to celebrate the completion.

g. Test Cell Engineer – will utilize software and other high technology tools to design

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5. Responsibility Matrix

The matrix below outlines the roles and responsibility of the project team.

Responsibility Matrix D anie l G a rner K ev in C urt is Jam es Fuq ua D oug Hov ey R ob Mal on ey B ikra m ji t S ingh Jason L eon Codes A: Accountable R: Responsible C: Consulted I: Informed

Project Tasks Date Complete

Project Charter R A C I I I I October 15

Project Status Reports A R C I C I I

Staffing Plan I R A I I I I

Communication Matrix R A C C C C C October 15

Scope Document R A I I I I I October 15

Responsibility Matrix R A C C C C C October 15

Design Plan C C A C I R C

Cost Analysis R A C I C I I October 15

Install I I A R C C C

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5.1 Stakeholder Analysis

The table below outlines the key stakeholders and their potential impact on the project.

Stakeholders Involvement In Project Interest in Project Influence/ Power Resources Impact of Project on Kitchen Remodel General Contractor/Vendor In charge of installation of oil recycle package on site High Interest because this project reflects their business and potential future customers High Power, if things need to be changed or altered in the project. They have knowledge and skill pertaining to entire project Knowledge of general construction projects as well as sub-contractors

High because they keep the project running smoothly, know what is needed to complete the project, overall makes the process easier

Plumbing In charge of all plumbing needs of the remodel High Interest, maintain a good reputation as a business

High power, they are solely in charge of the plumbing installation and changes Provides overall knowledge of plumbing installation/ servicing

High because they are in charge of all plumbing project couldn’t be finished without them

Electrical In charge of all electrical needs and installations High Interest, maintain a good reputation as a business

High power, solely in charge of electrical work and necessary changes

Complete knowledge of electrical issues as well as equipment

High because they are in charge of all electrical issues

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Suppliers Suppliers of all materials for oil recycle project Moderate interest, suppliers of all materials Moderate Power, regulate what supplies from where are available In charge of getting materials for all steps of the project

Moderate because it is important to get all supplies necessary for the project

Project Team Organizes & make sure entire project goes smoothly and is on time

High interest in project, Very important because it reflects highly upon the project teams abilities

High Power, it is important they follow the process closely

In charge of getting all aspects together for project. Huge knowledge of resources

High, the firm is in charge of the project timing from start to finish as well as

allocating all resources

6. Communications Methods

Communications methods used for the oil recycling project:

 Team members and Stakeholders meetings in office and on site

 Online electronic documents and contracting

 Updates though use of internet project plans that are updated frequently so the

stakeholders understands integration steps current progress to plan

 Critical path tracking and update online tools

 Personalized updates via phone or email

 Business phone or email availability with the Project Manager

6.1 Communications Matrix

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Project Organization Project Manager Name: Project Description: ID Communicato n Vehicle Target Audience Description/P

urpose Frequency Owner

Distribution Vehicle

Internal /

External? Comments

6.0 Kick-off

Meeting All stakeholders

Initial kick-off

meeting Once Project Team Onsite discussion Both

Introduce the project team and the project. Review project objectives and management approach. 6.1 Team Meeting Project Team Project

Process, future plan, changes Weekly Project Manager Video Chat/email/onsite

Internal Discuss project progress, next weeks plan, and discuss changes to the plan and project 6.2 Video Conference Contractor Vendor Project Process, future plan, changes

Weekly Project Team E-mail, and video chat

External Update contractor on project status, discuss changes, and costs/budget

6.3 Onsite meeting Contractor/ Suppliers Project Process, future plan, changes Monthly Design Engineer

Discussion External Review progress, discuss next milestones, relay change requests, supplies/budget and design constraints

6.6 E-mail Stakeholders Weekly communicatio n discussions from all stakeholders Weekly Project Manager

E-mail Both Distibute all commuincation summaries, project progress/milestones, changes, budget/costs, WBS and any pertinent information

Install Oil Recyling Package Columbus Engine Center

Daniel Garner

7. Cost Analysis

7.1 Estimated Project Cost

Category Task Name Resource Duration Start Status Cost

Plumbing

Sketch Drawings/Schematics James Fuqua 0.2 11/1/2013 Not Started $200.00

Electrical

Sketch Drawings/Schematics James Fuqua 0.2 11/1/2013 Not Started $200.00

Install

Plumbing Materials Install

Anthony

Williams 0.5 11/1/2013 Not Started $500.00

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Equipment Recycle Package Rob Maloney 2 11/1/2013 Not Started $18,000.00

Equipment Diaphragm Pump Daniel Garner 1 11/1/2013 Not Started $500.00

Materials Particle Counter Rob Maloney 1 11/1/2013 Not Started $4,999.00

Materials Filters Rob Maloney 1 11/1/2013 Not Started $600.00

Materials 55 Gallon Drums Jason Leon 1 11/1/2013 Not Started $0.00

Total=

$25,500.00

Total

55 Gallon Drums Diaphragm Pump Drawings/Schematics Filters Materials Install Particle Counter Recycle Package

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• $1,000

• $400

• $18,500

• $5,600

Materials Equipment Installation Schematics

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7.3 Return on Investment (ROI)

8. Questions & Concerns

 Is there a way to purge the system? The reason I ask is because we currently use two different types of turbine oils in our engines for engine test and we are trying to figure out how to utilize your system without mixing the two oils.

We have found that this unit may only have approximately 1-3 gallons left in the system after you have ran the unit dry and we typically recommend you run 5-10 gallons of the next product through the system in order to flush out any remaining residual oil, if desired. It is always best to service all the systems with similar oil in them first and then move onto the other fluid.

 Is there a maximum amount of times you can recycle the oil before it loses its’ lubricating properties or it needs to be discarded?

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Oil will never lose it's lubricating properties however, factors such as additive levels, oxidation rate, operating temperatures, fluid cleanliness, etc. All play into the determination of how long a fluid can be reclaimed and every type of oil can differ from the next. We have found that through the use of oil analysis, via an independent laboratory, these factors and fluid integrity can be monitored over time in order to determine when a fluid is reaching the end of its life cycle. We have some clients particularly in the power generation industry that are testing their fluids, using fluids with a superior additive package, and keeping their fluids extremely clean. By doing so they are able to extend their fluid life above 10 years compared to the normal 1 year change out schedule.

 Does the unit need to be sheltered or is ok to set in the outside elements?

This unit is completely weather proof for all environments. It is constructed with Nema 4 electrical enclosures and designed to handle rain, snow, sleet, sun, etc.

Project Owner: Daniel Garner. October 07, 2013

Oil Recycle Project Scope, Responsibility Matrix, & Estimated Cost