22 nd -24 th July 2015

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frontierCities – Grantee Mobilisation Bootcamp

Funded by the Seventh Framework Programme of the European Union

• B-19 Country Club,

• Uccle,

• Brussels

22

nd

-24

th

July

2015

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Overview

• Inception Phase Key Goals

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Key Goals

– Get clarity on the detailed work plan

(internally, with fC team, with city counterparts etc.)

– Detailed Work Plan of the 10 months grant cycle

– Hit the ground running for Development Phase

– Road map for development, deployment&

commercial success

(4)

Are you ready?

• Questions to ask yourself:

– Is your team complete?

– Have you thought about obstacles/time constraints?

– Are you in contact with your test city?

– Do you have enough test subjects to be relevant?

– Is your test site ready?

– Do you dedicate enough time to the commercial phase/work?

– Do you have all permits/authorizations in place?

(5)

Inception Report

– Collection of Test Site Data

– Actions regarding test users/test site arrangements

– Budget planning

– Planning of App Development Phase

– Approach to Deployment

– Commercialisation Strategy

– Communication with Cities

– Reviewing deliverables (what, when)

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Prepare your Inception Report

• Keep in mind:

– Collect necessary data while you plan

– Keep realistic targets

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Inception Reportin Requirements

INCEPTON REPORTING – WHAT’s REQUIRED:

1. Technical Requirements

2. Market Update Requirements

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List of Items in the Action Plan :

• Key Goals and Targets

• Obstacles and Challenges

• Timing

• Testing

• Reporting

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Key Goals and Targets

• Development planning is the most important management

exercise in the grant cycle.

– On-time delivery of the proposed solution

– Identify unforeseen issues (e.g. incompatibilities, missing

functionalities, etc.)

– Avoid cost overruns

– Ensure adequate resources are allocated

– Risks and their contingencies are considered

• Start by clearly articulating the goals/targets of the

development cycle.

– Goals must be SMART (Specific, Measurable,

Achievable, Realistic, Timed)

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Key Goals and Targets (ctd.)

• Achieving your goals. How about a framework that fits your

team’s style?

– Waterfall model – sequential design process approach.

– Spiral model – risk driven model which focuses on the uniqueness of each

development project

– Iterative and Incremental model – Incremental development and testing

until a complete solution is realised.

– Unified Modelling Language – supports model-driven architecture through

specification of platform-independent models, and the compilation of the

platform-independent models into platform-specific models

– Others? (e.g. Prototyping , rapid application development, ‘code and fix’,

Extreme Programming, Chaos model, Slow programming, etc.)

– A combination or grouping of frameworks?

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1.Key Development Goals or Milestones

•Web application (WA)

Coupon and POI management (CMS) and coordination (WMC) Policy statistical (PSS)

Policy Making (PMS) •Mobile application (MA)

Complete app based on Official Barcelona City Guide (OBCG) using Sparksee technology Application update service (US)

RAG

2. Brief Description of Development Process

•Initial phase

Design the aspects that will configure the work

•Implementation of the web app Integration of GEs Implementation of SEs Integration of SparsityHub

•Implementation of the mobile app

Recommendation, tracking and rating of routes POI and coupon advisor

5. List of KPIs

•User rating of POIs and routes

•User rating of mobile and web app

3. Key Risks and their Mitigation Plans

•Delayed development: We are experts in App development. We will double the efforts of the team, providing more developers if necessary.

•A team of the member quits: We have a very engaged team. We have enough knowledge and members in the team to already have a good replacement in-house.

•Low quality of the Ges: Some of the Ges have a low adoption and software maintenance has been scarce. We will talk with the frontierCities management to find a solution.

4. Timing – Key Dates

•Web application (WA): Month 2 to month 10. 12 person/month •Mobile application (MA): Month 2 to month 10. 6 person/month

Grantee Development Plan

(Technical)

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1. Key Development Goals or Milestones

Inception Report – Month 1

Technical design document – Month 2 UI Design sketches – Month 2

UI final design – Month 4

Integration of Fiware enablers (development) – Month 4

Visual identity completed – Month 5 Prototype ready - Month 6

RAG

2. Brief Description of Development Process

• Agile project management approach.

All team members can actively participate to mitigate risks. The risks are evaluated on our impact scale. High or very high items are fully reviewed.

5. List of KPIs

App launch / load time (performance), number of downloads (acquisition), Churn rate (retention), Time on app, user experience (though in-app ratings), monthly active users, daily active users, ARPU (average revenue per user), LTV (lifetime value).

3. Key Risks and their Mitigation Plans

Risk (inception): Market Study identifies unforeseen needs. Trigger: Market Study. Impact: High. Likelihood: Low.

Mitigation: Integrate tweaks and adjustments to the roadmap.

Risks (tech development): Delays on tasks. Trigger: Incorrect estimations on scrum meetings.

Likelihood: Medium. Impact: High. Mitigation: Short daily meetings with the team; Software bugs affecting essential functions. Trigger: Test reports. Likelihood: Low. Impact: High.

Mitigation: Test on code during development phase, code quality reviews.

4. Timing – Key Dates

• Inception Report (month 1), Technical design document (month 2), API development

completed (month 4), Mapi prototype (month 6), app development report (month 6)

Grantee Development Plan

(Technical)

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In Summary: SMART Goals(Specific, Measurable,

Achievable, Realistic, Timed)

M1

M3

M5

M7

M10

SMART 1

SMART 2

SMART n

SMART 1

SMART 2

SMART n

SMART 1

SMART 2

SMART n

SMART 1

SMART 2

SMART n

SMART 1

SMART 2

SMART n

P

roject M

ana

geme

n

t P

lan

De

velopme

n

t

1

De

velo

pmen

t

2

KPIs

Concrete

&

tested

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The Revised Architecture: A Practical Example

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A Practical Example

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A Practical Example: i.e. Waterfall

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A Practical Example: i.e. Waterfall

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A Practical Example: i.e. Waterfall

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A Practical Example: i.e. Agile

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A Practical Example: i.e. Agile

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Inception Reporting - Market

Update

Inception Reporting – Market Updake

Four Components Required for Inception Report:

1.

Market Uptake Strategy

2.

Market Uptake Action Plan

3.

SWOT

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Component 1:

Market Uptake Strategy

a.

Text document

b.

Three to five pages,

c.

Expansion on business model canvas covering all of the elements

of the BMC described in more detail

d.

Targets and objectives

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Component 2:

Market Uptake Action Plan

a. Step by step breakdown of every task needed to be achieved to

bring the app to market

b. Each task should have the associated stakeholders and inputs to be

identified

c. Each task should have the delivery month indicated

Template to be provided next week

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Component 3:

SWOT

a. Simple document outlining the strengths, weaknesses, opportunities

and threats of the proposed application and company

b. This will help to identify the supports required over the 10 months

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Component 4:

Deliverables & Milestones

a. Deliverables assigned to deadlines

Deadline

Date

Payment amount

Inception 31/08 (M1) 20% Dev 1.A 15/10 (M3) 15% Dev 1.B 15/12 (M5) 15% Dev 2 15/12 (M5) 10% Deploy 1.A 15/02 (M7) 10% Deploy 1.B 15/04 (M9) 10% Deploy 2 15/04 (M9) 5%

Final report 1 month after project end 15% is withheld until after

final payment made by the commission

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